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Home My WebLink About1996-01-18 Council MinutesEXECUTIVE COMMITTEE REPORT - JANUARY 18th, 1996 The Executive Committee of Richard A Marz and Robert E. Boake met on Thursday, January 18th, 1996 at the M.D. of Kneehill office in Three Hills, commencing at 9:00 A M Also present were John C Jeffery, Administrator and Lonnie McCook, Public j Works Superintendent. Jennifer Deak, Assistant Administrator, • ! recorded the minutes I The following items were reviewed. I 1 Gravel Inventory i The December 31, 1995 gravel inventory has been completed There is a net difference between book and actual inventory of 6,032 00 yards, $5,566 85 Ending gravel inventory is 301,578 yards for a total of $1,174,625 78 Executive Committee recommend to the book gravel inventory be adjusted to reflect the actual gravel inventory at year end, net �yF� adjustment $5,566.85. I �14.K 2 Crop Compensation Policy Current policy rate for crop compensation is $200 00 per acre Mr McCook noted any increase in this compensation rate would be ® reflected in higher road building costs Executive Committee recommend to crop compensation rate be changed to $230.00 per acre and this rate not be retroactive se'�-P1°` W1')0f6s 3 Equipment Rental Rates Mr McCook confirmed that the current AB Roadbuilders Heavy Construction Association Equipment Rental Rate Book was being utilized. Grader services to ratepayers is charged out at $65 00 per hour with a minimum charge of $25 00 The new division 1 & 5 contract grader rates, effective April 1/96, are $66 00 per hour Executive Committee recommend, effective April 1/96, grader services to ratepayers be billed out at $68.00 per hour with a� minimum charge of $25 00 I ® 4. Letter from AB Transportation re. management changes AB Transportation has advised of department restructuring at the Hanna District office Mr Mike Znak, former District Transportation Engineer, has moved to the Red Deer Regional Office as Construction Manager. As of December 1/96, Mr Tom Mammen has assumed the position of Operations Manager. The former position of District Transportation Engineer no longer exists Executive Committee recommend to accept and file. F� 5 1996 Employee Day Mr McCook discussed various topics that could be addressed at the 1996 Employee Day, safety manual, transportation of dangerous goods, AB Power presentation Mr Jeffery noted the �I 1 • 0 0 N EXECUTIVE COMMITTEE REPORT - JANUARY 18th, 1996 cost for the speaker, who was at the ASB Conference and gave the presentation on positive speaking, was $2,500 00 plus G S T and expenses. It was also noted Mrs Dorian Frere of the Drumheller Health Unit had offered to make a presentation on "Aids and HIV Positive in the Community and Workplace." Executive Committee recommend Employee Day be scheduled for Monday, March 11/96 and that arrangements be made to have AB Power make a presentation» r�z r A7e- Mr McCook left the meeting - time 9.50 A M 6 Town of Three Hills letter re. 1996 Recreation Grant The town of Three Hills, in a letter dated Jan 8/96, has passed a motion that they complete the application for the 1996 Recreation Grant with the condition it only relates to recreation Three Hills is not in agreement, at this time, with any formal funding that would provide for the pooling and sharing of costs for recreation, ambulance, senior housing, etc. with other urban communities Mr Jeffery noted this letter from Three Hills was sent prior to them receiving the M D 's letter setting out the grant allocation and inviting discussion for the distribution of the M D 's share of unallocated funds A discussion followed on the possibility of sharing the M D 's unallocated portion of the grant on a per facility basis Executive Committee recommend Mr Jeffery contact Mr Jack s" ,10,0 r I&MCs Ramsden, town of Three Hills, to ensure he received the M D 's letter regarding the distribution of the grant and unallocated portion 7 Summary of Debt Costs, Debt Load and Servicin A report has been prepared, for information purposes, detailing the debt load and debt servicing calculations for the jurisdictions in Kneehill and Mountain View Executive Committee recommend to accept and file this information and that a copy of this report be given to each councillor. 8 Recreational Capital Expenditures Executive Committee recommend this item be tabled until after the Divisional Meetings Cq'd 9. Fines Revenue Mr Jeffery reviewed the survey results from the surrounding municipalities regarding the allocation of fines revenue All responses indicate this revenue is not shared. Rocky View and Starland have not yet responded to the survey Executive Committee recommend this item be tabled until after ""11,,cc the Divisional Meetings `T' OA u • C, EXECUTIVE COMMITTEE REPORT - JANUARY 18th, 1996 10 Assessment Advertisement re* General Assessment Mr Ed Dunay has prepared a notice to ratepayers outlining the major changes resulting from the 1996 General Assessment and the provincially legislated changes These changes include assessment going from 65% to 100 %, 3 acre site values, where residences are located, have increased due to an increase in market value which includes all utilities and landscaping; arable land value and native pasture is now $350.00 /acre and irrigated land $450 00 /acre, maximum exemptions on farm residences (which is dependent upon the amount of farmland owned) will increase from $40,000 00 to $61,540 00 for first residence and from $20,000 00 to $30,770 00 on subsequent residences; all improvements will be depreciated to 1995 Executive Committee recommend to include in this notice that these changes are provincially legislated, it is Council's intention to generate the same revenue, however individual taxes may increase, decrease or remain the same; indicate the advantage of an annual assessment is that improvements are depreciated each year Executive Committee also recommends this notice be advertised in the newspaper after the mill rate bylaw is passed 11 Mountain View /Kneehill Planning Department Mr Jeffery reported Mr John Rusling spent 37 49% of his time involved in Kneehill planning matters, 59 59% in Mountain View matters and 2 92% in other matters. The joint planning department, which began in Aug /Sep 1995 has cost the M.D. $11,000 00 and generated $3,250 00 in subdivision fees Executive Committee recommend this information and the net savings of having an Reeve's report at the in house Divisional department be included in the Meetings oFrr,N�sE: cot"^ 12 Letter from Mayor of Regina Mr Douglas Archer, Mayor of Regina and Chair of the Prairies and Northwest Territories Regional Committee of the Federation of Canadian Municipalities (FCM), has written to Mr Marz welcoming the M D to membership in FCM Executive Committee recommend to accept and file. 13 FCM letter re National Campaian on G S T The FCM is calling upon its members to join a national campaign to secure a commitment from the federal government that G.S.T. reform will result in no greater tax burden for municipal governments Executive Committee recommend to accept and file 14 FCM letter re. New Infrastructure Program The FCM is working toward a program to succeed the Canada Infrastructure Works Executive Committee recommend to accept and file • Fu 3 EXECUTIVE COMMITTEE REPORT - JANUARY 18th, 1996 15 AAMD &C 1996 Spring Convention The registration forms have been received for the 1996 Spring Convention, April 2 -3/96 at the Edmonton Inn Executive Committee recommend this registration be completed and15�e""' °a returned as soon as possibleN�'� 16 AB Municipal Affairs letter re: AB School Foundation Fund A letter has been received from Mr John McGowan, Assistant Deputy Minister, AB Municipal Affairs, regarding inquiries from municipalities about public school board resolutions to opt out of the AB School Foundation Fund (ASFF) There has been a court ruling that these resolutions are not effective for the 1996 taxation year Executive Committee recommend to accept and file Mrs Deak left the meeting - time 10.50 A M 17 January 9th, 1996 Council Meeting Minutes The minutes from the January 9th, 1996 council meeting were reviewed and edited for publication in the newspaper Executive Committee recommend the edited version of these minutes be approved by council The Executive meeting then adjourned - - -- - A�--------------- - - - - -- Jenn' er eak, Assistant Administrator 4