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Home My WebLink About1996-01-09 Council MinutesAGENDA COUNCIL MEETING JANUARY 9th, 1996 I. Approval of Agenda 2. Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS: 9:00 A M TABLED ITEMS. Lonnie McCook 6 Computer System - see Executive Item #25 7 Recreation Board representation and budget approval 8. 1995/96 Committees 9 Joint Services 10 Rowe Property - see Executive Item #2 TRANSPORTATION- 11 Public Works Superintendent Report 12 Airport Priority 13 Bylaw #818, Maximum Load Limits 14 Bylaw Enforcement Officer policy 15 Equity Water - Engineering invoice and letter to users 16 Divisional Meetings 17. Dec 21/95 ASB Minutes 18 Vehicle Inspections 19 Assessment Commission 20 AAMD &C Notice of Motion regarding proposed amendments to the Association Bylaws to be brought forward at the 1996 Spring Convention 1 go L' COUNCIL MEETING JANUARY 9th, 1996 A regular meeting of council was held in the M D. Kneehill office, 232 Main Street, Three Hills, Alberta, Tuesday, January 9th, 1996, commencing at 8 30 A M The following were present for the meeting: Reeve: Richard A Marz Councillors- Marylea Lowen Otto Hoff Richard M Vickery Glen Wagstaff Municipal Administrator John C Jeffery .Jennifer Deak, Assistant .recorded the minutes Division Four Division One Division Two Division Six Division Seven Administrator, was present Councillors Hanger and Boake were absent from the meeting Reeve Marz called the meeting to order at 8.30 A M Mr. Wagstaff moved approval of the agenda CARRIED Mr. Marz reported neither Mr Hoff nor himself would be able to attend the Kneehill Ambulance Volunteer Appreciation Banquet on January 12/96 in Acme, commencing INEEHILL ANRAME at 6.30 P M It was agreed, if possible, to have Mr VOLUNTEER BANQUET Boake, or Mr Wagstaff as an alternate, attend this function Mr Jeffery noted he would contact Mr Boake to confirm this commitment and advise Mr Wagstaff of same Mr Marz noted page six, third paragraph of the December 19/95 minutes required further clarification The following explanatory addition should be added to the end ADDITION TO DEC 19/% of this paragraph- WNRB "The M D is also suffering from the same revenue A- calav; losses as experienced by the urban centres " Mr Vickery moved approval of the December 19/95 minutes APPROVAL OF MINUTES with the above noted addition. CARRIED Mr Jeffery presented his report noting the meeting with JCJ REPORT the administrators of Red Deer, Stettler, Wheatland and Big Morn and Mr. Herman Epp, Mountain View and himself to JOINT PLANNING discuss planning services was a very positive The PROPOSAL Mountain View / Kneehill joint planning department has been s� EX awarded a planning contract with the County of Red Deer �e7&be,T Mrs. Lowen moved to accept Mr Jeffery's report CARRIED n..., The Executive Committee report was reviewed A discussion EXEC COW. REPORT followed. on the road and driving conditions during the recent snow storm and the responsibility of drivers to drive according to the road conditions Mr Marz noted the County of Red Deer no longer plows private driveways, it SNOW PLOWING contracts this service The M D still plows driveways but DRIVEWAY FLAGGING priorities are given to major roadways Ratepayers should have their driveways flagged if they require this service Under Executive Committee report the following meeting dates were pending hall rental confirmation. 1 #15, Divisional Meetings, tentatively agreed upon, 1996 DIV MEETINGS 0 • • COUNCIL MEETING JANUARY 9th, 1996 Div 4 & 5 Feb 5/96 7 30 P M. Three Hills Community Centre, Lodge Room Div 6 & 7 Feb 14/96 7.30 P.M. Trochu Community Centre, Centennial Room Div. 1, 2 & 3 Feb 15/96 7:30 P M Carbon hall Under Executive Committee item #21, Memo from Mrs Marg Vetter re Development Appeal Board meetings, Mr Marz discussed the possibility of having an alternate Subdivision and Development Appeal board member at large appointed in the event one of the two members at large could not attend a board hearing By having an alternate the two council members on this board could still participate in the hearing New provincial regulations prohibit a majority of council members on this board It was agreed, Mr Marz approach Mr John Colberg about the possibility of becoming an alternate member at large on this board Mr Lonnie McCook entered the meeting - time 9.00 A M Executive Committee item 425, Computer System, was discussed. Mr Vickery reported the Capital Committee had recommended an independent assessment of the M D computer system to determine future needs Mr Herman Martens, Accountant, entered the meeting - time 9:20 A M 1996 DIV MEETINGS Sete. 7o�/Ylinu >E�, lam 1 1,• Mr Martens reviewed the computer system with council The M D uses Bellamy Software and IBM hardware. Approximately 58% of Alberta jurisdictions utilizes Bellamy Software Mr. Martens reported approximately 50% of current computer space is taken up by the operating system The remaining space is utilized by programs (Accounts Receivable, Accounts Payable, Payroll, Tax, Cash Receipt.ing, General Ledger) and M D data There is currently seven years of detailed tax information on the system The system is now M_D running at maximum space capacity Mr Martens proposal to upgrade the systern, at an approximate cost of $70,000 00, was carefully reviewed, discussed and compared to an alternate proposal to increase disk space only, for approximately $16,000 00 Removing tax history was also discussed along with long term computer needs and the possibility of obtaining an independent assessment of the system A short recess was held from 10.05 A M to 10 20 A M Mr Martens was not present when the meeting continued. CD FUTER SYSTEM Mr Jeffery reported Mr John Learn, from Bellamy Software, 5'et�o,3or- M „vo�ss would be in the area sometime this week and could meet with council to discuss and assess the M D system Mr Wagstaff moved to table Executive Committee item #25, M.D COMPUTER SYSTEM M D computer system, and that the balance of the Executive TABLED &APPROVAL Committee Report be accepted OF CARRIED BAL OF EXEC C”. REPORT Mr Wagstaff moved to approve the accounts presented for payment to -day, subject to review by the Finance Committee of Mrs Lowen and Messrs Marz, Hoff and Vickery CARRIED APPROVAL OF ACCOUNTS Mr. McCook presented the Public Works Superintendent pWS REPORT report, beginning with a request to change the divisional grader boundaries back to the original boundaries, as per DIV GZAMBWMY municipal map The division seven boundaries had been( }WNC changed to give aajacent divisions more area Mr McCook E is • II COUNCIL MEETING JANUARY 9th, 1996 reported he had spoken with Mr Ken Busby, the Division 5 grader contractor, and Mr. Busby had advised this change would not pose any problems. Mr McCook reported it had taken three to four days to plow the roads in each division after the last snow storm The plow trucks are responsible for 250 miles of road and the graders 1,136 miles of gravel roads. A discussion followed on the procedure for ratepayers to flag their driveways if they require them plowed Mr. Vickery suggested the M.D pre sell flags to ratepayers for driveway snow plowing Mr Jeffery advised a notice had been placed in the Three Hills Capital newspaper advising ratepayers of the flagging procedure and the snow plowing priorities Mr McCook requested any councillor who receives calls from ratepayers regarding snow removal on private driveways, contact him directly and not the operators. This would allow Mr McCook to schedule this work and not have the operators feel obligated to disrupt their plowing schedules to accommodate a councillor request. Plowing priorities on roads are of primary importance and back tracking to plow driveways disrupts schedules and is very inefficient Mr. McCook noted if a ratepayer has a flag out indicating he requires his driveway plowed and the operator is at this location then the driveway would be plowed. This would be timely, efficient and economically viable. Mr McCook also noted the divisional operators have a list of ratepayers who, because of medical or other reasons, require their driveways to be plowed Mr Jeffery left the weeting briefly to take a telephone call and when he returided advised Mr John Learn, Bellamy Software, would be at the M D office at 3 00 P M tomorrow to assess and discuss the computer requirements Under item #5 on the Public Works Superintendent Report, Mr McCook requested Council's direction regarding the specifications for the width and finished top on the Buffalo Jump Road project Mr Wagstaff expressed concerns regarding safety factors, especially for the recreational vehicles accessing the hark and using this road, should the road be too narrow Mr Vickery reported he had received a request from the Huxley Hutterites to have the contractor of this project also undertake some work for the colony the same time they are doing this project j Mr. McCook expressed concerns that, should the road be 9 0 metres wide, or less, and, if some time in the future, it was decided to pave this road, then it would have to be made wider and this would require major dirt work A 9 6 metre finished top would allow flexibility to accommodate future upgrading. It was also noted the 9 6 metre top is a current standard road top The thickness of the road and j traffic volumes were next reviewed. Mr. McCook noted the traffic volumes were very high from Mr Philip Hogg's to the highway and lessened towards the east A discussion followed on possible future road patterns and volumes Mr Vickery moved project tender be metres Mr. Wagstaff Engineering Road project I SNOW PLOWING IN DIV. SNOW PLOWING DRIVEWAYS CALLS FROM RATEPAYERS RE DRIVEWAY PLOWING BELLAMY TO ASSESS CPU SYSTEM u�2GP..2.OF� yll/,gg BUFFALO ROAD PROJECT SPECIFICATIONS the spec.Ifi cat ions for the Buffalo Road BUFFALO JUMP ROAD for a 275 mm thick road at a width of 9 6 PMECT SPECIFICATIONS CARRIED moved Mr McCook proceed to have Torchinsky draft the %.:ontx_-act and tender for the Buffalo BUFFALO JUMP ROAD CONTRACT & TENDER CARRIED Mr. Marz discussed the priority status of plowing the airport runway Currently, the runway has priority after AIRPORT RUNWAY PLOWING PRIORITY 3 • COUNCIL MEETING JANUARY 9th, 1996 the SH 583 east Mr Jeffery advised, Mr Herman Martens advises Springbank Airport when the Three Hills airport is closed and again when it reopens Mr Marz stressed the AIRPORT RMY importance to promote business in the area and to this PLOWING PRIORITY extent the importance of keeping the airport open Mr Vickery reported the Capital Committee, that had met prior to the council meeting, had discussed the possibility of purchasing a blower to be used in the hamlets and /or the possibility of purchasing a dozer blade for snow plowing It was noted if this purchase was made this equipment could be kept in Three Hills and be readily accessible for clearing the airport runway A discussion followed, comparing the merits of this equipment, including the economic advantages, versatility and performance Mr. Jeffery noted Three Hills and Trochu had both expressed interest in contracting the services of a snow blower The cost and the potential liability risks of a blower were reviewed, especially if the blower deposited salted snow DISCUSSION RE from a road onto a fence or onto private land Mr McCook noted a dozer could be attached onto an existing machine, BLOWER AM/OR DOZER would require a minimal capital investment and could be utilized in the summer for various projects It was agreed it would be a better proposal for the towns to purchase a blower and rent this equipment to the M D Mr Hoff moved the M.D. purchase a Degelman dozer blade at APPROVAL Pl>RaIASE a cost not to exceed $12,400 00 plus G S T , to try and APPRO BLADE & AIRPORT place the airport runway can a higher priority for snow SNOW PLOWING PRIORITY plowing and further this equipment be billed at the same rate as grader work when undertaking private projects Z' CARRIED /�oTCn /af�y 64C Pai�y 13 Ive Mr Vickery inquired if there were trained personnel to operate this equipment Mr. McCook noted there were knowledgeable personnel available to operate this equipment Mr Jeffery reported Bylaw #818, respecting load limits, BYLAW #818 LOAD was obsolete. The load limits in this bylaw are LIMITS insufficient to accommodate B trains Also, a bylaw is no longer required as the Motor Vehicle Act is the regulating authority Mrs Lowen moved first reacting to Bylaw #1352, this being the bylaw to repeal Bylaw #818, the bylaw respecting load BYLAW #1352 limits RESCINDING BYLAW #818 CARRIED Mr Wagstaff moved second reading to this bylaw. CARRIED Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to Bylaw #1352 CARRIED On behalf of Council, compliments were extended to Mr McCook and the transportation department for the good work COW-IMENT5 TO in cleaning the roads during and after the recent snow TRANS DEPT FOR storms GOOD WORK RE %N PLOWING Mr McCook left the meeting - time 11:10 A.M. eIZ"I-e Mr Jeffery reviewed the joint service grant to the towns and villages. This grant is based on 1994 major 1996 JDINT SERVICES recreational facility operational costs, Golden Hills Lodge GM TO TOWNS & and Kneehill Ambulance requisitions. Total major VILLAGES 4 E COUNCIL MEETING JANUARY 9th, 1996 recreation facility operational costs, net of debenture payments and capital costs, totalled $187,842 43, total ambulance requisition was $35,000 00, and total Golden Hills Lodge requisition was $75,000 00 for a grand total of $297,842 43 This total shared between the total population of the towns, villages and M D (10,596) calculates to $28.11 per capita The M D s joint service philosophy of paying a fair share based on per capita calculates to a M D total contribution to these joint service costs of $132,471 30 less what has already been paid for recreation, ambulance and lodge nets to a $20,137 33 remaining to be distributed to the towns and villages Mr Jeffery reviewed the distribution calculation of these monies Council agreed to confirm its joint service philosophy of a fair share based on per capita but agreed it was negotiable in the unallocated distribution calculation of the $20,137 33 balance of per capita share of joint services Council also agreed to inform the towns and villages of this calculation, re confirm the M D 's commitment of per capita sharing and paying and invite alternate proposals for the allocation of these monies It was noted there is still no agreements in place to address capital funding of, recreational facilities This grant deals with operating costs only Mr Vickery moved all the towns and villages in the municipality be notified of the 1996 joint services grant calculation and how it affects them;a copy and explanation of this calculation be sent to all towns and villages; advise all towns and villages the M D continues to support its philosophy of joint services and payment of fair share of total joint services based on a per capita calculation, invite proposals and negotiations for the allocation of the balance of the M D 's unallocated per capita share of these joint services, indicate in this letter if the villages of Linden and Torrington paid their per capita share of ambulance and lodge services this would result in a cost reduction to the rest of the jurisdictions CARRIED UNANIMOUSLY 1996 JOINT SERVICES GRANT TO TOWNS & VILLAGES DISTRIBUTION OF M.D.'s UNALLOCATED PORTION OF PER CAPITA SHARE OF JOINTT SERVICES � 1996 JOINT SERVICES GRANT- LETTER TO ALL TOWNS & VILLAGES The meeting recessed for lunch from 11.55 A M until 1 00 LU,CHRECESS P.M. Mr Jeffery reviewed the recreation board representation ' It was noted Mrs Lowen attends the Carbon Recreation Board RECREATION BOARD meeting and Mr Wagstaff the Trochu Recreation Board CO„I„QTTEE RFPRESENTATI( meetings. No other councillors attend recreation board meetings It was agreed it was premature to change the recreation boards committee structure until the recreation capital funding issue was negotiated It was agreed the letter to the towns and villages regarding the joint JOINT SERVICES LETTER services grant should include mention that the M D is RE 1996 GRANT willing to discuss recreational capital funding and long term capital needs and is paying its fair share of operational recreation costs with capital costs under negotiation A discussion followed on various formulas and options fund recreational capita projects including the need build an economic development component into the formula take into consideration the economic benefits reaped by urban centre that has this facility to to to RECREATIONAL CAPITAL the JOINT SERVICES FUNDING Mr. Marz requested a consensus from council and all agreed on the M D.'s joint service philosophy and concept to pay a fair share towards recreational capital projects and also that an allowance for economic development and benefits for RECREATIONAL CAPITAL an urban centre should be taken into consideration It was RDlNG also agreed to discuss this issue with the ratepayers atDl4Zf1Kcrrw rm nTV the upcoming divisional meetings in February MEETII 5 COUNCIL MEETING JANUARY 9th, 1996 Mr Jeffery next reviewed the rural community recreation grants. A letter was sent to the rural community associations in October 1994 advising these grants would be phased out over a five year period A lengthy discussion followed on the purpose and the people the rural community organizations serve, the rural community volunteerism involved in building and maintaining these facilities; and the low rental fees the rural community centres charge for hall rentals compared to their adjacent urban centres Mr Marz noted no direction had been received from ratepayers to change the mandate stated in the Oct /94 letter to cut these grants It was also noted the Recreation Committee had not met to review this issue; the grant amounts were based on a Nov 30/95 Executive Committee recommendation RURAL CORUITY RECREATION (iZANIS Mr Hoff moved to table this matter until a report is RURAL C0 *MITY REC. received from the Recreation Committee of Mr Boake and Mr. gWUS TABLED Vickery CARRIED A short recess was held from 2.25 P M - 2 45 P M Mr. Wagstaff was not present -when the-meeting-continued Mr Jeffery reported a meeting had been scheduled with the County of Mountain View to discuss the bylaw enforcement officer request. Mr Jeffery requested direction from Council regarding their expectations of a bylaw enforcement BYLAW ENFORCE4V officer Mrs Deak read the Nov 21/95 motion approving OFFICER negotiations with the County of Mountain View to contract the services of their bylaw enforcement officer, for up to four days a month, for a trial period of one year, and that warning tickets only be issued during this trial period A discussion followed on the scope of enforcement; issuing i warning tickets to first time offenders only and tickets thereafter; using the trail period as an educational process to educate the public of the various bylaws I Mr Wagstaff entered the meeting - time 3 55 P M I Suggestions to have this officer hold information and educational sessions at the various elevators in the municipality to help ratepayers understand overweight EXPECTATIONS OF BYLAW issues and load variances was discussed along with the ENFORCEtrF]YI enforcement of development permit conditions It was agreed expectations for this year trail period for the bylaw enforcement officer would include education at i j the seed plants and elevators regarding weight and vehicle restrictions and vehicle safety; increase public awareness; warning tickets issued only to first time offenders with no tickets issued during the first three months, all divisions to be covered by the officer, spot checks conducted on M D I vehicles and gravel trucks including councillors Mr Jeffery noted the appointment of a bylaw enforcement officer would be by bylaw and that this person would not be accountable to Council but appointed to enforce the M D 's bylaws. A discussion followed on the enforceability of the M D 's bylaws and the administrative processes required to administgr tickets and fine revenue collections Mrs Lowen moved to accept and file this matter at this time. Mr Jeffery read a letter, prepared users, outlining the total project options for the $10,000 00 user hook to include in this letter that, if this amount prior to March 31/96 11 CARRIED for the Equity water costs and the paymentLEru TO EQUITY WATER up fee It was agreed USERS RE PAYM]VT option one, to repa was not chosen of 0 COUNCIL MEETING JANUARY 9Lh 1996 fulfilled, then option two, to have this amount levied on the tax roll as a local benefit assessment would apply Mr. Marz discussed the financing of this project, noting Bylaw #1319, which approved the financing of this system, EQUITY WATER PROJECT had set up the terms repayable over twenty years, at FINANCING $700 00 per annum, and at an interest rate of 7 %. This was straight line interest and not compounded interest A request was made to find out how Municipal Financing calculates its debenture interest It was agreed, should the M D finance the Mount Vernon water project, this interest calculation should be compounded otherwise the M D would losing money and subsidizing this project Mr. Vickery moved any loan to the Mount Vernon water MT VERNON WATER project be set up with interest amortized and interest PROJECT FINANCING rates compounded semi annually and with an option for this RATES loan to be repaid at any time with no prepayment penalties CARRIED A- Mr. Jeffery reported the engineering fee for the Equity project was established at ten percent of. the estimated EQUITY WATER project costs of $600,000 00 with a clause this amount ENGINEERING FEES would not increase, nor decrease, should project costs exceed or be lower than this estimate. Final project billing had been received from Lee Maher Mr Wagstaff moved to accept and file this information. CARRIED Mrs Deak reported the joint Divisional 6 and 7 meeting tentatively scheduled for Feb 14/96 at the Trochu Community 1996 DIV MEETING Centre would have to be rescheduled due to a prior hall DIV 6 & 7 DATE booking. It was agreed to hold this meeting on February CRKNI 21/96 in the Centennial Room of this hall Mr Vickery requested Mr Marz attend this meeting s,EV- . �,,,., ,AC Mr Jeffery briefly reviewed the Dec 21/95 Agricultural Service Board (A S B ) minutes, noting Mrs Lowen has ASB WWfES requested a letter be sent to the Minister soliciting his support to keep the A S.B. as an advisory board to council ASB DRAFT LEGISLATION and that the new draft legislation read a "Municipality 'may' establish an A S B ' rather than "shall establish" an A S B Mr Hoff moved to approve the Service Board minutes and that a Minister expressing the M D 's v legislation, as stated above, and Mrs. Lowen, Chairperson of the A S Dec 21/95 letter be d iews on the this letter B CARRIED Agricultural rafted to the APPROVAL OF ASB MIN draft A S B be signed by ArA A9,400 CS d44rs?I Mr Marz requested the Dec 19/95 motion approving the M D undertake, at no charge, the Kneehill Ambulance vehicle inspections, if approached by the ambulance to do so be M43DMW TO DEC 19 reconsidered Mr Marz noted the M.D. currently pays 75% MOTION RE ANBIA_ANCE of the ambulance requisition and donates an of fice and VEHICLE INSPECTIONS administration services to the ambulance /+,t Mr. Marz moved the Dec 19/95 motion regarding the Kneehill Ambulance vehicle inspections be amended as follows- By removing "and if approached, the ambulance at no charge" and replacing it with "and if approached by the Kneehill Ambulance to undertake their vehicle inspections, the M D perform this work at the same rates as charged to the towns and villages, as per policy 13 -14A, Machinery Rental, that being government rates less 5% for equipment, manpower and materials to be charged at cost plus 5% " 7 i • COUNCIL MEETING JANUARY 9th, 1996 CARRIED Mr. Jeffery reported the Capital Region Assessment Services Commission has extended an invitation for the M.D. to join their commission The commission, located in Fort Saskatchewan, was formed in 1994 in response for the need VITAL REGION for uniformity in property assessment. The Commission ASSESSM3ff SERVICES offers, on a contract basis, the services of fully accredited assessors. Mr Wagstaff moved to accept and file this information. CARRIED Mr Jeffery advised the Alberta Association of Municipal Districts and Counties (AAMD &C) has forwarded a Notice of Motion regarding proposed amendments to the Association A*M NOTICE OF Bylaws which their Executive will be bringing forward to NDTION the 1996 Spring Convention The amendments address the possibility of allowing "specialized municipalities" to become members of the Association Mr. Vickery moved to accept and file this information CARRIED Mr Marz advised he would be unable to attend the Jan 19/96 Central Association Directors meeting scheduled for 10.00 A M at the M D office. Mr Hoff, alternate for Mr Marz, CAAMW DIRELT(RS also advised he would be unable to attend this meeting ING Mr Vickery agreed to take Mr. Marz's place at this meeting Mr Marz also indicated he would be willing to chair this committee for another year Mr. Hoff moved the meeting adjourn. Time 3 35 P M Ul�l Reeve E� CARRIED i Muni ipal Adm istrator =J J 0 A U REPORT: Balance Forward JOHN C JEFFERY REPORT DECEMBER 20th, 1995 to JANUARY 9th, 1996 $318 36 1 The Administrators of Red Deer, Stettler, Wheatland, Big Horn met with Herman Epp and myself to discuss planning services. Asked if other municipalities were interested in planning services Sending J R to meet with Nick at Stettler, Lorne at Red Deer and Ernie at Wheatland and their planning staff for further exploration. Big Horn willing to use our service as well put forth up to 20% use of their staff master planner (extreme environmental issues) s e- e seep. I errn,.wre CORRESPONDENCE: 1. Dec 20/95 Direct Deposit - AAMD &C Dividends - $7,226 46 2. Dec 31/95 Direct Deposit - AB Trans Road Grant - $199,173 00 3. Dec 31/95 Direct Deposit - AB Gov't Mun Grant - $136,922 00 4 Dec 13/95 AAMD &C Municipal News Highlights 5 Dec 20/95 AAMD &C Municipal News Highlights 6 Dec /95 AAMD &C Executive Meeting Highlights 7. Jan 9/96 Agenda - Golden Hills Regional Div. #15 8 Nov 30/95 & DEc 15/95 AB Gazette. 9 Federation of Canadian Municipalities (FCM) 1996 Conference Announcement - May 31 - June 2/96 in Calgary, theme "The Challenge of Public Expectations " 10. Dec 5/95 Kneehill Interagency Meeting Minutes 11 Dec /95 AB Tourism Partnership Bulletin n, Dec 20/95 Community Planning Assoc'n of AB newsletter and conference information 12 Employment opportunity - Director of operations, M.D. of Sturgeon 13. Annual 1995 Animal Kind report 14 UIC notice re. change in job order procedures and ROE information 15 Dec /95 Local Government Bulletin brochure 16. Dec /95 Perspectives newsletter 17. AB Vocational College, Lac La Biche course information 18 Seminar information - Microbiological Contamination in Buildings, Jan 26/96, Edmonton 19. Membership information - Public Technology Canada 20 Seminar information - Banff Centre. 21 Magazine - Lists of 1 million businesses 22 Dec /95 issue of DowElanco magazine, Fertile Ground 23 Membership information - Friends of the Environment 24 Seminar advertising - How to design high impact newsletters, brochures, ads, reports and proposals 25. Advertising - Thabtos Mapping & Graphics 26 DEc /95 issue of AB Transportation newsletter - Breaking Down the Barriers. 27. Employment opportunity - Executive Manager, Municipal Gov't Board 28 Advertising - IBM 29 Risk Audit Inc seminar advertising - Risk Management for AB Municipalities. 30 Winter 1995 Imperial Oil Review magazine 31 Information on Tobacco and Public Policy - The 'Tobacco File 32. U of A, Extension Centre Bookstore advertising 33. Jan 3/96 The Capital newspaper 34 Dec 26/95, Jan 1/96 Highway 21 News nespapers. 35 Dec 13, 20, 27/95 & Jan 3/96 The Drumheller Mail newspapers 1 JOHN C. JEFFERY REPORT DECEMBER 20th, 1995 to JANUARY 9th, 1996 i HOI F. OCCUPATION AND DEVELOPMt:NT PERMITS. C' .0 • 1 Laurie Neufeld S.W. 16- 29 -25 -W4 Home Occupation - Kid's Clothing 2. Kim & Wilf Lalonde N E 2- 33 -25 -W4 Home Occupation - Safety Seminars 3 Kim & Wilf Lalonde /Heavenly Acres Ranch N E 2- 33 -25 -W4 Camping Facilities for above home occuptaion $9,000 00 2 a� i H F P W S REPORT JANUARY 9th, 1996 1 Would like to change the grader divisions back to original op-J- boundaries as per the map Council took away miles from division #7 when Kober was in it and gave extra to the other divisions. 2. Gravel boys haven't been getting much gravel hauled between running the plow trucks on shifts and hauling sand in I'm keeping them at 9 hours for now 3 We've gone through more salt and sand this year than the previous years I can't get any more for at least a couple of weeks from Doerksens so I made a deal with Ed McNair to supply and haul from his pit He will do this cheaper than us hauling from the north country McNairs price $7.55 /tonne or $7 90 /cubic yard delivered Doerksens price $8 92 /tonne or $9 00 /cubic yard us hauling This way I can catch up on stockpiling gravel 4. For Councils information on this last storm that started early Wednesday, January 3, 1996. Division 7 had Division 6 had Division 5 was Division 4 had Division 3 was Division 1 & 2 two graders in it and help from an extra gr done Saturday two graders in it and done Saturday were done Saturday was done Friday (3 days) ader,done Friday (3 days) (4 days) was done Friday (3 days) ( 4 days) 3 ( 4 days) °rn2u The plow trucks ran all day and night Wednesday, January 3, 1996 and all day Thursday, Jan 4 Friday they were cleaning up and sanding intersections The plow trucks are responsible for 250.2 miles one way We plow 1136 miles of gravel one way with the graders, not including driveways. Someone is going to be first and someone last, but we will get there as quick as we can This is why it is so important not to run the graders around, we will do driveways after or at the time if a flag is up, depending on the circumstances. But it is not the God given right of the ratepayer to have his driveway or bins plowed out when we're trying to cover as many miles of road as possible in a storm 4a IF Just a reminder that when you talk to a grader operator over the radio, he's going to try and go out of his way to do what you request and that might not fit into the schedule of work we expect, then we end up in a stand off between the two of us P.W.S. REPORT JANUARY 9th, 1996 5. What width or finished top would you like the Buffalo Jump to be? The standard base for a secondary road would be 275mm for heavy use, we used 250mm on the light roads I think in all fairness to everyone we should tender this job out, just to keep everyone on the up and up If we can get an early completion date on it, we then have more time with our crews to do other things than chipping in cold weather s o <, D McCook, Public Works Superintendent