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Home My WebLink About1995-12-14 Council MinutesC7 N N EXECUTIVE COMMITTEE REPORT - DECEMBER 141 It, 1995 Th" Executive Committee of Richard A Marz and Otto Hof f met on Thursday, December 14th, 1995 at the M.D of Kneehill office in Three Hills, commencing at 9:00 A M Also present were John C Jeffery, Administrator and Lonnie McCook, Public Works Superintendent Jennifer Deak, Assistant Administrator recorded thy: minutes. Mr Marz requested a Christmas greeting be placed in the newspaper along with a photo of council members. Mr Dave Tetz did not attend the M D. Christmas party and has not yet received his 15 year plaque or pin It was agreed by the Executive Committee that Mr. Wagstaff ensure Mr Tetz receives these items The following items were reviewed i Letter from Torchinsky I'ngineerinq re. A & A Pavia A copy of a letter from Torchinsky Engineering to Mr Bob Eden, Ballem McDill MacInnes Eden, has been received. The letter refers to the SH 575:04 project ( from Carbon to Iiesketh corner) and the 31,300 tonnes of aggregate at $4.35 per for total of $136,155 00 that A & A Paving was supposed to Supply y fair this project, as per atjreement. A total of 28,360 tonnes w:ts supplied by A & A, total $123,366 00. The difference for this shortage is $12,789.00 A & A was unable to supply the lAend sand for this project; it was supplied by South Rock Ltd at. an agreed price of $16,581 60 Torchinsky has requested this amount be deducted from the trust monies owed to A & A Torchinsky also mentions A & A still owes $4,295 00 to Maynard Fitzgerald (Beiseker Aggregate Products) and requests this amount also be rectified for releasing of funds zir Jeffery reported a letter had been sent by the M D. to Mr. Ellen regarding this matter Lxecutive Coituttittee recommend to accept and file le'a 2 WCB Update - Fi.le 7 WX B has advised on the current status of this claim, noting too additional benefits have been received by the claimant since the pension was paid as a lump sum on June 3/94 Executive Committee recommend to accept- and file. <<+' _ 3 Thank you card - Sonia Kennedy Mrs. Sonia Kennedy has sent. a thank you card to council for the plaque in recognition of Bob's service with the M.D. Executive Committee recommend to accept and file F•� _ 4 PIC Dugout - Sec 18- 29 -26 -W4 cast October 5/95 the Executive Committee dealt with a request from PIC to do some grader work and supply gravel on the road .accessing their dugout in lieu of allowing the Linden and Acme 10 departments council meeting, this water, moved to required table this matter Oct mat /9 5 co g ter 10/9 i a 1HIP EXECUTIVE COMMITTEE REPORT - DECEMBER 14 Lh, 1995 utatil more information was received To date, no information h<-,s been received. v9aaP I cf Executive Committee recommend to accept and file and Mr. Boake advised, in a memo, of this decision 5 possible Contract Grader Division 2 At the May 6/95 council meeting a motion was passed to table the possibility of contracting the grading services in Division 2 until January 1996. Executive Commit, -ee recommend to table this matter until after the town halls meetings 6 Notice in Newspaper re: flagginq driveways Mx: McCook requested a notice be advising ratepayers of the procedure to have their driveways ploughed by agreed a red flag should be placed, driveway to alert the grader operator ploughing. placed in the newspaper_ required and, costs charged the M D. grader It was by the raLepayer, at his that the driveway requires Executive Committee recommend a notice be placed in the n ✓ter newspaper advising ratepayers of the procedures and costs 4,1 =:, garding driveway snow ploughing. , 1-.r. McCook left the meeting - time 9.15 A M 7. Letter to the town of Three Bills re. Airport Commission lir Jeffery read a letter, to the town of Three dills, stating the M D.'s understanding of their proposal to restructure the Airport Commission. This includes two members from the M D , two from the town with the ability to appoint two more members at large; costs shared 1/3 M D. and 2/3 town, all capital and operating budgets to be approved by both the town and M D c..ouncils Mr. Marz agreed this was the concept the M D approved at the iov 21/95 council meeting executive Committee recommend this letter be sent to the town of 2 7 'three Hills. 8 Letter to Tom Thurber re- well site assessment At the Dec 5/95 council meeting Mr Dunay reported on changes to o.he assessment of non farmland, particularly the well sites. A letter was prepared to be sent to Mr Thurber voicing opposition to the new legislation Mr Dunay will be attending a meeting In Edmonton on Monday, Dec 18/95 to further clarify and discuss this issue. executive Committee recommend to table this matter until after Mr. Dynay's meeting with AB Municipal Affairs and a further report-on this issue is received G� 2 9 AB Municipal Safety Codes Service Commission (AMSCSC) S• i O EXECUTIVE COMMIT7.VEE. REPORT - DEXEMBER 14LIt 1995 The AMSCSC has forwarded a listing of members and their elected representatives, a financial report, as at Nov 30/95 and a member municipality monthly permit report. Executive Committee recommend to accept and file 10 Federation of Canadian Municipalities Membershi The Federation of Canadian Municipalities has invoiced the M D for membership fees from Apr 1/96 - Mar 31/97, a total of $452.35 Membership fees are $0 096 per capita Approval to join this organization was ajiven at the October organizational meeting Executive Committee recommend this invoice be paid. 7A,'zsPI 11 1996 Employee Day A suggestion has been received to have Dorian Frere attend the 1996 Employee Day and make a presentation about "AIDS and HIV Positive in the Community and Workplace " Three Hills is currently forming a committee to promote awareness of these issues. Mrs Lori Wildeman is a member of this committee. Executive Committee recommend a memo be sent to all foremen requesting suggestions and input for topics to be addressed at the 1996 employee day and this matter be re- addressed at the next- meeting 12. Dube Property - Lot 9 -12, Block 1, 7015EF, Waimborne This buildings on this property have now been demolished and removed from the site An offer had been received from Wade and Nancy Lillico to purchase this property for $1,400 00 This offer was below the market value placed on the property of $3,000.00 by the assessor. Under the Municipal Government Act, section 70, a transfer of land at less than market value requires the proposal to be advertised The legal recommendation in this matter is to have a tender advertising the property for sale �0�275� Executive Committee recommend a tender, advertising the property''��`'�T for sale, be placed in the newspaper 13 SH 806 land buying newt_6.ations Mr Jeffery reported his progress, to date, in negotiating the I required land purchases for t;he realignment of C,II 806 south of Linden. It appears some land owners will not be satisfied with the policy sates for land buying Mr. Jeffery has recommended, after consultation with legal opinion, the M D hire an expropriation appraiser to appraise the land prior to negotiations A discussion followed on the policy rates and the need to be consistent-, especially since the Si( 583 was just completed. and land purchasing and other compensations on this secondary road was paid at policy rates. Executive Committee recommend when negotiating the land buying requirements for this project, the M D obtain, in writing, from 3 • G EXECUTIVE COMMITTEE REPORT - DECEMBER 14th, 1995 the landowner, his proposal price for the said lands, the M D negotiator not disclose the M.D. policy rates but rather inform the landowner his written proposal price will be taken to c; �lxncil for approval and, if not approved, alternate measures will have to be addressed by council 14 AB News Release re New Directions for Lotteries & Gaming The AB government has responded to the recommendations of the Lotteries Review Report and has announced a fundamental change in the way lotteries operate in Alberta The primary beneficiaries of lotteries will continue to be charitable organizations; problem gambling will be a first priority of government who will provide a solid research base and treatment programs; for the 1997/98 fiscal year one umbrella foundation will be formed to distribute lottery funds; C.F.E.P. funding will continue for the next three years, the number of VLT's in licensed establishments will be reduced and multiple licensed facilities will no longer be allowed; if a community decides, by plebiscite to prohibit VLTs in their community, -the government will honour the outcome of the vote, professional sports teams will no longer be eligible for lottery funding Executive Committee recommend to accept and file 15 Letter from the Federation of Canadian Municipalities Mr. John Les, President of the Federation of Canadian Municipalities, has sent a letter welcoming the M D as a new member into this organization Executive Committee recommend to accept and file 16 Letter from AB Municipal Affairs re Joint- Service Agreements Mr John McGowan, Assistant Deputy Minister, AB Municipal Affairs, has responded to our letter regarding the joint service agreement with the towns and villages and the possibility this agreement may conflict with existing legislation (senior housing, ambulance and recreation). Mr. McGowan states local agreements between municipalities can only pertain to matters within their jurisdiction and recommends this proposed agreement be reviewed by legal counsel Executive Committee recommend to accept and file 17 AB Liberal Caucus News - Mailing list update The AB Liberal Opposition is updating the mailing list for its newsletter. M r" F""- Executive Committee recommend the M.D. remain on this mailing list but request- only one copy, not several, of their newsletter 18 R C M P Request - Laser Speed Detection System 4 EXECUTIVE COMMI'I'TEE It"PORT - DF(AJIBER 14Lh, 1995 The Three Hills R C M P. detachment has requested all the jurisdictions within the Three Hills detachment contribute, on a per capita basis, towards the purchase of a laser speed detection system The M D.'s calculated per capita share, as prepared by Sgt Gene Kowalczyk, would be $2,175 00 A discussion followed on the federal governments downloading of costs onto local municipalities Executive Committee recommend, in view of pending negotiations with the County of Mountain View to contract the services of their bylaw enforcement officers four times a month, this request be tabled. 19 AAMD &C 1995 Fall Convention Highlights The AAMD &C have forwarded the highlights of the 1995 fall convention. Executive Committee recommend to accept and file F 20 AAMD &C Minutes of Reeve's Meeting - 1995 Fall Convention The AAMD &C has forwarded the minutes of the Reeve's meeting which took place Nov 13/95 Mr. Marz was re- elected Chair of the Reeve's meetings for the upcoming year Executive Committee recommend to accept and file and a copy of a,-,44 these minutes be given to Mr Harz 21 Federation of Canadian Municipalities - Bylaws (1995) A copy of the revised bylaws (1995) of the Federation of Canadian Municipalities has been received Executive Committee recommend to accept and file. rur 22. Hudson Bay Route Association Information has been received from the Hudson Bay Route Association regarding freight route rates and membership fees Executive Committee recommend to accept and file FIA 23 Marigold Library Report The November Marigold Library Board report has been received Business of the meeting included approval of the $60.00 non resident fee effective Jan 1/96; the board will be looking at cutting $65,000 00 from its budget should the County of Wheatland withdraw from the Marigold system. Executive Committee recommend to accept and file. N� 24 University of AB - councillor course The University of Alberta is offering a course for councillors The Art of the Possible - Feb 14 -16/96 • 5 Iq • EXECUTIVE COMM17.rEF DEPORT — DI:CI:MBER 14 LIB, 1995 Executive Committee recommend to accept and file 25. Offer to purchase Pentax camera Mr Berman Martens has offered $50.00 to purchase the old Pentax K1000 (35 mm) camera and case This camera was purchased in 1978 for $295 00 Executive Committee recommend to accept this offer 414 ADVA60 �GZr7.34 Q6e..z 26. Councillor retreat package course �"' -78 Jeanne Byron and Gwen Harris are offering customized retreat packages for councillors and administrators with the focus on long term planning and developing skills Executive Committee recommend to accept and file F „x. 27 Business Tax on AgriculLu.r:al operations Mr. Marz has reported the AAMD &C has disbanded this committee because the provincial government has now formed a committee to look into this issue and it was felt the AAMD &C's committee would be a duplication Executive Committee recommend Lo accept and file. 28. Fines Revenue Survey The following municipalities have responded to the M D 's request for information regarding the allocation, if any, of fine revenues. - Counties of Mountain View and SteLtler - does not share fines revenue with any urban centres - M D of Badlands - do not share but has assisted in contributions for extra equipment for the local detachment - County of Wheatland - does not share fines revenues; employs a special constable on a full time basis Executive Committee recommend to accept and file F� 29 Fire Meeting Minutes The June 28/95 fire minutes from the meeting held in Trochu and the Nov 29/95 fire minutes from the meeting held in Linden were roviewed It was noted these meetings did not address the concerns expressed by the M D. fire committee, which was the reason this committee of fire chiefs was formed - to address these concerns The next fire meeting has been scheduled for Feb 22/96 in Three Hills. Executive. Committee recommend a copy of the M D 's fire concerns be given to Fire Chief Martin and Three Hills Administrator, Jack Ramsden, prior to this meeting �� 6 0 IL O EXECUTIVE COMMITTEE REPORT - DECEMBER 14Lh, 1995 30 Letter from Bob Eden - re A & A Pavin Mr Bob Eden has responded to the M D 's and Torchinsky's letter (see Executive item #1) regarding A & A's aggregate shortfalls re. SH 575 project and has sent A & A's lawyer, R Trombinski Prof. Corp a letter requesting payment for this defic.tency Executive Committee recommend to accept and file Mrs. Deak left the meeting - time 10 45 A M 31. December 5th, 1995 Council Meetinq Minutes The minutes from the December 5th, 1995 council meeting were reviewed and edited for publication in the newspaper. Executive Committee recommend the edited version of the minutes be submitted to the newspaper for publication. The Executive meeting then adjourned s -- - r JQ-4!� ----------- Je ife Deak 7 N 0c) C:) C:) d1 Ul W N) Ln (TI O N) cn (A.) 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I'm - 115K K) cn > N) Oo co y }45 Mot gisr 00 Oo AN 'm EO C> C) CD C:) C) (Z) C:) CZ) m 0 U) C) O C) CD C) C) ;T _ R NE. �k7 RN C) C) A C) _4 N C:) CD CD (Z) CD CD C) E) 0 > z C) C) C) U) ll I J ,;9. io n 0 (D (D I Url 'D i i a I AWN i • r� LJ J OUTSTANDING CIEQUES Asnr November 30 1995 PAYROLL CIIEQUL•S CII � 8328 8348 8349 8350 8351 8352 8353 8354 8355 8356 8357 8358 I 8359 8360 8361 18362 8363 8364 8365 8366 8368 8369 8370 8371' 8372 8374 8375 AMOUNT $ 1,661 47 441 12 2,198 79 2,512 .92 762 98 2,282 07 2 587 46 2,235 34 2,154 71 2,052 26 2.,494 40 2,228 72 1,950 36 1,013 00 2,082 94 1 885 87 2,247 17 1,656 55 1 424 12 1,813 39 1 737 52 1,035 38 1 418 85 1,751 68 1,086 05 1,701 69 1,655 30 GaNL•RAL CHEQUES GI:NL•ItAL CHEQUE -) Ci • AMOUNT CK 1,150 00 AMOUNT 22406 7 28 23657 $ 108 00 22659 240 75 23659 1,057 50 22846 150 00 23660 292 50 22978 143 95 23661 291 47 2 757 50 23186 25 00 23662 23641 202 00 23225 4 00 23667 967 43 23561 1,277 01 23668 1,360 00 23589 14 02 23674 662 50 5,528 07 23591 41 *3 40 23553 123648 23652 25 00 TOTAL OUTSTANDING PAYROLL CHEQUES S 48,072.11 'TOTAL OUTSTANDING GL•NERAL CHEQUES S 94, 782.89 TOTAL S 142,855 00 OUTSTANDING LOANS S 0 .00 CASH ON HAND DEPOSITED S 57,025 , 05 SUBMITTED TO CO NCI THIS 19th DAY OF December 19 95 l REEVE MUN ADMIN i'" 23602 62 06 23611 1,150 00 23619 132 95 23621 513 28 23622 400 39 23624 175 00 23628 3,360 39 23631 165 85 23634 291 47 23635 65,787 64 23641 1,360 00 23642 202 50 23644 1,181 36 23647 904 58 133 33 23649 662 50 23651 135 00 123648 23652 732 50 23653 659 16 23654 938 46 23656 1,261 06 TOTAL OUTSTANDING PAYROLL CHEQUES S 48,072.11 'TOTAL OUTSTANDING GL•NERAL CHEQUES S 94, 782.89 TOTAL S 142,855 00 OUTSTANDING LOANS S 0 .00 CASH ON HAND DEPOSITED S 57,025 , 05 SUBMITTED TO CO NCI THIS 19th DAY OF December 19 95 l REEVE MUN ADMIN i'"