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HomeMy WebLinkAbout1995-12-05 Council Minutesi 1 P r 7 7 1 i i AGENDA COUNCIL MEETING DECEMBER 5th, 1995 1. Approval of Agenda 2. Approval of Minutes Correction required 3 J C Jeffery Report 4 Accounts Payable 5 Budget Comparison Report 6 Executive Committee Report - If making donations for 1995 need by -law See Item #15 on Executive Report APPOINTMENTS• 9 30 A M Lonnie McCook See #13 11.15 A M Colin Stroeder and Gordon Cauldwell ; 1.30 P M Lynn Gustafason See Equity Water Sep 2:00 P.M. Edward Dunay, Assessor re. Assessmen, 4.00 P M. Development Appeal Board Hearing - Si TABLED ITEMS. GENERAL 7. 8. 9 10 11 12. Review Rural Recreation Grants and joint Service; Mt. Vernon Water Committee Minutes - November 20 and Report re: Equity Water System Report from Capital Committee re: Office Compute. Meeting with Edward Dunay re, Assessment Review Policy 3 -1B Committees for 1995/96 Letter from Town of Olds re 911 Information meezing TRANSPORTATION- 13. Public Works Superintendent Report Meeting with Colin Stroeder and Gordon Cauldwe 14 Road Committee Report - November 27th, 1995 15 Review Division 1 Contract Grader Agreement PLANNING. DEVELOPMENT APPEAL BOARD HEARING 16. John Wipf Intensive Hog Operation Appeal 4.00 P M. LATE ITEMS. 17. Rowe Property /Swalwell Judgement 18 Marigold Library 1 rr�I i 1 i COUNCIL MEETING DECEMBER 5th. 1995 A regular meeting of council was held in the M.D. of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, December 5th, 1995, commencing at 9:30 A.M. The following were present for the meeting- Reeve: Richard A Marz Division Four Councillors: Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M. Vickery Glen Wagstaff Municipal Administrator John C Jeffery Division One Division Two Division Three Division Five (after 1:00 P.M.) Division Six Division Seven Jennifer Deak, Assistant Administrator, was present and recorded the minutes. Reeve Marz called the meeting to order at 9 30 A M Requests were made to add the following items to the agenda. 6A. Personnel 19 Aging Analysis ADITIONS TO AGENDA Mr Boake moved approval of the agenda with addition of the above noted items. CARRIED EPPROVAL OF ACfTDA It was noted a correction was required tothe Nov 21/95 minutes In the fourth paragraph, on page two, regarding N CTIO �Q,D CORRECTION the letter received from Mr David Tetz, there was a motion NOV E IO MINUTES missing The following motion should be included: Mr. Hanger moved the approval of Mr Tetz's letter and the response to same CARRIED UNANIMOUSLY Mr Vickery moved approval of the Nov 21/95 minutes with APPROVAL OF MINUTES the above noted addition. CARRIED Mr Jeffery's report was presented and it was noted report items regarding joint services and Torchinsky Engineering (SH 806) were to be further addressed later in the meeting Mr Boake moved approval of Mr Jeffery's report CARRIED Mr. Vickery moved to approve the accounts presented for APPROVAL OF ACCOUNTS payment to -day, subject to review by the Finance Committee of Mrs Lowen, Messrs Marz, Hoff and himself CARRIED The Nov .22/95 Budget Comparison report was reviewed. A discussion followed on capital expenditures and the addition of accounts receivable invoices to the province not reflected in the report totals Mr. Wagstaff moved approval of the Nov 21/95 Budget APPROVAL OF BUDGET Comparison Report C01VIRA—RTWOMT- CARRIED Mr. Hoff reported Mr Jim Ramsbottom, Mrs Myrna Bauman and MEETING DEC 12/95 himself would be holding an open house type meeting on Dec RHA #5 1 .&00 �'._ J r fil N ��J COUNCIL MEETING DECEMBER 5th, 1995 12/95 from 10.00 A M until noon, at the M D office, for the public to come and discuss any issues and concerns regarding the operations of Regional Health Authority #5 The meeting would be advertised in the local. newspaper Mr Jeffery requested if council, as representatives of the rural community, had any concerns or issues they would like presented at this meeting A short discussion followed on the role and responsibilities of the regional health board The Executive Committee Report was reviewed Under Executive Report item #4, it was noted Mr. Dennis Bramley, Brambo Blading, had sent a letter thanking council for its support during his first year of operations Mr Bramley has also increased his equipment rental inventory to include a bobcat loader Under Executive Committee item #14, Mr Boake reported a possible new location for the Linden Rubble Pit may be Mr Ron Reimer's property, located south west of the current site It was noted a joint committee from the M D , Acme and Linden would be meeting in January to further review this matter Mr Jeffery requested Mr. Boake keep him informed of any potential possibilities for this relocation Executive Committee item #15, donation bylaw was reviewed RHA MEETING DI MI W, WIL." MW BLARING DIV 3 LINDEN RU3BLE PIT POSSIBLE OCATION Mrs. Lowen moved first reading to Bylaw #1348, this being the bylaw respecting donations for the year 1995 and BYLAW #1348 authorizing a donation of $2,000 00 to the Salvation Army DONATION BYLAW and a donation of $1,000.00 to S T A R S ua4�111< CARRIED mm AI/' Mr Vickery moved second reading to this bylaw CARRIED Mr. Boake moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw #1348. CARRIED Further to Executive Committee item #18, 9 -1 -1 A G T system, Mr Jeffery read a letter from the town of Olds, inviting the M D to a 9 -1 -1 information meeting on Wednesday, December 13/95 at 7.00 P.M. at Olds College Lecture Theatre, Duncan Marshall Building It was agreed Mrs Lowen, council representative on the Drumheller emergency response committee, should attend this meeting. Mr Vickery moved Mrs Lowen attend the 9 -1 -1 meeting in 9-1 -1 MEETING IN OAS Olds on Dec 13/95. ZLI, CARRIED pia ��i rte Mr Marz reported he has received a copy of the draft water DRAFT LEGISLATI legislation proposal and it is available for any interested A AILAWA councillor to peruse Further to Executive Committee item #23, tax recovery properties, Mr Jeffery reviewed the tax receivable aging TAX RECOVERY PROPERTIES reports for the years 1993 to date, noting the amount of , outstanding taxes is currently $261,000 00 an increase from II the 1994 balance of $217,000 00 but a decrease from the 1993 balance of $288,000 00 Mr Jeffery noted keeping tax recovery properties on the tax roll had the effect of increasing the tax receivables and that removing these properties, by taking clear title to them, had the effect of removing these uncollectible amounts form the tax roll. Mr Boake moved approval of the Executive Committee report. APPROVAL OF EXEC. COMM. REPORT 2 F r c� 0 COUNCIL MEETING DECEMBER 5th, 1995 Mr Hoff moved employees still Christmas ham CARRIED all permanent employees and those temporary employed by the municipality, receive a CHRISTMAS HANG CARRIED Mr. Jeffery reviewed the highlights from the minutes of the Nov 20/95 Mt. Vernon Water Committee Mr Marz requested information and clarification from the council members on this committee regarding duplication of work should another engineer be engaged to design the system, the advertising versus the petition route for the project, the motion by the committee to have the water line installed to the water meter and not just to the property line Mr Vickery elaborated on the committees discussions regarding these issues Mr Marz also requested confirmation that the committee and subscribers be made aware that should the M D undertake this project no fixed cost for the project would be determined until after the project was completed and all costing compiled Mrs. Lowen moved to accept the Nov 20/95 Mt Vernon Water Committee meeting minutes CARRIED Mr Jeffery read a letter from Brownlee Fryett, advising on the outcome of the Dec 1/95 hearing before Justice Dixon regarding the Rowe property in 5walwell Mr Rowe appeared on his own behalf and advised the court the house is a "heritage house" which he intends to renovate and eventually live in The house has been vacant for twelve years and Mr. Howe could not provide a definite time period in which he intends to complete the required renovations. Justice Dixon, in rendering his decision, felt it reflected "fair justice" and took into consideration Mr Rowe's "dream of restoring his heritage house" and the M D 's concerns. The decision, in the form of an Order, includes the following directions. 1 The M D. can enter this property and remove any abandoned cars and the outhouse Costs for the removal of the cars can be added to the tax roll and also, if the M D has no policy regarding removal, at no charge, for outhouses, this cost can also be added to the tax roll It was agreed the M.D has no policy regarding removal of outhouses, the cost for this removal be charged as a user pay service, and Brownlee Fryett advised of same 2 The M D can enter onto the property and seal the house to its satisfaction, including boarding windows and securing doors and this cost can also be added to the tax roll 3 Before May 15/96 Mr Rowe is to paint the house to the satisfaction of the M D If this is not done, the M D can enter onto the property and paint the house and these costs also added to the tax roll 4 Mr. Rowe is to ensure the property is maintained (grass cut, weeds controlled etc) It it is not, the M D. can enter onto the property and undertake this maintenance, again charging the costs to the tax roll 5. The M D to be awarded costs for this application in the amount of $150 00 This sum can also be added to the tax roll. In awarding this cost, Justice Dixon gave consideration to the fact Mr Rowe is disabled, unemployed, a student and single parent who financed his own travel costs from B.C. to attend the hearing A discussion of this decision followed and it was noted the onus is now on the M D to protect itself from potential 3 �.luu ul ► 11 APPROVAL MT VERNON WATER COW. MINUTES � 7rNOroeo 1�3 C�i Cq U COUNCIL MEETING DECEMBER 5th, 1995 liability resulting from possible incidences at this property Should the M D board the property and an incidence occur, liability could fall upon the M D A regular inspection would have to be scheduled to ensure the property remained secure It was also noted, by adding these costs to the tax roll, and in light of Mr Rowe's financial position, the property may become in default of taxes and end up in tax sale and ultimately the M D 's property It was agreed this decision has transferred the liability risks of this building onto the M D The possibility of an appeal of this decision was discussed Mr Wagstaff moved Mr Glen Scott, Brownlee Fryett, be contacted and informed of the council's concerns, resulting from this court decision, namely, the transfer of liability onto the M.D., possible ownership of the property being transferred to the M.D. if taxes go unpaid, especially if costs are to be added to the tax roll, and also the possibility of appealing this decision. CARRIED Mr Jeffery read a letter from the Marigold Library System, received by Mr Harold King The letter outlines the library fee of a resident, living in an area where the municipality does not participate in the Marigold Library System, as $45 00 per annum. This is compared to the library fee of a Three Hills town resident of $5.00 per person, $10 00 per family, the town does participate in the Marigold System and levies $6 75 per capita, realized through property taxes, to pay for this service Mr Jeffery noted a levy of $6 75 per capita would increase taxes a total of $31,812 75 in lieu of a non resident library membership fee of $45.00 per annum per family Mr Jeffery also noted Mr King had requested the M D not join the Marigold System and leave the library fees as is, that being, user pay Mrs that input Ira a Goa V,� LETTER FROM H KING RE MARIGOLD LIBRARY Lowen moved to accept and file this information and a letter be sent to Mr King thanking him for his �^'G in this issue CARRIED A short recess was held from 10 45 A M - 11.00 A M. Mr McCook was present when the meeting continued The Public Works Superintendent Report was presented by Mr McCook who noted costs for capital requests were being RS REPORT obtained and a proposal would be prepared for discussion Mr. Marz noted the possibility of a fire truck may be ADDITIONS TO CAPITAL included in the capital Mr Wagstaff noted costs for a video projector for the recently acquired video camera 0,„2, 'pz- F/-x should be included in the capital and Mrs Deak noted a new photocopier was required by the administration department Mr McCook noted he would be meeting with all departments to discuss and review their capital requirements Mr. Boake moved to accept Superintendent's report and file the Public Works ApMAL p& REPORT CARRIED Mr McCook reported he had spoken with Larry at Wajax Industries Ltd , and was alarmed to learn Wajax had in its possession a cost analysis report, prepared by Mr McCook WAIND and distributed to the Capital Committee members Wajax has advised Mr McCook this information was received from one of its mechanics Mr McCook advised council he will be pursuing further this matter to ascertain how this information was obtained by Wajax Mr Marz noted, in 4 W01 N ,a 1k COUNCIL MEETING DECEMBER 5th, 1995 light of this information, council should reconsider the invitation from Wajax to visit its Champion plant in Ontario, especially if this invitation was accepted prior Ai, 4v: T 7 to any decisions being made regarding the purchase of a grader. Mr. Vickery agreed it was not appropriate to accept this offer at this time, especially in light of the information disclosed by Mr McCook Mr Jeffery reviewed the Nov 27/95 Road Committee Report Under item #6 of this report, Sich Project, south of 3- 33- 22 -W4, Mr Wagstaff noted this project was originally on the road program, under an incorrect legal description, and also the request for this work was in response to safety concerns expressed by Mr Sich Mr Wagstaff inquired about traffic counts on this section of road Mr Marz advised traffic counts were at the Public Works Superintendent's discretion Mr Vickery noted report item #8, Rick Vickery N.W. 9- 34- 25 -W4, should be R.W. Vickery, not Rick Vickery Mr Vickery moved approval of the Nov 27/95 Road Committee report CARRIED Messrs Colin Stroeder and Gordon Cauldwell, Torchinsky Engineering Ltd , entered the meeting - time 11.20 A M Mr Marz welcomed these gentlemen to the meeting Mr Cauldwell, on behalf of Torchinsky, thanked council, noting 1995 was Torchinsky's 25th anniversary in business serving rural Alberta and also the eighth year it had been doing business with the M D of Kneehill Mr Cauldwell then presented council with a gift in recognition of Torchinsky's 25th anniversary On behalf of council, Mr Marz thanked Mr Cauldwell for the gift, noting council appreciated the frank manner of dealings with their company and was very satisfied with their working relationship and hope it continued Mr Stroeder then presented the design for the bridge realignment on SH 806 south of Linden. A reduced speed zone through this area of 80 KPH would permit this road design, reduce the dirt requirements and have less impact on land purchasing requirements The total savings of 30,000 cubic metres of fill would be realized It was noted the speed zone through most of this area is 50 KPH It was noted the plan is currently designed for a 10 metre finished top A discussion followed on the varying secondary road standards over the years and the high volume traffic on this road It was noted traffic counts south of Linden ranged from 800 - 1180 Mr Stroeder noted the traffic counts fall within the guidelines for a 10 metre top road, and should the province approve a 10 metre road top the municipality would be eligible for the 75/25 funding arrangements for the extra costs incurred for the increased road width Mr Cauldwell noted he would investigate further into the possibility of the province cost sharing the road to a 10 metre road top standard Mr. Vickery discussed the future impact on local roads because of future rail closures A discussion followed on the acquisition of land required for the road alignment Mr Cauldwell noted, should expropriation procedures be necessary, the legislated requirements included three independent appraisals of a property. It was noted the house, owned by Mr Armenian Toews, would have to be removed It was also noted the new alignment would be approximately 87 feet closer to the turkey barns, south of the creek,. It was agreed to use the appraisal route as part of the negotiations with the Toews property 5 •1,1 1J, E1011MIl1 " 11 '4T I, IN MEETING WITH TORMINSKY ENGINEERING SH 806 REALIG+ M STH OF LINDEN E :�9 COUNCIL MEETING DECEMBER 5th, 1995 Mr Vickery moved Mr. Boake commence negotiations for the APPROVAL TO NEGAOTIATE land buying necessary for the road and bridge realignment SH 806 REALIGNMENT on SH 806 south of Linden. CARRIED Mr Marz then extended an invited to Messrs Stroeder and Cauldwell to join council for lunch. A lunch recess was LUNCH RECESS held from 11.55 A M until 1:15 P.M. Messrs Stroeder, Cauldwell and Vickery were not present when the meeting resumed Mr Lynn Gustafson was present when the meeting continued Mr Jeffery reported the Division One contract grader agreement with Ken Busby Grading Services Ltd., had expired Oct 31/95 This agreement was for grading services during the summer months only; the M.D. provided grading services during the winter time frame It was noted Mr Busby also has the grading contract for Division Five, which expires April 30/96 Mr Vickery and Mr Hanger entered the meeting - time 1.20 P M Mr McCook reported he was satisfied with the contract grader work in these divisions A discussion followed on grader costing and a request was made to have this costing available for the next meeting, if possible Mr McCook noted the contract price per hour for the Division Five grader was $63 30 /hr and for the Division One grader $66 00 per hour. The Division One rate was reasonable when one considered the terrain of the division Mr McCook recommended one year contracts be considered Mr. Boake moved Mr. Busby be requested grader price for a one year agreement an one year, summer only, agreement fo C1W 7.: to submit a contract for Division Five and REWEST FOR CONTRACT ronnrn E"Y`CC n111 11 r Division One CARRIED Mr. Marz then welcomed Mr. Gustafson to the meeting and invited him to make his presentation Mr Gustafson thanked council for granting his appointment, noting he had come to discuss the Equity water project Mr Gustafson recognized the water project was an unique project and a new venture and that mistakes were made. Mr. Gustafson noted his signing of the petition was a mistake; his understanding of the petition was that it was for a show of interest in the project only, not a commitment for water service. Mr Gustafson inquired about Atlantis Resources, a signer of the petition. Mr. Jeffery advised the signature was not an authorized signature and also the water line did not go as far as that location; it was not cost effective to do so Mr Gustafson expressed concerns that the policies adopted regarding the system were done after the system was installed and also that the petition did not appear to be a contract Mr Marz advised the petition was drawn up by the legal firm of Brownlee Fryett and the policies made on the advice of a legal partner Mr Vickery noted this project was a learning experience for council and explained the liability consequences of each councillor for the project. Mr. Vickery also noted the two member at large representatives, Mr Fred Penner and Mr Ben Sept, had reported all subscribers were aware and had been explained the procedures and petition Mr Gustafson noted he had not attended any meetings and that when the petition was brought to him it was not properly explained as such. Mr. Gustafson noted he had signed the petition twice; for both the S W and N.W. 24- 32- 24 -W4. Mr Gustafson noted he had no problem with the price of the project and intended to hook onto the water system, at his home quarter, sometime in the future, but not now Mr // i-r MIETTING WITH NR LYNN GUAFSON RE EQUITY WATER PROJECT r� til A N COUNCIL MEETING DECEMBER 5th, 1995 Gustafson proposed he take the water hook up at his home quarter, the N W 24- 32- 24 -W4, and requested council's consideration for cancelling his petition for the other parcel of land Mr Marz noted the final costing for this project had not yet been completed Mr Marz advised council had the option to accept, reject or defer this consideration until the final costing for the project was completed and having this information could make a L GUSTAFSON EQUITY decision Mr Marz also noted any decision regarding this WATER PROPOSAL RE proposal would have to be in consultation with the Equity hook LPS water committee members Mr Gustafson inquired about the hook up to his residence and was advised all other subscribers had received the hook up to the meter (nearest heated building) and that Mr Gustafson would be given the same consideration A discussion followed on the increased property value resulting from this water service and the possibility of Mr Gustafson subdividing his other property Mr Gustafson thanked council for their consideration to his proposal The discussion next focused on the condition of the Guzoo Road and Mr. Gustafson advised he had never voiced any complaints about this road; it was not bad if one did not travel in excess of 80 KPH Mr Gustafson noted over 18,000 people had travelled on M D roads to visit the Guzoo last year Mr Marz inquired if Mr Gustafson felt there was any benefit to belonging to the Big Country Tourist Association Mr Gustafson replied, "No ", noting in the past he had advertised through this organization but felt it was of little benefit as the main focus of the association is the Drumheller area Mr Marz advised the M D. had not renewed its 1996 membership in this organization Mr Gustafson thanked council for their time and consideration to his proposal Mr Marz thanked Mr Gustafson for meeting with council Mr Gustafson then left the meeting - time 1.55 P M A brief discussion followed on the processes and procedures used in the implementation of the Equity system Mrs Lowen moved to table Mr Gustafson's proposal request until the Equity water project costing is finalized. CARRIED Mr McCook left the meeting and Mr Ed Dunay, Assessor, entered the meeting - time 2 00 P M Mr Marz welcomed Mr Dunay and invited him to make his presentation. Mr. Dunay reported the new M G A states that all land not used for agricultural purposes must be assessed at market value This includes well sites. There are 1266 well sites in the municipality Mr Marz inquired about gravel pits and Mr Dunay advised there is a value placed on gravel pits Mr Dunay proceeded to elaborate on thb regulations as they affect well sites, noting the regulations require a site value at market value The problems arise with the directional drilling, the land owner who has the surface rights receives the lease payments and the owner where the natural resources are extracted receives nothing from the oil company but under these regulations will be taxed for the resource Mr Dunay noted the Assessors Association was against this procedure and tried to thwart the legislation Mr Vickery moved Hon Tom Thurber, our understanding potential,problems L GUSTAFSON'S PROPOSAL RABLED UNTIL FINAL EQUITY COSTING RECEIVED ED DUMAY ASSESSMENT REPORT RE WELL SITE ASSESSM MS a letter be written from Mr Marz to the Minister of Municipal Affairs, outlining LETTER TO TOM TIMBER of this legislation and the associated RE WELL SITE ASSES94W, CARRIED Mr. Dunay left the meeting - time 2:15 P.M. 7 wo�_] n COUNCIL MEETING DECEMBER 5th, 1995 A short recess was held from 2.15 P M until 2 30 P M Mr. Jeffery reviewed the joint services, explaining the calculation for per capita recreation grants for the towns and villages and the adjustment for per capita sharing of the senior housing and ambulance. After this review, Mr Marz noted he had three points to discuss; firstly the town of Three Hills position that capital costs including debenture payments and interest be included in the recreational facilities operating costs Mr Marz noted when the Three Hills pool was built the M D committed $70,000 00 to the capital costs of the project with the town committing, by way of debenture, $280,000.00. The M D 's share was generated from a Three Hills Recreation area levy. The Three Hills rural area population was calculated as 800 and the town's population calculated at 3,200 Mr Marz noted should the M D share debenture costs it would be subsidizing the town's initial capital contributions Mr Marz's second point concerned capital contributions. The M D has not contributed capital to the phase one arena redevelopment project. The town has contributed $170,000.00 and donations and grants have made up the balance of the approximate $600,000 00 required to complete phase one, the dressing rooms and structure It has been estimated phase two, the ice surface and phase three, the corridor and confection will cost, in total, less than phase one It was agreed the M D prefers to negotiate its capital funding contributions upfront with meaningful input into the process A discussion followed on the economic spin -off benefits the urban centres receive by having these recreational facilities located in their towns and villages Mr Marz noted a proposal has been received that the M D finance a loan to the town for recreation and the town repay this loan, interest free, with the lost interest being the M D 's capital contribution Mr Marz next reviewed the capital financing of the Trochu pool, noting the Trochu rural recreation area contributed $30,000 00 towards the pool and the M D loaned a further $25,0000 00, on behalf of the Trochu rural residents This loan is being repaid by a special levy to the Trochu area rural residents. The M.D. currently pays one half of the operating expenditures of the pool The town of Trochu contributed nothing towards the capital costs of the pool and pays the other half of the operating expenditures Mr. Jeffery noted for the M.D. Is joint services philosophy to work all recreational facilities within the M D must pool their costs, the M D 's philosophy is that all residents have access to all facilities The towns of Trochu and Three Hills are not agreeable to this pooling of recreational facility costs. Mr Marz noted the M D is willing to negotiate capital expenditures upfront and if the urban centres proceed with capital projects without confirmation of a commitment from the M.D., the M.D will not retroact any capital contributions. Mr. Marz stressed the importance of both the urban and rural jurisdiction (M.D.) having the ability RECREATIONAL JOINT SERVICES REC CAPITAL & DE3E311W PAYMENTS IN OPERATING Cows CAPITAL CONTRIBUTI0NS TO RECREATIONAL FACILITIE THREE HILLS ARENA IL9_M1 ' 1_1. of veto powers for the recreational budget approvals. Mr Marz ;s advised his third point was Torrington arena The M D has adopted the arena last year Mr Marz asked TORRINGTON ARENA council if it wanted to continue financing the arena or if it should let the village of Torrington assume its responsibilities A discussion followed on various options, one being to continue for the next two years as in the previous year but put the village on notice that in the third year, the election year, the village will have to assume their responsibility Another option discussed was to levy higher user fees to the village residents N i 9 COUNCIL MEETING DECEMBER 5th, 1995 i Mr Harold Mueller entered the meeting - time 3.40 P M I Mr Vickery moved the village of Torrington be advised the Torrington recreation costs will be phased back to the TORRINGTON ARENA village and that the M D will assume responsibility for RECREATIUVL FUNDING the arena operations for years 1995 and 1996 and the VoF village of Torrington assume responsibility to pay their fair share on a per capita basis for the year 1997 �~�> et7P1.F4G CARRIED UNANIMOUSLY Mr. Vickery moved a letter be sent to all towns and villages advising if they wish the M D to consider 1996 recreational grants they must remit their 1994 recreational TURNS & VILLAGES operational financial statements identifying revenue RECREATIONAL GRANTS sources, capital costs, debenture and debenture interest FOR 1996 payments and after review of these financial statements TA. they will be advised of the M D 's grant calculation formula based on equalized per capita sharing CARRIED UNANIMOUSLY Mrs Marg Vetter entered the meeting - time 3.45 P M Mr Jeffery requested council's approval to rephrase the letter to Mr. Jim Bates, giving the history of the recreational grants, to reflect this meeting's approved LETTER TO J BATES TO motions regarding recreation grants Council agreed this BE EDITED TO REFLECT letter should be amended to reflect council's current DURRENIT DECISIONS position. ON RECREATIONAL FUNDING A discussion followed on the M D 's position regarding 4,,,.1X capital funding and the possible capital funding for the :j Three Hills arena project. It was agreed the M D 's philosophy was for a principle of per capita but consideration should be given to the economic spin -offs CAPITAL FUNDING OF realized by the urban centres where these arenas and pools RECREATIONAL FACILITIES + are located Mr Marz noted phase one of the Three Hills j arena project was undertaken without M D consent, the • M D 's position regarding phase one of the project was that before any commitment could be made a plebiscite would have to be taken A discussion followed on whether the M D i would be willing to commit to the capital expenditures for phase two and three of the arena project. Mr Hanger moved council recess in order to hold the RECESS FOR D.A B y Development Appeal Board hearing scheduled for 4 00 P M z APN CARRIED The meeting reconvened, the Development Appeal Board hearing being completed - time 5 30 P M RECONVENE AFTER D.A.B Mr. Wagstaff moved council adjourn. ADJUMIE]N1T CARRIED 4 Time 5:35 P.M. j Reeve Municipal Adm 'strator i 9 a 3 v JOHN C. JEFFERY REPORT NOVEMBER 22nd to DECEMBER 5th, 1995 REPORT. Balance Forward Remembrance Day Wreath Marylea Lowen - ASB Conference Rick Vickery - Lunch for Lonnie McCook, Jim Hanger, Herman Martens and himself while on road tour Richard Marz - Remimbursed meals of $12 00 & $27 18 Balance Forward Advised Colin okay for 80km design on S H 806 at Linden Now posted 50km and saves mega dirt and some property problems. Go over joint service position with whoever whishes after council meeting adjourns CORRESPONDENCE 1 2 3 4. 5 6 7 8. 9 10 11 12 13 14. 15 16 17 18. 19 20 21 22 23 24 25 26. 27 1 $217 18 22 00 5 00 35 00 39 18 $318 36 sw, i d-s,& o., IA I�s Z,_, >� 4.--r�g ��a! Letter from Bearden Engineering introducing the services they provide Letter from Docu Max who are involved .involved in information management and business process automation Notice of meeting with Farm Debt Review Board and Don & Tammy Vriend with reference to financial situation One day seminar - The Internet A A M D & C booking opportunity for brief cases The Art of the Possible conference presented by the U of A Feb. 15 -16/96 Minutes of the Nov 14/95 Golden Hills Regional Division Nov. 29/95 Three Bills Capital Nov 28/95 Highway 21 News Statistics Canada - Living with the Past Planning for the Future brochure Information from the International Institute of Municipal Clerks. They provide education, research & information designed to improve the effectiveness of Municipal Clerks Nov 15/95 Alberta Gazette Information letter from Federation of Canadian Municipalities. Information on one day seminiar on how to achieve exceptional customer service Order form to subscribe to LawNow Nov 22/95 direct deposit AB Transportation $1,333,414 04 CMHC agency fees $2238 44 Update - The Seniors Advisory Council for Alberta Advertising - Co -op Membership Benefits Advertising - WorthIt Software Information - Nesbitt Burns Inc - Investment Advisors. Alberta Municipal Affairs - re Residential Tenancies Act & the Mobile Home Sites Tenancies Act Sta .tus Report - The Premier's Council on the status of persons with disabilities Seminar advertising - Using Microsoft Office Presentation. "Toward a New Millennium Breaking New Ground ". . . - . . • . . . _ __ . - _ f _ __ _ - _ - l _ __ _ L _ _ - M r 1 1 n A s JOHN C JEFFERY REPORT NOVEMBER 22nd to DECEMBER 5th, 1995 28. Advertisement. The Milner Fenerty Pinnacle Awards 29 Province of Alberta the 23rd Legislature Third Session. Debate on Motion 515 Child Poverty 30 Invitation from International Joint Commission on the United States- Canada Air Quality Agreement 31 Municipal World - Nov 95 HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 David Wipf S E 25- 29 -25 -4 Home Occupation - Computer Consulting & Maintenance 2 Sjoerd Feenstra S E 12- 32 -24 -W4 Home Occupation - Crafts 3 Richard Csakany S W 5- 31 -25 -W4 Residence 40' x 60' 4. Steven Leonhardt N W 15- 28 -20 -W4 Straight wall farm shop 60' x 60' x 18' $40,000 00 i fi 2