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Home My WebLink About1995-11-07 Council MinutesJ { I C] i AGENDA COUNCIL MEETING NOVEMBER 7th, 1995 1 Approval of Agenda 2. Approval of Minutes Organizational Minutes - Oct 24/95 Council Minutes Oct 24 & 25/95 Assessment Review Board Oct 25/95 3 J. C. Jeffery Report 4 Executive Committee Report 5 Accounts Payable 6. Budget Comparison Report APPOINTMENTS 8:45 A.M Lonnie McCook 8:45 A.M. Paul Van Doren and Vern Crawford 9.30 A M. Kenny Ward TRANSPORTATION 7. Public Works Superintendent Report 8 Oct 26/95 Road Committee Report 9. Nov 2/95 Annual Road Tour discussion 10. Road Plan Cancellation Resolution re. SH 583 GENERAL ITEMS- 11 R Marz report - Business Tax on Agricultural Operations 12. Oct 27/95 Mt Vernon Water Committee meeting minutes 1 X COUNCIL MEETING NOVEMBER 7th, 1995 A regular meeting of council was held in the M D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, November 7th, 1995, commencing at 8.30 A M The following were present for the meeting: Reeve- Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E. Boake Division Three James Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven Municipal Administrator- John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8:30 A.M. A Request was made to add the following items to the agenda- 13 AB Environment Mrs. Lowen moved approval of the agenda with addition of the above noted item. CARRIED ADDITION TO AGENDA Mrs Lowen noted a correction was required in the Oct 24/95 CORRECTION TO ORG Organizational Meeting minutes, the committee members on MINJTFS the Kneehill Community Resource Board are Mr Hoff and herself with Mr Hanger as an alternate. Mr Jeffery noted Pa,Gy600� �,aAaaoo approval was not required for the Assessment Review Board minutes Mr Vickery moved approval of the October 24th and 25th/95 council minutes and the October 24/95 organizational meeting minutes with the above noted correction CARRIED Mr Jeffery's report was presented It was noted the municipal portion of taxes had decreased $39,123 97 since 1984 and the school portion of taxes had increased $703,905 51 Mr Vickery recommended this information be available at the upcoming annual /divisional meetings Mr Vickery moved approval of Mr Jeffery's report. CARRIED The Executive Committee Report was reviewed. Mr Lonnie McCook, Public Works Superintendent entered the meeting - time 8.40 A M Under APPROVAL OF MINUTES APPROVAL JCJ REPORT It was confirmed, under Executive Committee item #2, pusher rental price, the rental price of $125.00 per hour included REH R POLICY RE the pusher, truck and manpower and did not include the hoe. RENTAL PRICE It was agreed to continue the review of the Executive Committee report after the scheduled appointment with the /�o «c'� i3 ',wA( members of the Mt Vernon Water Committee Mr. Paul Van Doren and Mr Vern Crawford, members of the MEETING WITH MT Mt Vernon Water Committee, entered the meeting - time 8 45 VERNON WATER COMH_ A M 1 E Im CJ COUNCIL MEETING NOVEMBER 7th, 1995 Mr Marz welcomed these gentlemen to council On behalf of himself and Mr Van Doren, Mr. Crawford expressed thanks to council for accommodating their appointment on such short notice Mr Crawford proceeded to review the progress of the Mt Vernon water project, noting the following concerns had been raised and requesting clarification of the M D 's position on these issues- - disclosure and clarification of financial position re, extent of possible grant or funding of the project Mr Marz advised a motion had been approved at the Oct 25/95 council meeting to accept in principle the possibility of the M D financing this water project and also the possibility of the formation, at some future time, of a water commission and further that the M D. make no commitment towards these possibilities until further information is received It was also agreed council could make an appointment to meet with AB Environment at the AAMD &C fall convention to discuss other possible sources of funding It was agreed to obtain debenture rates from the AB Municipal Finance Corporation and also to investigate possible bank funding for the project - clarification regarding current administrative and technical services provided by the M D Mr. Marz advised the M D was not charging for the providing technical and administrative assistance to the project The M D wanted to remain involved in the project and to this end had requested a staff member attend the meetings and record the minutes There was also no charge for M.D. staff, knowledgeable in the technical aspects of the project, assisting the committee members in determining water line routes, installation and the engaging of an engineer - determining margins to operate and reserves for future maintenance Mr Crawford noted the policies of the Equity project could be used in determining these factors. Mr. Crawford circulated a listing of the terms of reference for the project, requesting clarification on the councillor members on this water committee It was noted, at the recent Organizational Meeting, Messrs Boake and Vickery and Mrs Lowen had all been appointed to the water committee A discussion followed on the committee make up and it was agreed the committee be made up of four voting members; Messrs Van Doren and Crawford, the two representatives elected from the group of potential water users and two councillors appointed to the water committee with the third councillor appointed to the water committee to act as a non voting Chairperson It was also agreed to amend the terms of reference and have the assistant administrator take the minutes of the meeting, not the Chairperson. There were no changes requested to the balance of the items included in the terms of reference A discussion followed on the having draft contracts to the water members and the users addressing the terms of reference and having input into the process. Mr Marz noted if the M.D. workforce were to undertake this project T4 1 , a' WIWILMLINIV M.D 'S FINANCIAL POSITION ON PROJECT CLARIFICATION RE M.D PROVIDING SUPPORT SERVICES DETE1*fINING MARGINS, FUTURE MAIN COSTS C"ITTEE MAID UP MEETING MINUTES TO BE TAKEN BY ASSIST ADMIN Nmu kill :,M it would only do so on the understanding project costs would be estimated with allowances for overruns; to M D MARKFORCE indicate a set price for the project or state the project CONTRACTING PROJECT cost would not exceed a set price would leave the councillors liable for any project overruns. A discussion followed on the concept of a water commission, the advantages of such a commission in negotiating and regulating water prices and the impact and influence such a commission may develop . Mr. Crawford requested council to review the terms of reference of the Mt. Vernon Water Committee and advise of any concerns at the next water committee meeting, scheduled for Nov 20/95 at 9 00 A M 2 C7 10 • COUNCIL MEETING NOVEMBER 7th, 1995 Mr Marz thanked Messrs Van Doren and Crawford for meeting with council to discuss and clarify their concerns and for their input into the water committee Messrs. Van Doren and Crawford thanked council for their time and left the meeting - time 9 30 A M Mr Ken Ward entered the meeting - time 9 30 A M Mr Marz welcomed Mr Ward and invited him to address council Mr Ward acknowledged council and proceeded to discuss his concerns regarding the Muchka project road Mr. Ward noted the yield signs at the intersection of Range Road 24 -4, Township Road 29 -2 (S.E. 17- 29- 24 -W4) had been changed so that the north and south traffic was now yielding to the east and west traffic No notice was given of this change Mr Vickery noted this change occurred at the Oct 26/95 Road Committee meeting because the committee felt the majority of the traffic at this location turn east towards Miller's feedlot Mr. Ward expressed concerns over this sign change, noting, with the rise in the road, heavy trucks will find it difficult to accelerate after yielding the intersection, there is limited clear vision on the east /west road because it is built on an angle Mr. Ward also noted the dust controlled road, passing Becker's is in very poor shape and inquired why the M D workforce didn't undertake to grade this road when the equipment was so close working on the Muchka project. Mr Marz noted the right equipment would not have been located at the Muchka project Mr Marz also noted council has not yet approved the Oct 26/95 Road Committee recommendations regarding the yield signs A discussion followed on the need of signs and the disregard drivers have of signs, road damages caused by heavy traffic into intensified operations Mr Marz noted he is a member of a provincial steering committee established to look into business tax on agricultural activities Members include all stakeholder groups and the committee's mandate is to determine an equitable form of taxation for all users of these operations without driving these industries away Mr Marz noted this is a very complicated issue and it will be difficult to determine a fair formula and take into account the impact this type of industry has on local employment and also the impact of the industry on road systems A discussion followed on the municipal mill rate and the municipal reserves Mr Ward requested council not to lower the mill rate but rather fix and maintain roads with tax dollars The scheduling of projects was reviewed and it was noted projects are scheduled in advance and requests from ratepayers, when a crew is in an area undertaking a project, cannot always be accommodated because of these schedules Mr Ward requested the "no gravel ahead" signs on the road south of Miller's be placed further back on the road to allow the heavy trucks travelling this road time to slow down These signs are close to the end of the gravel road and truckers find it difficult to slow down The possibility of placing warning signs before the actual signs was discussed It was noted it didn't matter how many signs were placed, some drivers would still not heed to the warning signs Mr Ward also requested the M D not use roundup on the edges of the roads, noting roundup had been used on the road allowance east of his property, from Down's going west There are now weeds 3' high on the sides of this road and also four piles of cut weeds in the ditch. A discussion followed on weed control, especially toadflax and how it is transported to areas by the deer population Mr Jeffery reviewed Bylaw #1068, the weed control bylaw of the municipality In response to Mrs Lowen's question, 3 p'. �IA I All ' 01. I. .:1 111,►MT.n1 -" YMD SIGN AT INTER - 4- Sew �a Co,.M lg Ing IJAIW 1 • MI '1 NI 7'. /1' 411 ' IMPACT OF FEAVY TRAFFIC ON I OCA ROADS I TAX & MILL RATE DISCUSSION REQUEST TO MDVE SIGNS FLRTHR BACK ON ROAD STH OF MILLERS FMT ., 1 1 1 ► '1 1 1 EJ 0 CJ COUNCIL MEETING NOVEMBER 7th, 1995 Mr. McCook noted the road crew did not use roundup this year. Mr Ward noted the weed problems were caused by roundup applied last year on this road A discussion followed on the merits of contract grading the division and Mr Hoff advised Mr Ward council would be reviewing this issue in the new year Mr Vickery requested Mr Ward's opinion about the recently completed Muchka project Mr Ward noted, in his opinion, the ditches were too deep, the knolls should have been levelled and the extra dirt used to build up the road Also, the rocks were not picked off the land south of Miller's Mr McCook reported 69,000 yards of dirt was moved on this project Mr Marz noted the M.D. tries to maintain the same standard on the same types of roads and also, according to the agreements, the M D rock picks once on each project and allows the farmer to cultivate his land prior to the rock picking Mr Ward expressed his concern about losing land because of road construction and requirements for wider right of ways. Mr Vickery noted the M D uses a 66' right of ways, not 100' and also that some right of ways, along highways, are farmed Mr Ward thanked council for their time and consideration to his concerns Mr Marz thanked Mr Ward for his input and Mr. Ward left the meeting - time 10 35 A M A short recess was held from 10:35 A.M. - 10.55 A M Mr Marz requested a late agenda item, Ron Gorr request for approach, be included on the agenda as item 10a. It was agreed to include this late item The review of the Executive Committee report continued It was noted under Executive Committee item #2, mileage reimbursement for public works superintendent, the recommended effective date was December 1/95, not January 1/96 Mr Hanger requested clarification on this recommendation, specifically the mileage calculation It was noted mileage would only be reimbursed when the vehicle was used for M D business, there would be no mileage reimbursement for travel to and from work Mr Marz noted Mr McCook is usually in the office during the months of December, January and February Mr. Vickery inquired if a policy should be developed to address future incidences concerning employees losing their driver's licence to ensure employees are dealt with fairly It was noted there had been two employees in the past who had lost their driver's licences and had continued working for the M D , in different positions, until their licences were reinstated It was noted policy 7 -5, requirements of holding a valid driver licence, stated no person may drive a M D vehicle unless they hold a valid driver s licence; a learner's permit is not sufficient to qualify a person to drive a M D vehicle Mr Marz expressed reservations about implementing a specific policy regarding this issue, noting each circumstance is different and it is better to react when an incidence occurs. Mr Marz requested the public works superintendent leave the meeting Mr. McCook left the meeting - time 11.10 A M. Mr Wagstaff reported on difficulties encountered by a member of his family in utilizing the blowing machine device, noting the machine can randomly request the driver pull over and do a test blow; use of certain mouthwashes, which contain alcohol, can trigger a positive response to this device Mr Marz asked council if they were unanimous in agreeing Mr. McCook had taken the direction of council and applied it to his position in a manner no other public works superintendent had Council agreed with Mr. Marz 4 MERITS OF CMTRACT GRADING IN DI WU L V I ODUR M IUMIAN ��o rInGF K WARD OUT OF MEETING 1111L f MCI, D(EC COW. CON' T PWS USE OF OWN VEHICLE FOR M.D PLRPOSES L C7 COUNCIL MEETING NOVEMBER 7th, 1995 Mr Marz also reported Mr. McCook was present at the Executive Committee meeting when this recommendation had been made and the indication to Mr. McCook by the committee was that another incident of this type would not be tolerated Mr Wagstaff expressed concerns about the cost to the ratepayers to accommodate Mr McCook during his period of employment without a driver's licence, inquiring if an analysis had been made comparing the use of the M D truck with the payment of mileage Mr Wagstaff noted, if there was no additional cost to the M D by having Mr McCook use his own vehicle and Mr McCook could still perform all aspects of his job, then he would have no problem justifying the Executive Committee recommendation to his ratepayers A discussion followed on the possibility of staggered mileage reimbursement; the cost comparison of the M D truck operating costs and paying mileage; and what to do with the public works superintendent truck when he was using his own vehicle Mr Marz suggested this truck could be transferred to the gravel foreman, who's truck needed replacing Mr. Jeffery noted the Capital Committee had done an analysis of vehicles and everyone travelling under 10,000 km /year and using a M D vehicle was now using their own vehicles and getting reimbursed mileage Mr Marz recommended that when on M D business, the public works superintendent be reimbursed mileage at either, the calculated rate cost per kilometre of the public works M D truck or the current policy mileage reimbursement, whichever is less It was agreed this was a fair recommendation and should replace the Executive Committee recommendation A discussion followed on potential obstacles that may occur to impede the work performance of Mr McCook during the period he is without a driver's licence It was agreed Mr. McCook address any work related problems that may arise from this matter Mr. Wagstaff inquired if the M D insurance rates would increase as a result of this incident Mr Jeffery reported they would not as Jubilee Insurance carries a blanket insurance for M D. employees and does not have a name list of employees Mr McCook re- entered the meeting - time 11.30 A M Mr Marz informed Mr McCook of the amendment to the Executive Committee recommendation regarding his mileage reimbursement while using his own vehicle, noting this amendment was justifiable as it reflected no increased costs to the taxpayer. Mr Marz also informed Mr McCook the M D policy regarding a valid driver's licence would remain unchanged, adding the council, in his opinion, had acted very positively to Mr McCook situation because of the high value it placed on Mr McCook job performance. When asked for comments, Mr McCook declined to make any Under Executive Committee item #10, AB Transportation 1996/97 Road Program, Mr Jeffery reported he had spoken with Mr Rob Penny and a letter of thanks along with the estimate for the SH 837 project, prepared by Torchinsky Engineering, would be sent to Mr Penny, a letter to Mr. Steve West was not required. Mr Boake inquired about project holdbacks and was advised there is a 15% holdback and a one year work performance guarantee. The SH 575 contractor would be returning in the spring to address some weak spots in the road and the one year work guarantee would not begin until completion of these repairs Under Executive Committee #7, R C M P 1995 Christmas Ball, both Mr. Marz and Mr Hanger advised they would be 5 ' ► ► 1 1 N 1' 1 'l',' DI NI 1 C7 E ID COUNCIL MEETING NOVEMBER 7th, 1995 attending this function and requested the office R S V.P. to the invitation. Mr Marz noted the ticket price was $20 00 per person and, as in the past, he would personally R C M.P CHRISTMAS be paying for his tickets and definitely not charging on BAIL per_ 7s his timesheet to attend this function Mrs Lowen and Mr Fa•_ . Vickery noted they will advise the office if they require ,eeni -oFr. tickets de 4,00`�"� � The possibility of the M D arranging a drive home service, like the R C M P do at their function, for the M D M.D WS PARTY Christmas party was discussed Mr Marz noted the M.D. is joining with the hospital to hold the Christmas party It was noted the hospital charges its staff members for the meal ticket, the M D does not charge its employees It was noted it is the staff association of the hospital that puts on the Christmas party, not the hospital. It was agreed to let the hospital arrange to charge and collect for the Christmas party meal from its employees. Mr. Marz clarified, under Executive Committee item #14, committee member /alternate attending meetings, the D(EC C" #14 authority for an alternate to attend a committee meeting CLAR -TT0-N -RE rests solely with the committee member It was agreed this SALT M943ERRS clarification be included in the policy book Under Executive Committee #13, M G A tax recovery clarification, Mr Jeffery cautioned that properties not taken over by the M D after tax sale will remain as CLARIFICATION RE T uncollectible taxes on the M D tax roll with penalties RECOVERY PROPERTY accumulating This will inflate the taxes receivable unless an offsetting allowance for uncollectibles is set up. A request was made to include responsibility for AB E]NVIRNETfI MEETING underground fuel tanks and subdivisions as topic items for FCR-- the AB Environment meeting to be scheduled during the fall ITEM convention Mr Boake moved approval of the Executive Committee report APPROVAL OF BEC including the amendment to Executive Committee item #2 COMN REPORT CARRIED The meeting recessed for lunch from 11 55 A M until 1:05 LUNCH RECESS P M Mr Hoff was not present when the meeting reconvened. Mr Marz reported a request had been received from Mr Steve Rennick, Q 91 Radio, to have a copy of the council Q 91 REQUEST FOR agenda prior to the council meetings It was noted this MEETING AGENOA was agreeable but the agenda would be a proposed agenda, subject to change" since approval of the agenda was given at the actual council meeting Mr Boake moved approval of the accounts presented for APPROVAL OF ACCO payment to -day, subject to approval of the finance committee of Mr Hoff and Mrs. Lowen CARRIED The October 24/95 Budget Comparison Report was reviewed and discussed Mr Wagstaff moved approval of the October 24/95 Budget APPROVAL OF RMET Comparison Report COMP PEPOtT CARRIED Mr McCook presented the Public Works Superintendent Report Under report item #1, a request was made to have all quantity and price comparisons in the same measurement units, that is cubic yards compared to cubic yards, not tonnes It was noted Ed McNair, McNair Sand and Gravel, has extended an invitation to attend the company's 50th anniversary celebrations on Nov 22/95 at the Beiseker 2 REQUEST FOR SAME UNIT WARISONS MCNAIR 50th ANN INVITATION s Wit] 1� 0 COUNCIL MEETING NOVEMBER 7th, 1995 Community Hall from 6.00 P M. - 9:00 P.M It was noted this date had already been scheduled for a Three Hills, Trochu, M D joint service meeting in Trochu It was agreed Mr Boake attend the McNair Sand and Gravel function Mr Vickery moved approval of the public works APP{UVAL OF M REPMT superintendent report CARRIED The Oct 26/95 Road Committee report was reviewed Under report item #1, Equity project, an inquiry was made as to RDAD C" REPORT the status of the Gustafson hook up. EQUITY PROJECT Under report item #2, request from an oil company to use the existing approach at S E 13- 33- 23 -W4, it was noted the road was not wide enough to accommodate big trucks The oil company had indicated that only one or two loads would be 1EM)(IRARY APPROACH utilizing this approach each week It was agreed this SE 13-33 - permission should be a temporary permission, based on one or two loads entering his site each week and subject to g 3 review after twelve months Under item #5, Ron Frere concern re, unsafe dirt road south of 30- 32- 24 -W4, it was agreed any ratepayer concerns be R FRERE E replied by letter M-0) C . -�. Under item #16, Jutras coulee - S W 1- 29- 21 -W4, it was sue, noted the recommendation to have the road closed would JUTRAS COULEE RD require a bylaw and Ministerial approval, under M G A CLOSURE -SW 1- 29 -21 -W4 section 279 (3) Under item #18, Muchka project, the concerns expressed by MJCH A PROJECT YIELD Mr. Ward earlier in the day, concerning the yield sign, were reviewed. S106 Mrs Lowen moved the Road Committee recommendation, under item #18, Muchka project, be denied and the yield signs at the intersection of Range Road 24 -4 and Township Road 29 -2 remain unchanged, that being the east and west bound traffic yielding to the north and south bound traffic CARRIED It was agreed the other concerns expressed by Mr Ward earlier in the meeting be placed on a memo to Councillor Hoff. Mr McCook reported, under item #20, the sod busting Range Road 27 -0 from SH 575 north two miles, would be on road allowance, not private property. Under item #21, approach N E. 12- 30- 26 -W4, Mr Boake advised this was David Price, not Doug Price and requested the letter to Mr David Price indicate the reason for the request to remove the approach is for safety reasons and also advise Mr Price to contact Mr Alex Cunningham to determine an approach location with adequate sight distance. Mr Hanger moved approval of the Road Committee report with the above mentioned additions and deletions CARRIED The Nov 2/95 Annual Road Tour and proposed 1996 road program was reviewed and the following notations made 1. Main Crew #2 Arthurville Project - this project originally replaced the Hepburn project which was changed from a blade grade to a first time screenings project 2 Main Crew #4 Trentham Project - the possibility of land buying to work around the three phase power poles was discussed, also noted this road has bad snow problems, is a high traffic road and also a school bus route 7 rile P�- K WARD CONCERNS TO BE PEMXD TO COUNCILLOR HOFF J BATES SOD BUSTING PRICE APPROACH N E 12- 0- W4 :1D 1 1 I , 1�i' 1996 MAIN CREW PROJECT_` E N 0 1] COUNCIL MEETING NOVEMBER 7th, 1995 3 Main Crew #6 Garrett Project - Mrs Lowen requested the removal of this project from the 1996 main crew road program. Mr Vickery moved the public works superintendent undertake the scheduling of equipment and manpower to address ditch CET PROJECT - cleaning along the Garrett Project, west of 1 and 12 DITCH CLEANING ONLY - 29 -23 -W4 CARRIED 4 Old SR 836 Project - it was noted this is the Dresser Project Mr Vickery requested council's consideration to undertake the Wimborne Project, a 9 mile project, in one year. It was noted the Martin Smith and Hazel projects are next on the schedule. It was agreed to leave the road program, as is, for now, make note of the possible switch and discuss this Issue at the town hall meetings Mr Marz expressed personal reservations about the proposed listing, comparing the listing to roads in his division that he did not put on the program A discussion followed on using some of the accumulated surplus funds to undertake a large project in the future, the possibility of contracting part of the road program to accommodate a large project one year; crew mobility costs; the requirement to front end all bridge funding and this impact on the M D 's cash flow. It was noted there would be a greater impact on local roads when the railway lines were removed as farmers would be hauling their products further. A suggestion was made to contact the railway companies and obtain their long range plans regarding line closures so that the M.D. could react and tie these plans in with the road program Mr. Vickery suggested Mr Hanger contact Mr Hanger, M P , in Ottawa, to try and obtain this information Mr Wagstaff moved to approve the main crew projects as listed on the proposed 1996 road program with the exception of the Garrett Project CARRIED The 1996 paving overlay and base course chip seal projects were next reviewed It was noted the Buffalo Jump Project will be totally costed to the M D and the balance of the projects cost shared with AB Transportation on a 75/25 basis. Mr Boake moved approval of the paving overlay and base course chip seal projects as listed on the proposed 1996 road program CARRIED The 1996 other projects were relieved and the following notations made- 5 Other Projects #12 Perry Project - this project is completed, Mr Vickery and Mr Hanger, the Road Committee members, recommended this be written off 6 Other Projects #12 D Smith Project - Mr. Vickery recommended guardrails on curve, leave high side up. 7 Other Projects #15 Reichel Project - this is subject to development permit. 8 Other Projects #16 Sich Project - some uncertainty as to motion regarding location Mr Wagstaff requested this project be pulled from listing pending a report to council clarifying original motion 9 Other Projects #21 Penner Project - Mr. Boake requested this project be removed 10 Other Projects #23 Vickers Project - this project is subject to all involved parties meeting with 8 REQUEST TO UNDERTAKE WINBO PROJECT IN ONE -YEAR DISCUSSION RE USING SURPLUS RJM)S FOR ROAD PROJECTS IMPACT ON ROADS FROM CLOSES ONI 1,1 APPROVAL O PAVING OVE PROJECTS REVIEW 19-c PROJECTS i E N Edp 0 COUNCIL MEETING NOVEMBER 7th, 1995 council Mrs. Lowen to contact parties involved 11 Other Projects #24 Hoppins Project - Mr Vickery advised this is not a blade grade project but rather a 2 0 mile sod busting project and a 1 5 mile backsloping project. There is no fence at the old Gelinas property and Hoppins will remove and put back their own fence Mr McCook noted private property is not trespassed on when undertaking sod busting projects and the Road Committee is not required to write off these projects Mr Vickery moved all "sod busting" projects be considered normal road maintenance and undertaken at the discretion of SOD BUSTING PROXICT the public works superintendent, as he considers necessary DEFINITION CARRIED /" /d, ;,.,/Q Mr Vickery recommended the Capital Committee consider the PUICHASE OF SOD BUSTER possibility of purchasing another sod buster. PEFERdU TO CAP C" 12 Other Project #25 Herman Issler Project - it was noted this is a backsloping and sod busting project, not a blade grade A discussion followed on the clarification of a project Mr Vickery noted a blade grade project is a repair project and graders only are used; a maintenance project addresses safety concerns and repairs and utilizes a buggy; a main crew project is a full blown project and entails an engineer, buggies, cat, grader, packer. A discussion followed whether to include a definition of a small crew project, even though the M D no longer had a small crew It was agreed projects undertaken for safety considerations and involving a buggy be called "blade grade buggy assist" projects 13. Other Projects #26 Ward Project - noted there is an approach and texas gate involved; need to obtain more information Road Committee to meet with landowner and oil company and clarify request Mr. Wagstaff moved to refer the Ward Project approach to the Road Committee and further that approval be given for the Other Projects, as listed on the proposed 1996 road program with the exception of the above noted additions and deletions CARRIED CLARIFICATION OF TYPES OF PROJECTS ;1»>:1II �C�1 "1I TO ROAD CONM ARMALOF 996 O1} R PROJECTS 3c� lvo v % AdL Mr Boake moved approval of the last two projects listed on the proposed 1996 road program, namely the Hepburn Project APPROVAL- OF BALANCE and the Lemay North Project OF 1 ROAD PROGRAM CARRIED A short recess was held from 2.45 P.M. - 3.00 P M Mr McCook was not present when the meeting continued. F F Mr. Jeffery reported a resolution was required to cancel SH 583 RESOLUTION the old road plans on SH 583 The old road plans have been TO CANCEL OLD RW PUW consolidated in the new road survey Mr Boake moved approval of a resolution to close the following described road, subject to the rights of access granted by other legislation or regulations. Road Plan 1634 J.R. affecting the following lands. S W 6- 32- 24 -W4, S.E. 6- 32- 24 -W4, S W 5- 32- 24 -W4, S E 5- 32 -24 -W4 and Road Plan 1038 J.R. affecting the following lands: I, ti 9 8 0 f COUNCIL MEETING NOVEMBER 7th, 1995 S W 4- 32- 24 -W4, S E 4- 32- 24 -W4, Part of S W Block 1 Plan 8910423 S W 3- 32- 24 -W4, balanc, 3- 32 -24 -W4 and S.E. 3- 32 -24 -W4 and Road Plan 1583 J R and Road Plan 3291 H.X. affe 2- 32 -24 -W4 Road Plan 3291 H X affecting S E 2- 32 -24 -W4 and Road Plan 3291 H X affecting N E 35- 31 -24 -W4 and Road Plan 1038 J R affecting the following lands • E 34- 31- 24 -W4, N W 34- 31- 24 -W4, N.E. 33- 31 -24 -W • W 33- 31 -24 -W4 and Road Plan 1634 J R affecting the following lands - N.E. 32- 31- 24 -W4, N W 32- 31- 24 -W4, N E 31- 31 -24 -W4 and N.W. 31- 31- 24 -W4. CARRIED Mr Marz reported he had received a request from Mr Ron Gorr for an approach into his cultivated land, S W 34- 32 -25 -W4 The land had been subdivided and the approach designated to the balance of the quarter accesses the pasture land, not the cultivated land A recommendation was made to have the Municipal Planning Commission define "suitable access to cultivated land" when determining an approach access to land in a subdivision processes. Mr Wagstaff moved approval be into the cultivated land on S W Mr Vickery business tax meeting given to install an approach 34- 32- 25 -W4. CARRIED /Jou —mt6 7t�/17gi o o fk.cn ,.1 ►1 , 1. pl.,• moved to table agenda item #11, report on REM ON BUS TAX on agricultural operations, until the next ON A( ti ABLm CARRIED Mr Jeffery reviewed the highlights of the Oct 27/95 minutes of the Mt Vernon Water Committee meeting A discussion followed on the recommendation the water line be placed within a metre of the road allowance and the crop damage compensation policy. It was agreed, in light of increased crop prices, this policy should be referred to the Statute Review Committee for review. Mr Wagstaff moved to accept these minutes CARRIED Mr. Jeffery advised AB Environment had extended an invitation to council to arrange a meeting, during the fall convention, to discuss any concerns It was agreed the Water Committee and Mr. Marz meet with AB Environment to discuss the Mt Vernon water project, responsibilities for underground fuel tanks and subdivisions. Mr Wagstaff moved Mr. Jeffery arrange for the Water Committee and Mr Marz to meet with AB Environment at the AAMD &C fall convention. CARRIED Mrs. Lowen moved the meeting adjourn. Time 3.25 P M ----- 146 -- - - ---------- Reeve 4 10 CARRIED - - - - -1 + - n-r - ------- - - - - -- Municipa i or OCT 271% Mr APPROVAL OF M NJ1ES ,..1 limp e i pal 1140 A►I E H 0 JOHN C JEFFERY REPORT OCTOBER 25th to NOVEMBER 7th, 1995 REPORT: Balance Forward $135 95 Oct 6/95 Ed Dunay took C.W.N.Gas supervisior and 2 staff out to lunch 36.22 Sep 8/95 Three Hills Bakery re CAAMD &C meeting 21 47 Gave a map to AB Safety Codes Commission 10 70 Balance Forward $204.34 1 For information purposes only - re- school requisition Municipal mill rate 1985 7 514 1994 13 400 Based on 1994 assessment ($39,123 97) School mill rate 1985 7 514 1996 Provincial 11 5000 1995 School rate 9 763 g�,loF Based on 1994 assessment 1,316,537.00 703,905.51 + 2 AAMD &C Convention - RAM booked into Terrace Inn Room #301 All others in Convention Inn CORRESPONDENCE. 1. Oct 23/95 RC #21155 from CMHC re. RRAP Fees - $1,416 68 2 Oct 23/95 RC #21156 from Trochu for used beacon stand - $75 00 3 Oct 20/95 RC #21140 from AB Env Surface Reclamation - $582 36 4. Oct 20/95 RC #21139 from AB Education STEP Grant - $5,740.00 5. Invitation from Torchinsky Engineering to join them at the 1995 AAMD &C Fall Convention in their hospitality suite, Room 731 Convention Inn South on Nov 13, 14 & 15/95 6. Subscription renewal reminder from Canadian Speeches 7 Office of the Farmers' Advocate of AB 1994 Annual Report 8 Sep 30/95 AB Gazette 9 Oct 14/95 AB Gazette 10. AB Fire Chiefs Assoc Liability Risk Seminar phamphlet and registration form for Nov 24 -25/95 in Red Deer 11. Oct 18/95 AAMD &C Municipal Highlights 12 Oct 25/95 AAMD &C Municipal Highlights 13 Oct 16/95 AAMD &C "Partners Preview" for fall convention 14. Oct 25/95 Acknowledgememt of memorial donation from Rockyview Hospital in memory of Bob Kennedy 15 Oct 10/95 Golden Hills Regional Div #15 minutes 16 Oct 23/95 Notice of town of Trochu's elected officials 17 Fall 1995 W C B Info newsletter 18. Oct 19/95 Invoice from Trochu re M D share of transfer site costs from July 1 - Sep 1/95- $1,560 00 19 Notice of Pitch -In Alberta Week May 6 -12/96 20. Advertising - Parlee Property Tax Consultants. 21. Sep /95 issue of Municipal Business Canada newsletter 22 Subscription notice for Legacy magazine of AB heritage. 23 Advertising - Stanley Associates Engineering Ltd. 24 Advertising - Northwest Computer Services 25 Employment Opportunity - Assistant Planner /Development Officer for the M D of Sturgeon. 26 Seminar /Workshop advertisement - Achieving Yes in Collective Bargaining 27 Seminar advertising - Management Problems of the Technical Person in a Leadership Role. 28. Seminar advertising - Strategic Analysis for Public and Non Profit Organizations 29 Advertising - 1995 Pacific Municipal Expo. 1 -1 M 1 El F-0 L • JOHN C. JEFFERY REPORT OCTOBER 25th to NOVEMBER 7th, 1995_ 30 Advertising - Activation Analysis Group Inc 31 Advertising - Magic Lite Ltd 32 Seminar advertising - Achieving the Performance Advantage 33 Seminar advertising - U of A Triennial Conference for newly elected local government officials. 34. Employment opportunity - Municipal Administrator, Village of Glenwood 35. Fall 1995 issue of AB Connections newsletter 36. Oct 25/95 issue of The Capital newspaper 37. Oct 24/95 issue of Highway 21 News 38 Oct 31/95 issue of Highway 21 News HOME OCCUPATION AND DEVELOPMENT PERMITS. 1. 2 3. 2 Randy & Sherry Hempel N.E. 5- 24 -26 -W4 Feeder lot 100 head on reduced acreage Jean Gogel N E 26- 33 -24 -W4 Home occupation - dried flowers Murray Sorenson S.E 25- 29 -26 -W4 hog barn extension 36'x80' $ 65,000 00 N is • P W S REPORT NOVEMBER 7th, 1995 seep. 1 Have gravel crew hauling in winter sand from Doerksen at ors p1av�Es $3 95 /yd This is cheaper and a better courser quality of material than Sundre Contractors at $4 00 /tonne 2 Moved buggies and cat into Schmautz Pit to clean up and reclaim so we can see where disposal site would fit, along with having it ready to sell if necessary 3 Have been purchasing rock from Ed McNair, on a need be basis, at $3 00 per tonne rather than having a big crush made and pile sitting out there at his pit. 4. Plow trucks have been out and running, graders are starting to get plowing equipment on now 5 Div #1 contract grader is done as of Nov 1/95 The road crew grader is getting equipment on now and will be heading into that area 6 Boys on the machines are down to 9 hour days, gravel crew will go to 8 hour days when we start stockpiling 7 We will be putting some snow fence up on bad spots but not near as much as we usually do I put an advertisement in the newspaper stating we will be putting up snow fence and if anyone doesn't want it on their land to let us know 8 We still have a few labourers left that have been working on bridge maintenance then they will be going snow fencing