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HomeMy WebLinkAbout1995-10-19 Council MinutesF .7 • EXECUTIVE COMMITTEE REPORT - OCTOBER 19th, 1995 he Executive Committee of hursday, October 19th,1995 hree Hills, commencing at affery, Administrator iministrator, who recorded Otto Hoff and Glen Wagstaff met on at the M D. of Kneehill office in 9:10 A M Also present were John C and Jennifer Deak, Assistant the minutes Ze following items were reviewed: AB Education uestionnaire AB Education has forwarded an executive summary of the 1995 Partnerships Survey Report along with a request to complete a questionnaire on business involvement in education Executive Committee recommend to accept and file 2 AB Assessment Equalization Consultants Alberta Assessment Equalized Consultants, a division of Paralee Property Tax Consultants Ltd , has forward a proposal regarding the 1996 equalized assessment. The company, which includes Rene Gagne, former Deputy Minister of Assessment Services and Adrian Waters, former vice chairman and inspector of the Assessment Equalization Board, will review the municipality's equalized assessment and appeal any discrepancies to the Municipal Government Board The fee for this service, only payable if the appeal is successful, is 50% of any realized savings F4a Executive Committee recommend to proceed to engage this company e P.� to review the municipality's equalized assessment, subject to the contract for this company being received and reviewed by Mr Jeffery. 3. Government Services Television Network Information and an endorsement video has been received from Government Services Television Network (GSTN) This organization sends it subscribers quality local government training programs, information and ideas and government updates - all in an easy to use video format Topics include training tapes on customer service, risk management, supervisory training, performance measurement and total quality management. Four tapes, dealing with various topics under leadership spotlight, training track, human factor and money watch, are sent to subscribers each month The cost of the tapes are significantly less than sending employees out to seminars and bringing in speakers to address employees Subscribers keep all tapes. A yearly subscription to GSTN is $1,560 00 which includes receipt of 48 training video tapes. Executive Committee recommend the company be advised the M.D. is interested in this concept of training and that an actual training video tape(s) be obtained or purchased from the company for perusal before any commitment is made 4 AB Health News Release An October 18th, 1995 News Release has been received from Health Minister Shirley McClellan, naming sixteen Albertans appointed to a new Provincial Health Council, to provide advice regarding technical and professional issues associated with the 1 U • EXECUTIVE COMMITTEE REPORT - OCTOBER 19th 1995 performance of AB's health system by reviewing specific areas of the ministry business plan and reviewing matters referred to the Council by the Health Minister The board will be established by November 1/95, under the Government Organization Act, and will have a sunset clause of five years, at which time its role will be reviewed Mr Richard Marz is one of the sixteen Albertans appointed to this board Executive Committee recommend to information and that congratulations his appointment to this board 5 Three Hills Directory accept and file this be extended to Mr Marz on 7M Three Hills is preparing a Welcome Book for Jan /96 This is a directory of all services in the area. Costs to participate, by advertising, in this publication range from $260 00 to $1,200.00, depending on the advertisement size This directory is only issued every three years The arena project is to receive 10% of the proceeds from this directory -;�ZZ,,6L„��A) ,r- 04IS&o ,bVSff Executive Committee recommend the M.D participate in the publication of this directory by placing the minimum sized advertisement in this booklet 6 Rowe Property - Swalwell Brownlee Fryett has advised the application for demolition of this property has been scheduled for hearing on November 14/95 at 10.00 A M The delay in the hearing date is to provide sufficient time for the owners, living in British Columbia, to respond to the application %,, 14 Executive Committee recommend to accept and file 7. Town of Three Hills Account Billinq Two accounts receivable billings were sent to the town of Three Hills; one in the amount of $381 19 for the hi hoe rental and the other in the amount of $41 07 for moving the traxcavator. This equipment was used at the Three Hills arena The original motion regarding M D equipment for the arena was for the traxcavator and trucks M D trucks were never used at the arena Executive Committee recommend these two accounts to the town of -�5'CA'e -g Three Hills in the amounts of $381 19 and $41 07 for equipment��� rental be written off as the M.D.'s donation to the arena project in lieu of the original motion for equipment donation 8 C Haley letter re Electoral Boundaries Commission Ms. Carol Haley, MLA Three Hills - Airdrie, has written to Reeve Marz requesting support to her position regarding the Three Hills - Airdrie electoral boundary. This boundary has been altered twice in the past ten years, most recently in 1993. Ms Haley is requesting support for her position that these boundaries remain unchanged Ms Haley also expresses concerns about the possible merging of rural electoral divisions and the adding of new constituencies to Calgary and Edmonton 2 • E EXECUTIVE COMMITTEE REPORT - OCTOBER 19th 1995 Executive Committee recommend to submit to a letter, to the Boundaries Commission, supporting Ms Haley's position that the Three Hills - Airdrie boundaries remain unchanged 9 Canadian Heritaqe River Svstems AB Environment initiated a province wide study of 72 rivers in Alberta to determine which rivers merit consideration for nomination to the Canadian Heritage River Systems Criteria in determining a river's potential for heritage status include three categories, natural heritage values, human heritage values and recreation capability values Scoring was awarded on this criteria A summary of combined scores show the Red Deer River ranked as third, preceded by the Athabasca and North Saskatchewan. Executive Committee recommend to accept and file. 10 Oct 16/95 Accident Revort On Oct 16/95 Mr Bud Haskell hit a deer while driving a M D vehicle (T- 43 -91) This accident occurred on S.H 805, 1 3/4 miles north of Allingham Damages to the vehicle were to the left front fender, grill and hood Mr Haskell did not sustain any injuries Executive Committee recommend to accept and file. <"� " /.ICcptsk,t.� frE 11 Sale of P -2 Grader Mr Hoff has advised the Britestone Hutterites have approached him and expressed an interest in purchasing a grader. mo," T Executive Committee recommend to refer this matter to the Capital Committee R��rALFLdf 12 Britestone Colony Complaint On Oct 12/95 a complaint was received regarding the pumping of the lagoons at the Britestone colony Mr Cunningham inspected the site and advised the colony advised the last time the hog and dairy lagoons were pumped was in June All hauling out of the lagoons is by spreader trucks and plowed directly into the ground Further investigation revealed Mr. Dave Steward cleaned out his corrals and Bob Garrett went to the Britestone colony to complain of a smell from their operations Plans are to try and use activated enzymes in an attempt to control odours Executive Committee recommend to accept and file 13. Letter from Three Hills re. 1996 KCRB Budget The town of Three Hills has advised their council does not have a problem with the proposed 1996 Kneehill Community Resource Board (KCRB) budget total but does have a concern that the Golden Hills Regional school division does not fund this program The school division funds other similar programs in the division, both in Strathmore and Drumheller The town has 3 C7 • • EXECUTIVE COMMITTEE REPORT - OCTOBER 19th 1995 requested the Kneehill Community Resource Board lobby the school division for funding. Executive Committee recommend a letter be sent to the Golden Hills Regional Division #15 requesting confirmation of their funding to other programs, similar to the KCRB program, and if this funding is confirmed, request equal funding for the �u7 Kneehill Community Resource Board for 1996. 14 S T A.R S 10th Anniversary invitation The AB Shock Trauma Air Rescue Society have extended an invitation to their 10th Anniversary Donor Recognition Reception to be held on Wednesday, November 15/95 in Calgary, commencing at 3.00 P M Executive Committee recommend to accept and file 15 Three Hills & District Adult Learninq Council The Three Hills and District Adult Learning and Kneehill Read Project, which recently relocated into the M D administration building, have requested their equipment and materials inventories be included on the M D.'s insurance policy, on a user pay basis. Previously, their insurance was obtained through Golden Hills Regional Division #15 Mr Herman Martens, Accountant, has advised that inclusion of these materials and equipment inventories on the M D insurance policy would cost about $0 07 per $1,000 00 of coverage; the M D would have to show the Adult Learning and the Kneehill Read Project as co- insured under the M D policy, along with a total amount to be covered on the insurance Executive Committee recommend approval be given for the Adult Learning and Kneehill Read Project to have their equipment and T materials covered on the M D insurance on a user pay basis. 16 Pusher Policy A request has been received, from a ratepayer, to rent the M.D. pusher. No policy exists regarding rental or fee for service for this piece of equipment Executive Committee recommend the Public Works Superintendent obtain rental prices from other outlets for this machine and and this information, along with this request, be referred to the Capital Committee for a recommendation 17. AAMD &C - Western Grain Marketing Panel The federal government's Western Grain Marketing Panel is requesting input from the AAMD &C in identifying issues for the Panel's consideration This Panel is planning consultations across the prairies in early 1996 The AAMD &C is now requesting rural municipalities to identify issues and forward comments for this Panel's consideration A copy of the Panel's letter to Roelof Heinen has been enclosed Executive Committee recommend copies of this letter be given to all councillors for their consideration and any councillor who 4 • EXECUTIVE COMMITTEE REPORT - OCTOBER 19th 1995 has comments, concerns or issues to be addressed by this Panel advise the office so a letter can be forwarded to the AAMD &C outlining these issues 18 AB Municipal Affairs - Legislative review The Housing and Consumer Affairs Division of AB Municipal Affairs is currently reviewing the Residential Tenancies Act and Mobile Home Sites Tenancies Act with a view to combining the two Acts into a proposed Alberta Residential Tenancies Act. An outline of the proposed Act has been provided and request for input Executive Committee recommend to accept and file 19 AMOCO - Application to AB Safety Codes Act Amoco Canada has advised they have submitted a Quality Management Plan to the AB Safety Codes Council regarding the Fire Discipline As a condition of approval, notice must be given to all affected municipalities Executive Committee recommend to accept and file 20 Pre 1995 Mobile Home Licences Effective Jan 1/95 all mobile homes are assessed to the land on which they are located The M D has three pre 1995 outstanding mobile home licence fees. These fees cannot be added to the tax roll The outstanding accounts are; Darrell Fraser $223 90; Joan Shadlock $343 28 and Tony Bazuta $516 66 Mr. Bazuta gave up ownership of the mobile home to the bank in Aug /94 Mr Bazuta is the only one from these three outstanding accounts that is currently making payments to his outstanding balance. These payments are $10 00 per month and if penalties are levied on the mobile home accounts, Mr Bazuta will owe more than his original amount before his payments Mrs Wildeman has recommended no further penalties be levied on these accounts and that they be treated as regular accounts receivable, with accounts in arrears placed on the Blacklist if payment arrangements are not made Executive Committee recommend no further penalties be levied on the three pre 1995 outstanding mobile home licence fee accounts and that these accounts be treated the same as regular accounts receivable and subject to placement on the Blacklist if payment arrangements for arrears are not made. 21 AB Transportation & Utilities - S E 1- 33 -26 -W4 AB Transportation has advised they will be investigating responding to our request about signage and access concerns onto Highway #27 from the above noted located Executive Committee recommend to accept and file Mr Lonnie McCook, Public Works Superintendent entered the meeting - time 10.25 A M. 5 Go Prds /"� Ce.��•.� -ozs �6a: G7Y1/ 7�A.ri ey F� fl-- /"a: 0 A,0166 0 OF N 0 1 EXECUTIVE COMMITTEE REPORT - OCTOBER 19th, 1995 22 Feb 11/92 motion re Dennis Berdahl In response to an incident with an M D employee and Mr. Dennis Berdahl, a motion was approved in Feb 11/92 that all M D employees be advised, in writing, they are not to trespass or go onto any property owned by the Berdahls for any reason Mr McCook advised Mr Dennis Berdahl had recently signed a backsloping agreement so that M D. equipment could undertake a project on his land; no problems were encountered in getting this agreement signed Executive Committee recommend the Feb 11/92 motion regarding Mr'+� 7 Berdahl be rescinded, all foremen be advised of this and further that Mr Berdahl be subject to the same processes as other ratepayers. 23 Gary Hepburn Blade Grade - West of 5 & 8 - 34 -24 -W4 In response to Mr Wagstaff's inquiry regarding gravel at the above noted location, Mr McCook noted a June 9/94 Road Committee report recommended the road going north 1 1/2 miles not be improved but the road going east of the Arthurville Stock Pile - 4 miles - be placed on the road program Executive Committee recommend first time gweFl� be placed on the Gary Hepburn Road, going north 1 1/2 miles - west of 5 & 8 34 -24 -W4 Mr Hoff noted Mr Bob Elliot had commented the weather was getting too cold for the divisional grader, temporarily stored on his land; there was no plug in nor covered shelter for the grader at this location Mr McCook noted all divisional graders would be relocating from their temporary storage locations shortly, as the weather was getting colder Travel time was being saved by having the graders at these rural locations Mr. Wagstaff noted the following Division #7 items could be deleted from the Oct 10/95 consolidated memo, items 1, 10, 6, 2, `�P %X-) 12, 14, 17, 19, 20, 21, 22, 24 It was also noted item #27 should be in Division #6. 24. Stojke Backslo inq - SSE 6- 29 -23 -W4 Mr Hoff noted a project was missing from his divisional consolidated memo A backsloping project, at the above referenced location, was required from the north side of the highway to the trees. Executive Committee recommend the Stojke backsloping project be added to Division #2 - SSE 6- 29 -23 -W4 fwlel 25 Linden Rubble Pit expansion Letters have been received from the villages of Acme and Linden regarding the Linden Rubble Pit expansion Both villages agree the first proposal to purchase additional land from Mr Jim Harper is outrageously high Both village councils have also requested a meeting be held with themselves and the M D to further discuss this matter and the possibility of purchasing other land 6 EXECUTIVE COMMITTEE REPORT - OCTOBER 19th 1995 Executive Committee recommend a letter be sent to Mr. Jim Harper advising the M D and villages of Acme and Linden are not on ln, -07"Cs favour of Mr Harper's proposal to sell land, at $7,000 00 per acre, to expand the Linden Rubble Pit and also that a Committee be formed to look into alternative possibilities for the AU -0 1", relocation of this site o��..•c" 26 Village of Linden letter re* Senior Housing The village of Linden has forwarded a letter to Hon Tom Thurber, Minister of Municipal Affairs, advising preliminary work has begun to set up a Management Body Mr Bob King, a CAO under contract with Mountain View has been hired to assist with setting up the Management Body Everything is expected to be in place by Jan 1/96 Executive Committee recommend to accept and file.�'^'� �te�s 27. 1995 Employment Agreement with Jean Wilkinson When Mrs Jean Wilkinson retired in Dec /94, she proposed to work for the M D , on a part time basis, to assist with the transition Mrs. Wilkinson proposed to work, in 1995, a total of 104 days for a total salary of $15,600.00 to be paid after April 1995 until December 31/95. The M D agreed to this proposal To date, Mrs. Wilkinson has not been required to work as many hours as originally proposed Mrs Wilkinson has worked, as requested, and to Sept 30/95 has been paid $11,700 00 and worked a total of 67 days, totalling $10,025 00 It does not appear the original proposed 104 days will be necessary nor completed by the end of the year Administration is recommending Mrs Wilkinson be paid a total of $15,600.00 in 1995, as agreed, and that she come into work, as requested and required for the balance of the year Executive Committee recommend Mrs Wilkinson be paid, as agreed, Z�r.)AaJASsb and that she work as needed and requested F „, Mrs. Deak left the meeting - time 12.25 P.M. 28 Oct 10/95 Council Meeting Minutes The minutes from the October 10/95 meeting were reviewed and edited for publication in the newspaper. Executive Committee recommend the edited version of the minutes DA91 be submitted to the newspaper for publication 29 Brian Bauman File Mr. Brian Bauman received no salary increases in 1995. Executive Committee recommend to leave Mr Bauman's salary the A same The Executive meeting then adjourned 4al= 7 Jennifer Deak