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Home My WebLink About1995-10-24 Council MinutesMUNICIPAL DISTRICT OF KNEEHILL #48 ORGANIZATIONAL MEETING Tuesday, October 24th, 1995 1 Call to order by the Administrator 2 Oath of Office by Councillors 3. Administrator - call for nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office 4 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 5 Set date for regular meetings of Council 6. Pass resolution re M D banking for 1995/95 Pass 1996 Borrowing Bylaw 1995 Bylaw provided for borrowing up to $2,500,000 00 7. Set up committees for 1995/96 Note: A S B farmer member Kevin Hopkins has completed three years on the A S B and has indicated he is willing to remain a board member 8 Pass 1996 Assessment Review Board Bylaw 1995 Assessment Review Board was RAM, JH, GW, ML & RMV 1994 Court of Revision was OH, REB, JH, GW, ML 1993 Court of Revision was OH, REB, JH, ML & RMV John is usually appointed as clerk with Jen as alternative 9 Adopt 1995 budget as interim budget for 1996 until the 1996 budget can be completed 10 Committee Report (RMV & JH) - review of all councillor operational policies including remuneration of councillor per diem, meals and mileage. 11 R C M P - do you want to meet with them at the AAMD &C convention? 12 Federation of Canadian Municipalities (FCM) - do you want to join? Their 1996 convention will be held in Calgary. 13. Adjournment 1 i i H n U • ORGANIZATIONAL MEETING - OCTOBER 24th, 1995 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John C. Jeffery on Tuesday, October 24th, 1995 at 8.30 A M The following were present for the meeting- Councillors Marylea Lowen Otto Hoff Robert E. Boake Richard A. Marz James M Hanger Richard M Vickery Glen Wagstaff Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J C Jeffery, Municipal Administrator (after 9.15 A M ) (after 8:36 A.M.) Jennifer Deak, Assistant Administrator, was present and recorded the minutes. Mr. Jeffery called the meeting to order and congratulated all councillors on being re- elected, by acclamation, to another term on council The councillors proceeded to complete their oath of office Mr. Jeffery proceeded to call for nominations for Reeve for the ensuing year. Mr Vickery nominated Mr Marz Mr Jeffery called for nominations for Reeve a second and a third time. No further nominations were forthcoming Mr. Jeffery declared Mr Marz elected, by acclamation, as Reeve for the ensuing year. Mr Marz expressed his thanks to the other councillors for their confidence in him, noting he would attempt to maintain a strong voice for council's prerogatives, whatever path council jointly decided to take Mr Marz then completed his oath of office and took charge of the meeting Mr Marz called for nominations for Deputy Reeve for the ensuing year Mr. Wagstaff nominated Mr Hoff Mr Marz called for nominations for Deputy Reeve a second and a third time No further nominations were forthcoming Mr Marz declared Mr. Hoff elected, by acclamation, as Deputy Reeve for the ensuing year. Mr Hoff completed his oath of office, thanked council for its vote of confidence in electing him Deputy Reeve for another year Mr. Hanger entered the meeting - time 8.36 A M Mr. Jeffery congratulated Mr Hanger on being re- elected, by acclamation, and Mr Hanger took his oath of office There was discussion regarding the dates for holding regular meetings of council 1 NOMINATION ni: PPY-W NOMINATION OF Lam] n ORGANIZATIONAL MEETING - OCTOBER 24th, 1995 Mr Boake moved the regular meetings of council be held on the second and fourth Tuesdays of each month and the meetings commence at 8.30 A M CARRIED Mr. Vickery moved the M D of Kneehill continue banking with the Alberta Treasury Branch, Three Hills, Alberta, and signing authority for the general account be either the Reeve or Deputy Reeve and the Municipal Administrator or Assistant Administrator, and further moved the Municipal Administrator or Assistant Administrator be given authority to sign the M D payroll cheques CARRIED The need to pass a borrowing by -law for 1996 was then discussed. Mr Vickery moved first a bylaw to authorize the sum of Two Million Five to meet its current calendar year 1996 COUNCIL HTTINC DATES CEQUING ACC'T AUTHCIRITY BANKING BYLAW reading to Bylaw number 1342, this being M D to arrange for borrowing up to the DoA' Hundred Thousand Dollars ($2,500,000 00) expenditures and obligations for the CARRIED Mr Boake moved second reading to this bylaw. CARRIED Mr. Wagstaff moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to Bylaw 1342 CARRIED Mr. Boake moved first reading to Bylaw number 1343, this being a bylaw to establish the 1996 Assessment Review Board with members ASSESSMENT as follows • REVIEW MW RYI AW MW Richard M Vickery, Glen Wagstaff, Robert E Boake, Otto Hoff and James Hanger, and futher that Mr John C Jeffery, 1ST READING Administrator, act as Clerk of the Court and Mrs Jennifer Deak, Assistant Administrator, be appointed an alternate for Mr Jeffery CARRIED Mr Wagstaff moved the 1995 budget be accepted as an interim budget for 1996 until the actual 1996 budget can be completed CARRIED ru' u jwn� Mr Jeffery inquired if council would be interested in meeting with the R C M P at the November AAMD &C convention It was agreed there were no specific issues, at this time, requiring MEETING WITH discussions with this police force RAP AT FALL No motion was forthcoming requesting a meeting with the R C.M.P. COENTION at the November AAMD &C convention Mr Jeffery noted he would obtain more information regarding membership fees to join the Federation of Canadian Municipalities and this agenda item could be reviewed later in the meeting. FCM INFOWTION LATER IN THE MEETING Mr Marz stressed the importance of council members to be prompt for all meetings as delays resulted in holding up processes and COU CILLOF was not fair to other members who made the effort to be on time Pwasc for meetings It was acknowledged unforeseen events could ATMEETINC happen resulting in delays — 2 N ORGANIZATIONAL MEETING - OCTOBER 24th, 1995 A recess was held between 8.55 A M - 9.15 A M Mrs Lowen was present when the meeting continued Mr Jeffery congratulated Mrs. Lowen on her re- election, by acclamation, and Mrs. Lowen took her oath of office Mrs Lowen apoligised for her lateness, noting unscheduled events had caused this unforeseen delay The make up of the 1995 -96 committees was then discussed in detail and the following committee appointments recommended. 1. Kneehill Ambulance Committee Richard A Marz Alternate Members - Richard M Vickery - Robert E Boake 2 Parks and Cemeteries Marylea Lowen Glen Wagstaff 3 Safety Committee- Richard M Vickery Marylea Lowen 7 Employees appointed by the employees 4. M.D. of Kneehill Recreation Committee. Richard M Vickery Robert E Boake Acme - Linden - Robert E Boake Trochu - Glen Wagstaff Carbon - Marylea Lowen Drumheller - Marylea Lowen 5 Road Committee- Richard M Vickery James M Hanger Marylea Lowen and Glen Wagstaff - alternates Public Works Superintendent (Road Foreman - alternate for Superintendent if he is unable to attend) 6 Finance Committee Robert E Boake James M Hanger Richard M Vickery Glen Wagstaff - alternate 7 Fire Committee and Fire Capital Purchase Committee Robert E Boake Marylea Lowen James M Hanger - alternate In connection with purchase of fire capital items up to two councillors from the urban centre involved will be requested to be part of this committee Robert E Boake and Marylea Lowen will represent the M D on the Alberta Fire Chief's Association for the 1995/96 year 8 Housing Management Agency Richard A Marz James M. Hanger - alternate 9 Alberta Disaster Services Committee. 3 1995/96 CQMMITr ES i i E C] • r� ORGANIZATIONAL MEETING - OCTOBER Reeve, Deputy Reeve and Municipal Admir R A Marz, Otto Hoff and J C Jeffery 10. Fence, Backsloping and Borrow Pit AgreE Local Councillor (may delegate to Publi Superintendent) Foreman of the Crew or Public Works Sul 11 Seed Cleaning Plants - Rosebud - Marylea Lowen - KIBA - Robert E Boake - Otto Hoff - alternate - Three Hills - Richard A Marz - James M Hanger 12 Executive - Central Association of Muni Districts and Counties Reeve and Deputy Reeve R A Marz, Otto Hoff 13 Alberta Development Corporation Otto Hoff 14 Drumheller and District Solid Waste As: Robert E. Boake Marylea Lowen - alternate 15 Kneehill Adult Learning Marylea Lowen James Hanger - alternate 16 Agricultural Service Board Marylea Lowen, Chairperson James M. Hanger, Council Member Art Thomas, Ag Fieldman Kevin Hoppins, Ratepayer Member Mike Koot, Ratepayer Member One Representative from the District A( Office Mrs. Lori Dawn Wildeman, Secretary to It was noted Mr Hoppins term as on this t year Mr Wagstaff moved to appoint Mr Hoppins, as an ASB Ratepayer Member, for a further one year term CARRIED 17 Three Hills Airport Commission- James M Hanger Glen Wagstaff J. C. Jeffery (or his designate) 18 Capital Review Committee: Glen Wagstaff James M Hanger Richard M Vickery Public Works Superintendent 19. Executive Committee. Reeve and Deputy Reeve R A Marz and Otto Hoff Alternate. Any other member of council Must always be two members on committee 4 K HOPPINS APPOINTMI ff TO ASB FOR A RRTHER YEAR EN, • • ORGANIZATIONAL MEETING — OCTOBER 24th, 1995 20 Alberta Environment - Surface Reclamation Board- Emil Heinrich, Ratepeyer Member Gordon Park, Ratepayer Member Art Thomas, Ag Fieldman 21. Municipal Statutes Review Committee and M D Policy Review Committee Robert E Boake Marylea Lowen Richard M Vickery - alternate 22 M D Representatives on F.C.S.S. Boards• Kneehill Community Resource Board- Otto Hoff james - A�ry-lea�eeR - alternate Northern Zone Committee. Glen Wagstaff Richard M. Vickery Central Zone Committee- Richard A Marz James Hanger Southern Zone Committee: Otto Hoff Marylea Lowen 23 Municipal Planning Commission. Robert E. Boake, Chairperson James M Hanger, Council member Richard M Vickery, Council Member Ray Ratzlaff, Member at Large Lisa Paget, Secretary 24 Subdivision and Development Appeal Board Richard M Marz, Chairperson Glen Wagstaff, Council member Marg Vetter, Member at Large Harold Mueller, Member at Large Jennifer Deak - Secretary 25. M D Building Committee. Robert E. Boake Glen Wagstaff 26 Kneehill Economic Development Authority Glen Wagstaff Robert E Boake 27 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 28 Joint Services Committee Richard A Marz Richard M Vickery James M. Hanger 29 Water Committee Marylea Lowen Robert E Boake Richard M. Vickery 5 C1,141, >,oa 'Cez PAS i n)rd ��95 I"Y1�a� >Es 1995/95 C"IT EES N C7 ORGANIZATIONAL MEETING - OCTOBER 24th, 1995 Discussions arising from the committee appointments included inviting Mr Norm Tainsh, solicitor, to a council meeting to review the requirements and information required for a Commissioner for Oaths, replacing retiring Surface Reclamation members with members from council; whether council wanted to promote economic development; whether the other hospitals in the ! area, besides Drumheller, has a foundation board and, if not, whether these hospitals should be considering such a board to raise funds for special hospital projects, recommendation that letters be written to all hospitals in the area , except t Drumheller, to determine if these hospitals have a foundation or a charity raising board and, if so, inquiring about the board member make up; and adding another member to the Water Committee Mr. Hoff moved Mrs Lowen continue to represent the M D on the Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) and that this appointment be reviewed next year. CARRIED Mr Hanger moved an additional councillor be included on the Water Committee for a total of three councillor members on this board and further these members be, Marylea Lowen, Robert E Boake and Richard M Vickery CARRIED A short recess was held between 10.50 - 11.00 A M Mr Vickery moved the the committee representatives be confirmed, as per earlier recommendations, and these representatives be the M D committee appointments for the 1995/96 year and any councillor unable to attend a committee meeting may appoint an alternative member to act in his place on all committees except. Assessment Appeal Board, Agricultural Service Board and the Alberta Agricultural Development Committee and further moved the M D committee list be published in the Three Hills Capital newspaper CARRIED UNANIMOUSLY Mr Jeffery reported membership fees in the Federation of Canadian Municipalities was $0 096 per capita This would calculate to an annual membership fee of $479 62 The merits of joining this organization were reviewed It was noted the 1996 convention will be held in Calgary Mr Boake moved the M D join the Federation of Canadian Municipalities for 1996 and the Reeve and Deputy Reeve, or their alternates, attend the 1996 Federation of Canadian Municipalities convention in Calgary CARRIED Various councillor policies were reviewed and discussed. It was agreed Policy 3 -4, Convention Rates and Reimbursements, was acceptable and did not require any changes There was lengthy discussion about the rate per diem, and monthly remuneration for councillors for the 1995/96 year Councillor mileage reimbursements and the retirement gift policy were also reviewed and addressed in this lengthy discussion The meeting recessed for lunch from 12 10 P M until 1.20 P M The discussion continued on councillor policies. Mr Hanger moved, effective November 1st, 1995, Policy 3 -9, Councillor Rate of Pay, Mileage and Meal Rates, be changed to 6 DISCUSSIONS ARISING FROM COMMITTEE APPDTNTNFNTS M I_OWEN TO CONTINUE ON DRUM I SAL FDTN ADDITIONAL I COLKILLOR na WATFR r( Mi APPROVAL OF COMMITTEE APPOINTMEMS 4'er FOM MErBERSI- APPROVAL TO �Ei76.0 %4,c� A9R..,t!g7icnl fwG POLICY 3-4 NO CHANGE POLICY 3-9 04ANGES lip C� 0 ORGANIZATIONAL MEETING - OCTOBER 24th, 1995 reflect the following new rates, councillor per diem changed POLICY 3-9 from $140 00 per day, $70 00 per half day to $160 00 per day and CHMIC�SRE $80 00 per half day, new rates for basic salary be changed for COU4CILLOR councillors from $244 00 per month to $300 00 per month, basic PER D104-BASIC salary for the Deputy Reeve be changed from $400.00 per month to SA!ARY & MILM $500.00 per month and basic salary for the Reeve be changed from $600 00 per month to $800 00 per month and further the mileage reimbursement be changed from $0 30 per kilometre to $0.35 per kilometre CARRIED Mr Hoff moved, effective November 1st, 1995, Policy 3 -9A, Rate POLICY 3-9A of Pay for Council Appointees, be changed to reflect a new per CRWE RE diem rate for council appointees from $130 00 per day to $140 00 COUNCIL per day APPOINTEES PER CARRIED DIEM Mr. Vickery moved Policy 3 -10, Retirement Gift, be changed to the following- POLICY 3-10 Each retiring councillor will receive a retirement gift GIANGERE equivalent to the sum of $300 00 per year for each year of COUNCILLOR service on Council RETIREMV CARRIED GIFT o�cN CND.® Mrs Lowen moved the balance of councillor policies be referred BALA CE OF to the Policy Review Committee COUCILLOR CARRIED POLICIES REFERRED TO Mr. Boake moved second reading to Bylaw 1343, this being the POLICY COW bylaw to establish the 1996 Assessment Appeal Board CARRIED 2nd & 3rd Mr Hanger moved third reading be given to this by -law at this READING BYLAW 1343 time ASSESSNEPff CARRIED UNANIMOUSLY REVIEW BCC Mr. Vickery moved third reading to this by -law CARRIED �- Mr. Vickery moved the organizational meeting do now adjourn ADJDUVEMI CARRIED Time 2.20 P M 7 Mu 'cipal Adm,nistrator • AGENDA COUNCIL MEETING OCTOBER 24th, 1995 1 Approval of Agenda 2 Approval of Minutes October 10th, 1995 3 J. C Jeffery Report 4 Executive Committee Report 5. Accounts Payable 6. Bank Reconciliation and Net Cash Position Reports APPOINTMENTS 1.00 P M. Lonnie McCook 3.00 P.M Public Hearing - see item #F GENERAL ITEMS 7 Joint Services 8. Fire Protection Summary 9. AAMD &C Convention - Workshop Survey 10 AB Assessment Equalization Consultants Agreement see Executive Committee Report item # 2 11. Mt Vernon Water committee meeting minutes - Oct 11/95 12 A.S.B Minutes - Oct 12/95 TRANSPORTATION- 13 Public Works Superintendent Report 14 Report - Ferguson /Freitag road drainage problems Tom Ferguson - N E 6- 31 -22 -W4 Emile Frietag - N E 15- 28 -22 -W4 PUBLIC HEARING 15. Carmen Jacobsen - S E. 10- 31 -22 -W4 Application for redesignation from Agricultural Conservation (A.C.) to Agriculture (A) 1 3 C7 COUNCIL MEETING OCTOBER 24th 1995 A regular meeting of council was held in the M D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, October 24th, 1995, commencing at 2 20 P M. The following were present for the meeting. Reeve. Richard A Marz Division Four Councillors- Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James Hanger Division Five Richard M. Vickery Division Six Glen Wagstaff Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 2.20 P M Requests were made to add the following items to the agenda - 14a Don Kimmel Brushing 16 Britt Resources 17 R.C.M P Beiseker, Old, Drumheller Mr Boake moved approval of the agenda with addition of the above noted items CARRIED Mr Jeffery's report was presented Mr Hanger moved approval of Mr Jeffery's report CARRIED The Executive Committee Report was reviewed. Mr. Wagstaff noted the Executive Committee recommendation, under item #23, Gary Hepburn Blade Grade - west of 5 & 8 - 34- 24 -W4, should be for screenings, not gravel Mr Lonnie McCook, Public Works Superintendent, entered the meeting - time 2 25 P M. Under Executive Committee item #16, Pusher Policy, a discussion followed on establishing a rental rate for this machine. It was agreed, because of potential liability risks, only M D employees should operate this machine Mr. McCook noted it takes two employees to operate this equipment In response to questions from council, Mr McCook advised there is no manpower available right now to operate this machine on a rental basis; all manpower is currently committed to completing, before winter, previously scheduled projects Mr Marz noted, because of cuts in costs and manpower, ratepayer requests often take longer to complete It was agreed the public works superintendent obtain rental rates, from other organizations, so that the Capital Committee could determine a reasonable rental rate for this machine and further agreed the Executive Committee recommendation to refer this matter to the Capital Committee be approved Under Executive Committee item #17, AAMD &C - Western Grain Marketing Panel, Mr Marz recommended all councillors peruse the information regarding this issue and bring their concerns and comments back to the next meeting so a letter could be forwarded to the AAMD &C addressing any concerns 1 ULaUj1A'--UZgw 1a LULSLI G IiHURN BLADE GRADE W of 34- -e .•.J1 61 i AAM)W WESTERN GRAIN KNaTTING PANEL Cocwuccofs I C4-� U COUNCIL MEETING OCTOBER 24th 1995 nder Executive Committee #20, Pre 1995 Mobile Home icenses, Mrs. Lowen advised Mrs Joan Shadlock had emarried and she would obtain more information regarding his matter for the next council meeting nder Executive Committee item #25, Linden Rubble Pit expansion, it was agreed a committee should look into the possible relocation and expansion of this site Mr. Hanger moved a committee of Mr Vickery and Mr Marz, or his alternate Mr Hoff, collaborate with the villages of Acme and Linden to determine an alternate location for the expansion of the Linden Rubble Pit CARRIED Mr Boake moved approval of the Executive Committee report CARRIED PRE 1995 MOBILE HONE LIC IN ARREARS 2141 k7 1- 0)ZAI%. LINDEN TRANSFER SITE RELOCATION COMM L- iNDi?3 APPROVAL OF EXEC COMN Mr McCook presented the Public Works Superintendent report. A date for the Annual Road Tour was set for Nov 2/95 PW'RTTT commencing at 8:00 A M It was agreed only items on the road program should be inspected on this tour Mr Vickery moved the Annual Road Tour date be scheduled AR*K RpADTpLR for Thursday, November 2/95 commencing at 8:00 A M MT SET CARRIED ir1�,a y p.)5 Mr McCook requested direction regarding uncompleted 1995 road projects Mrs Lowen moved the following 1995 projects, which are not completed this year, be forwarded to the 1996 road program. Blade Grade Projects- Vickers west of 26 through 35 - 28 -21 -W4 and south and west of 2 & 29 - 27 -21 -W4 Spruce Coulee south & west of 27- 27 -21 -W4 Furst Project west of 16- 28 -22 -W4 Campbell Project west of 33- 32 -22 -W4 Sich Project south & west of 2- 33 -22 -W4 Base course and chips - Huxley streets First time gravel - west of 27- 29 -21 -W4 (oil company participating) CARRIED The members of the Road Committee set a meeting date for Thursday, Oct 26/95 commencing at 8.30 A.M. Under report item #8, Mr McCook reported receiving a complaint from Mr Gordon Tye who was travelling on Highway #9 when some loose gravel, from a M D gravel truck, smashed his windshield Mr Tye followed this truck and spoke to the driver and has now advised he will be proceeding with legal action to recuperate the costs of his windshield replacement Under report item #9, Mr. McCook advised the video report is now complete on SH 837, the signs on the Muchka project and the paver demonstration Under report item #10, it was agreed to have the Public Works Superintendent make a video of the All Lines Construction continuous water line trenching machine for review at a later date Mr. Vickery moved approval of the Public Superintendent report CARRIED * A short recess was held from 2:50 P M - 3 00 P M. 2 1I1 1 " '1,1 '•10,, GoPY /n1 /9G11,o ', ROAD C" DATE SET G TYE COMPLAINT RE MAVR TPI rK VIDEO REPORT SH M, 7, r11CFIV1 PROJECT, PAVER & TRF]VCI ZING DENO Works APPROVAL OF PWS REPORT COUNCIL MEETING OCTOBER 24th 1995 Mr Alex Cunningham, Development Officer, Mr. John Rusling, Planner and Mrs Carmen Jacobsen entered the meeting when it continued. Mrs Lowen moved council recess in order to hold the Public Hearing scheduled for 3 00 P.M. RECESS FOR PUBLIC CARRIED HEARING Mr. Boake moved council do now reconvene Time 3 10 P.M CARRIED Mr Hoff moved first reading to Bylaw #1344, this being the bylaw to redesignate the south east quarter of section 10, BYLAW #1344 REDESIGNAT township 31, range 22, west of the 4th meridian from S E 10- 31 -22 -W4 Agricultural Conservation (AC) District to Agricultural (A) CAM WORSEN District CARRIED Mr. Hanger moved second reading to Bylaw #1344 CARRIED Mr Boake moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw 11344 CARRIED Mrs Jacobsen and Messrs Cunningham and Rusling left the meeting - time 3.13 P M The road drainage problem at Mr Tom Ferguson's, N E 6- 31- 22 -W4, was reviewed. Mr Cunningham has reported P F R A has inspected the site, determined the water was of poor quality but was agreeable to a grant, to Mr. Ferguson, if the fire department had access to the water in the dug out Concerns were raised whether the M D should be involved in this matter Originally, this matter had been raised because the water was running onto the road and causing safety concerns when it froze Mr Hanger Ferguson's, Committee �f'GA�J pO.�IE T FERGUSON ROAD DRAINAGE PROBLEM N E 6- 31- 27_ -W4 moved the road drainage problem at Mr Tom REFERRAL TO ROAD COW N E 6- 31- 22 -W4, be referred to the Road TFFM RW FPM CARRIED It was agreed to table the Frietag road drainage problem, N E 15- 28- 22 -W4, until a report was received from Mr Alex Cunningham It was also agreed the Road Committee inspect this site Mr Marz reported he had received a request from Mr Don Kimmel for brushing on the road, south of Vetter's, S.E 22- 31 -26 -W4 Mr Kimmel had indicated he would be responsible for clearing the brushing pile Mr Kimmel had also requested the M D workforce brush the balance of the perimeter of the quarter of land, which was private property, and he would pay for this service a191afib :i1 Iyy � Z TO ROAD C" D KIW L REQUEST FOR BRUSHING S E 22 -31 -26 Mr Marz moved this request be referred to the Road D KIR41 REQUEST Committee. REFERREO TO ROAD COW CARRIED Mr. Marz requested the Road Committee arrange to meet with Kr Kimmel and himself to review this request 4r McCook left the meeting - time 3.25 P M COUNCIL MEETING OCTOBER 24th 1995 Mr Boake moved approval of the accounts presented for payment to -day, subject to approval of the finance committee of Messrs Marz, Hoff, Vickery and Wagstaff CARRIED The September 30/95 bank reconciliation and cash comparison reports were reviewed and discussed Mrs Lowen moved approval of the September 30/95 bank reconciliation and cash comparison reports CARRIED The joint services file was reviewed and Mr Jeffery updated council on the correspondence received from the towns and villages and the Carbon and District Recreation Board A lengthy discussion followed on the recreation grants to the towns and villages and the intent of the M D letters to the jurisdictions regarding the discontinuation of this grant Mr Jeffery advised the M D Bylaw #1303, passed April 12/94, was the bylaw to authorize payment of recreation grants to the towns and villages and city of Drumheller This bylaw authorized $69,544 00 in recreation grants Bylaw #1322, revising the payment of recreation grants to the towns and villages and city of Drumheller to a total amount of $74,349.44 and rescinding bylaw #1303, only received two readings A motion for third reading had not been forthcoming and the bylaw lapsed It was noted Bylaw #1322 was presented to council because the M D recalculated the way the recreation grants were to be distributed to the urban centres. It was reported AB Disaster Services is now under AB Transportation & Utilities and recommendations have been received from this department that one director of disaster services and one emergency plan be implemented per municipality. It was suggested this item be addressed at the joint services meeting with Three Hills and Trochu scheduled for tomorrow morning at 9 00 A M The M D.'s joint services principles were reviewed and it was agreed these principles be maintained Mr Marz requested council's input regarding the possibility of per capita funding for the fire agreements A recommendation to combine the housing, ambulance and recreation grants and funding and allocate on a per capita basis was discussed The recreation grant was again reviewed and a discussion followed on whether or not the M D should pay this grant for the 1995 year, based on the 1994 recreation financial statements from the urban centres. Mr Jeffery recommended this grant be paid, as Bylaw #1303 was still in effect, and should council not wish to pay this grant, legal opinion be sought Further discussion followed Mr Wagstaff moved the meeting recess until 8.30 A.M. tomorrow morning CARRIED Time 4:30 P M Reeve Municipal Adraistrator 4 APPROVAL OF ACCmr� I i APPROVAL OF BANK RECONCILIATION & CAM COMPARISON JOINT SERVICES REVIEW RECREATION BYLAW DIS(MION MEETING RECESS U r JOHN C JEFFERY REPORT OCTOBER 10th to OCTOBER 24th, 1996 REPORT. Balance Forward 1 Report re: Municipal Elections Three Hills *John Boxma 807 Arlin Koch 784 Myrna Bauman 724 *Len Schaffer 652 *Kevin Edwards 640 *Dan Shea 625 Ron Wilson 622 R. Butler 549 L Perrault 480 A Beinert 179 N Bauman 152 Bob Robertson elected as Mayor Acme Jane Allan Bob Hannah *Wendal Hannah Cathy Jackson *Bert Jackson Carbon Gus Nash *Shirley Buyer *Bryce Jensen Len Poxon *Len Cunningham Linden Joyce MacDonald *Alvin Blasser *Murray Huddle Darwyn Moon *Jake Klassen Trochu * = New Mayor Jean Ashcroft (elected by fellow councillors) Deputy Mayor Loretta Ling Frank Vanderclay Phil Frere *Marj Deyer *Tom Laubman Doreen Delaney Reeve Ken Larsen Ron Hanson iI 1 Barry McLeod *James Wilson $135 95 Maurice Lewis *Dennis Featherstone El • JOHN C. JEFFERY REPORT OCTOBER 10th to OCTOBER 24th, 1996 Shirley Reinholdt Arthur Grenville Penny Archibald David Kenney *Allen Avremenko Earl Kinsella Ben Armstrong Don Thompson Elmer Stoyberg Lee Philips Earl Fitch Abe Eitzen Glen Good Mt Vi Amw Ben Penner Diane Davis Dave Doerksen *Ian Harvey Linda Hislop Jack Peck Pat James Population Comparison Cities Towns Villages Summer Villages Municipal Districts I D Special Areas Wood Buffalo New Metis Total Rockyview Wayne Fullerton Gloria Wilkinson Bob Cameron Bob Anderson *Norman Thurn Gordon Vincent D McFarland *Judy Mackenzie Jurisdication Local Population Figures 1,717,285 348,467) 43,996) 2,769) 446,724) 7,633) 5,765) 37,222) 4,666) 2,615,527 Torrington Mac Hutton Alan Anderson Harold Ehrmann 65 7% 15.1% 19.2% 100% Three Hills 3298 Census April 1993 Trochu 907 Census June, 1991 Acme 590 Census June, 1995 Carbon 437 Census June, 1992 Linden 563 Census June, 1995 Torrington 177 Census June, 1991 M D Kneehill 4713 Census June, 1994 Total 10,685 =_= 0.41% of the Province Balance Forward $135 95 CORRESPONDENCE: 1. Golden Hills Reg School Division - Agenda - October 24th, 1995 2 Letter from Western Grain Transition Payment Program 3. Received information from RCMP re- Reasons for Councillors Disqualification - - Martin's Criminal Code, 1994 4 1994/95 Alberta Mun. Affairs 5 Letter from Canadian Professional Hockey Schools - Training Camps 6 Letter from Cochrane Engineering - looking for work 7. Notice of Three Hills Legion Remembrance Day Service 8. AAMD & C News Highlights 9 AAMD & C Executive Meeting Highlights 10 GWN Systems Inc. Seminar - GIS Software System 11 Faculty of Extension - Seminar - Public Sector Management 12 Drumheller Solid Waste Meeting Minutes - August 17/95 13 Province of Alberta - fines report Received $2882 00 14. Golden Hills Reg Division Minutes - September 12/95 2 • C'. 0 JOHN C JEFFERY REPORT OCTOBER 10th to OCTOBER 24th 1996 15 Received $191,738,75 from Alta Transportation 16 Alta. Tourism Partnership October bulletin 17 Big Country Tourist Association Minutes - September 28/95 18 Notice from Big Country Tourist re- 15th Annual Meeting Saturday, October 28th, 1995 in Hanna 19 Marigold Newsletter 20 Newspaper report re. Machinery and Equipment Assessment will be phased out by Province over four or five years 21 Seminar - Finding Value Beyond Dollars - Health Care 22 Planning Law Seminar HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Ron Reimer - hopper grain bins - S E 24- 30 -26 -4 $112,000. 2 Isaac Thiessen - home occupation - plumbing - N E 16- 31 -25 -4 3, Ken Stewart - mobile home N W 31- 29 -22 -4 $11,000 00 4 Lemay Land and Livestock - feedlot expansion - S.W 30- 32 -22 -4 - ?$ 3 E Ed- 0 • P W.S. REPORT OCTOBER 24th, 1995 1. Would like to set date for Annual Road Tour 2 Need a motion to cancel or forward to 1996 the following projects Blade Grade Projects: - Vickers West of 26 thru 35 - 28 -21 -W4 and S & W of 2 & 29 - 27 -21 -W4 - Spruce Coulee S & W of 27- 27 -21 -W4 - Furst Project W of 16- 28 -22 -W4 - Campbell Project W of 33- 32 -22 -W4 - Sich Project S & W of 2- 33 -22 -W4 Base Course & chips - Huxley streets First time gravel (oil co.) W of 27- 29 -21 -W4 3. Sent Henry away to bridge school last week He has been doing our signs and stuff for a while now 4 SH 575 line painting should be done Oct 23/95. There are some repairs that they will be doing and some guard rail work 5 Tom Ferguson report 6- 31 -22 -W4 6. Road Committee date - Rick, Otto 7 Muchka dirt in on road. There's about 3 days of black dirt and clean up, then onto cleaning up some other projects 8. Windshield complaint - Gordon Tye 9 Video of SH 837, Becker signage and paver 10 All Lines Construction is putting a water line in for John Moore Tuesday, Wednesday If anyone is interested in seeing this machine work, I'll set up an appointment D Z i D -G Fn cn cn cu 0 D D cn cn o 0 D p D z V uu m 'a C) Z m 0 m o c) T n p D m Z = 0 U) D 0 Z m m (n Z z o o O m Z 0 O = .f _ _ w w o 0 w V f O e 00 I� 00 0 -0 m V W o o CD W N awo m -� D N #4 4�- I m cmn D D Z m D m wl M u O i D -G Fn cn cn D D cn n X W w _ _ w w o 0 w V f O e 00 m 17 O 00 0 -0 m V W o o CD W N awo m -� D N #4 4�- ° tai i m w w 00 N Ul Ili Cf) O Z w °° t cn N V N o � 00 i O L" D z 0 00 l0 N iii Ol N 00 (j! v L� ;' 5Ji co w P.." k cn N O l0 v w w O 1� O A�i W 00 V ^ m w Ul w _��e O o w cn N z m N C" O m v O O N N v O N C n Ln O V to W. �+ ! � D r V � O O o Ul CT(' N W li4n 00 k-0 O O O O o O l0 N M :ir bR (DO C7 O V. 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R c ` 1 y � b y O cn (D (D CT "S O 0 n n J OUTSTANDING CHEQUES m r September 30 1995 PAYROLL CHEQUE'S GENERAL CI-ICQUL•S CENbRAL CIILQUI-S Cil x AMOUMr CK I AMUUNr CK • AMOUNT 8219 $ 312 72 22406 $ 7 28 1 23266 $ 78 62 8221 269 58 22659 240 75 23267 7 66 8222 101 52 22846 150 00 23268 73 51 8242 367 60 22866 180 00 23269 10 11 8243 2504 19 22978 143 95 23270 49 53 8244 2510 75 23166 169 00 23271 222 01 8245 839 08 23184 215 33 23272 607 55 8246 2079 23 23186 25 00 23273 413 40 8247 2362 39 23188 259 50 23274 754 03 8248 2069 16 23217 218 17 23275 284 84 8249 2206 09 23225 4 00 23276 64 39 8250 1912 33 23226 91 55 23277 214 00 8251 2125.95 23248 76 80 23278 45,214-01 8252 2274 78 23249 8 55 23279 2498 45 8253 1810 85 23250 40,275 04 23280 32.10 8254 1091 26 23251 106 51 23281 24 61 8255 2110 16 23252 32 38 23282 191 64 8256 1848 65 23253 160 00 23283 96 30 8258 1957 71 23254 1208 51 23284 196 90 8259 1687 88 23255 12. 84 23285 125 73 8260 1693 60 23256 971 76 23286 252 70 8261 1933 89 23257 62 10 23287 360 06 8262 1460 72 23258 2241 65 23288 91 02 8263 1693 60 23259 35 00 23289 ` 51 31 8264 1813 99 23260 69 00 23290 100 00 8265 1292 09 23261 19 37 23291 1728 05 8266 1610 31 23262 119 93 23292 7 00 8267 1271 94 23263 100 00 23293 228 98 8268 2077 08 23264 63 82 23294 413 72 8269 1206 14 23265 447 68 23295 100 00 TOTAL OUTSTANDING PAYROLL CHEQUES S 'TOTAL OUTSTANDING GL•NL•RAL CHEQUES S TOTALS OUTSTANDING LOANS S CASH ON HAND DEPOSITED S SUBMITTED TO COUNCILTHIS DAY OF 19 it EC.vE. MUN ADMIN 1 r n LJ 1 J OUTSTANDING C H E Q U E S As nr September 30 19 95 PAYROLL CHEQUE--S GENERAL CHEQUES GENERAL CIILQUI3S CII • AMOUNT CK I AMOUNT CK s AMOUNT 8270 $ 1476 09 23296 $ 1150 00 23326 $ 9 92 8271 1760 56 23297 213 76 23327 35 00 8272 1622 90 232.98 30 86 23328 25 68 23299 122 20 23329 271 60 23300 32,847 25 23330 679 68 23301 5 89 23331 57 78 23302 6604 35 23332 598 67 23303 16 00 23333 17,858 30 23304 131 93 23334 60 00 23305 81.45 23335 63 16 23306 100 00 23336 1353 54 23307 100 00 23337 243 76 23308 64 97 23338 691 57 23309 1389 91 23339 642 00 23310 1038 41 23340 218 02 23311 57 77 23341 100 00 23312 24 75 23342 50 00 23313 51 14 23343 8810 64 23314 332 07 23344 100 00 23315 560 54 23345 192 50 23316 175 60 23346 4930 45 23317 94 16 23347 1412 40 23318 7437 50 23348 446 92 23319 162 91 23349 82 50 23320 205 160 46 23321 143 06 23322 1785 48 23323 81 32 23324 2629 95 23325 74 90 TOTAL OUTSTANDING PAYROLL CHEQUES S 53 354.79 TOTAL OUTSTANDING G ENE RALCHEQUES S TOTALS 456,865 •17 OUTSTANDING LOANS S 0 00 CASH ON HAND DEPOSITED S 13 438.14 SUBMITTED 1p COUNCIL THIS 24th DAY OF October 1995 REEVE A, �u� MUN. ADMIN �'