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HomeMy WebLinkAbout1995-09-20 Council Minutes• U • EXECUTIVE COMMITTEE REPORT SEPTEMBER 20th, 1995 The Executive Committee of James Hanger and Richard M Vickery met on Wednesday, September 20th, 1995 at the M D of Kneehill office in Three Hills, commencing at 9 15 A M Also present were Lonnie McCook, Public Works Superintendent and Jennifer Deak, Assistant Administrator, who recorded the minutes The following items were reviewed. 1 Councillor Policy review Executive Committee recommend a committee of Mr Vickery and Mr Hanger review all councillor policies including renumeration and reimbursements prior to the Organizational Meeting and present any recommendations for policy changes at the Organizational meeting 2 Letter from Gary H Gibson re- road request denial Mr Gary Gibson has responded to the M D 's letter of August 3/95 regarding his request for a road on the west side of his property, S W 27- 30 -26 -W4 Mr Gibson acknowledges there is access to the farm yard via a trail up through the pasture more than a quarter of a mile long but notes there is very little gravel, two gates to open and a hill with no ditches Mr Gibson also notes the approach is not wide enough to get machinery or trucks in and out and the location has the Dafoe bridge on one side and a hill and curve on the other thus making visibility very limited Also noted is the fact the trail is through the centre part of a field, quite impractical to fence and requires gates to keep cattle in the pasture and out of the yard, there are no ditches on this trail which may cause snow drifting problems during the winter months Executive Committee recommend a letter be sent to Mr Gibson advising him he was aware of the access to this property when he recently purchased this land; it is not the M D `s policy to build private roads; the approach will be addressed when the bridge is addressed and this should alleviate the curve and sight distance problems 3 AB Mun Safety Codes Service Commission - request for ma The AB Municipal Safety Codes Service Commission has requested member municipalities provide a municipal map to the commission This will help inspectors locate job sites and help ensure timely inspections for ratepayers '��6'414 o,' 17711J4)gXs2 GAP mao7Qiec.. �So�7 Executive Committee recommend a municipal map be sent to the AB X06 Municipal Safety Codes Service Commission` 4 Ray Dau request - re water hook up Mr Ray Dau has received permission from the town of Three Hills to hook onto their non pressured water line and has requested the M.D equipment and workforce undertake this water hook up, on a user pay basis. 9 0 n U EXECUTIVE COMMITTEE REPORT SEPTEMBER 20th, 1995 Executive Committee recommend the M D not undertake this work at this time 5 Results of Nomination Da Mrs Jean Wilkinson, the M D 's returning officer, has officially notified the administrator of the results from the 1995 nomination day All incumbent divisional councillors were elected by acclamation Executive Committee recommend accept and file 1<1 6. W C.B Revised Rates As the result of a successful W C B appeal in the K. Thompson case, an rate adjustment has been received A total credit of $12,655 31 has been applied to the M D 's W C B account Executive Committee recommend accept and file roar + ll,ro+ 4& 7 Sept 13/95 Budget Comparison Report The Sept 13/95 budget comparison report was reviewed An estimated surplus of $51,300 has been forecasted for the year; taxes receivable as at Sept 13/95 were $602,302 56 Executive Committee recommend accept and file and a copy of this report be given to each councillor 8 November 11/95 General Holida As the November 11/95 general holiday falls on a Saturday this year, staff have requested Friday November 10/95 be taken off in lieu of this holiday Executive Committee recommend the M D. close on Friday Nov 10/95 m�ra in lieu of the Nov 11/95 general holiday Mr McCook left the meeting - time 9 35 A M 9 KCRB Letter re Three Hills 1996 Funding Commitment The Kneehill Community Resource Board (KCRB) has responded to the Three Hills FCSS letter regarding the town of Three Hills 1996 funding commitment to the KCRB program being conditional upon the town council appointed member of the Three Hills FCSS board being allowed to sit on the KCRB in addition to the town of Three Hills elected representative The KCRB have indicated their board make up was part of the original agreement with all the participating towns and villages within the municipality and any deviation from this agreement would require the ratification Of all members /jurisdictions The KCRB further recommends the Three Hills FCSS town councillor representative also be the appointed representative to the KCRB. This would eliminate duplication, enhance communications and be a financial saving to the town as the same representative would serve on both boards 04, 40 0 • • EXECUTIVE COMMITTEE REPORT SEPTEMBER 20th 1995 Executive Committee recommend accept and file 10. KCRB - Letter to Family Resource Workers re. program fundin The KCRB has forwarded letters to all three family resource workers advising them of the program funding difficulties The M D. had requested the KCRB advise their workers of the funding difficulties as their positions, which are renewed each year, are conditional upon program funding The letter also advises the board is actively seeking new sources of funding. Executive Committee recommend accept and file 11 FCSS Surplus Grant Application Form AB Family and Social Services has identified the surplus FCSS monies paid to M D for the period 1992 to 1994 and calculated this amount at $121,583 00 Since this money is allocated for the Kneeh.ill Community Resource Board program the department is willing to consider this amount as part of the surplus dollars and have requested a Surplus Grant Application be signed by the M D for these monies Executive Committee recommend the Application for FCSS Surplus'�''�'Q� Grant in the amount of $121,583 00 be signed and returned to AB'�°,�'" Municipal Affairs 12. Request for tax cancellation - PanCanadian Roll #6015225 Mr Ed Dunay, M D assessor, has advised Roll #6015225, 06- 09- 33- 24 -W4, is a duplication of Roll #6398200 and should have been inactivated Taxes levied for 1995 on Roll #6015225 were $540.06 Executive Committee recommend 1995 taxes, in the amount of $540 06, and any applicable penalties for Roll #6015225 be cancelled 13 Organizational Meetinq Date Under section 192 of the Municipal Government Act, an organizational meeting must be held no later than two weeks after the third Monday in October each year Executive Committee recommend Tuesday, October 24th, 1995, be ��ep.zoF designated as the M D of Kneehill's organizational meeting date lr2wd >'" e/d 14 County of Mountain View - Gravel Policy Response The County of Mountain View has responded to our July 10/95 request regarding gravel purchases and policies The county does not have a specific purchase policy and basis gravel pit purchases on an individual basis For the most part they are Se�P.2o< paying $0 50 per cubic yard royalty for gravel from a leased m"J'0746 pit. Executive Committee recommend accept and file 3 �7� i • EXECUTIVE COMMITTEE REPORT SEPTEMBER 20th, 1995 15. Kangas Ablett Announcement James Ablett, CA, the M D auditor has announced, effective August 30/95 the retirement of his partner, Robert (Bob) W Kangas A new partnership has been formed with Kevin Kolke and the firm will now be known as Ablett Kolke Chartered Accountants Executive Committee recommend accept and file and a letter be sent to Mr Ablett congratulating him on his new partnership and extending best wishes to Mr Bob Kangas in his retirement 16. Proposed Commemoration of Port Royal on the New $2.00 Coin The runicipality of Annapolis county, Nova Scotia, has requested the Support of council to have Port Royal (Canada's first permanent European settlement) depicted on the new $2.00 coin. Executive Committee recommend accept and file 17 Sept 12/95 Council Meeting Minutes The minutes from the September 22/95 meeting were reviewed and edited for publication in the newspaper Executive Committee recommend the edited version of the minutes 4Ak= be submitted to the newspaper for publication The Executive meeting then adjourned - time 10.00 A.M. - - - - -- / 1- -- - - - - -- Jennifer' ak a Z �i • m O O A W D Z C7 m m Z O O T zK L! N p O D Z O Z G) C) m C cn D ° O O 5 D Z 9 Z 0 0 u O O M D Z A D Z 0 Fn m Z O O T 0 Z 4fl �J 03 N c[] m D cn C fN rn O D r+ m w CZ7 m cn LD D Z �(0 kD C] T O .A • m O O A W D Z C7 m m Z O O T zK L! 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J O C) Cn �!l EO O (Z) r,� O D r G7 i 1 6Fi y � �b �1 � y n C C N c+ r �L a Y1 �7 r1 U OUTSTANDING CHEQUES AsAr August 31 1995 rn r IcVLL C11EQUES GENURAL CHEQUL•S Cil AMOUNT V CK 0 V1,111YVLV AMOUNT CK / AMOUNT 8159 $ 862 86 8215 $ 2018 17 21634 $ 24 75 8161 1144 92 8216 1720 89 22115 160 00 8183 2350 48 22122 35 00 8184 2414 26 22406 7.28 8185 860 38 22659 240 75 8186 2214 03 22846. 150 00 8187 2546 95 22866 180 00 8188 2136 80 22978 143 95 8189 2093 51 23034 280 00 8190 2019 04 23081 1493 18 8192 2453 83 23095 152 74 8194 1105 49 23102 14 10 8195 2301 75 23103 14 98 8196 2248 58 23107 413 40 8197 469 72 23113 459 04 8198 1638 00 23114 930790 8199 1353 43 23116 29 50 8200 2121 43 23127 42 92 8201 2106 24 23136 73 78 8202 1946 10 23142 16 05 8204 1802 01 23148 1029 13 8205 1617 68 23156 12,732 25 8206 1400 31 8207 1946 10 ` 8208 1879 56 8209 1536 65 8210 1603.66 8212 1250 94 8213 1297 84 8214 1339 87 TOTAL OUTSTANDING PAYROLL CHEQUES S 55,801.48 TOTAL OUTSTANDING GENERAL CHEQUES S 18 623.70 TOTAL S 74,425.18 OUTSTANDING LOANS S 0 .--a CASH ON HAND DEPOSITED S 55,464.81 SUBMITTED TO COUNCIL TI-I1S 26th DAY OF September Io 95 REEVE i MUN ADMIN.