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Home My WebLink About1995-09-26 Council MinutesAGENDA COUNCIL MEETING SEPTEMBER 26th, 1995 1 Approval of Agenda 2 Approval of Minutes September 12th, 1995 3 J C Jeffery Report 4 Executive Committee Report • 5 Accounts Payable 6 Bank Reconciliation and Net Cash Position Reports APPOINTMENTS. 9.00 A M. Lonnie McCook TABLED ITEMS• 7. Water Requests. Water Hook up requests - Swalwell area and Allan Dick 8 Bridge Request List 1996, 1997 & 1998 TRANSPORTATION• 9. Public Works Superintendent Report • 10 Linden West Bridge GENERAL ITEMS: 11 Schmautz Pit lease agreement 12 1995 Assessment Review Board 13 Senior Housing Management Agency Report - R Marz 14 Braconnier Park potable water waiver PLANNING ITEMS 15 Need to set public hearing date to amend Land Use Bylaw Carmen Jacobsen S E 10- 31 -22 -W4 • • 1 COUNCIL MEETING SEPTEMBER 26th 1995 A regular meeting of council was held in the M D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, September 26th, 1995, commencing at 8.30 A M The following were present for the meeting- Reeve. Richard A Marz Division Four Councillors• Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James Hanger Division Five (after 9 10 A M.) Richard M. Vickery Division Six Glen Wagstaff Division Seven Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8 30 A.M. Requests were made to add the following items to the agenda. 10a Howard Mc-Ghee. 10b Barnes 16 Britestone Colony 17. Robert Charlebois 18 Three Hills Community Centre and Mr Allan Dick 10 00 A M. appointment Mr Vickery moved approval of the agenda with addition of the above noted items ADDITIONS TO AGENDA, . Mrs Lowen entered the meeting and requested the addition to the agenda of item 10c, Lowen Stock Pile site ADDITION TO AGENDA Mr Vickery moved his motion be amended to include the addition of agenda item 10c, Lowen Stock Pile site CARRIED The amended motion was voted on and declared CARRIED Mr Hoff moved approval of the September 12th, 1995 council minutes CARRIED Mr Wagstaff entered the meeting - time 8 35 A M. APPROVAL OF AGENDA. LITT" AMTTTrrJc APPROVAL OF MINUTES Mr Vickery reviewed Mr Jeffery's report, noting A G T wants to start charging the M D $60 00 per month for the P REPORT public telephone in Huxley The phone usage has been decreasing and and costs do not break even with revenues Mr. Hoff moved the public telephone in Huxley be removed CARRIED Mr Boake moved approval of Mr. Jeffery's report CARRIED The Executive Committee report was reviewed Mr Marz extended his congratulations to all councillors for being re- elected by acclamation Under Executive Committee #1, Councillor policy review, Mr Vickery reported he and Mr Hanger would be reviewing all councillor policies and making recommendations at the 1 HUXLEY PUBLIC PHONE REMOVAL Sc 7 its Qa�f�.7gi,5 TIVE COMMITTEE RU COUNCILLOR POLICY REVIBi Cove /n1 0,('��^►�z,�7o�w�- Eq N N 0 COUNCIL MEETING SEPTEMBER 26th 1995 Organizational Meeting All councillors were invited to contribute their input into this review Under Executive Committee #13, it was agreed Tuesday, October 24th, 1995 be designated as the M D 's Organizational Meeting date. It was also noted this was a regular council meeting date and perhaps October 25/95 should also be held open in case the council meeting was not completed on October 24/95 Under Executive Committee #14, County of Mountain View gravel policy response, Mr Wagstaff inquired about the possibility of aerial gravel testing It was noted this had been done in the area east of Highway #21 several years ago. It was recommended the Road Committee check into the costs of this type of gravel testing Mr Wagstaff moved approval of the Executive Committee report CARRIED Mr. Boake moved approval of the accounts presented for payment to -day, subject to approval of the finance committee of Messrs Marz, Hoff, Boake and Mrs Lowen CARRIED The August 31/95 bank reconciliation and net cash position reports were reviewed Mr Lonnie McCook, Public Works Superintendent entered the meeting - time 9.00 A M ORGANIZATIONAL NESTING DATE SET AERIAL GRAVEL TESTING REFERRED TO RD CORM Cc i'o -"0,710- APPROVAL OF EXEC C"ITTEE REPORT 12 " Mr Boake moved approval of the August 31/95 bank APPROVAL OF AUG 31/95 reconciliation and net cash comparison reports. BANK REC &CASH REPOfT CARRIED Mr McCook presented the Public Works Superintendent report, noting Mr Keith Doerksen haS advised he is willing to sell the M.D screened sand from his pit at a cost of $3 95 per yard It would be a three mile haul on gravel roads from this pit to Highway #21 Mr McCook reported the cost estimate for the SH 575 contractor, South Rock, to repair the Rowbottom coulee was $15,200 00 Mr McCook recommended the M D workforce undertake this repair when the paver is purchased Mr Wagstaff recommended video's of various road projects and road concerns be taken during the annual councillor road tour and presented at the annual meetings with ratepayers. Mr Hanger entered the meeting - time 9:10 A M A discussion followed on road cracking and various paving problems. It was noted the standard of the day has changed over the years and the road specs differ between secondary and primary highways. Mr McCook continued with his report, noting the Muchka project was nearing completion, gravel testing at Mr Richard Marz's resulted in only sand being found in the test holes Mr McCook presented a video to council of the contractor project on S.H. 575, the Linden Home Road and the gravel testing on the Marz land Mr Marz requested his Senior Housing Management Agency report be presented at this time Mr Marz reported the draft Ministerial Order for the Kneehill Housing Corporation indicates the management body shall be governed by a board of nine members, two councillors form the M D of Kneehill; two councillors from the town of Three Hills; one councillor each from the town of Trochu, villages of Acme, Linden and Carbon. Previously the Golden Hills Lodge was governed by a seven member board; one councillor from each jurisdiction At the Golden Hills Lodge meeting, all 2 rep ROWBOTTOM COULEE REPAIR ESTIMATE f W CONTRACTOR VIDEO USE AT ANNUAL ROAD TOUR & ANNUAL MEETING KW GRAVEL TESTING z7 1' 1 ► naj FIT 7►. :i7.1.: • [A 17-� COUNCIL MEETING SEPTEMBER 26th, 1995 present members, except Three Hills and the M D , were not in support of the town of Three Hills and the M D each having an extra board member It was also suggested by one member that since the M D had no senior housing facilities within it s jurisdiction, it should not have representation on the board Mr Marz advised the board the M D contributes to the operations of the Golden Hills Lodge and was confident his council would not continue to contribute .funds without any representation on the board which determines the use of these funds Mr Marz recommended all joint services projects stop until the senior housing matter was resolved. Mr Marz also proposed three positions the M D. could take on the senior housing issue, firstly, one member per jurisdiction representation and per capita requisitions, secondly, two members from Three Hills and the M D and one member each from the rest of the jurisdictions and requisition based on equalized assessment, thirdly no members from the M D. on this board and no requisitions from the M D towards the senior housing costs Mr Boake proposed a fourth position, that being representation by a member from each jurisdiction but the member voting be weighted votes, based on population of each represented area A lengthy discussion followed on the joint services, the M D 's joint service philosophy; the mandate for the M D 's joint services position; the change in joint services position of some jurisdictions, the subsidizing of services in certain areas of the M D and the economic spin offs from having services located in urban centres Mr. Hanger moved the M D not sign any agreements nor pass any bylaws recognizing the new housing management body unless one of the priorities of the M.D regarding representation and requisition was included in the �Ministerial Order establishing the housing authority in the M D. of Kneehill area. And further, that these priorities ;be firstly, representation of one member per jurisdiction !and requisition on a per capita basis, secondly, representation of one member per jurisdiction and these votes be weighted votes, based on the population of each represented area; thirdly, no member representation by the M D of Kneehill and no requisition paid by the M D of Kneehill, fourthly, two board members representing the M D of Kneehill and requisition based on equalized assessment CARRIED Mr McCook requested clarification on the village of Linden road chipping joint services project. Mr Boake recommended the M.D. continue with this project as it had already committed to undertake it and therefore should honour the agreement Mr Hoff agreed with Mr Boake Mr Marz agreed to the Linden chipping project providing the fire agreement with Linden would be amended to reflect a 50/50 cost sharing arrangement, as per the M D 's joint services philosophy It was reported a letter had already been sent to Linden giving them a year's notice of the change in the fire cost sharing arrangements, as per Sept 7/95 Executive Committee recommendation, approved at the Sept 12/95 council meeting Mr. Hanger recommended this discussion continue after the scheduled meeting with Mr Allan Dick Mr Allan Dick and Mr Alex Cunningham entered the meeting - time 10.15 A M M D IS POSITION ON MIN DRIFT Miff ON SEN HOUSING RE REPRESENTATIOM & REQUISITIONS CLARIFICATION RE VILLAGE OF LINDEN JOINT SERVICE PROJECT Mr. Boake and Mrs. Lowen reported on the survey taken of Swalwell area residents interested in a water project Mr SWALWELL WATER Boake reported Mr Grant Elliot was in favour of a water REPORT M • U COUNCIL MEETING SEPTEMBER 26th, 1995 project Mrs Lowen reported the Potvins, Lorna Fyten, Garry Fyten and Bill Fyten had all expressed an interest in a water project; unable to contact Hanses and no response received back from Jerry Penner Mr Jim Baerg had SWALWELL WATER indicated he was interested if costs did not exceed $6 - REPORT 10,000.00 and at least 20 gal /min of water could be obtained Mr Cunningham noted the water capacity of the Swalwell water system was 30 gal /min based on a twenty year life expectancy of the system Currently the system was pumping 13 gal /min and the pump would have to be re -sized to increase this capacity Mr Dick reported his current well had deteriorated and he is trucking water into his property Net of PFRA grants, it would cost him approximately $4,000 00 to drill a new well (200 ft deep) Mr. Dick noted his water supply demand would be for household water only and would be approximately 5 gal /min Mr Cunningham noted a water line from the Swalwell system to Mr Dick's residence would require crossing a railway line and the application and other related fees to cross a railway line was approximately $1,840 00 A discussion followed on the cost effectiveness of oversizing the line for future users, the capabilities of the M D. pusher to install the water pipes under the railway line; and varying installation costs to users for hook ups based on installation factors such as distance It was agreed any proposal for water supply in this area should be cost effective to all parties concerned Mr Wagstaff moved the Water Committee get cost estimates for a proposed water project in the Swalwell area, cost WATER C0 AUTHOR -17 A estimates for various water line sizes, including an TO OBTAIN COSTS FOR oversized line to accommodate future users, cost estimates P(�S BLE �� L for installing a water line under the railway tracks at Mr. WATER PROJECT Dick's residence, investigate the cost for various hook up fee options and determine a realistic water demand for the + proposed water project and report this information at the next council meeting, on October 10/95 CARRIED Mr Dick thanked council for their time and consideration in this matter, noted he would be away Oct 10/95 but would be most interested in the committee's report Mr. Dick and Mr Cunningham left the meeting A recess was held from 10.40 - 11.00 A M. Mr Marz continued with the housing management body issue when the meeting resumed, reading aloud letters received from the villages of Acme and Linden to the Hon. Tom SENIOR HOUSING MGT Thurber stating opposition to the board make up in the REPORT CON'T draft Ministerial Order Mr Marz also noted several discrepancies in the information reported to the Minister LETTERS FROM ACNE & in these letters, notably the misstatement that the M D LINDEN RE DRAFT 04U lobbied the Minister for a change in board make up Mr Marz also reported the majority of members on the board were opposed to the wording of clause nine of the draft Ministerial Order which states budget efficiencies shall first be applied to Three Hills community housing deficiencies. The objection was to the word "shall" and it was requested to change this to "may" It was agreed this new management board would oversee three agencies, including the community housing and the M D was conciliatory and did not object to either "shall" or "may" Mr Marz also noted he had spoken with Mr Brian Magee, AB Municipal Affairs facilitator, during the recess, informed him of council's motion regarding the draft Ministerial Order and Mr Magee had advised the M D 's position was reasonable 4 C Ci L` 40 COUNCIL MEETING SEPTEMBER 26th 1995 Mrs Deak read a letter from the Hon. Steve West, Minister of Transportation, advising funding is available for new Canada - Alberta Infrastructure projects, for those municipalities that have not used up their infrastructure allocation. Mr Marz informed council he had received notice of this funding, from Ms. Carol Haley's office, in response to letters regarding the Linden West bridge Mr Marz noted this bridge was a political priority bridge. It was also noted there were some safety concerns with the curve in the road by the bridge It was agreedif the bridge was upgraded then some road work should be undertaken to accommodate the overloaded traffic on the bridge and address the safety factors Mr Marz requested council's direction regarding the possibility of additional Infrastructure monies and its allocation Mr McCook noted a cost savings for this project could be achieved by using CSP pipe instead of multi plate pipe on the project The life expectancy of both types of pipe were the same, the cost of the multi plate pipe was considerably higher The CSP pipe had been used at the Muchka project for an estimated savings of $17,000 00 Mr Boake moved that should there be Infrastructure funds available, in excess to those funds committed to the S H 575 project, these excess funds be allocated towards the Linden West bridge project. CARRIED CANADA- ALTA INFRA ALLOCATION LINDEN WEST BRIDGE PRIORITY APPROVAL FOR ANY EXCESS INFRA STRl1CT W FUNDS TO BE ALLOCATED TO LINDEN WEST BRIDGE Mr Hoff reported Mr Steve Leonhardt and Mr. Howard rMe6hee were having access problems to their property Mr Leonhardt was under the impression the M D would be �� "��% putting in a forced road to access his property Mr. Vickery moved to refer this matter to the local r?y.�e councillor, Mrs. Lowen, to discuss the M D. road access LEOMARDT policies with these gentlemen ACCESS CARRIED Mr Hoff reported Mr Jack Barnes was requesting clarification and information regarding rights to waterway access Mr Barnes could not access his cabin through his own property. Access to his cabin was gained by travelling across Mr Bill Weisner's lands This was causing a BARNES ��"�ISNER problem as Mr Weisner was now requesting compensation for ACCESS the access Originally, the former land owner had no problem allowing Mr Barnes access across this land Mr. Vickery moved Mr Hoff advise Mr Barnes to refer his inquiries to AB Environment or seek legal counsel for information regarding water set back requirements and access CARRIED Mrs Deak advised the Schmautz lease agreement, south half section of 20- 32- 26 -W4, currently held with Mr Don Kimmel, will expire on October 31, 1995 Mr Hobie Schmautz had SCErNJfZ LEASE A/G indicated an interest in either buying or leasing this land It was noted this land was under consideration for relocation of the Torrington transfer site. Mr. Hanger moved Mr. Kimmel be advised the M D. is not willing, at this time, to re negotiate the lease agreement k6m,"4ay, Z for this land and will be addressing this issue next spring. CARRIED Mrs. Deak reported the annual Assessment Review Board, formerly known as the Court of Revision, had been scheduled ASSES9W REVIEW BD for October 17/95 commencing at 9:00 A M At the last Organizational meeting, Messrs Marz, Vickery, Wagstaff, 5 (, rId- 2- COUNCIL MEETING SEPTEMBER 26th 1995 Hanger and Mrs. Lowen had been appointed to the Court Revision Mr Marz noted, due to a prior engagement, would be unable to sit on this review board Mr. Wagstaff moved to accept and file this information CARRIED _ `u1►I h> P. Mrs Deak advised an application had been received from Carmen Jacobsen to amend the Land Use Bylaw on S E 10- 31 -22 -W4 Mr. Hoff moved a public hearing date be set for October 24th, 1995 at 3.00 P M. to hear this application and the PUBLIC HEARING DATE required notices of this hearing be processed C JACOBSEN CARRIED Mrs. Deak reported Mr Jim Ramsbottom, from Health Authority #5, has requested information regarding the application for potable water waiver for the Braconnier Park If the M D was closing the park during the winter months, no application for waiver would be necessary at this time If the park were to remain open, a hearing date for this waiver application could be scheduled for Oct 2/95 S E 10- 31 -22 -W4 &ASK � T BRAMIER PARK POTABLE WATER WAiVFR Mr. Vickery moved Braconnier Park be closed during the WINTER CLOSURE winter months and also the handle be removed from the park PUMP BRACONVIER PARK OF CARRIED Mrs. Deak advised Mr Alex Cunningham had inspected the Britestone Colony and reported all the conditions imposed on the development permit have been met, including conditions 17 and 26 which deal with wind screens and shelterbelts This had been a concern addressed in a Sept 8/95 letter to the colony It was noted the M D is holding a $25,000 00 deposit from the Britestone colony until all the conditions of the development permit are met Mr Wagstaff moved accrued interest, be Colony BRITESTONE the $25,000 00 deposit along with PAYMENT OF BRITESTONE reimbursed to the Britestone HLA ex to CARRIED Mrs Deak reported Mr Robert Charlebois had not been paid for annual road rent This rent, in the amount of $180 00, was to provide access to the N E 24- 29 -23 -W4 for Mr Jack Barnes Mr Hanger moved the 1995 annual road rent for the N E 24- 29- 23 -W4, in the amount of $180 00 be paid to Mr Robert Charlebois and that this matter be referred to the Road Committee for a possible alternate access for 1996. CARRIED Mr. Marz read a letter, addressed to council, from the board of the Three Hills Community Memorial Centre. The board comprises of a group of volunteers who strive to keep this facility open for the public use Over the years, revenues have been decreasing without any corresponding reduction in expenses The board is now seeking financial support and requesting a grant from the M D for 1996 A copy of their financial statement for the current year was reviewed A discussion followed on the use of urban facilities by rural residents; the increase of church facilities and its impact on the community hall use, and the number of rural residents on the Three Hills Community Memorial Centre board 6 ✓o�µ�e. A�+C Comm THREE HILLS CONMIVITY CENTRE REQUEST FOR GRANT L COUNCIL MEETING SEPTEMBER 26th, 1995 Mr Boake moved a letter be sent to the Three Hills Community Memorial Centre board advising them the DIU HILLS COMU. Recreation Committee will be reviewing this request along CENTRE REQUEST FOR with other budget considerations and will be making their G72Mff recommendations to council later this year -�7 CARRIED Mr. Marz advised he would be updating council, at the next meeting, on the AAMD &C's Business Tax Review Committee he BUS TAX REVIEW COW.! attended in Edmonton .,,ti._ r ---- — __ Mr Hanger moved the meeting adjourn Time 11 57 A.M Reeve CARRIED Munici al Adm.ini ator • • • JOHN C JEFFERy REPORT SEPTEMBER 13th 1995 to SEPTEMBER 26th, 1995 REPORT Balance Forward $135 95 1 Pay telephone Huxle month to kee y - A G T wants out or charge $60 00 per P pay phone there. Break even $105 00 per year To Au 31/95 taken in $65 00 Usage has been decreasing since 1991 250 users in best year Advised to pull out after Oct 16/95 Balance Forward $135 95 CORRESPONDENCE 1 Sept 21/95 Direct Deposit $459 55 - Surface Reclamation 2• Sept 6/95 & Sept 13/95 AAMD &C Municipal News Highlights 3 Proposed agenda for Sept 11/95 Carbon & District Recreation Board 4 Aug 22/95 Golden Hills Regional Div #15 minutes 5 Aug /95 Fines disbursement summary 7 Aug 31/95 Alberta Gazette 8 Advertising for bowling leagues - Hillside Lanes 9 Fall 1995 Imperial Oil Review report 10 Sept /1995 Municipal World magazine 11 Sept /1995 CNIB Vision newsletter 12 Sept /1995 MS Conference newsletter 13. Advertising for National Child Day guide 14 Personilzed holiday greeting card advertising & catalogue 15 Olds College course information newsletter 16 Invitation from Wholesale Fire & Rescue to attend an informative session at County of Red Deer Fire Station #1 on Oct 2/95 at 7.00 P M. 17 Seminar adverting - International Maintenance Technology and Information Symposium, Nov 6 & 7/95, Edmonton 18 Seminar advertising - Training the Trainer, Nov 21/95, Calgary 19 Seminar advertising - Banff Admin Assist Seminar, Nov 23 -26/95 and Feb 8- 11/96, Banff 20 Seminar advertising - Speaking with Class, Oct 24/95, Calgary 21 Seminar advertising - Activity Based Costing for the Public Sector, Sept 25- 27/95, Ottawa 22 Parenting Workshop Advertising - Oct 13- 14/95, 23 Seminar advertising St. Albert Calgary - Real Estate in Transition, Sept 28/95, 24 Seminar Advertising - Acoustics and Noise Control for Buildings, Oct 3/95, Calgary 25 Straw to Gold Symposium '95 registration form, Oct 23- 26/95, Winnipeg 26 Seminar advertising - Getting It All Done, Nov 15/95, Calgary 27 Seminar advertising - Business Writing Basics, Nov 16/95, Calgary 28. Seminar advertising - Multiple Projects, Objectives & Deadlines, Nov 30/95, Calgary 29 Seminar advertising - Conflict Resolution and Confrontational Skills, Nov 21/95, Calgary 30 Seminar advertising - How to Manage Multiple Projects, Meet Deadlines, and Achieve Objectives, Dec 7/95, Calgary 31 Seminar advertising - Understanding & Using the Internet, Nov 15/95, Calgary 32 DeVry evening program advertising- Certified NetWare Administrator 33 Seminar Advertising - Proactive People Skills, Nov 9- 10/95, Edmonton 34 A.G T News Plus newsletter 35 Sept /Oct 1995 Inmac catalogue 36. Sept 8/95 Red Deer County News newspaper 37 Sept 12/95 Highway 21 News newspaper 1 JOHN C JEFFERY REPORT SEPTEMBER 13th 1995 to SEPTEMBER 26th 1995 38. 39. Sept 11/95 Journal of Commerce newspaper Sept 13/95 Drumheller 40 Mail newspaper Sept 20/95 Capital nespaper HOME OCCUPATION AND DEVELOPMENT PERMITS ® 1 Wiebe Farms 2 Principal residence, Mobile home S E 2- 29 -26 -W4 $22,000 00 Ervie Toews shop & cattle shed /corral N W 11- 30 -25 -W4 3 Lorne Whyte $20,000 00 machine shed S W 4- 34 -22 -W4 4 Steve Leischner $20,000 00 garage N .E 15- 33 -26 -W4 5 Elger Tetz $ 4,500 00 shed S.E 15- 28 -23 -W4 6 Peter Kiewet $20,000 00 sand pit N E 27-33 -24 -W4 7• Mike Keet $ - - - -- 8 mobile home & fish barn addition S E 8- 30 -26 -W4 Phil Perreault Lots 1,2, Blk garage 7, 5050AK,OSwa0well 9 Leonard Baerg $ 91000 00 second residence N.E 19- 30 -25 -W4 • 10. Pig Improvement (Canada) Ltd barn addition N E $ 8,000 00 13- 33 -25 -W4 $30,000 00