Loading...
HomeMy WebLinkAbout1995-09-07 Council Minutes0 • • e EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th, 1995 The Executive Committee of Richard A Marz and Richard M Vickery met on Thursday, September 7th, 1995 at the M.D. of Kneehill office in Three Hills, commencing at 8 50 A.M. Also present were Lonnie McCook, Public Works Superintendent, John C Jeffery, Administrator and Jennifer Deak, Assistant Administrator, who recorded the minutes The following items were reviewed 1 Torchinsky Engineering Report Mr Jeffery reported on Sept 6/95, Colin and Steve from Torchinsky Engineering Ltd met with Lonnie McCook and himself Colin reported A &A Paving did not supply the blend sand for the SH 575 project As per release agreement, A &A should have supplied 2,940 tonnes @ $4 35 /tonne for a total of $12,789 00 Mr. Jeffery advised Mr Bob Eden of this situation on Sept 7/95 at 8.30 A M and instructed Mr. Eden not to release any trust funds until further notice. South Rock has now supplied the blend sand Their initial price for this was $7.02 /tonne Colin negotiated the price with South Rock and it was revised to $6 96 /tonne and finally settled at $5 64 /tonne for a total price of $16,581 60 This is a difference of $3,792 60 from A &A's price Maynard also shorted approximately 3,700 tonnes of aggregate and is crushing this now Colin will advise when hauled out Possible sources of funds for shortfall is either from the trust funds; or AB Transportation & Utilities contingency project fund account; or from the Minister of Transportation Will be requesting Rob Penny to tender the paving on SH 583 as soon as eight of the nine miles of base work are completed. Will require a motion of council to allocate authority to accept low tender for SH 583 as there will be no time, if everything works out, to wait for council to meet Executive Committee recommend an Executive Committee, of any two councillors, be authorized to approve the low tender for the paving of SH 583 2 Joint Use Agreement - Trochu Maintenance Shop The Golden Hills Regional Division #15 has signed the agreement with the M D for the grader storage space at the school division shop in Trochu Executive Committee recommend approval of this agreement 3. Development Permit Application - Leonard Baerg Mr. Leonard Baerg has made an application for a development permit for a second residence on the N E 19- 30- 25 -W4. This land abuts SH 806 at Linden, where the bridge alignment is currently being negotiated Mr Vickery reported the Municipal Planning Commission had tabled this application until Mr Bob Boake, the divisional councillor and MPC member, can discuss this matter with Mr Baerg Executive Committee recommend the Municipal Planning Commission leave this application on hold, pending the realignment of SH 806 at Linden 7 � C—.A AF.0 .cASe3 G.4.0 Ll • EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th 1995 4 Town of Three Hills request for double chip seal At their June 26/95 meeting, the town of Three Hills passed a motion authorizing their public works superintendent, Mr Rinus Onus, to coordinate a double chip seal project on some of their industrial park roads to a maximum of $11,000 00 The town would like the M D to undertake this work Executive Committee recommend the M D workforce undertake this work, as time permits, and do as a joint service at a rate, as P`�S per. policy. 5 AAMD &C Petroleum Products Buying Group The AAMD &C have not yet received sufficient commitments from municipalities to go for a proposal to the Petroleum Products Buying Group. The M D 's fuel tender with Linden Co -op expired on August 31/95 and a further 30 day extension was agreed upon with Mr. Ed Heck to continue using Linden Co -op. The School Division has also advised they will be committing to the Petroleum Products Buying Group The AAMD &C is recommending municipalities extend their current contracts to December 31/95, if possible, and hopefully by this time, the Petroleum Products Buying Group will be established Executive Committee recommend the M D negotiate an extension of the fuel tender with Linden Co -op until December 31/95 6 Muchka Project Mr. McCook discussed the Muchka project and the land owned by Mr Allan Becker and agreement conditions requested by Mr Becker regarding the fencing Mr McCook is recommending the M D purchase the 1 05 +/- acres required for this project from Mr Becker. If the land is purchased the M D equipment will not have to enter onto Mr Becker's property and will not have to negotiate the fencing with Mr Becker Mr Becker seems .'-'-P•i pi/n,ao>�s receptive to selling the land. Cost, as per policy, would be approximately $643 71 per acre for this land Executive Committee recommend the M D proceed to purchase, from Mr Becker, the required land for the Muchka project, at policy price Mr McCook left the meeting - time 9:20 A M 7. Joint Services Mr Jeffery reviewed the joint services scenarios and the Sept 1/95 letter from the town of Three Hills to the Hon. Tom Thurber The town is requesting the new regional management board consist of nine members, two M.D. and two town of Three Hills members and one each from Trochu, Linden, Acme, Torrington and Carbon Executive Committee recommend a letter be sent to the Hon Tom Z-_-7Y.&Ukr Thurber expressing support to the town of Three Hills request for the regional management board make up with a copy of the letter to Carol Haley, MLA and all the towns and villages within the municipality E • EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th 1995 Executive Committee recommend a letter be sent to the village of Linden advising them, after a review of the joint services fire agreement and other joint services, the M D feels that the fire protection only benefits the area within a five mile radius of the fire station, and is only willing to share and fund the joint fire services on a 50/50 basis with the village and effective one year from date of letter will be reducing their share of costs to 50% and requests the village to set its budget accordingly Executive Committee recommend letters be sent to the villages of Acme, Carbon and Torrington advising that no recreation funds /grants will be forthcoming from the M D of Kneehill Executive Committee recommend a letter be written to the village of Torrington stating the M D is only willing to share fire costs with the village on a 50/50 basis and this is the same cost sharing arrangements as the rest of the towns and villages within the municipality. Executive Committee recommend a letter be sent to the towns of Three Hills and Trochu advising them the M D council will be reviewing and discussing these joint services scenarios, prepared by Mr. Jeffery, at their September 12/95 council meeting and inviting their joint services committees to meet with the M D joint services committee, after September 12/95, to further discuss these issues A short recess was held from 10:15 A M - 10 30 A.M. 8. Alois Stern Tax Cancellation Request Mr Ed Dunay, assessor, has requested a tax cancellation, in the amount of $143 06 for Mr. Stern Mr Stern's farm unit #173, S E 21- 29- 23 -W4, did not reflect the correct exemption Mr Stern has already paid his 1995 taxes in full Executive Committee recommend a tax refund, in the amount of $143 06, be issued to Mr Stern 9 Electoral Boundaries Commission 1995/96 The provincial electoral boundaries commission will be holding public hearings throughout the province Notices will be issued in local newspapers of meeting dates Written submissions can also be forwarded to the commission Executive Committee recommend to accept and file. 10. AAMD &C Provincial Truck Route Task Force Over 35 municipalities submitted nominations to the AAMD &C Provincial Route Task Force The AAMD &C selected a four members to the task force Executive Committee recommend to accept and file 11 Mt Vernon Water Project - Braconnier Park 3 • U • EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th. 1995 The Mt Vernon water committee is requesting $150 00 from interested parties to go towards the engineering report The park currently has no potable water and is requesting a waiver, from the regional health authority, based on this possible water project Executive Committee recommend Braconnier Park commit to the proposed Mt. Vernon water project and pay the $150 00 towards the engineering report �eACn�ee 12. AB Health - Survey Request AB Health has sent a letter extending the Sept 1/95 deadline, for the survey on principles regarding requisitioning powers Regional Health Authorities Act, to Sept 8/95 It was noted this survey has already been completed and returned Executive Committee recommend accept and file 13 Fire Chiefs Meeting Report Concerns discussed at the August 17/95 fire chiefs meeting, held In Linden, included joint purchasing of equipment, scene /command protocol, reserve pumper truck and looking at rental units when a fire truck is down due to repairs The next fire general meeting is scheduled for Nov 29/95 at 7.00 P M in Linden and the next fire chiefs meeting for Nov 16/95 at 7.00 P M. in Torrington Executive Committee recommend accept and file. 14 AB Municipal Government Board - Equalized Assessment Appeal The AB Municipal Government Board has circulated a listing of all the municipalities appealing their 1995 equalized assessment Three Hills and Acme are included in this listing. Executive Committee recommend accept and file 15 AAMD &C Convention - RCMP meeting The RCMP have requested if the M D is interested in meeting with them at the fall AAMD &C convention to discuss policing concerns Executive Committee recommend the M.D. is not interested in meeting with the RCMP at the fall convention Executive Committee recommend a review of a possible joint bylaw enforcement officer with the County of Mountain View be tabled c,B for discussion until after the October 1995 organizational meeting 16 AB Municipal Safety Codes Service Commission A letter of update on the progress of operations has been received from the Safety Codes Commission Over 800 permit applications have been received and over 2,000 telephone inquiries. The most common concerns noted were permit costs and lack of notice to implement this system Information will be • 4 f • • 0 EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th, 1995 following on handling payments, processing permits, confirmation Of permit issuance and communication methods between the commission and its members. Executive Committee recommend accept and file 17 1995 Funding for the Valley Bus Society The city of Drumheller has requested the M.D continue to support the Valley Bus Society in providing transportation to seniors and disabled persons throughout the Drumheller valley In previous year's the M.D has committed $1,500 00 to this society _<e,10, Executive Committee recommend the M D no longer commit grants or funds to the Drumheller Valley Bus Society but rather fund, up to a maximum of annum, to DATS on condition.�e_;�._ ?oF the towns of Three Hills and Trochu and village of Linden, which utilize this service, participate, equitably, on a per capita basis towards the cost of this service. Also, the M D `s per La -7%fxs ari capita contribution b 1 e ca culated on total M D population Cn,dFUe Aas rou. k.7 Jas .�LE�Q7o 18 Minimum Property Tax ,g Under section 357, Municipal Government Act, a municipality may impose a minimum property tax The M D of Foothills charges a minimum of $20 00 per parcel The M D of Kneehill has 381 parcels paying less than $20.00 property taxes Total 1995 taxes levied on these 381 parcels generated $2,697 57 in tax revenue. If a $20 00 minimum tax was imposed, total taxes generated from these 381 parcels would be $7,620 00, an increase of $4,922 43 over the 1995 taxes Executive Committee recommend a minimum tax be included in the 1996 mill rate bylaww�F 19 Request from Three Hills & District Adult Learninq Council Mrs Ruth Weisenburger, Chairperson, Three Hills and District Adult Learning Council, has requested the M D. consider allowing them to occupy, rent -free, two of the vacant offices in the basement of the M D office There are two educational organizations. Kneehill Adult Learning Society (formerly the Three Hills & District Adult Learning Council) and Kneehill Read Adult Learning Project Both organizations provide adult learning programs within the boundaries of the M D , serving all the communities therein This organization was previously operating out of the school division offices in Trochu but, with the school board regionalization, has been asked to move Executive Committee recommend the two educational organizations, namely the Kneehill Adult Learning Society and the Kneehill Read Adult Learning Project be given permission to use, rent free, two offices in the basement of the M D building, on the understanding should the M D require this office space it will give these organizations thirty days notice to vacate or combine their operations into one office 20 AB Liberal Caucus Critic re-Video Lottery Terminals 5 Seep % of M,.aJ >E s 0 E. EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th 1995 Mr Grant Mitchell, AB Liberal leader, has forwarded a letter expressing concerns over the impact of gambling on Albertans and enclosing a transcript of the CBC Provincial Affairs broadcast on video slot machines, delivered by AB Liberal Municipal Affairs critic, Len Bracko Executive Committee recommend accept and file 21 Revenue Canada - Direct Deposit Request Revenue Canada is requesting GST registrants to consider direct depositing of their GST return refunds Executive Committee recommend accept and file 22 Biq Country Tourist Association Affiliation Fee Big Country Tourist Association has forwarded an invoice to the M.D for 1996 affiliation (grant) request in the amount of $942 60 (4,713 x $0 20). The benefits of belonging to this association were discussed. Executive Committee recommend the M D not participate in this association and not pay the 1996 affiliation (grant) request ".or7 23 AAMD &C re Access to Information The AAMD &C has forwarded a copy of the guidelines regarding access to information, as compiled by the ad hoc committee It was noted this guideline was distributed at the recent CAAMD &C district meeting in Lacombe Executive Committee recommend accept and file. 24 Day Timer planners A sample Day Timer planning diary has been forwarded to the M D Executive Committee recommend accept and file 25 M D of Kneehill Diary /Calendar Amsterdam Products Ltd has forwarded a sample personalized M.D. of Kneehill calendar /diary. Executive Committee recommend accept and file 26. Water Management Policy and Leqislation Review AB Environmental Protection's Water Management Review Committee has released their Water Management Policy and Legislation Review Executive Committee recommend a copy of this review be obtained. 27 City of Airdrie Customer Service Seminar • 6 PN Di • I] • EXECUTIVE COMMITTEE REPORT SEPTEMBER 7th, 1995 The city of Airdrie, in cooperation with the hosting a one day seminar, on September 19/95, Satisfaction Seminar fee is $79.00 plus GST town of Olds, is on Total Customer Executive Committee recommend a letter be sent to Airdrie thanking them for the invitation to participate in this seminar but advising the timing is not convenient and expressing interest to be included in any future seminars, preferably scheduled during the winter months. 28 AB Environmental Protection re* transfer sites Recent legislation will transfer, effective Mar 31/96, the regulations regarding landfills and other waste management facilities from the Public Health Act to the Environmental Protection and Enhancement Act This transfer is designed to streamline and simplify the regulatory process To assist with the transfer, a transition committee, comprising of representatives from AUMA, AAMD &C AB Health and Environmental Protection is being developed Comments, suggestions and input are requested to be forwarded to AB Environment Executive Committee recommend accept and file 29 ASB Funding Formula Non. Walter Paszkowski, Minister of Agriculture, has forwarded a letter to Mr Iris Evens, Reeve, County of Strathcona, with copies to all ASB Chairpersons, regarding the ASB funding formula, advising the Funding Review Committee has forwarded a letter, to all municipalities, reporting on the province wide P011 of ASB's Executive Committee recommend this letter be referred to the ASB. 30 Western Grain Transition Payment Program Mr Art Thomas, Ag Fieldman, has reviewed and completed the Western Grain Payment application for all M D lands There are no M.D properties eligible for payment compensation Executive Committee recommend accept and file Mrs Deak left the meeting - time 11 25 A M. 31 August 22/95 Council Meeting Minutes The minutes from the August 22/95 meeting were reviewed and edited for publication in the newspaper Executive Committee recommend the edited version of the min»t-nex be submitted to the newspaper for The Executive meeting then adjouz IO 1 t Fes i I/ N J nifgr Deak 7