HomeMy WebLinkAbout1995-08-17 Council Minutes...6
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EXECUTIVE COMMITTEE REPORT AUGUST 17th, 1995
The Executive Committee of Richard A. Marz and Otto Hoff met on
Thursday, August 17th, 1995 at the M D of Kneehill office in
Three Hills, commencing at 9 45 A M. Also present were Lonnie
McCook, Public Works Superintendent, and Jennifer Deak,
Assistant Administrator, who recorded the minutes
The following items were reviewed-
1. Town of Three Hills letter re Rodeo support
The town of Three Hills has sent a letter of sincere
appreciation for the M.D 's support of the July 15 -16/95 Three
Hills Rodeo The event was a tremendous success with proceeds
going to fund future events and community recreation
Executive Committee recommend to accept and file
2 John Deere rented hoe
F�
Mr McCook requested some direction on future requirements for
the hoe, noting if the M D undertakes more water projects, it
would be necessary to upgrade the hoe and acquire the John Deere
hoe, which is more productive than the Hitachi hoe for this type
of work The Hitachi hoe could be traded in towards the
purchase of the rented John Deere hoe Total purchase price of
the hoe would be $179,000.00, less the trade in of $60,000 00,
for a net price of $110,000.00 -4,�e Pr3 °<
M o-6-5 +- A106
Executive Committee recommend the Hitachi hoe be traded in
towards the purchase of the John Deere hoe
3 Muchka Project
Mr. McCook noted the land owner for the N W 7- 29- 24 -W4, Lavern
Krenzler, and the land owner of the N 1/2 9- 29- 24 -W4, 292678
Alberta Ltd , need to sign the backsloping /borrow pit
agreements The renters of these quarters have already signed
Mr McCook also reported, Mr and Mrs Alan Becker, owners of
S E 17- 29- 24 -W4, had indicated special terms on the agreement
These terms are that the fence be placed on the property line,
if the snow takes out the fence, the M D is responsible to fix
it, to Mr. Becker's standards, with all new material
Executive Committee recommend
agreements to Mr Krenzler
signatures and further, the M.D
agreements, and that Mr. Beck
placed at the property line and
it is built
the the office sent project
and 292678 Alberta Ltd for
policy not be exceeded in these
ar be advised the fence can be
will be his responsibility after
4 AB Energy - Mineral Aggregate Commodity Analysis Summary
AB Energy has released the results on the Alberta sand and
gravel survey conducted last year Of note, the 1991 unit value
of gravel at Alberta pits was $2 56 /tonne and $4 02 /tonne for
crushed gravel, average haul distance was 42 km ; most municipal
regions estimate they will be depleted of gravel supplies within
20 years and at least one producer will run out of gravel
supplies within 10 years
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EXECUTIVE COMMITTEE REPORT AUGUST 17th. 1995
Executive Committee recommend a co CC'' �u
each councillor PY of this survey be given to pa^ �w /9S
5 Gravel Agreements - request for information
The M D had requested information from surrounding
municipalities regarding gravel purchase policies and damage
payment policies that effect gravel purchases Four of the
seven surrounding municipalities responded to this request
Rocky View does not compensate separately for damage payments in
gravel pits and pays for gravel testing Rates were not
disclosed Stettler will reclaim the gravel test area and pay
crop compensation if damages occur Land compensation is
calculated using the fair market value of the preceding three
years with a minimum of $500 00 for acreages Crop damage is
calculated using actual yields, in consultation with the land
owner and a T -4 slip is issued for this amount Wheatland sent
a copy of a current 20 year lease with royalties set at
$0 47 /cu.yd for the first 10 years, negotiable for the last 10
years The lease has a minimum extraction guarantee of 10,000
cu yds for the first 10 years with the county responsible for
reclamation They have no policy for gravel testing and advise
royalty rates vary between $0 47 - $0 80 /cu yd Badlands has no
policies as it tenders for gravel supplies
Executive Committee recommend accept and file F9
6. Canadian 88 Energy Corp - request for road maintenance
Canadian 88 Energy Corporation has requested upgrading and
maintaining on Range Road 22 -5, north of Lemay's feedlot The
company has two operations with compressor stations on this
road, 11- 29- 32 -22 -W4 and 11- 32- 32- 22 -W4, which they maintain
daily There is no gravel on this stretch of road Tarragon
Oil also have wells located on this road
Executive Committee recommend this matter be referred to the
road committee
7. AAMD &C letter re, First Aid Regulations
Recently, AB Labour set up a task force to review the AB First
Aid Regulation This task force has developed a proposal to
repeal the current regulation and replace it with a new
Emergency Planning and Response Regulation The AAMD &C has
requested comments and input on this proposal which includes
hazard identification, risk assessment, emergency response plan,
identification of roles and responsibilities, emergency
procedures and record keeping Mr McCook noted the W C B
Partners program, which the M D is part of, includes all these
items
Executive Committee recommend to accept and file
8 R C M P request for rumble strips at SH 582 & SH 806
Officer Jack Fenton, Three Hills R C M P , has inquired about
the possibility of installing rumble strips on SH 582 at the
junction of SH 806 There have been several accidents at this
location SH 582 is clearly marked with 'Stop Ahead' and 'Stop'
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EXECUTIVE COMMITTEE REPORT AUGUST 17th, 1995
signs Mr. McCook noted this is a light coat surface road and
rumble strips could not be installed
Executive Committee recommend to refer this matter to the road &Wp,/�woi
committee m Nrrf'"
�QOCa..t'�l3
7�SNIeHO � Pw5
9. AB Transportation letter to David Hervey
AB Transportation had forwarded a copy of their letter of
response to Mr David Hervey re. SH 575 04 project, advising him
the M.D of Kneehill is administering this project
Executive Committee recommend to accept and file
10 1995 Gravel Days Report
The following amounts of gravel were sold during the July
18 -20/95 gravel days; 460 yards of screenings from the Megli
Pit, 144 yards of screenings, 10 yards of pit run and 1,843
yards of 3/4" gravel from the Torrington Pit Total revenue was
$11,344 00
Executive Committee recommend accept and file
11. Construction Alberta News - report request
Construction Alberta News has invited municipalities to submit
editorial comments outlining the progress made or obstacles
faced during the current year's construction season Copies of
these reports will be distributed to all delegates at the
upcoming AAMD &C convention
,45,/A Aa q
;ar ✓,�! 7 Lo,ixu�
Executive Committee recommend Mr McCook prepare an editorial -4, oe
for submission to Construction Alberta News �/r",o7Pu1s
12 Transportation for Seniors and Persons with Disabilities in
AB Survey
AB Transportation & Utilities has produced a two volume report
on transportation for seniors and disabled persons Major
conclusions are: 159 organizations offer local public transport
service in Alberta including 80 providing wheel chair accessible
service, expenditures exceeded revenues for most organizations
and most did not have an adequate vehicle replacement plan.
Executive Committee recommend Mr. Marz be given a copy of this
report
Mr. McCook left the meeting - time 10.45 A M
13 Sick Day Pay Out - Robert Kennedy
At the time of death, Mr Kennedy had a balance of $7,660.64 in
sick day benefits. Under the Income Tax Act, these monies can
be paid out as a death benefit in recognition of an employee's
service This death benefit payment would be tax free to Mrs.
Sonia Kennedy
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EXECUTIVE COMMITTEE REPORT AUGUST 17th. 1995
Executive Committee recommend the sick day benefit accruing to
Mr. Bob Kennedy be paid out as a death benefit and also a long
service award plaque, in recognition of Mr. Kennedy's service
with the M D., be presented to Mrs. Sonia Kennedy
14 AAMD &C - response re. proposed subdivision regulations
The AAMD &C has acknowledged the M D.'s letter, supporting the
M.D of Rocky View's concerns in regard to section 11 of the
proposed subdivision regulations The AAMD &C has made a written
submission to AB Municipal Affairs requesting amendments in
three key areas, "urban fringe' provision, definition of country
Residential Use, and setbacks surrounding waste transfer sites
Executive Committee recommend accept and file
15. Three Hills Municipal Airport - CFEP funding
Three Hills Municipal Airport has received approval for their
application for a Community Facility Enhancement Program (CFEP)
grant in the amount of $61,400 00 This grant requires matching
funds from the community The town of Three Hills and P B. I.
have each committed $21,000.00, the M D. $8,000 00 and the
airport commission a total of $11,400 00 in part labour and part
cash
Executive Committee recommend accept and file
16 AAMD &C - 1995 Spring Convention Passed Resolutions
The AAMD &C has forwarded a copy of the official government
replies to resolutions which were passed at the Spring
Convention
Executive Committee recommend accept and file and a copy be
available to all councillors, upon request.
17 Community Animation Project (CAP)
The Community Animation Project is a national initiative to
support communities and increase their capacity to act on issues
involving human health and the environment Health Canada and
Environment Canada are partners in CAP. A grant maximum of
$5,000.00 per applicant is available but applicants must be
non - profit, non - government groups.
Executive Committee recommend accept and file.
18 Letter from AB Liberal Caucus
Mr Len Brako, AB liberal Municipal Affairs Critic, has written
a letter to Mr Jeffery thanking him for recently taking the
time to discuss various municipal issues with caucus researcher,
James Robertson
Executive Committee recommend accept and file.
19 Letter from Health Authority 5 re: Braconnier Park
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EXECUTIVE COMMITTEE REPORT AUGUST 17th 1995
Mr Keith Lee, Public Health Inspector, has responded to the
M D 's request for a temporary exemption for the provision of a
potable water supply at the Braconnier Park Campground. Only a
local board of health can issue an Order waiving a provision
under the Recreation Area Regulation An application for waiver
has been included with this letter
Executive Committee recommend to proceed with this application t�A ✓� G'omact��
for waiver. ,,,,y,gqco
20 AAMD &C - results of Safety Codes Act survey
The results of the recent AAMD &C Safety Codes Act survey sent to
municipalities is as follows- 22 out of 37 respondents either
oppose or strongly oppose the Safety Codes Act, the major
concerns appear to be cost and frequency of inspections,
downloading and increased regulation
Executive Committee recommend to accept and file.
21 Ass'n of AB Co -op Seed Cleaning Plants Ltd
The Grant Diversification Committee of the Association of
Alberta Co -op Seed Cleaning Plants Ltd has approved the
submission from the Three Hills Seed Cleaning Plant for a
diversification grant
Executive Committee recommend accept and file.
22 Letter from AB Municipal Affairs re Rural Physician Action
Plan
An invitation has been extended for communities to participate
in the Sept /95 recruitment fairs in Calgary and Edmonton to
promote practice opportunities for family physicians in rural
communities.
Executive Committee recommend accept and file
23 AB Municipal Affairs - Land Use Policy Discussion Pape
AB Municipal Affairs has forwarded a copy of their Land Use
Discussion Paper for review and comment
1_1�
Executive Committee recommend this discussion paper be referred
to the Municipal Planning Committee GcmP�,
24. Letter from AB Justice re. Three Hills Court House closure
Mr Brian Evans, Minister of Justice, has acknowledged the
M.D.'s letter requesting consideration for the re- opening of the
Three Hills court house The justice department will be
reviewing all court closures after one year, expect to have an
interim review completed by the end of October with a final
review completed by the end of January 1996. Once these reviews
are completed the department will assess its decisions further
to determine if adjustments should be made
Executive Committee recommend accept and file.
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25 Safety Codes Council Update
The Safety Codes Council has forwarded an update on the
successful implementation of Alberta's new public safety system
and has highlighted some aspects of the program which make it
easier for municipalities, corporations and agencies to opt for
active participation
Executive Committee recommend accept and file
26 Letter from AB Mun Affairs re- Housing Manaqement Bod
The Hon Tom Thurber, Minister of Municipal Affairs, has advised
he will be signing a ministerial order at the end of August
regarding the establishment of a regional management body If
the jurisdictions in the area cannot reach a consensus by this
time, it is the Minister's intention to name the existing
members of the Kneehill Foundation board as the members of the
new management body board
Executive Committee recommend accept and file
27 Tax cancellation - V M Moran Farms Ltd S E. 28- 34 -25 -W4
Mr. Ed Dunay, assessor, has advised the above noted company
purchased the referenced land, roll #5499000, in September 1994
from Norene Page The farmland exemption for the residence on
this property was not processed properly The company was
charged taxes on the improvement assessment of $11,730 which
resulted in taxes of $294 85 Mr Dunay is requesting council
consider cancelling the $294.85 The necessary assessment
corrections have been processed for 1996
Executive Committee recommend the improvement assessment of
$11,730 be exempted from this property resulting in a 1995 tax
cancellation of $294 85.
28. M D hats
Maximum Image has quoted a price of $6 37 per cap on a 300 cap
order, comprising of white, navy and black caps, for a total of
$1,911 00 plus G S T
Executive Committee recommend an order for 300 hats be placed
with Maximum Image at a price of $6 37 per cap.
29 Newspaper article re- election
Mrs Wilkinson, returning officer, has inquired if council
wishes to have an article in the Capital newspaper advising
ratepayers it is a municipal election year
Executive Committee recommend news articles pertainin
municipal elections be left up to the local news reporte
30 AB Cattle Feeders' Ass'n Economic Impact Study
The AB Cattle Feeders Association has provided an
summary to the study of economic impact of feedlot oper
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EXECUTIVE COMMITTEE REPORT AUGUST 17th 1995
Alberta. The study shows the major economic benefactors of
these operations are the urban municipalities and the provincial
economy, not the rural municipalities As the industry operates
and grows in the rural municipality, the tax base created will
tend to locate in urban centres while the costs of maintaining
the infrastructure (such as roadways) are passed onto rural
municipalities. The industry believes no long term solutions
will be feasible unless they are embodied in a provincial
infrastructure strategy and suggest both rural municipalities
and agricultural groups discuss this issue
Executive Committee recommend a letter be sent to the AB Cattle
Feeders' Association inviting them to contact the AAMD &C to
arrange a presentation at the convention.
31 Joint Services Meeting
The village of Carbon, town of Three Hills and Trochu have all
confirmed their attendance at the August 22/95 joint services
meeting The villages of Acme, Linden and Torrington have
advised they will be unable to attend
Executive Committee recommend, because of the Senior Housing
issue, this meeting not be cancelled but go as scheduled and the
villages of Acme, Carbon and Torrington be contacted and
requested to sent a representative to participate in the meeting
because of the importance of the senior housing issue
32 Town of Three Hills letter re. joint services
The town of Three Hills has sent a letter recapping their
position on the joint services issues Of note, for the
airport, the town has the M D with 2 votes and 1/3 costs and
the town with four votes and 2/3 costs It was the M D 's
understanding the town was to have 3 votes The town has stated
its position is contingent upon the M D 's final position on
recreation The town would like to see deficits for major
facilities paid on a per capita basis by all jurisdictions and
suggesting an agreement between the town and M D be made with
the M D 45% and the town 55% of costs
Sce,p.N4 of
Executive Committee recommend this letter be referred to the m,ao >Eb
joint services committee�7
A, P� mawo
33 9 -1 -1 Emergency System response
The village of Carbon and the town of Three Hills have responded
to the M D 's request to the towns and villages for a commitment
of support for the 9 -1 -1 emergency system. Carbon supports this
system in principle, on the presumption every household will be
responsible for costs through their telephone bill Three Hills
has requested further information before making a commitment and
have also indicated interest in participating on the 9 -1 -1
planning committee It was noted the village of Linden had
responded in favour of this concept but had also voiced concerns
about cost
L� >�e SEUY
Executive Committee recommend the town of Three Hills concerns 7; 9
and interest to participate on the 9 -1 -1 planning committee be 45"
directed to Mr Ted Earl, chairperson of this committee.
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34 Councillor /Employee policy re: purchasing throuqh the M.D
Responses from surrounding municipalities have been received
regarding the M D. Is request for information regarding policies
for councillor /employee purchases through the municipality
Rocky View, Stettler, Mountain View, Starland, Wheatland and Red
Deer all responded indicating, while there are no policies in
place regarding this matter, it is the general intent that
personal purchasing through the municipality is not done
Badlands did not reply to this issue.
Executive Committee recommend to accept and file and a copy of " C44c++
this survey be given to each councillor
35 Three Hills Funding of the K C R B program
The town of Three Hills
Community Resource Board
program fully providing
comparable to 1995 and of
member of the Three Hills
the K C R B board
has sent a letter to the Kneehill
indicating they will fund the 1996
their own funding levels remain
1 condition a town council appointed
F C S.S board be allowed to sit on
Executive Committee recommend the M D.'s position to this oezP'2 °F/�7
request be that the K.C.R B make up remain unchanged and that
the Three Hills councillor representative on the K C R.B. be the
same representative on the Three Hills F C S S board�"'�
36 Town of Three Hills letter re Management Body Discussions
The town has sent a copy of their Aug 15/95 letter to Hon Tom
Thurber responding to his letter of Aug 8/95. The town is
disappointed with the Minister's decision to favour the Kneehill
Foundation and hope to negotiate this matter further at the Aug
22/95 joint services meeting The town has also invited Mr
Thurber to visit the housing management facilities in Three
Hills and have requested a meeting with him to further discuss
these issues.
Executive Committee recommend accept and file
�t�ss
37 Letter from City of Drumheller re Mutual Fire Agreement
The city of Drumheller has advised of the termination of the
fire agreement, effective Feb 16/96, with the M D. of Badlands
Badlands is not prepared to pay an equal share of the cost of
the new tank truck The city assures that this event does not
effect the existing agreements between Starland, Kneehill and
Drumheller, since satisfactory funding arrangements have been
negotiated between the respective parties
Executive Committee recommend accept and file. FF
38 August 1/95 Council Meeting Minutes
The minutes from the August 1/95 meeting were reviewed and
edited for publication in the newspaper
Executive Committee recommend the edited version of the minutes
be submitted to the newspaper for publicationPt9RL
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EXECUTIVE COMMITTEE REPORT AUGUST 17th 1995
The Executive meeting then adjourned - time 12:05 P M
Jenni er eak