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HomeMy WebLinkAbout1995-08-15 Council Minutes0 C7 Pi COUNCIL MEETING AUGUST 1st, 1995 A regular meeting of council was held in the M D. of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, August 1st, 1995, commencing at 8 30 A M The following were present for the meeting. Reeve* Richard A Marz Division Four Councillors. Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three Richard M Vickery Division Six Jennifer Deak, Assistant Administrator, was present and recorded the minutes. all Councillors Hanger and Wagstaff and administrator John Aff Jeffery were absent from the meeting — Reeve Marz called the meeting to order at 8.35 A M Requests were made to add the following items to the agenda. 18a St Ann's Ranch report 23 M & E Stakeholders 24 Grand Opening Presentation policy X11 1 01 11wrt I 11 Mr Vickery moved approval of the agenda with addition of APPROVAL OF AGENDA the above noted items CARRIED Mr Alex Cunningham and Mr John Rusling entered the meeting - time 8.40 A M Mr. Cunningham introduced Mr Rusling, the Mountain MESSRS CLMINgM View /Kneehill joint planner, to those present On behalf & RUSLING INTO of council, Mr Marz welcomed Mr Rusling to the M.D. of MEETING Kneehill and expressed confidence that the joint planning venture would work well under Mr. Rusling's direction Mr JOINTRA%M Rusling thanked council, noting he welcomed the opportunity INTRODUCTION & to work with both municipalities WELCOME Messrs. Cunningham and Rusling left the meeting - time 8:45 A M Mr Marz reported Messrs Boake, Vickery and himself had attended and participated, along with the councillors of Mountain View, both municipal administrators and municipal development officers, in the final selection of the joint planner. Mr Marz expressed confidence in the choice of planner, noting Mr Rusling had a high calibre of MOUNTAIN VIEW /KNEEHILL experience which would support and assist in the organizing JOINT PLANNER and setting up of the Kneehill planning department Mr Rusling had been appointed for a six month probationary period, commencing August 1/95, at a salary of $40,000 00 The County of Mountain View would be responsible for Mr. Rusling's salary and benefits and would, in turn, bill the M D for it s share of these costs Mr. Vickery moved to approve the appointment of Mr. Rusling as the Mountain View /Kneehill joint planner, the terms of employment as specified at time of hiring CARRIED Mr. Jeffery's report was reviewed Mr Boake moved to approval of this report CARRIED 1 John APPROVAL OF JOINT under RJMFR APPOINTKNT j F r C7 :�q [A 19 COUNCII, MEETING AUGUST 1st, 1995 Mr Hoff reported on the Swalwell Clean Up file, noting he had inspected the lots which had been issued Clean up Orders by the M D. Mr Hoff noted the old hotel building had been burned down by the local fire department The lot Still needed to be levelled and there was still some remains of wire and stucco debris on site Mr Hoff noted, in his opinion, the Rowe property still posed a safety hazard and should be removed At the last meeting Mr Jeffery had reported legal opinion had recommended that, due to the conflicting engineer reports, and lack of response from Mr. Rowe's engineer to guarantee the structure, a Court Order should be obtained to remove the building The estimated cost for this order was $1,200 00 which could be applied to the tax roll Mr Hoff moved the M D proceed to obtain a Court Order for the removal of the buildings on the Rowe property in Swalwell, namely lot 5 and the south half of lot 6, Block 5, Plan 5050 AK, Swalwell. CARRIED Mr Marz moved to table agenda item #5, transfer boxes. CARRIED Mrs Deak reviewed the projection of the Equity water system costs to August 31/95, prepared by Mr. Jeffery Total estimated costs per 35 hook ups to August 31/95 is $10,011 45 This estimate includes the share of pusher purchase, but does not allow for any proceeds from the disposal of this piece of equipment The project should be completed by August 18/95. Hook up for Mr Arne Luoma was reviewed and it was noted this hook up had been requested prior to the deadline. This hook up would require a 2" line across the highway, which could be done by the M D workforce for approximately $3,000 00. A further $10,000 00 could be realized from this hook up, thus reducing total cost per hook up Mr Boake moved Mr Arne Luoma be included in the Equity Water project and be charged $10,000 00 for this water hook up and further that Mr. Cunningham obtain the required documentation from Mr. Luoma to proceed with the water line hook up CARRIED Mrs. Deak reported the advertisement for the sale of the Weich shop has been renewed in the Three Hills Capital until the end of Sept /95 Also, Mr Jeffery had contacted Mr Joe Ducs about buying the building Mr Ducs is interested in a retail building but he will keep the Weich building in mind Mr. Marz expressed reservations about disposing of this building, noting the Three Hills grader shop building is in poor condition and the Weich shop is strategically located, part of the shop yard and could easily be utilized as a grader shop. A discussion followed on the advantages of retaining this building Mr Hoff recommended the building should not be sold, it ties into the shop land, the long term benefits of keeping the building should be considered, the current real estate markets are poor for selling and renting or leasing the building in the interim was an agreeable solution Mr Vickery agreed with Mr Hoff's recommendations Mr Vickery moved to accept this report. 2 CARRIED SWALW I-L CLEAN UP FILE REPORT APPROVAL TO OBTAIN COURT ORDER RE RDA E PROPERTY I.r7W I. I APPROVAL OF EQUITY j WATER REPORT &A LUOM4 WATER HOOK UP TO EQUITY PROJECT WEICH SHOP SALE /LEASE UPDATE DISCUSSION RE PffURE OF WEIGH BLDG r • �11 L COUNCIL MEETING AUGUST 1st, 1995 Mr Marz reported Mr Steve Cohen, Aero Mortgage Investments, has requested a cancellation for the penalty levied on their property in Wimborne The water payment cheque was received after the deadline, therefore the account was charged $1 95 penalty Mr Marz noted separate notices were enclosed with the 1995 billings stating the penalty deadlines Mr Cohen had acknowledged receipt of the notices and had paid the first quarterly billing on time Mr. Boake moved a letter be sent to Mr Cohen, Aero Mortgage, advising his request for water penalty cancellation has been denied by council CARRIED .p p 90 REFUSAL OF STEVE COFE]V REQUEST LE79� S�7 A,,Z-- -,-"Z-,a Mrs Deak reported the village of Linden has responded to the M D 's request for commitment to the proposed 9 -1 -1 VILLAGE OF LINDEN system The village agrees in principle to this concept 9'I -I- COMMITMENT but has concerns about cost and dispatch system RESPONSE Mr Boake moved to accept and file CARRIED Mrs Deak reported Mr Phil Bryant, Reeve of the M D of Badlands, has advised, effective July 1/95, Mrs Kay Brink has been appointed Municipal Administrator This appointment is the result of the retirement of Mr Des Broadhurst F TA "1 a 1 a �1 1 .�1 � 1► Mr Hoff moved a letter of congratulations be sent to Mrs CONGRATULATORY LETTER Brink and a letter be sent to Mr Broadhurst wishing him an TO M D BADLANDS enjoyable retirement CARRIED /r_'7�s ` °'� Mrs Deak reported the village of Rockyford has sent a letter to Ray Romanetz, Drumheller Solid Waste, expressing concerns over the costs imposed by the Solid Waste Management for the transportation, sorting and shredding of old tires from the Rockyford transfer site to Drumheller. The village feels it is already paying for this service; it pays a requisition to the Drumheller Solid Waste and also a fee is charged when the tires are purchased for the specific purpose of recycling Mr Boake, a board member of the Drumheller Solid Waste, reported that board is currently trying to collected monies from the province for the tire recycling operations Mr. Boake moved to accept and file CARRIED Mrs Deak reported the AAMD &C and AGT are in the process of finalizing arrangements for the GroupShare program involving long distance services for rural municipalities Under the GroupShare the AAMD &C will act as the central billing point for long distance tolls GroupShare participants will realize a savings over AGT's standard Advantage Preferred plan, because of group volumes. This GroupShare is subject to approval from the CRTC (Canadian Radio- Television & Telecommunications Commission) Municipalities participating in the GroupShare will be eligible to withdraw from the program upon 30 days notice The AAMD &C is seeking an indication of commitment from members. It was reported the M D is currently on A.G.T.'s "Real Plus' savings plan, that is a savings of 20% off the top three long distance numbers and 15% off the remainder The M D 's call volume is not high enough to be eligible for further discounts The M D originally 3 VILLAGE OF ROCKYFORD LETTER OF CONCERN TO DRUM SOLOD WASTE - RE TIRE RECYCLINGI. • a COUNCIL MEETING AUGUST lst, 1995 responded it was interested in this arrangement it was financially beneficial to the municipality Mr Boake moved the M D commit to providing it was of financial advantage this Grouponare to do so CARRIED plan mrrKuvmL iy u"nt TO GOP-9iARE PROGM -�/ �.4 It was reported AB Environment has recently announced the opening of its new Regulatory Approval Centres The Centre is a single window for all applications for approvals under the Environmental Protection Enhancement Act In the municipal context, these Centres will process pesticide applications within 30 metres of a body of water, construction and operation of water, wastesystems, gravel pits etc Mr Hoff moved to accept and file CARRIED Mrs Deak reviewed the AAMD &C's Notice of Motion for debate at the fall convention Mr Marz noted this notice is based on the recommendations brought forward by the AAMD &C District Boundaries Review Committee, of which he was a member The Notice is to have the size of the Executive remain the same, the number of districts to increase to five by dividing the existing Edmonton Zone into two separate zones (Edmonton East and Edmonton West), and have the vice president be elected from among the Directors. Mrs Lowen moved to accept and file. CARRIED 012►I1:� AAMW NOTICE OF NOTION FOR FALL CONVENTION Mrs. Deak reviewed an Alberta Health survey dealing with the principles regarding requisitioning powers under the Regional Health Authorities Act A discussion followed on AB HEATH SURVEY the concept of requisitioning without representation Mr F REQUISITIONING Marz noted that currently members of the Regional Health POtiJQZS Authority Board are appointed and, in his opinion, this amounts to taxation without representation as these boards requisition local municipalities for funds; municipalities collect taxes to pay to these boards yet have no representation on the boards or input on how these tax dollars are spent Mr Boake moved to accept the survey, as completed, and forward it to Alberta Health APPROVAL OF AB HEALTH CARRIED SURVEY A short recess was held from 1000 - 10 15 A M Mr Lonnie McCook, Public Works Superintendent entered the L PUOOK INTO MEETING meeting when it continued. Mr. McCook presented the Public Works Superintendent report, noting the railway crossing on the Muchka project PW5 REPORT is over a 15% angle and any change to the alignment would require an environmental study and approval from MXM PROJECT Transportation Canada Mr McCook recommended sight EXTENSION distance could be achieved by taking a borrow pit and building up the coulee This alternative would be faster and more economical It was agreed to continue with the m�,o7 Pws preliminary work on the Muchka project extension implementing Mr McCook's recommendation rather than the environmental study and Transportation Canada approval Under Public Works Superintendent report item #2, Mr McCook reported the Guzoo Road dust control project has GWW ROAD DUST CONIW been completed Sections of the road required new gravel. A discussion followed on the traffic volumes on this road; damage caused by excessive vehicle speeds, the high road 4 r� LJ U COUNCIL MEETING AUGUST 1st, 1995 maintenance costs on this road; the possibility of doing a base project on the road next year or budgeting for this project over a period of years. It was agreed the budget committee should consider improvements on this road when discussing the next budget Mr McCook reported the M D workforce has completed its work on the SH 583 project and all that remains is some clean up and fencing The base contractor is scheduled to begin on August 15/95 A discussion followed on whether to leave the road closed or not Mr Marz recommended the road be opened and signs placed at the bridge and gravelled sections of the road It was noted most contractors will flag construction areas and not close roads as the costs for road closures and maintaining detour roads is very high Mr Hoff moved SH 583 from Three hills to SH 806 remain open and adequate signs be placed on the road indicating construction and gravel stretches and also flashing lights be placed at the bridge area CARRIED Mr Vickery moved approval of the Public Works Superintendent report CARRIED Mrs Deak reported the Hon Steve West, Minister of Transportation had responded to the M D s letter expressing concerns over the de designation and transferring of responsibility for approach roads to local municipalities Mr West has advised his department is committed to ensuring that these transfers are made with the full cooperation of the municipality and these issues will be further discussed. Mr Boake moved to accept and file CARRIED Messr McCook's and Jeffery s reports from the July 26/95 meeting concerning the contracting of primary highway maintenance were presented The province is preparing to sell all its road maintenance equipment and contract primary highway maintenance to thirty contractors, who can sub contract this work. Contract awards will be based on the best value for the dollar with considerations given to management and worker knowledge The overriding consideration will be the safety of the travelling public. Savings realized from this move will be reinvested into roads and transportation A lengthy discussion followed on the provincial government's position to contract and not allow local governments to participate as a contractor Mr Marz noted local governments are equipped to handle this type of work, could probably be more cost effective than moving contractors into an area, and should be afforded the opportunity to compete with a contractor to provide these services It was also noted that by having local municipalities undertake this work, local people would be kept employed and revenues would be kept in the local areas Mr Vickery noted that, including the 33 miles of highway #9 abutting the M.D., there is approximately 110 miles of primary highways in the municipality Currently the M D workforce maintains over 300 miles of local roads. Questions were raised as to whether a local municipality could become a sub contractor It was noted the Hon Steve West would be addressing the August 8/95 CAAMD &C district meeting in Lacombe and this issue could be further discussed then 5 e 11 '1�1 1 L'4 E.•a.KSi%il.:l 1,��► ►. APPROVAL OF PWS RE2T RESPONSE FROM HOPI STEVE WEST RE HIGHWAY DE DESIGNATION PROVINCIAL GOVT CONTRACTING OF PRIMARY HIGHWAY MAINTENANCE COUNCIL MEETING AUGUST 1st, 1995 Mr Vickery moved to accept and file this report CARRIED Mrs Deak read a letter received from Mr Randy expressing concerns about the road surface of SH 837 AJY t�..= Lions Campground Mr Vickery noted the Road Committee travelled this section of road on July 7/95 and noted adequate signs were in place indicating speed limits and advising of the narrow road. Because of the location of the road, abutting the Red Deer River, an environmental, palaeontology and water environment studies would all have to be undertaken prior to any construction Also, Alberta Transportation has advised they are not prepared to help with any funding on this road Mr Boake moved a letter outlining this information be sent to Mr McGhee CARRIED R WC EE LETTER RE: SH 837 ROAD CONCERNS Mr Boake reported Mr Ed Heck, Linden Co -op, has suggested I a gauge be placed on the M D fuel tanks located in the rural areas. This would enable the grader operators to E HECK, LINDEN CO-W ensure the tanks were low on fuel before ordering fuel SUGGESTION RE FUEL refills The gauges are priced at $34 95 and could be WGES ON RILL TNWS installed on the tank beside the fuel tap Concerns were raised about possible vandalism and theft of the gauges. Mr Boake also noted Mr Heck had expressed concerns about the M D 's requirement to have all fuel bills signed This was proving a problem when filling rural fuel tanks as no one available on site to sign the fuel bills Mr McCook FUEL BILL SIGNING noted this was not a problem and he would be contacting Mr PROBLEMS Heck about this matter It was noted no motion was forthcoming regarding the purchase or installation of the fuel gauges NO PDTION FORTF"ING RE FUEL GAUGE Mr Boake reported the gravel crew had hauled approximately PURaWSES 'I_ 1,500 yards of sand for the Acme Golf Course This was the °Isr4zI total hauling commitment to the golf course and had been GRAVEL CREW HAULING completed in one day TO ACNE GOLF COLME COM'LETED Mr Marz requested the M D 's extra outhouse be installed at the rodeo grounds OR MARZZ REaST The meeting recessed for lunch between 11.40 A M and 1.15 GUM jj P M. I I WH RF('F-';!; I The questionnaire from the MLA Implementation Team determining how the future Regional Health Authority REGIS HEALTH I members are selected was reviewed and completed. AUTFDRITY QUESTIONNAIR Mr Vickery moved to approve and return the questionnaire as completed and agreed upon by council CARRIED Council proceeded to edit the July 25/95 council minutes for publication in the newspaper. Mr. Boake moved approval of the July 25/95 council and also approval of the edited version of these for publication in the newspaper CARRIED minutes APPROVAL OF JULY 25/95 minutes MINUTES AND EDITED VERSION FOR PUBLICATIO Mr. Hoff reported he had represented the M D of Kneehill at the St Ann Ranch anniversary celebrations He noted NR HOFF REPORT RE several delegates from France were in attendance at the AM RANCH ceremonies. At the presentation ceremony recognition was ANNIVERSARY given to approximately 150 organizations that had provided funding and /or donations to the ranch The M.D received C COUNCIL MEETING AUGUST 1st, 1995 an inscribed framed photograph of the ranch in recognition of the C T A P funding it had provided A discussion followed on the possibility of a standard presentation the M D could present to organizations and businesses at grand opening ceremonies This could be in GRAND OPENIN the form of a framed certificate in support of promoting PRESENTATION developing in the municipality and bearing both the organization and /or business name along with the M D 's name Mrs Lowen moved to accept Mr Hoff 's report and also that the M D adopt a policy whereby the M D present a framed certificate, supporting and promoting development, at the grand openings of local organizations and /or businesses in the municipality CARRIED Mrs Deak reported Mr Iris Evans, Reeve and Chairman of the M & E Steering Committee, in response to the recent presentation made by the AB Industrial Taxpayer's Group has requested the opportunity to make a presentation to the Committee or Minister Thurber directly Mr Evans has requested input, especially from those who were in attendance at the July 24/95 presentation, regarding specific strategy and comments It was noted Mr Jeffery had attended this meeting GRAND OPENIrN PRESENTATION F'U_ILY Mrs Lowen moved to table this agenda item until the next TABLE WE STAKBIUERS meeting CARRIED a// Mrs Lowen moved the meeting do now adjourn CARRIED Time 2 00 P M i" Reeve 7 MunicAV,41 Admr ' i rator Ij JOHN C JEFFERY REPORT .TW Y 26th, 1995 to AUGUST 1st, 1995 REPORT: Balance Forward $125.95 CORRESPONDENCE 1. July 19/95 AAMD &C Municipal News Highlights. 2 Advertisement from the District of Sparwood for a II treasurer /collector. 3. Advertisement and donation request from the Edmonton Firefighters Service Assoc re. 4th Firefighters World Games. 4. U of A calendar of 1995 -96 Public Sector Management Seminars. 5. Letter from Three Hills District Health Services thanking the M D for their help with the 1995 Trade Fair. 6. Information re Forest Fish Conference 7. July 1995 issue of Municipal World magazine 8 Seminar advertising - The Exceptional Assistant. 9 Summer 1995 issue of Successories sales magazine. 10 July 19/95 Drumheller Mail newspaper. 11 June 30/95 Alberta Gazette. 12 July 15/95 Alberta Gazette. I I HOME OCCUPATION AND DEVELOPMENT PERMITS- 1 Claude Klassen N W 32- 30 -25 -W4 Garage $6,000.00 2. Mervin Clark N.W. 15- 28 -21 -W4 Addition to residence $9,000 00 1 3. Cameron Chetin S E 15- 31 -26 -W4 4 Arch buildings $15,000 00 1;. 1 } 1 f.l,l 4f` e 1 i T , k i +a f . �LtY���J'i'F• y. �1 {.� j51 N. 'ti � �� r 0.0 �7 0 PUBLIC WORKS SUPERINTENDENT REPORT August 1st, 1995 1 Muchka Railway Crossing - the crossing will have to stay at that location unless a railway crossing plan is submitted to Transportation Canada which could take a year to go through We can achieve sight vision by taking a borrow right there and building up the coulee which is cheaper and quicker than going through all the red tape 2. Fisher Davis Road has the oil on it I want to state again that this is dust dust control, not pavement This road has no shoulders left and there are soft spots showing up in the centre of it I had to add a lot of new gravel to some of the sections, along with more oil as we opened up these stretches With the amount of traffic on this road it's going to be tough to hold it together for any great period of time We may have to look at a long term solution rather than a "quick fix" solution 3 SH 583 road top is done, just cleaning up I think it would probably be in the Ni D 's best interest to leave the road closed until the contractors move in Because of the bridge abutments, pavement cuts, no one pays attention to signs, we could be asking for more legal trouble if it was opened up