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Home My WebLink About1995-07-19 Council MinutesC • EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 The Executive Committee of Otto Hoff and Glen Wagstaff met on Wednesday, July 19th, 1995 at the M.D of Kneehill office in Three Hills, commencing at 9.05 A M Also present were John C Jeffery, Municipal Administrator, Lonnie McCook, Public Works Superintendent and Jennifer Deak, Assistant Administrator who recorded the minutes The following items were reviewed. 1 Central Reqion AT &U 1995 Fun Golf Tournament A invitation has been received from AB Transportation & Utilities, Hanna District, to participate in their golf tournament at Pheasantback Golf & Country Club, located north of Stettler Tournament fees are $35 00 per person and includes 18 holes of golf, steak meal and prizes Executive Committee recommend employees and councillors be St�P'z0` advised of this invitation. 2. Weich Shop To date, no -one has come forward to make an offer to either purchase or lease the Weich shop Executive Committee recommend the building be re- advertised in 'gyp the Three Hills Capital newspaper Pg9e,°1orm,w)1 ' 40 00�y Pi�v7 3. SH 583 & SH 585 Projects Torchinsky Engineering has forwarded the tender documents for the above noted projects along with the revised cost estimates based on tender quantities Total construction cost for the SH 583 overlay project from SH 806 to the town of Three Hills is $1,863,813 88; total construction costs for the SH 583 overlay project from the M D boundary to the CNR tracks is $128,121.00; and total construction costs for the SH 585 overlay project from highway #21 east 1.2 km is $113,836 88 Mr Jeffery reported SH 583 will probably not be paved this year The base course on this project is scheduled for August 15/95. It will probably be too late in the season to commence paving this project after the base course is completed AB Transportation & Utilities will advise. Executive Committee recommend to accept and file 3 Seniors Outreach bus inspection The town of Three Hills has advised they are willing to share equally with the M.D the cost of inspections of the community van which is operated by the Seniors Outreach Program. The town also thanks the M D. for its cooperation in the seniors' transportation program and also for donating the labour to repair the Three Hills and District's truck last fall Executive Committee recommend to accept and file 4. Town of Trochu re. S H 585 pavement overlay project 1 F� r� EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 The town of Trochu has signed the agreement for the M D workforce to undertake the SH 585 from highway #21 to Trochu's east boundary pavement overlay project (1 2 km ) Executive Committee recommend this agreement be signed 5 Agreement SH 575.02, SH 575 04 and Acme Access Road AB Transportation & Utilities has forwarded the above noted agreement for signatures Executive Committee recommend this agreement be signed and a copy given to Mr Herman Martens for processing. de -Y'GZM,.J 6 Taxes - Weich Shop The town of Three Hills has Shop, in the amount of $749 31/95 This is the period the Executive Committee recommend 7 Acme Golf Course request sent a tax notice for the Weich 61, for the period Jan 1 - Mar shop was rented out. this amount be paid. SieE ;te "z fa�G�Of /✓1 „i107�5 A�P Po ✓ism it Mr Del Bates has requested assistance from the M D for the Acme golf course project He is requesting the M D haul approximately 1,500 yards of sand from the Klassen Pit (6 mile haul) to two stock piles at the golf course He would appreciate this hauling by August 1/95, if at all possible, as equipment has been rented and work scheduled to begin at this time Mr. McCook briefly reviewed the time restraints on the gravel crew and estimated this request would entail two days of hauling Executive Committee recommend the gravel crew haul the sand for this project for one day prior to August 1/95 and schedule the Ohs second haul date when time permits. This will allow the pro ect to commence as scheduled 8 1995 Dust Control Program The 1995 dust control program has been completed with 22 • ratepayers receiving dust control on 3,501 metres of road This is a user pay program, directly billed by AB Road Management to the ratepayers Executive Committee recommend accept and file 9 AAMD &C Survey re. contracted services The AAMD &C has compiled and summarized the results of it's recent survey from member municipalities as to the types of functions and services which were being contracted out to the private sector The majority of contracted services in the administrative /office maintenance department are for computer programming and janitorial; in the agricultural services for roadside mowing, in land use /planning for inspection and planning services, in parks and recreation for park maintenance, in professional services for assessment, in public works for E 0 0 EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 gravel crushing and hauling and major road construction and maintenance, in utilities for water treatment plant operations, and in waste management for waste collections Executive Committee recommend accept and file 10 Provincial Truck Route Task Force The AAMD &C is setting up a committee and seeking nominations for volunteers to serve on a Provincial Truck Route Task Force The task force will work with AB Transportation to focus on the development of a standardized set of guidelines and procedures for the transport of oversize loads aimed at maximizing effective use of our road infrastructure while minimizing any negative impacts Deadline for nominations is August 11/95 Executive Committee recommend accept and file 11 July 24/95 Leonhardt, Lowen Vickers meeting Mr Jeffery reported Mr Gerald Leonhardt had advised he would be unable to attend the July 24/95 meeting scheduled with council to discuss the access road diversion (SW 26 & W1 /2 35 - 28- 21 -W4). Mrs Louisa Lowen has advised she would be sending a representative to this meeting No other parties invited to this meeting have responded to confirm /decline their attendance F« Executive Committee recommend all concerned parties be contacted and advised regular council meetings are every second and fourth 414 Tuesdays of each month and further that all parties agree between themselves on an agreeable meeting date to meet with council to address this issue and advise council of same 12 Huxley Hutterite request re- M D hi hoe purchase Mr Wagstaff reported Mr. Jack Stahl, from the Huxley Hutterites, had approached him and expressed an interest in purchasing the M.D.'s hi hoe 7 PeJs.r- Executive Committee recommend this matter be referred to the c c1 _ Grp C Capital Committee. 13 Huxley Hutterite request re- access N E 32- 34 -22 -W4 Mr. Wagstaff reported Mr Jack Stahl, from the Huxley Hutterites, had requested road work on the slough area on the road at this location to allow access to their sand pit and cattle pastures Mr McCook noted this road had been previously inspected by the Road Committee Executive Committee recommend this matter be referred to the Road Committee and that this committee meet with Mr Jack Stahl and Mr Bruce Perry to further discuss this issue Mr. Wagstaff requested he also attend this meeting. 14 Huxley Community Association request re-signs 3 W EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 Mr Wagstaff reported that the Huxley Community Association would like to erect fourteen 2'x4' signs at the locations where the old school houses were in Division 6 and 7 Mr Jeffery noted no permit is required for signs under 10 sq ft Executive Committee recommend these signs be 7�, g placed, back from OMM. AssOG. the road at the fence /property line, so they do not interfere de, �"'�'�� ® nor hinder snow plowing or grading equipment Mr McCook left the meeting - time 9.55 A M 15 Western Grain Transportation Act As of August 1/95, all subsidies under the Western Grain Transportation Act will terminate A one time capital payment to prairie landowners and an 'adjustment fund" to support farmers and processors during this change has been set up The Minister of Agriculture has prepared a guide to these changes C°oo��s 7A� Executive Committee recommend a copy of this guide be given to C"O"r,— 45 each councillor 16 July 13/95 Budqet Comparison Report - The July 13/95 budget comparison report was reviewed. Executive Committee recommend accept and file and a copy of this report be given to each councillor F.�E 17 Huxley Water Survey A recent survey indicates no interest from Huxley rural residents in hooking up to the Huxley water system. This survey was done in response to a request from Eva Jensen to hook up to this water system. Ms Jensen owns part of N.W 16- 34 -25 -W4 which is opposite the Huxley water reservoir Executive Committee recommend Ms Jensen be permitted to hook up to the Huxley water system on condition an agreement be drawn up indicating the cost for hook up and maintenance be paid by Ms ;?c_rm5w,Z, Jensen and she be billed the same as the residents of Huxley for water consumption nos �rA • 18 Three Hills East /Mt Vernon Water Meeting A meeting was held on July 17/95 with 19 residents in the Three Hills east area, Bob Boake, PFRA, Rinus Onus and Alex Cunningham to discuss water requirements and needs Paul Van Doren and Vern Crawford were nominated to work with the Water Committee who will be getting a draft petition from Brownlee Fryett and having P F.R.A. look into the feasibility of a water supply line. The next meeting is scheduled for August 21/95 Executive Committee recommend to accept and file. /L"a'x scsir�ro �� 19 Glen Donna Brown request for tax cancellation / transfer box damaqes • 11 , I* C • EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 Mr. Cunningham has reported Mr Allan Siemens, attendant at the Three Hills transfer site, reports Mr. Brown deposited a large, mixed load of burned debris into the transfer boxes Mr Siemens noted that the load did include some burned paint cans The Browns have requested a tax reduction (roll #3550030) because their building was burned down at the beginning of the year Taxes on the building for the 260 days the building was removed calculates to $1,090 70 reduction in taxes Executive Committee recommend the reduced by $1,090.70 and further garbage attendant that household in the transfer boxes 20 Drumheller Fire Aqreement Lcy>Ec 15.7w Ina 400,,.3, 1995 taxes on roll #3550030 be ,7s.Be Rvaaa� � � N+aa that Mr. Cunningham advise the garbage only is to be deposited`. /768 0- 34— G,w&e—e Clause 5(a)(ii) of the Drumheller Fire agreement has been amended and the reference to Preventative Services has been deleted Executive Committee recommend this agreement be signed F >a 19,e1411JA4- Sµ,q„ 21. Kneehill Foundation Copies of letters from the village of Linden and town of Three Hills to the Hon. Tom Thurber, regarding the status of the Kneehill foundation and the management board consolidations, has been received The M D has also sent a letter to the Minister advising a joint services meeting with all municipalities is being planned and that the M.D. is confident a consensus will be reached and this issue will be resolved in a mutually agreeable Seep ,2ov arrangement MW,345s Executive Committee recommend accept and file r1a 22 Record Publishing Limited request to publish M D minutes Record Publishing Limited (Highway 21 News) has requested permission to publish the M.D council meeting minutes This will be at no charge to the M D Executive Committee recommend the edited minutes be sent to Highway 21 News for publication as long as there is no charge the M.D for this service 23 Emil Heinrich - Request for Surface Reclamation SuDDlies Mr Emil Heinrich, surface reclamation officer, has requested approval to purchase a pair of steel toe safety boots and a hard hat to be used for surface reclamation inspections Mr Jeffery noted the reimbursement received from AB Environment for these inspections allows for the per diem and mileage reimbursements for the inspectors and also a small amount of monies to be used for training and supplies. 7L- Executive Committee recommend a one time only reimbursement be made to Mr Heinrich to purchase safety boots, at a cost not to exceed $100.00, and also a hard hat and further that this reimbursement be available, if requested, to Mr Gordon Park, surface reclamation officer 5 a O • EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 24 St Ann Ranch Tradinq Co Invitation An invitation has been received from the St Ann Ranch to attend, on July 26th, 1995, the 90th anniversary celebration of the ranch Mrs Lorene Frere has also requested someone be available to receive a presentation at the 1.00 P M ceremony with regards to the C T.A P assistance Executive Committee recommend Mr. Hoff attend this presentation on behalf of the M D. and also, if possible, Mr Wagstaff also attend this event F� 25 AB's Cemeteries and Prearranged Funeral Legislation The AAMD &C will likely be making a submission in response to the provincial government's recently released Discussion Paper on Alberta's Cemeteries and Prearranged Funeral legislation The submission will focus on broader policy issues such as whether municipalities should be required to contribute to an endowment care fund Executive Committee recommend to accept and file 151� 26. Letter from town of Trochu re. Toxic Roundups The town of Trochu has received information regarding toxic roundups and is proposing this would make an excellent joint venture between municipalities There would be costs involved Executive Committee recommend a letter be sent to Trochu advising local businesses do offer this service and the M D is recommending this issue be left to the private sector. 27 Equitv Water Project Agreement As at July 19/95 Mr Cunningham has confirmed all the requirements of the agreement with the town of Three Hills for the delivery of treated water to the Equity water system have been met All hook ups are completely signed up except for Lynn Gustafason who has signed the petition but not the utility right of way /easement and a small part of property for Errol Schimke as the project has not reached this property yet Mr Jeffery also reviewed the projected costs for the project noting if the project is completed by the end of August it should come in on budget Monthly fixed costs for equipment rental and labour are approximately $27,300 00. Executive Committee recommend the agreement with the town of y�GSu.c Three Hills for the delivery of treated water to the Equity water system be signed and also the project cost projection report be accepted and filed q;,.r &4%--4 -Awl 28. Torrington Rubble Pit alternate location Last March a letter was forwarded to Solid Waste Management Association accept responsibility for all costs of the Torrington Waste Disposal located on S.W 20- 32 -26 -W4 the Drumheller and District advising the M D would incurred for the relocation Site to the Schmautz Pit, EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 Executive Committee recommend to proceed with the preliminary work and approvals to prepare the Schmautz for the relocation of the Torrington rubble pit 11 29 Torrington Fire bill �i *. necessary Pit area .j Mtyro T stiex 1o�i.JG The village of Torrington has submitted an invoice, in the amount of $1,493 18, for pagers and fuel for the fire department. The June 8/95 Executive Committee recommendation was to defer payment of this invoice until after the point services discussions The July 4/95 motion was to pay all 1995 requisitions as they became due This invoice is not a requisition but part of the current fire agreement with the village It was noted current agreements are in place, with towns and villages, for fire and garbage services There is no current provision for recreation services; no bylaw has been passed. Executive Committee recommend all invoices, from towns and villages, submitted for payment in accordance to the terms of agreements currently in place, be paid , r.� 30. Town of Three Hills Waste Management Services Agreement The agreement between the town of Three Hills and the M D for sharing waste management services has been received Mr Jeffery noted this agreement had previously been reviewed Executive Committee recommend this agreement g reement be signed. A�� o,�,�,w,� 31 AB Municipal Safety Services Commission - billing for permits Mr. Jeffery reported an estimate for total inspection services for a 1,000 sq ft. house would be approximately $1,244 00 from AB Municipal Safety Codes Service Commission and approximately $2,200 00 - $3,450 from TECL Inspection Service The M D has signed a letter of intent with the AB Municipal Safety Services Commission The M.D. has two options for the billing of these inspection services; the M D can collect these fees and submit to the commission or the commission can bill the contractor /builder directly for these fees. Executive Committee recommend the AB Municipal Safety Services Commission collect permit fees directly from the permit AL°` applicants and also the M D. request the commission for activity reports on the volumes of activities in the municipality 32 Newell Smelski - 1995 Assessment Review Board Mr Jeffery advised the Executive Committee Newell Smelski will be appealing several assessments on the same issue. Executive Committee recommend to accept and file 33 M & E Information Session 7 EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 The County of Strathcona has invited all interested parties to attend an information session on the M & E tax to be held on Monday, July 24/95 at the Legislature Building in Edmonton. Executive Committee recommend Mr Jeffery attend this meeting SAP lo,0 and bring a report back to council. 1771w-rc„ ID II 34 AAMD &C Executive Meeting Hiqhliqhts 0 The highlights of the June AAMD &C Board of Directors meeting have been received Executive Committee recommend to accept and file and a copy of these highlights be available, upon request, to any councillor. 35 AB Council of Trout Unlimited Canada The Alberta Council of Trout Unlimited Canada has forwarded a copy of their recently completed position statement concerning "Forest Management Practices on Privately Held Lands " Executive Committee recommend to accept and file 36 Charitable Fund Raising Act AB Municipal Affairs has sent out an information bulletin regarding section 50 of the Charitable Fund Raising Act which states that despite the M.G A , a council may not pass bylaws regulating or prohibiting solicitations made by charitable organizations or professional fund raisers Executive Committee recommend to accept and file and also that a C°Pr 0'49';� copy of this information bulletin be Ail- Co jf u g given to each councillor 7,kyA019S <.1__e 37 Gary Gibson request for farm unit exemption Mr Gary Harley Gibson purchased the S W 27- 30- 26 -W4, roll #2409000, farm unit #758, in August 1994 Mr. Gibson owns other farmland and qualifies for a farm unit exemption This exemption was not processed in 1995. Mr Gibson is eligible for a full farm unit exemption of $40,000 which would reduce his 1995 taxes from $2,101 66 to $1,403 29 Executive Committee recommend the 1995 taxes on roll #2409000, S W 27- 30- 26 -W4, be reduced $698 37. 38. Offer to purchase Wimborne lots 9 -12, block 1, Plan 7015EF Mr Jeffery reported Mr Dunay has placed a fair market value on this property (the former Dube property) of $2,000 00 land and $1,000 00 improvements for a total of $3,000 00 An offer, in the amount of $1,400.00, has been received from Wade and Nancy Lillico for this property Mr Glen Scott, Brownlee Fryett, has advised section 70 of the M G A requires that the transfer of land at less than market value, requires the proposal be advertised Mr. Scott is recommending the M D proceed to tender the land and invite Mr & Mrs Lillico to respond to the tender notice Mr Scott has also forwarded a form of tender for the demolition of the building on this property and 8 1,5-r7� .Sa� 2,11 h ?c _' ;aso J zE l2w�C,�k EXECUTIVE COMMITTEE REPORT JULY 19th, 1995 recommends the tender notice include the successful tenderer to store any of Mr Dube's personal property still at this location for a period of thirty days after which they could be disposed of. Executive Committee recommend the tender to demolish and remove��'� the building be advertised and once this building is removed -7,"'"A'b`u' ® from these lots another tender be advertised for the sale of these lots and Mr & Mrs Lillico be advised of this procedure and invited to submit a tender. 39 July 4/95 Council Meeting Minutes The minutes from the July 4/95 meeting were reviewed and edited for publication in the newspaper Executive Committee recommend the edited version of the minutes 0111E be submitted to the newspaper for publication `A60 7 L'�i7AG The Executive meeting then adjourned - time 11.45 A M • -- LP ( ----- - - - - -- Je ife eak .. 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F• g gR3kO Cfl v, cn r O D Z O 0 O O 0 } O O o�` n O r 0 D Z CD cn 4� r� y, y � �b �1 � y y� C, C W O U'i r� IE i OUTSTANDING CHEQUES As)r June 30 1995 PAYROLL CLIEQUES -GENERAL- CHEQUES GENERAL CIILQUI-S PAYR(11 I ('ONTTNIIFn CII / AMOUNT CK 0 AMOUNT CK f AMOUNT 7997 $ 1045 91 8084 $ 1739 72 21363 $ 20 18 8028 1655 23 8085 1316 03 21634 24 75 8043 2059 69 8086 2031 77 22115 160 00 8049 2685 38 8087 1791 59 22122 35 00 8052 1925 47 8089 29 22406 7 28 8053 3297 15 22659 240 75 8055 2147 43 22733 7 00 8056 2827 44 22744 160 50 8057 2623 39 22750 35 00 8058 3198 19 22795 164 26 8060 985 37 22796 78 11 8061 2188 20 22797 428 10 8062 2000 01 22798 337 90 8063 482 98 22799 69 12 8064 1456 02 22801 871 65 8065 1729 00 22802 1082 55 8066 1991 57 22807 26 22 8067 1481 22 22808 .. 1093 24 8068 1430 83 22809 470 00 8069 1447 63 22813 383 85 8070 2839.55 22814 383 02 8072 165 00 22815 42 80 8073 1269 84 22816 1615 00 8074 2659 95 22817 409 24 8075 1460 22 22818 355 55 8078 2389 09 22822 21 00 8079 1601 61 22823 35 00 8080 1520 60 22824 10,699 06 8081 1983 06 22825 19 50 8083 561 02 22826 40 00 TOTAL. OUTSTANDING PAYROLL CHEQUES S TOTAL OUTSTANDING GENERAL CHEQUES S TOTALS OUTSTANDING LOANS S CASH ON HAND DEPOSITED S SUBMITTED TO COUNCIL THIS DAY OF 19 REEVE MUN A.DM1N ra H ,f OUTSTANDING CHEQUES Asnr June 30 1995 PAYROLL CHEQUES GENERAL CHEQUES GENERAL CI-IGQULS ell X AMOUNT CK / AMOUNT CK I AMOUNT 22831 $ 84 20 22832 586 36 22834 48 05 22835 662 34 22837 61 72 22838 545 70 22844 22,710 75 22846 150 00 22849 18,202 79 TOTAL OUTSTANDING PAYROLL CHEQUES S 61,987 45 TOTAL OUTSTANDING GENERAL CHEQUES S 62 3677— TOTAL S 124,354 99 OUTSTANDING LOANS S CASH ON HAND DEPOSITED S 36,147 73 SUBMITTED TO COUNCILTHIS 25th DAYOF July 19 95 REEVE MUN ADM1N