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HomeMy WebLinkAbout1995-06-20 Council Minutes• EXECUTIVE COMMITTEE REPORT JUNE 20th, 1995 The Executive Committee of Robert E Tuesday, June 20th, 1995 at the Three Hills, commencing at 9 45 A.M Jeffery, Municipal Administrator, Superintendent and Jennifer Deak, recorded the minutes Mr Richard Marz entered the meeting The following items were-reviewed . Boake and Jim Hanger met on M D of Kneehill office in Also present were John C Lonnie McCook, Public Works Assistant Administrator who at 9.50 A M 1 Badlands Passion Play Request for Culverts Mr Elmer Currie, from the Drumheller Badlands Passion Play, has requested two 24" culverts with couplers for use by the Passion Play. Mr Jeffery reported he had contacted all councillors to obtain approval to donate two 24" by 16' culverts to the Passion Play All councillors, except Mr Boake who was uncertain, had agreed to this donation. Executive Committee recommend Mr. Currie be contacted to arrange pick up of these donated culverts and couplers. �c9.nays ? /til ,L61,�,Ax Zd� 7 2 Three Hills Rodeo /Yk L'..HV4K The Three Hills Rodeo has requested the M D. donate the gravel fleet for one day to haul sand Executive Committee recommend the gravel fleet schedule one day S�M�rn to haul sand for the Three Hills Rodeo 3 Seniors Outreach bus inspection Mr John Boxma, from the Seniors Outreach program, has requested the M.D perform the required safety inspections on the senior's van These inspections are required every six months. The M D did the last inspection and billed the town of Three Hills for half this cost, $75 00 Executive Committee recommend the M D continue to perform the» �r vehicle inspection on the Senior's Outreach bus and bill the town of Three Hills for one half of this cost 4 Three Hills School office - Trochu The Golden Hills School Region is subdividing the Three Hills School Division office building in Trochu out of a parcel of land that also contains the Trochu shop The M D has a vested interest in the shop and in an agreement with the Three Hills School Division, the M D agreed to grade and snow plow the shop and office yard area. As the office will probably be sold after the subdivision is completed the agreement with the school division should be amended to reflect this sale and also the name should be changed to the Golden Hills School Division Executive Committee recommend this agreement be changed to reflect the change in name and to remove the clause indicating �`smra�G the M D would grade and snow plow the office yard. g QD� 5 Torchinsky Engineerinq - Construction Cost Breakdown 1 0 • EXECUTIVE COMMITTEE REPORT JUNE 20th 1995 Torchinsky Engineering has forwarded a construction cost breakdown of the Acme access and SH 575 projects; Acme access costs - $28,570 23; SH 575.02 - $1,952,139 58: SH 575.04 $423,889 52 Executive Committee recommend to accept and file 6 L Leischner - truck damage Mr Mike Priddle, insurance adjuster, has changes his initial recommendation regarding this accident Upon consultation with legal opinion, Mr Priddle has now advised that the M D has a standard and duty of care to regularly inspect road construction projects He has a report from a resident stating the lights were missing the previous evening before the accident No inspections of the road project were made on the day of the accident He is recommending our insurance company pay for Mr Leischner s truck damages Executive Committee recommend a policy of duty and care be implemented to ensure a schedule of inspections for road construction sites and also when the construction crews are not SeGP,zoFr� „, working, all road project be inspected on a daily basis 7 Request for Huxley cemetery sign Mr Wally Rasmussen, Huxley, has requested the M D. place directional signs at the entrance to the hamlet of Huxley indicating the location of the cemetery Executive Committee recommend no directional signs are required B. Kneehill Soil Services - radio interference Industry Canada has requested Kneehill Soil Services to repair or replace its weigh scale which is interfering with the M D radio frequency Executive Committee recommend to accept and file 9 Kneehill Ambulance Requisition The 1995 Kneehill Ambulance requisition has been received in the amount of $26,600.00 The requisition is based on 1995 equalized assessment figures 5,e e-�. z Executive Committee recommend to table payment of this of rh.aO-res requisition pending successful negotiation of joint services ;TAlp agreementsRy 10. Three Hills Seed Cleaning Plant Request The Three Hills Seed Cleaning Plant has requested a letter of approval from the M D for the plant to purchase additional bins to accommodate their increasing business Because the M D. has a vested interest in the plant a letter of approval is required Executive Committee recommend a letter of approval be provided ��� 1-1� to the Three Hills Seed Cleaning Plant. 0 0 n U EXECUTIVE COMMITTEE REPORT JUNE 20th 1995 11 Transportation Canada Order Transportation Canada has forwarded copies of C P Rail crossing evaluation reports for our municipality Eleven locations have been listed with the majority of deficiencies listed as restricted sightlines A response is requested within 30 days (by July 15/95) of what action the M D and C P Rail proposes to take to rectify these deficiencies Mr. Jeffery reported he had been in contact with Transportation Canada and advised stop signs could be placed on the rail road sign if there were enough sight distance and C P approved the sign placement. These signs would be the cheapest remedy for the deficiencies Mr McCook reported he had been in contact with C.P Rail and had received permission to place stop signs on the rail crossing signs Executive Committee recommend stop signs be placed at these eleven locations identified in the Transportation Canada order and that a letter be sent to Transportation Canada advising them of this action 12 Western Canada Farm Progress Show An invitation has been extended to attend an exclusive viewing /reception of the Canada Centre West Building on June 23/95 during the Western Canada Farm Progress Show June 21 -24/95 in Regina, Sask Executive Committee recommend to accept and file 13 SH 838 Erosion Control The M D. of Starland has requested, from AB Transportation, a copy of their final recommendations regarding the erosion problem on SH 838 The M D of Starland is currently proceeding to determine the extend of work required to stabilize the erosion problems and does not require a preliminary review of the problem by AB Transportation's selected consultant. 7 P� Executive Committee recommend the M D also request a copy of this final report /recommendations from AB Transportation ALA T 14 Letter from Tom Lynch Mr. Tom Lynch has written a letter expressing concern about the road on the west of section 27- 33- 22 -W4. The road used to be a prairie road and has now received some grader work Mr Lynch is not happy with the condition of the road, especially the ridge `and also recommends the M D gravel from Mrs Meding's buildings to Mr Jim Sich's buildings to allow him access along this road when it rains Mr McCook explained the road was a prairie road and, at the request of two land owners, had some grader work done on the road, filling holes and blading, to allow large equipment access to travel on this road Executive Committee recommend a letter be forwarded to Mr Lynch thanking him for his interest in the road and explaining the road work had been undertaken in response from other area residents to move their large equipment on the road; the ridging and windrow would be addressed; the Public Works Superintendent would be inspecting the road between Meding and Sich and 3 S�p�2of Lc %7d 0 • EXECUTIVE COMMITTEE REPORT JUNE 20th 1995 reporting back to council his recommendation regarding the gravel request. 15 Village of Acme Road Construction Agreement The village of Acme has signed and returned the agreement for the M.D work force to manage the Acme access approach road project Executive Committee recommend to accept this agreement 16. H Widmer - Negotiations for purchase of gravel The County of Mountain View has advised it has entered into a three year agreement with Mr. Widmer for the mining of gravel on his land The M D had requested permission from the County to enter into gravel negotiations with Mr Widmer Executive Committee recommend to accept and file 17 Snow Blower Purchase A recommendation from the October 24/95 annual road tour was to look into costs for a snow blower to use on roads where snow drifts were a problem Executive Committee recommend to accept and file Mr. McCook left the meeting - time 10.35 A.M 18 Parkland Savings and Credit Union invitation An invitation has been extended to Reeve Marz to attend and make a short speech, on behalf of the M D , at the official grand re- opening of the Three Hills credit union branch on Friday, June 30/95 The ribbon cutting ceremony is scheduled for 11:00 A M A R S V P. is requested by June 26/95 Executive Committee recommend Reeve Marz attend this event - 5dM10.2o" roI .XW65 PhGA64 s Con Afoot ce ors hasCa6; 19 Canada Day Youth Award We have been advised that our nomination of Shannon Turnbull for the Canada Day Youth Award has been accepted. A certificate will be forwarded for presentation to Shannon. Executive Committee recommend an invitation be extended to Miss Turnbull to attend the July 4/95 council meeting to be presented with this certificate and also the local newspaper be invited toy /�` cover this presentation P'r" 20 1993 Population Comparison Report Based on the 1993 official population list there were 382 municipalities in Alberta Eighty one municipalities, including towns and cities, have a greater population than Kneehill, ten M D 's have a greater population than Kneehill and the total 4 EXECUTIVE COMMITTEE REPORT JUNE 20th, 1995 L rural population of Alberta only represents 17 8% of the total Alberta population of 2,575,540 people Executive Committee recommend to accept and file 21 Pig Improvement (Canada) Ltd 25th Anniversary An invitation has been received to attend the 25th anniversary celebration of Pig Improvement (Canada) Ltd on Saturday, July 15th, 1995 in Acme, commencing at 11.00 A.M with greetings and introductions followed by pork on a bun and an open house. Executive Committee recommend Pig Improvement Canada be informed, with regret, council will be unable to attend this event due to a prior commitment (Three Hills Rodeo) but Mr L��d Boake will try to attend the afternoon open house? 22 Taxation Exemption for non profit organizations AB Municipal Affairs has advised on an amendment to the M G A relating to the taxation exemption of non profit organizations These amendments are included in Bill 32 and are effective for the 1995 taxation year :•� Executive Committee recommend to accept and file 23 Alberta Supernet Inc Alberta Supernet Inc is currently seeking local partners within the community to operate a joint venture to bring local Internet access to the area Executive Committee recommend to accept and file 24 Application for Subdivision Approving Authority AB Municipal Affairs has advised it is unable to delegate subdivision approving authority to the M D because we have no General Municipal Plan in place It was reported by the Executive members the General Municipal Plan had been submitted to the Municipal Planning Commission for review Executive Committee recommend the Municipal Planning Commission s ,:rPw o proceed to prepare the General Municipal Plan A�"G 25 Safety Codes Meetinq ti Mr Jeffery reported he and Mr. Cunningham had attended an AB Municipal Safety Codes Safety Committee meeting in High River on June 15/95 Effective July 1/95 all municipalities will have a duty of care and must have all developments inspected. The AB Municipal Safety Codes organization is operated by member municipalities and for a one time fee of $1,200 00 will provide contract inspectors for all safety disciplines This organizations currently has 127 municipalities in the sign up stage of membership Representation in the organization would be one member per municipality By participating in this arrangement a municipality would not have any liability regarding safety inspections The organization charges users a 5 L :0 \7J LJ E EXECUTIVE COMMITTEE REPORT JUNE 20th, 1995 fee of $880 00 to inspect a 1,000 sq ft building ($0 40 /sq ft.) and would accept all liability resulting from these inspections An alternate would be to have AB Labour appoint an inspector for a specific term AB Labour charges for safety code inspections are set at $2,097 00 per bungalow However, with AB Labour inspections, if certain criteria was not met by the developer or the inspector, liability could fall onto the M D By utilizing AB Labour there would be no costs incurred by the M.D. but user fees would be higher than using AB Municipal Safety Codes Committee and there would also be a possibility of liability. By joining the AB Municipal Safety Codes Committee costs to the M D would be incurred in membership fees and attending meetings etc but these costs could be passed onto the users and included with the safety inspection fees Mr Cunningham entered the meeting - time 11.10 A M and reviewed the letter of intent, agreement and required bylaw regarding membership to the AB Municipal Safety Codes Executive Committee recommend this matter be referred to council e F/hiaet/ES for further discussion and that the option providing the least possible cost to ratepayers be adopted by council Mr Cunningham left the meeting - time 11.15 A M. 26 M D of Starland Solution Mr Jeffery reported the M D. of Starland had participated in a treatment solution regarding alcoholism and drug abuse in the workplace This treatment solution was initiated after an incident with an employee The employee recognized his addiction and agreed to have A A D A C. perform an independent assessment of the situation and recommend a recovery program The municipality was front ending the program costs with the employee repaying costs over a period of time and using his holidays to participate in the treatment program Executive Committee recommend to accept and file as information. 27. June 13/95 Council Meeting Minutes The minutes from the June 13/95 meeting were reviewed and edited for publication in the newspaper Executive Committee recommend the edited version of the minutes be submitted to the newspaper for publication The Executive meeting then adjourned - time 11:25 A M -- - - �----- - - - - -- Jen fer Deak r°