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HomeMy WebLinkAbout1995-06-08 Council Minutese [A IM EXECUTIVE COMMITTEE REPORT JUNE 8th 1995 The Executive Committee of Richard A Marz and Richard M Vickery met on Thursday, June 8th, 1995 at the M D of Kneehill office in Three Hills, commencing at 8.55 A M Also present were John C Jeffery, Municipal Administrator, Lonnie McCook, Public Works Superintendent and Jennifer Deak, Assistant Administrator who recorded the minutes. The following items were reviewed 1 Gravel Crew Report Mr Jeffery read a report, prepared by Mr McCook, detailing his knowledge and involvement with the June 1/95 accident involving a M D gravel truck driven by Mr Lloyd Boles. The truck overturned at Range Road 22 -2 and Township Road 31 -2 Mr Boles sustained no visible injuries and after providing the R C M P with his report was taken by another M.D. employee, Mr Ken Hazelton, to the Three Hills hospital where he was later released. Mr Boles' employment with the M D has been terminated Mr. Jeffery then reported that Mr Glen Enzie had come into the office on June 2/95 at 10:00 A.M. and expressed concerns that Mr Miles Maerz is pushing the crew too hard, causing safety concerns and possibly damaging equipment Mr Enzie reported he had watched a gravel truck go through a stop sign, drive too fast and exceed speed limits when descending the Oster hill Mr Jeffery then gave Mr. Marz a sealed envelope marked "confidential and for elected officials only" Mr Jeffery then read a report, prepared May 30/95, from Mr McCook, concerning a complaint received from a ratepayer, Mr Vern Bogner Mr Bogner is concerned about the gravel trucks speeding on gravel roads and destroying M D roads Mr Bogner's windshield was hit by a rock from a gravel truck Mr McCook discussed this matter with Mr Bogner and asked for his recommendations Mr McCook asked Mr Bogner if he wished the M D to stop gravelling his road to which Mr. Bogner replied that would be fine Mr. Jeffery then read a letter received, under date of May 10/95, from Mr Larry Mueller, Olds. Mr Mueller states that on May 9/95 he was driving north on SH 836 and met a M D gravel truck The truck did not slow down and as it passed Mr. Mueller's vehicle, showered his windshield with gravel resulting in a small pit on his windshield Mr Mueller continued along this road and passed another M D gravel truck and was again showered with gravel this time causing a bad crack on the windshield Mr Mueller then followed the trucks and when they stopped spoke to the drivers requesting they slow down when meeting oncoming traffic He also mentioned concerns about mud flap equipment and safety Mr Meuller is requesting a response to his letter along with a reimbursement of #314 00 plus G S T for his windshield replacement. Mr Jeffery then proceeded to read Mr Miles Maerz's follow up report pertaining to this incident. Mr. Maerz reports the gravel truck drivers felt they were travelling at 70kmp and 80 kmp respectively and that they had amicably discussed this with Mr Meuller also pointing pointed out to him that he was travelling on a gravel road Mr McCook recommended, to address ratepayer concerns about speeds travelled by the gravel trucks, VDO electronic tachographs be installed in all the gravel trucks These tachs would monitor the speed travelled by the truck and provide a graph recording at anytime to verify this information The cost 1 s�Pa.o F s'� pb2ov m „�v�s EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 for the tack is approximately $1,500 00 installed equipment can be transferred between vehicles Executive Committee recommend VDO electronic tachographs purchased at a cost of $1,500.00 each and installed in all gravel trucks Executive Committee recommend letters be written to Mr Enzie and Mr Larry Mueller advising them of this purchase Executive Committee recommend Reeve Marz address this issue newspaper article in the Three Hills Capital. This be �P the Jo >A,�s CAPI�a / bxts-� F.� Glen in a Executive Committee recommend to accept and file the report regarding Mr Vern Bogner Executive Committee recommend Mr Marz prepare a letter of response to the confidential letter addressed to 'elected officials only' and present this letter to council at the next meeting 2 Guzoo Road Sign Theft and Vandalism Mr McCook reported occurred on the Guzoo These signs indicated motor vehicle accident was made to the R C M lights. Mr McCook inspect the signs at tt that on Saturday June 3/95 vandalism Road and lights and signs were stolen a dirt pile on the road There was a because of the lack of signage A report P of the vandalism and stolen signs and has now instructed Mr. Paul Ehmann to Lis project on week ends Executive Committee recommend Reeve Marz also include in his newspaper article a report about the potential dangers of road vandalism and missing road signs. 3. W.0 B Partners in Injury Reduction Program A cheque in the amount of $2,620.99 has been received from W C B representing a premium discount on our 1994 premium reflecting our participation in the Partners in Injury Reduction program Executive Committee recommend to accept and file 4 W C B Arrears - J& G Grading W C B has forwarded a bill in the amount of $299.50 representing the M.D.'s portion of W C B Act section 123 liability for unpaid premiums of a contractor Under section 123 the M.D. would be liable for W C B premiums on any W C B arrears by a contractor for that portion of work paid by us J & G Grading did not pay all of their W C.B. premiums for last year The company is now out of business The W C B act also provides an employer can withhold W C B premiums a contractor has not paid for work with that employer Executive Committee recommend this amount be paid to W.C.B. and also a policy be adopted whereby anyone contracting with the M.D. of Kneehill provide his WCB account number to the office and that the office obtain, from W C B , a certificate of registration upon commencement of the contract and a letter of clearance upon termination of the contract and should a contractor's W C.B account not be paid at termination of the contract then the M.D. withhold the applicable W C B arrears 2 �p.2oF �,av�Es G� cc- 4e -t.& c u �e ■c EXECUTIVE COMMITTEE REPORT JUNE 8th 1995 5 W C B File #7 The Claims Service Review Committee has now completed its documentary review of this file and denied the employer's appeal for cost relief and deduction of the worker's Local Authorities Disability Pension from his supplementary assistance benefits Executive Committee recommend to accept and file 6 Three Hills and District Recycling Society Mr David Nadeau, president of the Three Hills and District Recycling Society has proposed some options for the society to use the Welch building. The society would like to acquire the use of the building but cannot afford to purchase it Proposals include possible extended lease arrangements, lease to purchase or donated use of building Executive Committee recommend the society be advised the M.D. is concerned in recapturing its investment therefore not interested in donating the use of the building but is open to lease 404-r arrangements and willing to consider offers 7 Acme Shop Apron Paving At the May 9/95 council meeting a motion was made to table whether or not to pave the Acme shop apron until an actual cost for the paving be obtained Mr McCook reported he would be attending to this matter when the contractor was in the area doing the SH 575 project 8_ Walter Landymore Approach S E 27- 32 -26 -W4 Mr McCook reported that there is a problem with B trains accessing the road into the Walter Landymore approach on S E 27- 32 -26 -W4 The trains have to back onto the public road to swing around The road is a school bus route and this access problem poses a potentially dangerous situation. A new approach east of current location would provide better sight distance and accommodate B trains Executive Committee recommend to waive policy because of safety reasons and install a new approach for Mr Landymore 9. Temporary storage of grader fuel tanks Mr McCook reported Jubilee Insurance is requesting information about above ground storage tanks in order to determine if we need to increase our insurance coverage. The M D currently has $500,000 00 coverage for these items It was noted the grader storage tanks located in the divisions are temporary storage locations only Executive Committee recommend Mr McCook complete and return the '-/- Pc.�s Information requested from Jubilee Insurance regarding this matter 10 National Transportation Agency 3 AI., WAV 11 EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 The AAMD &C has requested information about the municipal roadway impact of grain dependent railway branch line abandonments and what impact, if any, such closures would have on local municipal roads Mr. Jeffery reviewed his responses he had prepared to the questionnaire and indicated, on the local map, the areas impacted by such closures and the possible road systems. Mr. Glen Wagstaff entered the meeting - time 10.00 A.M. Executive Committee recommend to approve the information prepared by Mr Jeffery for submission to the AAMD &C 44& F�14A.A.-4 11 A & A Paving - Final Release Mr. Bob Eden, Ballem McDill MacInnes Eden, has forwarded the full and final release duly signed by A & A Paving Ltd. and also a letter from Conway & Wright, Aggregate Products Inc. lawyer, indicating the quantities of aggregate materials that will be available to the M D who have until October 31/95 to remove the product from the current location Mr McCook reported that Southland Rock, the contractor for SH 575 shall be hauling this gravel for use on the SH 575 project Executive Committee recommend to accept and file tlt 12 David Hervey Lien - N E 33- 27 -26 -W4 A Statement of Lien has been received from Mr David Hervey, claiming $30,576 00 for work performed for A & A Paving Ltd. regarding the gravel stockpiled for the SH 575 project. Mr. Jeffery noted this matter had been forwarded to Mr Bob Eden who had advised the location does not effect the M D The lien supposedly has been placed on the wrong quarter section, the M.D. gravel is on the S E quarter Also, the 45 day time period for lien placement will expire to -day Executive Committee recommend to accept and file. 13 Gravel Days The office has received some inquiries about, holding a 1995 gravel days Executive Committee recommend gravel days be held July 18th and Ao ✓�� 19th, 1995 at the Torrington Pit for 3/4" and screenings and 40c July 20th, 1995 at the Megli Pit for screenings only and that the office make the arrangements, the same as the previous year, to advertise and sell this gravel Mr Wagstaff left the meeting - time 10:10 A M 14 Letter to Dr Steve West re. approach road transfer At the May 23/95 council meeting a motion was approved to draft a letter, for review by the Executive Committee, to Dr. Steve West, expressing the M.D.'s concerns over the provincial governments downloading of responsibility of approach roads from primary highways to local municipalities effective January 1/96 Mr Jeffery read the draft letter that had been prepared. 4 a EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 Executive Committee recommend this letter be sent to Dr Steve 6=,0 5of West 15 AAMD &C - Regional meetings with AB Transportation The AAMD &C is arranging regional meetings with the Minister, Deputy Minister of Transportation and senior officials with the department to discuss transportation issues including the future of primary highways The meetings are scheduled for mid July with dates to be confirmed later. The AAMD &C have requested co operation in arranging region meeting locations nl a7.1,1n, 7�+^" Executive Committee recommend to accept and file until notice of 9 ^Fx�e.yFe,v meeting dates are confirmed 16 C P Rail request to trap beaver on road allowance CP Rail has requested permission for their hired trapper to trap beaver along the road allowance on the east side of S E 3- 32 -26 -W4 There is a beaver problem in that area Executive Committee recommend permission be given to CP to use M.D road allowance to trap beaver at this location. 17. Berreth Stock Pile S E 4- 30 -23 -W4 Mr Virgil Rempfer has indicated he is agreeable in haying the Berreth Stock Pile site again at a cost of $40 00 for the hay Executive Committee recommend to give Mr Rempfer permission for 4 65 haying this area for a cost of $40.00. �' - 18 Tender Awards - SH 575 Mr Jeffery advised the tender awards for the SH 575 projects had been awarded to South Rock Ltd., the low bidder on both tenders The SH 575 Carbon to Hesketh corner low tender was $1,059,580.00 and the SH 575 tender from SH 806 (N) to Highway 21, and Highway 21 to Carbon corner and Acme access received a low bid of $1,977,856 50 Mr Jeffery reported he had contacted all councillors, except Mr Hanger, and received approval for the low tenders Mr Rob Penny, AB Transportation, has approved these tenders Executive Committee recommend to accept and file 19 1995/96 Transportation Grant AB Transportation has forwarded two original agreements for signature for the Transportation Grant The 1995/96 Transportation Grant allocation will be $398,346. Upon signing of the agreements and approval of the M D 's proposed road programs 50% of the grant will be forwarded with the balance upon receipt of the final statement of costs Executive Committee recommend the agreement be signed and returned along with a copy of the road programs 7 Ems W C7 EXECUTIVE COMMITTEE REPORT JUNE 8th 1995 20 Bridge File 6588 - Dafoe Bridge AB Transportation & Utilities has responded to our letter indicating the M D would be willing to "front end" this project. AB Transportation cannot fund any project after it is constructed and cannot accommodate our 'front end' funding. Executive Committee recommend to accept and file this bridge report until it comes up as a priority Mr Wagstaff re entered the meeting - time 10.25 A.M. 21 Carol Haley - June 19/95 Three Hills Mr. Jeffery reported he had given Carol Haley, MLA, permission to use the M D office Monday, June 19/95. Executive Committee recommend to accept and file for information. A short break was held from 10.30 - 10.35 A M. Mr. Wagstaff and Mr McCook were not present when the meeting continued 22 Torrington Fire bill The village of Torrington has submitted an invoice for pagers and fuel in the amount of $1493 18 Executive Committee recommend this invoice be considered for wr6A•�- See ✓��as payment after the joint services discussions 23 Park Attendant Contract The 1995 park attendant agreement has been prepared, including a provision for the Braconnier Park. Executive Committee recommend this agreement be signed A,-w 24 Christmas Closure The office and shop 1995 Christmas closure was reviewed �� 7 / ae, W Executive Committee recommend the office and shop be closed from ,, A6vs& eez 4 30 P M Friday December 22, 1995 and re open Tuesday, January ) Ao AOVOer 2, 1996. 25 Funding for Children's Early Intervention Programs A news release has been received from Mike Cardinal Minister of AB Family & Social Services regarding a $50 million dollar fund for Early Intervention Programs for children It was noted the Kneehill Community Resource Board is currently submitting a letter of intent with regard to this funding Executive Committee recommend accept and file AV-,- 26 Lodge Assistance Program A copy of the May 23/95 letter from Ms Carol Haley, MLA, to Mrs Joyce McDonald, Chairperson of the Kneehill Foundation has 11 C 0 EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 been received A grant of $24,768 00 has been provided for the Kneehill Foundation through the Lodge Assistance Program. Next year the province will use a new method to calculate funding based on $4 80 per day using 1995 occupancy information. Executive Committee recommend to accept and file 27 Swalwell Hall Board letter re: garbage collection Ms. Tamara Penner, treasurer of the Swalwell Hall Board has written a letter expressing concerns over the garbage pick up at the hall The garbage is not picked up regularly at the hall and often the driver does not take all the garbage when he does stop at the hall On one occasion, the driver left the truck open and garbage fell out of the truck. The residents of Swalwell were left to clean up the mess. RwG Executive Committee recommend copy of this letter be forwarded to S C.A., the garbage contractor, for his response and recommendations to resolve this issue 28 Linden Waste Transfer Site Mr Jeffery reported a quote, in the amount of $1,215 00 for material plus labour, has been estimated to install posts and snowfencing at the Linden transfer site This is for the south and east sides of the site. Executive Committee recommend approval be given to proceed to install the posts and snowfence, at the Linden transfer site, for a cost of $1,215 00 plus labour. 29 CAAMD &C - 1995 Convention Handbook A request for black and white photographs of the new Central Association president, Richard Marz, and secretary treasurer, John Jeffery, has been received for publication in the 1995 convention handbook Executive Committee recommend the photographs of Mr Marz and Mr Jeffery in the AAMD &C handbook be used -Z"'q)'*W0 30 Gerald Dube - Wimborne property Last December the M D sent a double registered letter to Mr Gerald Dube advising him the M D had clear title to his property on lots 9 -12, block 1, plan 7015EF, Wimborne (the old lumber yard) and giving Mr. Dube thirty days notice to remove his personal items from the premises before the M D proceeded to dispose of the building At the December 6/94 council meeting, Mr Vickery requested the residents of Wimborne be given the opportunity to remove any old lumber from this property prior to demolition The option of offering a tender for the removal of the building was discussed Executive Committee recommend legal opinion be sought regarding liability, tender, etc if the M D were to permit the public to remove old lumber from the building and this matter be further discussed at the council meeting. 7 -I- -go,- 1/10-rEs V k @4 [A EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 31 Health Requisition - David Thompson Regional Health Area Both the town of Lacombe and County of Red Deer have sent letters to the Hon Shirley McClellan commenting on the Olds hospital debenture Executive Committee recommend to accept and file Qom-% 32 Stettler & District Fair Parade The County of Stettler has invited Reeve Marz, on behalf of the M D , to attend their annual fair to be held Monday, July 24, 1995 commencing at 6:00 P M A social hour and light lunch is scheduled prior to the parade s�P.2ocm>� Executive Committee recommend the M D send a representative to this event. CC. 09 >n NoG� 33 M D Congratulatory Message to Graduates Mr Jeffery reported the congratulatory message from council to the M D of Kneehill graduates, as approved at the last Executive meeting, was forwarded to the Capital newspaper for May 31/95 publication The newspaper will be doing a special graduation article in June and have held this congratulatory message for publication with this issue Executive Committee recommend to accept and file 34 AB Treasury Branch Service Rates The AB Treasury Branch has prepared an agreement for the 1995/96 account rates These are the service charges for the general and payroll bank accounts and have dropped slightly from last year Executive Committee recommend to sign the agreement q14 &--r'° z &,,r- 35 Ev0 Jensen - request for Huxley water hook u Eva Jensen is planning a subdivision on the south west corner of the N W 16- 34- 25 -W4, which is opposite the Huxley water reservoir and has requested permission to obtain water from this system Executive Committee recommend they are in favour of the concept 5'?<',,��o of supplying the water and that Mr Cunningham obtain an , estimate to provide this service to this location and report �� same to council. 36 Assessment Review Board Under the M.G.A., a municipality must set a date for an Assessment Review Board within 150 days of sending assessment notices The assessment notices and tax returns are being mailed together and should be out by June 15/95 8 114 ire EXECUTIVE COMMITTEE REPORT JUNE 8th 1995 Executive Committee recommend a date of October 17th, 1995 bee�� set for an Assessment Review Board and the necessary notices be - --Ie advertised 37 M.D Pins The M D needs to order more pins. The last order was in 1992 and cost for non resin pins were $0.69 each and resin ones $0 73 each for orders over 2500 Mr. Vickery reported Mr Bob Thompson, Trochu Jewellery, has expressed an interest in quoting a price for the pins The previous pins were ordered from Elfrieda Enterprises, Edmonton The M D. has given away 7500 pins since 1989. Executive Committee recommend a price be obtained from Trochu Z z Jewellery for the same quality pins and an order for 2500 resin 9 pins be given to the lowest quote between Elfrieda Enterprises and Trochu Jewellery. 38 Meeting attendance The costs involved of holding meetings without quorums was discussed It was agreed it was unfair to expect other representatives to attend these meetings to find insufficient members present to constitute a forum. This is costly and unproductive Executive Committee recommend councillors be reminded of their responsibilities to attend all committee meetings they are appointed to represent and, in the event they are unable to p.3od attend, they should ensure arrangements are made for an alternate representative to attend the meeting. ie, A. , 39 Agreement on Internal Trade Ms. Carol Haley, MLA, has responded to Reeve Marz's concerns about the agreement on internal trade and has outlined the provincial government's position on this issue The agreement is scheduled for implementation June 1/96 and any municipal purchases greater than $25,000 00 and services valued greater than $100,000.00 be nationally tendered in one or more daily newspaper. However, alternate methods of giving municipal notice of tender are allowed Executive Committee recommend to accept and file 4,�F 40. AAMD &C - Internal Trade The AAMD &C has listed recommendations put forward to the provincial government regarding internal trade These recommendations include the option to advertise in local newspapers and /or recognized trade publications, exemptions from reporting requirements, exemption from the national bid protest mechanism. The AAMD &C has requested an indication of support from municipalities to their position. Executive Committee recommend the M D support this position as the AAMD &C has addressed the concerns of advertising and reporting 4,POw-+` 9 `may C3 EXECUTIVE COMMITTEE REPORT JUNE 8th, 1995 41 Wimborne Community Centre The new survey plan for the Wimborne Community Centre has been received and total costs incurred to purchase the land, survey, subdivide and land titles total to 6,665 57 The community centre has requested to repay this amount to the M D over a five year period Executive Committee recommend the Wimborne Community entre be ����� Y invoiced, for these costs, over a five year period commencing �4�ecIP in 1995 42. Swalwell Clean U Mr Jeffery reported a letter had been received from Mr Richard Rowe concerning his property in Swalwell This letter was faxed to Mr. Glen Scott for his legal opinion. No response has been received back from Mr. Scott Executive Committee recommend to place this item on the agenda P• -7� of�9,NStc s 43 May 23/95 Council Meetinq Minutes The minutes from the May 23/95 meeting were reviewed and edited for publication in the newspaper. Executive Committee recommend the edited version of the minutes 6mA be submitted to the newspaper for publication The Executive meeting then adjourned - time 11 25 A M. - -- - --- ----- - - - - -- Je ife Deak 10