HomeMy WebLinkAbout1995-05-18 Council Minutesid
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
The Executive Committee of Richard A Marz and Otto Hof f met on
Thursday, May 18th, 1995 at the M D of Kneehill office in
Three Hills, commencing at 9.15 A M John C Jeffery, Municipal
Administrator, was present and Jennifer Deak, Assistant
Administrator was present and recorded the minutes
Lonnie McCook, Public Works Superintendent, entered the meeting
at 9.15 A M
The following items were reviewed:
1 Request from Leo Brietzke
Mr Marz reported he had received a request from Mr. Leo
Brietzke for a berm to be constructed on the west side of the
road at SSE 9- 32 -25 -W4 Mr Brietzke has just acquired this 80
acre parcel of land There is a low point in the road and a
berm would protect the road from possible flooding Mr. McCook
noted there is dirt available on both sides of this area that
could be used for the construction of the berm and this
construction would require buggy and cat work Mr. Marz also
noted that Mr Brietzke has provided, at no charge, the use of
his land for the M.D to store a fuel tank and park the
divisional grader
Executive Committee recommend a berm be constructed at this
location and this work be scheduled in the fall after the road ��rro7
construction season has finished Pn)s
2 Bridge File #6588 - Linden West
Mr Marz reviewed the Bridge File #6588, Linden West, noting the
traffic volumes and the safety concerns relating to the bridge
structure should be addressed as a priority item and could be
added to the priority list Mr. Marz recommended because of the
increased amount of road projects and to eliminate possible
backlogs more projects should be budgeted for instead of
reducing the mill rate this year only to increase it in future
years to accommodate these projects It was also noted that the
SH 806 bridge south of Linden was scheduled for replacement next
year and this bridge could be addressed at the same time when
the M.D equipment and workforce were in the area Mr McCook
noted he had inspected this bridge and it has a 5 1 metre deck
with the road at 9 0 meters; there are three bridge files and in
1992 survey work was done at this location There are two other
bridge files related to this location Mr McCook has requested
AB Transportation, Bridge Branch for their information and
design specifications It was also noted the soil type in this
area is very sandy and could accommodate work late in the season.
Executive Committee recommend this bridge file be
priority list to be replaced with a culvert and
bridge files also be addressed at the same time
3 Congratulatory Message to Graduates
placed on the
the other two
e's 410-1
Executive Committee recommend council place a congratulatory
message in the newspaper to all high school graduates in the
M.D of Kneehill and also include a photograph of council with ()O�
this message
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
4 Guzoo Road
Mr Marz discussed
residences along this
the north end of the
count is higher than
from this road which
control does not seem
on the road.
the Guzoo Road noting there are ten
road and a recent traffic count taken at
road has recorded 491 cars per day This
SH 585 A tourist attraction is accessed
is a gravel road The Spec Crude dust
to be standing up to the traffic volumes
Executive Committee recommend to include this item on the agenda
for discussion regarding possible road bans, cost comparison
between chip and base course and traffic counts
5 Dust Control on Detour Roads
Mr. Marz requested clarification in the definition of a 'detour
road' as it pertained to the dust control policy for detour
roads Problems have arisen on the SH 583 road construction
project and the detour roads. There are roads to the north and
of SH 583 which are being used by independent truckers as detour
roads to access the Torrington area pits These routes are not
direct detour routes but are being used because of convenience
Executive Committee recommend the north and south roads from SH
805 and SH 806 to Three Hills be defined as detour roads during
the SH 583 road construction project and as such the residencesPWs
along these routes receive dust control as set out in the dust
control policy for detour roads
6. Gorman Nakaska Road
Mr McCook reported he had located the survey pins and the road
is on road allowance and the entire matter has been resolved by
the parties involved.
Executive Committee recommend to close the file on this matter
-2/p zs ai -zz
7 Offer on John Deere Cultivator
Mr. Garry Weigum, Three Hills, has submitted an offer of
$5,626.00 for the 25 ft. John Deere model #610 heavy duty
cultivator complete with hydraulic rod weeder It was noted the
April 25/95 motion approved by council set a price of $12,000 00
for this equipment This price was not set out in the
advertisement of the cultivator
Executive Committee recommend Mr. Wei g um's offer be refused and Sip z
m,n7cl >Es
this equipment be re advertised at a price of $10,000 00, or z.675�e,56r;
best offer over this amount, in the local newspaper with offers
me 414f
closing June 19th, 1995 at 4:30 P.M and council reserving the
right to reject any or all offers. i)CPrn��A�
8 Red Deer River Valley Evaluation of Drainage System
AB Transportion and Utilities, Hanna, has prepared a terms of
reference for a consultant to assess surface water erosion along
the ditch bottom of Highway #27 through the Red Deer Valley in
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
selective areas This is in response to the M D of Starland's
request and could also include SH 838 Mr McCook noted the
problems in this area are drainage problems and do not warrant a
consultant's study
Executive Committee recommend to accept and file as information
and advise AB Transportation of this decision.
A discussion followed on roadside seeding and the type of grass
used and the problems of soil erosion. Mr McCook noted other
methods to address roadside seeding were currently being looked
into
Executive Committee recommend rye be added to the grass mixture° ,zoF
used for roadside seeding in the first year of construction m'"""�5
projects Zr4-�m4741
9 Request from Gary Gibson S W 27 30 26 W4
Mr Gary Gibson has requested a road be built on the west side
of his property at S.W. 27 30 26 W4 to access the farm yard
The property is located four miles west of Linden and was just
purchased last year by Mr Gibson Currently, access to the
farm yard is gained by driving through a pasture which poses
problems in the winter months
T, 70, Z- ,W,S
Executive Committee recommend the road committee inspect this
location and report back to council with a recommendation
10 Road Project SH 575
AB Transportation & Utilities has advised approval has been
granted to increase the project limits on the section of SH 575
from SH 806 (north) to Highway #21, from 17 7 km to 18 6 km,
based on information received from our consultant, Torchinsky
Engineering
Executive Committee recommend to accept and file S61q .2O`
nY,.ad ;g�s
ccov/�.r>ez�o ,bas
�C ��7�NO 7/k15
11 Letter from Rachel Kilsdonk re. Beynon road signs
Ms. Rachel Kilsdonk, Drumheller, has requested road signs
indicating the direction to Beynon be erected at strategic
locations It was noted the AB Motor Association erects
location signs
Executive Committee recommend a
advising her this request will
their consideration
12. Mr. Harvey Alton Retirement
letter be sent to Ms Kilsdonk�zo�
be forwarded to the A M A for
LE��Fx s� 7
Mr. Harvey Alton, Deputy Minister of AB Transportation &
Utilities retired on April 30/95 An invitation has been
extended to attend a farewell dinner at the Convention Inn,
Edmonton, on May 26/95 Tickets are $26.00 per person.
Executive Committee recommend to accept and file
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
13 Lawrie Ross - Offer to Purchase
Mr Lawrie Ross has submitted a bid to purchase one red truck
bench seat for $226 00 Mr McCook noted this seat is a spare
item and not currently in use.
Executive Committee recommend to accept Mr Ross' offer
LOAf/1AG �G.fc
3G cf/Yi�yo 7 Aoe
14. Mobile Transportation Services Report
AB Transportation & Utilities, Mobile Transportation mobile
patrol report during the period Mar 18/95 to May 6/95 two
carriers were apprehended operating in violation of loading
limits on banned roads in the M.D. of Kneehill These carriers
were apprehended on SH 575 on April 12/95
Executive Committee recommend to accept and file.
15 Alan Hazel recommendation re: waste disposal
Mr Jeffery reported Mr Alan Hazel had telephoned the office to
recommend a notice be placed in the local newspaper requesting
all persons to dispose of their plastic silage bags and chemical
containers in the proper manner at the local waste disposal
sites rather than leaving it to blow into ditches and fields
It was noted in the past letters have be sent to individuals who
neglect to properly dispose of these items
Executive Committee recommend a notice be placed in the'`�`�"
rte FI»zE�
newspaper regarding this matter and also a letter be sent to Mr -t ,)o >e"
Hazel thanking him for bringing this concern to council's
attention and also advising him of councils past practices in
this matter
16 Project construction cost estimates
Torchinsky Engineering has forwarded updated construction cost
estimates for project SH 575.04 (from Carbon corner to Hesketh)
in the amount of $1,349,247 25 and for project SH575.02 (18 6km)
Acme to Highway #21, SH 575 04 (5 2 km) from Highway #21 to
Carbon corner and Acme Access ( 53km) for a total of
$2,939,321 00 Mr Jeffery reported tendering is currently
underway for these projects
Executive Committee recommend to accept and file
17 Forced Road S W 26 28 21 W4 & W1 /2 35 28 21 W4
Mr Jeffery reviewed the clause added to the right of entry and
land buying agreements with Mr Gerald Leonhardt and Mr Jack
Vickers dealing with the first right of refusal to purchase the
Pan Canadian lease when the lease expires and for the
consideration for this purchase to be at current calculations
Executive Committee recommend to approve this document and
accept this additional clause as part of the agreement
18 David Tetz - Request for Letter of Recommendation
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EXECUTIVE COMMITTEE REPORT MAY 18th 1995
Mr David Tetz, mechanic, has requested a letter of
recommendation Mr Jeffery read a letter Mrs Wilkinson had
prepared
Executive Committee recommend the Public Works Superintendent, -os®
Mr Lonnie McCook revise this letter of recommendation and sign �a�mo7
same
19 David Tetz - Request for Leave of Absence
A letter, dated May 16/95, has been received from Mr. Dave Tetz
requesting a leave of absence from June 1 - Nov 30/95 Mr Tetz
has secured a six month position with the town of Trochu
Executive Committee recommend a six month leave of absence be 0011'
granted to Mr. Tetz
20. Report re meeting May 15/95 SH 806 bridge south of Linden
Mr Jeffery reviewed Mr McCook's report concerning his meeting
with AB Transportation, Bridge Branch and Torchinsky Engineering
to discuss the SH 806 bridge project The bridge is 30 years
old and the pins and hangers are eroded away
Executive Committee recommend Torchinsky Engineering commence�.za�
designs for the alignment of this bridge to 11 0 meters and
proceedings begin to purchase the necessary land required for
this alignment
Mr McCook left the meeting - time 10 30 A M
21 Wild Rose Foundation Grant Application Guidelines
A guideline for grant applications has been received from Wild
Rose Foundation, an Alberta Lottery funded foundation.
Municipalities are not eligible to apply for any of the Wild
Rose grants
Executive Committee recommend to accept and file A,-&
22 Marigold library System
The Marigold Library System has sent a letter listing the
benefits the M D of Kneehill is missing by not participating in
this library system
Executive Committee recommend to accept and file.
23 Palliser Regional Municipal Services General Meeting
Palliser Regional Municipal Services has forwarded a tentative
agenda for their general membership meeting to be held on
Thursday, June 15/95 at 7 00 P M in Hanna It was noted no
councillors would be able to attend this meeting due to a prior
commitment to attend the Elected Officials Symposium in Red Deer
Executive Committee recommend a letter be sent to Palliser
Regional Municipal Services Agency advising them, due to prior"'
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EXECUTIVE COMMITTEE REPORT MAY 18th 1995
commitments, no one from the M.D of Kneehill would be attending
this meeting
24 Letter to AAMD &C re. Scholarship Fund
A copy of a letter from the County of Mountain View to the
AAMD &C has been sent to Mr Marz, CAAMD &C, regarding the
scholarship program that has been developed for rural
residents The County is of the opinion it should be the rural
municipalities prerogative to initiate such programs for its
residents and questions the rationale and advisability of such a
project Mr Jeffery noted this scholarship program is only
eligible to those persons attending college or university on a
full time basis and is not available to municipal employees
attending U of A extension courses in local government The
rationale behind this eligibility requirement is that a full
time student is in more financial need of monies than a person
working and attending school after work hours
Executive Committee recommend to accept and file
25 Appraisals for Tax Recovery Properties
Mr Dunay, the assessor, has prepared a fair market value
appraisal for properties going to tax sale on June 13/95 There
are two properties listed for sale, Roll #7137000 - Lots 29 -311
Blk 3, Plan 6680, AP, Huxley and Roll #3244500 - Pt N.W.
26- 31 -26 -W4 (0 95 acres) Mr. Jeffery noted there are
provisions in Bill 32, the amendments to the MGA, to protect
municipalities from potential liabilities in that they will not
be forced to take title to tax recovery land that is not sold at
public auction Under the M G A council is required to set a
reserve bid on tax sale property
�dF
Executive Committee recommend more information be obtained
regarding the MGA legislation on tax sale property Fair market
values of $6,500 00 for Roll #7137000 and $200 00 per acre for
Roll #3244500 be set as the reserve bids for these tax sale
parcels
26 Alberta Tourism Partnership
The AB government has announced a new industry led tourism
organization, AB Tourism Partnership (ATP), that will bring
Alberta's tourism industry together and provide strong
leadership, focused and aggressive marketing, comprehensive
regional coordination of tourism activities and continued
investment by industry and government
Executive Committee recommend to accept and file Per-
27. Trochu Municipal Library 1994 Financial Statement
A copy of the 1994 Statement of Receipts and Disbursements for
the Trochu Municipal Library has been received, for information
purposes only, from Mr Harry Bonday
Executive Committee recommend to accept and file.�F
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
28 Letter from Tom Thurber re: Mun Gov't Amendment Act
Mr Tom Thurber, Minister of Municipal Affairs, has forwarded a
letter, dated April 11/95, to all municipalities discussing the
amendments to the MGA as proposed under Bill 32. Amendments
cover the following areas* planning, tax exemptions,
clarification of assessment and taxation procedures, school
taxation, regional service commissions and tax arrear provisions
Executive Committee recommend accept and file
A�F
29 AAMD &C letter re. Special Places 2000
The AAMD &C have briefly highlighted some of the key aspects of
the new Special Places 2000 policy including the nomination and
designation process
Executive Committee recommend to accept and file and a copy of
this letter be given to Councillor Bob Boake R
30 Donation Bylaw
With regard to the May 9/95 motion to draft up a grant bylaw to
pay Eltrohills Dats Society a grant of $13,531 00 and the
Drumheller Valley Bus Society a grant of $1,500 00, Mr Jeffery
reported that under the MGA a bylaw is not required for
donations but must be budgeted for or a policy set out for
expenditures not in the budget A resolution is also acceptable
Executive Committee recommend a donation to Eltrohills Dats
Society in the amount of $13,531 00 and to the Drumheller Valley
Bus Society in the amount of $1,500 00 be included in the 1995
budget.
e -e7
31 Council Meeting date change in July
Mr Marz noted the regularly scheduled council meeting for the
second Tuesday in July, the 11th, should be changed to Tuesday
July 4/95 to accommodate the ASB Tour scheduled during the
second week of July
Executive Committee recommend the July 11/95 council meeting be
changed to July 4/95 and this changed be advertised in the JP �oi
newspaper ,yf ,tars
32 Braconnier Park Agreement
AB Environmental Protection is currently proceeding to transfer
the title of the park to the M D An agreement needs to be
drawn up between the M D and Mr. Braconnier regarding the
liability of persons who go onto his property abutting the park
to access the dam area
Executive Committee recommend a lawyer draft up an agreement
between the M D and Mr Braconnier whereby the M.D. agrees to
lease the land abutting the park, including the dam area, for a
consideration of $1 00, accept liability for accidents and
injuries to park visitors on this portion of land, allow Mr
Braconnier to pasture his cattle on same land
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
33 Bill 32 amended MGA
Mr Jeffery read a letter, prepared by the M D , to Tom Thurber
and Carol Haley regarding Bill 32, the amendments to the MGA
The M D has expressed concerns about this bill being
retroactive, especially the mill rate calculations This letter
was prepared when Bill 32 had received only first reading The
bill has now received third reading and only requires royal
assent before being declared. The validity of the letter was
discussed
Executive Committee recommend to revise and mail this
letter and still express the concerns of the M D regarding
retroactive clauses in the bill
34. Carbon Lions Annual Rodeo and Parade
this
the
sa�� ✓tee:
7M 94.x,
Nr� N
An invitation has been extended to participate in the Carbon
Lions Annual Rodeo and Parade scheduled for Saturday, June
10/95 The free pancake breakfast begins at 7.00 A M and the
parade begins at 11.00 A M
Executive Committee recommend Mr. Marz attend this event
35 Application for Subdividing Authority
A letter, from the M D to Tom Thurber, Minister of Municipal
Affairs, requesting the M.D of Kneehill become its own
subdivision approving authority has been prepared
Executive Committee recommend this letter be sent to Mr. Thurber L�, ,,,7
36 AAMD &C Report on AB Gov't Standing Committee
The AAMD &C have met with the members of the AB Government's
Standing Policy Committee on Agriculture and Rural Development
to discuss Machinery and Equipment Tax, Safety Codes Act,
Taxation of Condominium Grain Storage, Agricultural Research
The AAMD &C have prepared formal position papers on these four
issues
Executive Committee recommend to accept and file and a copy of
this position paper be given to each councillor
37 AAMD &C letter re. Position on Internal Trade
The AAMD &C has forwarded a copy of its formal submission to the
provincial government regarding municipal participation in the
Agreement on Internal Trade.
Executive Committee recommend a copy of this submission be FAXED r -,gyc2
to each councillor to review prior to the next council meeting wed -4e4"
re-wc -t y
6Q,co 7
37 Letter from town of Three Hills re: Joint Services
A May 16/95 letter has been received from the town of Three
Hills indicating a motion was approved by their council to meet
with the M D. to further negotiate joint services Their
council shall be holding a brief strategy meeting prior to their
D
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EXECUTIVE COMMITTEE REPORT MAY 18th 1995
May 23/95 meeting and shall be available to meet on the first
mutually available date after May 23/95 The town has also
requested waste management services be added to our list of
unresolved matters to be discussed
Executive Committee recommend a letter be sent to the town to ss
confirm arranging a mutually acceptable meeting date and also
the additional agenda item to be discussed.
7 -110111W
38 Palliser Regional Municipal Services 1995 -95 Requisition
Palliser Regional Municipal Services has submitted a requisition
in the amount of $10,447 00. This amount reflects planning
services to September 1/95
Executive Committee recommend this requisition be paid
c
39 Local Conservation & Reclamation Officers Remuneration
The MD. reimburses its local member reclamation officers, Emil
Heinrich and Gordon Park, $130 00 per diem plus mileage at
$0 27 /km The M D then claims $150 00 per diem plus $0 27 /km
from AB Environment for these costs The M D is responsible
for any training costs and supplies required by the reclamation
officers Mr. Park and Mr Heinrich have requested permission
to attend a reclamation course to learn the new statutes
regarding reclamation The province will not reimburse any
costs for attendance fees at or courses. The M D could claim a
maximum of $170.00 per diem from the province for reclamation
costs Mr. Heinrich has also requested the M D pay for steel
toed boots and a hard hat
Executive Committee recommend the M D cover the course costs'���
for Mr Park and Mr. Heinrich, commence claiming the maximum per ,PfA,
diem reimbursement from AB Environment and request Mr Heinrich 1�041a"
to provide a cost estimate for his supplies Adz A°V16&z
PP e c dl—,j4 &szo-
40 AB Liberal Environmental Protection Critic letter
Mr Bruce Collingwood, AB Liberal Environmental Protection
Critic, has requested a questionnaire to be completed regarding
the government's Special Places 2000 program
Executive Committee recommend accept and file
41 Health Requisition - David Thompson Health Region
The County of Lacombe
has sent a copy of their letter to
Shirley
McClellan,
Minister
of Health,
regarding the
possible
requisition
to cover
debenture
payments related
to the
construction
of the Olds
Hospital some 14 years ago The
county
is objecting
to this
requisition as
the debenture was
incurred
prior to the
formation
of the Health
Regions
Executive Committee recommend to accept and file
42 Joint Quality Management Plan for Fire Services
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EXECUTIVE COMMITTEE REPORT MAY 18th, 1995
The town of Three Hills has advised it has applied for its own
accreditation in the Fire Discipline so will not be
participating with the M D 's proposal of a Safety Codes joint
accreditation in the fire discipline.
Executive Committee recommend to accept and file )Y)"o7,gr�X
43 Three Hills Parade
An invitation has been received, from Mr Bill Chapman, to
participate in the Three Hills Parade on Saturday, July 15/95
Mr Chapman has requested the M.D representatives ride in the
parade and carry M D and /or other flags Mr Marz noted he
would be accompanying Ms. Carol Haley in the parade
Executive Committee recommend Mr Chapman be advised that Mr S�p.zoF
Marz and Mr Hoff would be riding in the parade with Ms Carol
Haley and possibly other councillors could ride a car in the
parade and display the M D flag
44 May 9/95 Minutes
The Executive Committee reviewed the minutes from the May 9/95
council meeting agreeing on the edited version for publication
in The Capital
Executive Committee recommend this edited version of the minutes Qa��
be published in the newspaper ` �a
The Executive meeting then adjourned - time 11 50 A M
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11
OUTSTANDING CHEQUES Asnr April 30 19 95
PAYROLL CHEQUL•S
GENERAL CHEQUES
GENL•RAL CIIL•QUIsS
CII I
AMOUNT
CK I
AMOUNT
CK s
AM01JN'1
7917
$ 2,515 62
21363
$ 20 18
22496
$ 84 20
7922
1,312 14
21634
24 75
22497
28 00
7938
3 444 72
22115
160 00
22498
11 56
22122
35 00
22499
89 07
22267
260 75
22500
160 50
22404
159 28
22501
2327 25
22406
7 28
22502
81 53
22418
12 00
22503
231 45
22472
225 48
22504
48 10
22473
35 31
22505
21 40
22474
50 00
22506
404 46
22475
2 31
22507
118 40
22476
16 162 26
22508
214 00
22477
20 21
22509
452 61
22478
1129 54
22510
25 55
22479
443 69
22511
21 45
22480
6371 13
22512
2704 43
22481
56 38
22513'•
35 50
22482
114 23
22514
117 48
22483
25 00
22515
11 24
22485
644 74
22516
161 52
22486
413 40
22517
42 75
22488
15,997 59
22519
131 65
22489
1189 85
22490
191 59
22491
86 00
22492
1150 00
22493 '
32 10
22494
92 09
22495
7518 14
REEVE
TOTAL OUTSTANDING PAYROLL CHEQUES S 7272 48
TOTAL OUTSTANDING GENERAL CHEQUES S 60,15T 38
TOTAL S 67,426 86
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S 68,759. 48
SUBMITTED TO COUNC1LTHIS 23rd DAB Or May 19 95
MUN ADMIN