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HomeMy WebLinkAbout1995-05-18 Council Minutesid a 14 EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 The Executive Committee of Richard A Marz and Otto Hof f met on Thursday, May 18th, 1995 at the M D of Kneehill office in Three Hills, commencing at 9.15 A M John C Jeffery, Municipal Administrator, was present and Jennifer Deak, Assistant Administrator was present and recorded the minutes Lonnie McCook, Public Works Superintendent, entered the meeting at 9.15 A M The following items were reviewed: 1 Request from Leo Brietzke Mr Marz reported he had received a request from Mr. Leo Brietzke for a berm to be constructed on the west side of the road at SSE 9- 32 -25 -W4 Mr Brietzke has just acquired this 80 acre parcel of land There is a low point in the road and a berm would protect the road from possible flooding Mr. McCook noted there is dirt available on both sides of this area that could be used for the construction of the berm and this construction would require buggy and cat work Mr. Marz also noted that Mr Brietzke has provided, at no charge, the use of his land for the M.D to store a fuel tank and park the divisional grader Executive Committee recommend a berm be constructed at this location and this work be scheduled in the fall after the road ��rro7 construction season has finished Pn)s 2 Bridge File #6588 - Linden West Mr Marz reviewed the Bridge File #6588, Linden West, noting the traffic volumes and the safety concerns relating to the bridge structure should be addressed as a priority item and could be added to the priority list Mr. Marz recommended because of the increased amount of road projects and to eliminate possible backlogs more projects should be budgeted for instead of reducing the mill rate this year only to increase it in future years to accommodate these projects It was also noted that the SH 806 bridge south of Linden was scheduled for replacement next year and this bridge could be addressed at the same time when the M.D equipment and workforce were in the area Mr McCook noted he had inspected this bridge and it has a 5 1 metre deck with the road at 9 0 meters; there are three bridge files and in 1992 survey work was done at this location There are two other bridge files related to this location Mr McCook has requested AB Transportation, Bridge Branch for their information and design specifications It was also noted the soil type in this area is very sandy and could accommodate work late in the season. Executive Committee recommend this bridge file be priority list to be replaced with a culvert and bridge files also be addressed at the same time 3 Congratulatory Message to Graduates placed on the the other two e's 410-1 Executive Committee recommend council place a congratulatory message in the newspaper to all high school graduates in the M.D of Kneehill and also include a photograph of council with ()O� this message 1 N 3 1i EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 4 Guzoo Road Mr Marz discussed residences along this the north end of the count is higher than from this road which control does not seem on the road. the Guzoo Road noting there are ten road and a recent traffic count taken at road has recorded 491 cars per day This SH 585 A tourist attraction is accessed is a gravel road The Spec Crude dust to be standing up to the traffic volumes Executive Committee recommend to include this item on the agenda for discussion regarding possible road bans, cost comparison between chip and base course and traffic counts 5 Dust Control on Detour Roads Mr. Marz requested clarification in the definition of a 'detour road' as it pertained to the dust control policy for detour roads Problems have arisen on the SH 583 road construction project and the detour roads. There are roads to the north and of SH 583 which are being used by independent truckers as detour roads to access the Torrington area pits These routes are not direct detour routes but are being used because of convenience Executive Committee recommend the north and south roads from SH 805 and SH 806 to Three Hills be defined as detour roads during the SH 583 road construction project and as such the residencesPWs along these routes receive dust control as set out in the dust control policy for detour roads 6. Gorman Nakaska Road Mr McCook reported he had located the survey pins and the road is on road allowance and the entire matter has been resolved by the parties involved. Executive Committee recommend to close the file on this matter -2/p zs ai -zz 7 Offer on John Deere Cultivator Mr. Garry Weigum, Three Hills, has submitted an offer of $5,626.00 for the 25 ft. John Deere model #610 heavy duty cultivator complete with hydraulic rod weeder It was noted the April 25/95 motion approved by council set a price of $12,000 00 for this equipment This price was not set out in the advertisement of the cultivator Executive Committee recommend Mr. Wei g um's offer be refused and Sip z m,n7cl >Es this equipment be re advertised at a price of $10,000 00, or z.675�e,56r; best offer over this amount, in the local newspaper with offers me 414f closing June 19th, 1995 at 4:30 P.M and council reserving the right to reject any or all offers. i)CPrn��A� 8 Red Deer River Valley Evaluation of Drainage System AB Transportion and Utilities, Hanna, has prepared a terms of reference for a consultant to assess surface water erosion along the ditch bottom of Highway #27 through the Red Deer Valley in 2 a EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 selective areas This is in response to the M D of Starland's request and could also include SH 838 Mr McCook noted the problems in this area are drainage problems and do not warrant a consultant's study Executive Committee recommend to accept and file as information and advise AB Transportation of this decision. A discussion followed on roadside seeding and the type of grass used and the problems of soil erosion. Mr McCook noted other methods to address roadside seeding were currently being looked into Executive Committee recommend rye be added to the grass mixture° ,zoF used for roadside seeding in the first year of construction m'"""�5 projects Zr4-�m4741 9 Request from Gary Gibson S W 27 30 26 W4 Mr Gary Gibson has requested a road be built on the west side of his property at S.W. 27 30 26 W4 to access the farm yard The property is located four miles west of Linden and was just purchased last year by Mr Gibson Currently, access to the farm yard is gained by driving through a pasture which poses problems in the winter months T, 70, Z- ,W,S Executive Committee recommend the road committee inspect this location and report back to council with a recommendation 10 Road Project SH 575 AB Transportation & Utilities has advised approval has been granted to increase the project limits on the section of SH 575 from SH 806 (north) to Highway #21, from 17 7 km to 18 6 km, based on information received from our consultant, Torchinsky Engineering Executive Committee recommend to accept and file S61q .2O` nY,.ad ;g�s ccov/�.r>ez�o ,bas �C ��7�NO 7/k15 11 Letter from Rachel Kilsdonk re. Beynon road signs Ms. Rachel Kilsdonk, Drumheller, has requested road signs indicating the direction to Beynon be erected at strategic locations It was noted the AB Motor Association erects location signs Executive Committee recommend a advising her this request will their consideration 12. Mr. Harvey Alton Retirement letter be sent to Ms Kilsdonk�zo� be forwarded to the A M A for LE��Fx s� 7 Mr. Harvey Alton, Deputy Minister of AB Transportation & Utilities retired on April 30/95 An invitation has been extended to attend a farewell dinner at the Convention Inn, Edmonton, on May 26/95 Tickets are $26.00 per person. Executive Committee recommend to accept and file 3 `M W EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 13 Lawrie Ross - Offer to Purchase Mr Lawrie Ross has submitted a bid to purchase one red truck bench seat for $226 00 Mr McCook noted this seat is a spare item and not currently in use. Executive Committee recommend to accept Mr Ross' offer LOAf/1AG �G.fc 3G cf/Yi�yo 7 Aoe 14. Mobile Transportation Services Report AB Transportation & Utilities, Mobile Transportation mobile patrol report during the period Mar 18/95 to May 6/95 two carriers were apprehended operating in violation of loading limits on banned roads in the M.D. of Kneehill These carriers were apprehended on SH 575 on April 12/95 Executive Committee recommend to accept and file. 15 Alan Hazel recommendation re: waste disposal Mr Jeffery reported Mr Alan Hazel had telephoned the office to recommend a notice be placed in the local newspaper requesting all persons to dispose of their plastic silage bags and chemical containers in the proper manner at the local waste disposal sites rather than leaving it to blow into ditches and fields It was noted in the past letters have be sent to individuals who neglect to properly dispose of these items Executive Committee recommend a notice be placed in the'`�`�" rte FI»zE� newspaper regarding this matter and also a letter be sent to Mr -t ,)o >e" Hazel thanking him for bringing this concern to council's attention and also advising him of councils past practices in this matter 16 Project construction cost estimates Torchinsky Engineering has forwarded updated construction cost estimates for project SH 575.04 (from Carbon corner to Hesketh) in the amount of $1,349,247 25 and for project SH575.02 (18 6km) Acme to Highway #21, SH 575 04 (5 2 km) from Highway #21 to Carbon corner and Acme Access ( 53km) for a total of $2,939,321 00 Mr Jeffery reported tendering is currently underway for these projects Executive Committee recommend to accept and file 17 Forced Road S W 26 28 21 W4 & W1 /2 35 28 21 W4 Mr Jeffery reviewed the clause added to the right of entry and land buying agreements with Mr Gerald Leonhardt and Mr Jack Vickers dealing with the first right of refusal to purchase the Pan Canadian lease when the lease expires and for the consideration for this purchase to be at current calculations Executive Committee recommend to approve this document and accept this additional clause as part of the agreement 18 David Tetz - Request for Letter of Recommendation 4 5 C C9 10 ..C. n EXECUTIVE COMMITTEE REPORT MAY 18th 1995 Mr David Tetz, mechanic, has requested a letter of recommendation Mr Jeffery read a letter Mrs Wilkinson had prepared Executive Committee recommend the Public Works Superintendent, -os® Mr Lonnie McCook revise this letter of recommendation and sign �a�mo7 same 19 David Tetz - Request for Leave of Absence A letter, dated May 16/95, has been received from Mr. Dave Tetz requesting a leave of absence from June 1 - Nov 30/95 Mr Tetz has secured a six month position with the town of Trochu Executive Committee recommend a six month leave of absence be 0011' granted to Mr. Tetz 20. Report re meeting May 15/95 SH 806 bridge south of Linden Mr Jeffery reviewed Mr McCook's report concerning his meeting with AB Transportation, Bridge Branch and Torchinsky Engineering to discuss the SH 806 bridge project The bridge is 30 years old and the pins and hangers are eroded away Executive Committee recommend Torchinsky Engineering commence�.za� designs for the alignment of this bridge to 11 0 meters and proceedings begin to purchase the necessary land required for this alignment Mr McCook left the meeting - time 10 30 A M 21 Wild Rose Foundation Grant Application Guidelines A guideline for grant applications has been received from Wild Rose Foundation, an Alberta Lottery funded foundation. Municipalities are not eligible to apply for any of the Wild Rose grants Executive Committee recommend to accept and file A,-& 22 Marigold library System The Marigold Library System has sent a letter listing the benefits the M D of Kneehill is missing by not participating in this library system Executive Committee recommend to accept and file. 23 Palliser Regional Municipal Services General Meeting Palliser Regional Municipal Services has forwarded a tentative agenda for their general membership meeting to be held on Thursday, June 15/95 at 7 00 P M in Hanna It was noted no councillors would be able to attend this meeting due to a prior commitment to attend the Elected Officials Symposium in Red Deer Executive Committee recommend a letter be sent to Palliser Regional Municipal Services Agency advising them, due to prior"' �?"6,5e- 5 C3 EXECUTIVE COMMITTEE REPORT MAY 18th 1995 commitments, no one from the M.D of Kneehill would be attending this meeting 24 Letter to AAMD &C re. Scholarship Fund A copy of a letter from the County of Mountain View to the AAMD &C has been sent to Mr Marz, CAAMD &C, regarding the scholarship program that has been developed for rural residents The County is of the opinion it should be the rural municipalities prerogative to initiate such programs for its residents and questions the rationale and advisability of such a project Mr Jeffery noted this scholarship program is only eligible to those persons attending college or university on a full time basis and is not available to municipal employees attending U of A extension courses in local government The rationale behind this eligibility requirement is that a full time student is in more financial need of monies than a person working and attending school after work hours Executive Committee recommend to accept and file 25 Appraisals for Tax Recovery Properties Mr Dunay, the assessor, has prepared a fair market value appraisal for properties going to tax sale on June 13/95 There are two properties listed for sale, Roll #7137000 - Lots 29 -311 Blk 3, Plan 6680, AP, Huxley and Roll #3244500 - Pt N.W. 26- 31 -26 -W4 (0 95 acres) Mr. Jeffery noted there are provisions in Bill 32, the amendments to the MGA, to protect municipalities from potential liabilities in that they will not be forced to take title to tax recovery land that is not sold at public auction Under the M G A council is required to set a reserve bid on tax sale property �dF Executive Committee recommend more information be obtained regarding the MGA legislation on tax sale property Fair market values of $6,500 00 for Roll #7137000 and $200 00 per acre for Roll #3244500 be set as the reserve bids for these tax sale parcels 26 Alberta Tourism Partnership The AB government has announced a new industry led tourism organization, AB Tourism Partnership (ATP), that will bring Alberta's tourism industry together and provide strong leadership, focused and aggressive marketing, comprehensive regional coordination of tourism activities and continued investment by industry and government Executive Committee recommend to accept and file Per- 27. Trochu Municipal Library 1994 Financial Statement A copy of the 1994 Statement of Receipts and Disbursements for the Trochu Municipal Library has been received, for information purposes only, from Mr Harry Bonday Executive Committee recommend to accept and file.�F r C L 10 EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 28 Letter from Tom Thurber re: Mun Gov't Amendment Act Mr Tom Thurber, Minister of Municipal Affairs, has forwarded a letter, dated April 11/95, to all municipalities discussing the amendments to the MGA as proposed under Bill 32. Amendments cover the following areas* planning, tax exemptions, clarification of assessment and taxation procedures, school taxation, regional service commissions and tax arrear provisions Executive Committee recommend accept and file A�F 29 AAMD &C letter re. Special Places 2000 The AAMD &C have briefly highlighted some of the key aspects of the new Special Places 2000 policy including the nomination and designation process Executive Committee recommend to accept and file and a copy of this letter be given to Councillor Bob Boake R 30 Donation Bylaw With regard to the May 9/95 motion to draft up a grant bylaw to pay Eltrohills Dats Society a grant of $13,531 00 and the Drumheller Valley Bus Society a grant of $1,500 00, Mr Jeffery reported that under the MGA a bylaw is not required for donations but must be budgeted for or a policy set out for expenditures not in the budget A resolution is also acceptable Executive Committee recommend a donation to Eltrohills Dats Society in the amount of $13,531 00 and to the Drumheller Valley Bus Society in the amount of $1,500 00 be included in the 1995 budget. e -e7 31 Council Meeting date change in July Mr Marz noted the regularly scheduled council meeting for the second Tuesday in July, the 11th, should be changed to Tuesday July 4/95 to accommodate the ASB Tour scheduled during the second week of July Executive Committee recommend the July 11/95 council meeting be changed to July 4/95 and this changed be advertised in the JP �oi newspaper ,yf ,tars 32 Braconnier Park Agreement AB Environmental Protection is currently proceeding to transfer the title of the park to the M D An agreement needs to be drawn up between the M D and Mr. Braconnier regarding the liability of persons who go onto his property abutting the park to access the dam area Executive Committee recommend a lawyer draft up an agreement between the M D and Mr Braconnier whereby the M.D. agrees to lease the land abutting the park, including the dam area, for a consideration of $1 00, accept liability for accidents and injuries to park visitors on this portion of land, allow Mr Braconnier to pasture his cattle on same land 7 3 C3 EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 33 Bill 32 amended MGA Mr Jeffery read a letter, prepared by the M D , to Tom Thurber and Carol Haley regarding Bill 32, the amendments to the MGA The M D has expressed concerns about this bill being retroactive, especially the mill rate calculations This letter was prepared when Bill 32 had received only first reading The bill has now received third reading and only requires royal assent before being declared. The validity of the letter was discussed Executive Committee recommend to revise and mail this letter and still express the concerns of the M D regarding retroactive clauses in the bill 34. Carbon Lions Annual Rodeo and Parade this the sa�� ✓tee: 7M 94.x, Nr� N An invitation has been extended to participate in the Carbon Lions Annual Rodeo and Parade scheduled for Saturday, June 10/95 The free pancake breakfast begins at 7.00 A M and the parade begins at 11.00 A M Executive Committee recommend Mr. Marz attend this event 35 Application for Subdividing Authority A letter, from the M D to Tom Thurber, Minister of Municipal Affairs, requesting the M.D of Kneehill become its own subdivision approving authority has been prepared Executive Committee recommend this letter be sent to Mr. Thurber L�, ,,,7 36 AAMD &C Report on AB Gov't Standing Committee The AAMD &C have met with the members of the AB Government's Standing Policy Committee on Agriculture and Rural Development to discuss Machinery and Equipment Tax, Safety Codes Act, Taxation of Condominium Grain Storage, Agricultural Research The AAMD &C have prepared formal position papers on these four issues Executive Committee recommend to accept and file and a copy of this position paper be given to each councillor 37 AAMD &C letter re. Position on Internal Trade The AAMD &C has forwarded a copy of its formal submission to the provincial government regarding municipal participation in the Agreement on Internal Trade. Executive Committee recommend a copy of this submission be FAXED r -,gyc2 to each councillor to review prior to the next council meeting wed -4e4" re-wc -t y 6Q,co 7 37 Letter from town of Three Hills re: Joint Services A May 16/95 letter has been received from the town of Three Hills indicating a motion was approved by their council to meet with the M D. to further negotiate joint services Their council shall be holding a brief strategy meeting prior to their D AW EXECUTIVE COMMITTEE REPORT MAY 18th 1995 May 23/95 meeting and shall be available to meet on the first mutually available date after May 23/95 The town has also requested waste management services be added to our list of unresolved matters to be discussed Executive Committee recommend a letter be sent to the town to ss confirm arranging a mutually acceptable meeting date and also the additional agenda item to be discussed. 7 -110111W 38 Palliser Regional Municipal Services 1995 -95 Requisition Palliser Regional Municipal Services has submitted a requisition in the amount of $10,447 00. This amount reflects planning services to September 1/95 Executive Committee recommend this requisition be paid c 39 Local Conservation & Reclamation Officers Remuneration The MD. reimburses its local member reclamation officers, Emil Heinrich and Gordon Park, $130 00 per diem plus mileage at $0 27 /km The M D then claims $150 00 per diem plus $0 27 /km from AB Environment for these costs The M D is responsible for any training costs and supplies required by the reclamation officers Mr. Park and Mr Heinrich have requested permission to attend a reclamation course to learn the new statutes regarding reclamation The province will not reimburse any costs for attendance fees at or courses. The M D could claim a maximum of $170.00 per diem from the province for reclamation costs Mr. Heinrich has also requested the M D pay for steel toed boots and a hard hat Executive Committee recommend the M D cover the course costs'��� for Mr Park and Mr. Heinrich, commence claiming the maximum per ,PfA, diem reimbursement from AB Environment and request Mr Heinrich 1�041a" to provide a cost estimate for his supplies Adz A°V16&z PP e c dl—,j4 &szo- 40 AB Liberal Environmental Protection Critic letter Mr Bruce Collingwood, AB Liberal Environmental Protection Critic, has requested a questionnaire to be completed regarding the government's Special Places 2000 program Executive Committee recommend accept and file 41 Health Requisition - David Thompson Health Region The County of Lacombe has sent a copy of their letter to Shirley McClellan, Minister of Health, regarding the possible requisition to cover debenture payments related to the construction of the Olds Hospital some 14 years ago The county is objecting to this requisition as the debenture was incurred prior to the formation of the Health Regions Executive Committee recommend to accept and file 42 Joint Quality Management Plan for Fire Services 9 • 3 EXECUTIVE COMMITTEE REPORT MAY 18th, 1995 The town of Three Hills has advised it has applied for its own accreditation in the Fire Discipline so will not be participating with the M D 's proposal of a Safety Codes joint accreditation in the fire discipline. Executive Committee recommend to accept and file )Y)"o7,gr�X 43 Three Hills Parade An invitation has been received, from Mr Bill Chapman, to participate in the Three Hills Parade on Saturday, July 15/95 Mr Chapman has requested the M.D representatives ride in the parade and carry M D and /or other flags Mr Marz noted he would be accompanying Ms. Carol Haley in the parade Executive Committee recommend Mr Chapman be advised that Mr S�p.zoF Marz and Mr Hoff would be riding in the parade with Ms Carol Haley and possibly other councillors could ride a car in the parade and display the M D flag 44 May 9/95 Minutes The Executive Committee reviewed the minutes from the May 9/95 council meeting agreeing on the edited version for publication in The Capital Executive Committee recommend this edited version of the minutes Qa�� be published in the newspaper ` �a The Executive meeting then adjourned - time 11 50 A M -- - ----- - - - - -- Je i.fe Deak 10 rtj Ii Ci w q V �,,,,: pp �� 4tik rt III'y�`. � dl I Pi•ti• , fA Z hp ^I II h J�)y' Jill Ialr fp�'I Y Z o �N� �'�r II1? 1« ! 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W r0 ^ N N(f p Q W W N 0 U OZ � LO Zt a W W¢ W O W N' Z �k d �k W Q O W W W Z U d U Z Q m Y O o �¢ J (. z W C) u- z g a F- Q m [A Ll 11 OUTSTANDING CHEQUES Asnr April 30 19 95 PAYROLL CHEQUL•S GENERAL CHEQUES GENL•RAL CIIL•QUIsS CII I AMOUNT CK I AMOUNT CK s AM01JN'1 7917 $ 2,515 62 21363 $ 20 18 22496 $ 84 20 7922 1,312 14 21634 24 75 22497 28 00 7938 3 444 72 22115 160 00 22498 11 56 22122 35 00 22499 89 07 22267 260 75 22500 160 50 22404 159 28 22501 2327 25 22406 7 28 22502 81 53 22418 12 00 22503 231 45 22472 225 48 22504 48 10 22473 35 31 22505 21 40 22474 50 00 22506 404 46 22475 2 31 22507 118 40 22476 16 162 26 22508 214 00 22477 20 21 22509 452 61 22478 1129 54 22510 25 55 22479 443 69 22511 21 45 22480 6371 13 22512 2704 43 22481 56 38 22513'• 35 50 22482 114 23 22514 117 48 22483 25 00 22515 11 24 22485 644 74 22516 161 52 22486 413 40 22517 42 75 22488 15,997 59 22519 131 65 22489 1189 85 22490 191 59 22491 86 00 22492 1150 00 22493 ' 32 10 22494 92 09 22495 7518 14 REEVE TOTAL OUTSTANDING PAYROLL CHEQUES S 7272 48 TOTAL OUTSTANDING GENERAL CHEQUES S 60,15T 38 TOTAL S 67,426 86 OUTSTANDING LOANS S CASH ON HAND DEPOSITED S 68,759. 48 SUBMITTED TO COUNC1LTHIS 23rd DAB Or May 19 95 MUN ADMIN