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HomeMy WebLinkAbout1995-05-09 Council Minutesr 0 r :a COUNCIL MEETING MAY 9th 1995 A regular meeting of council was held in the M D. of Kneehill Office, 232 Main Street, Three Hills, Alberta on Tuesday, May 9th, 1995, commencing at 8.30 A M The following were present for the meeting: Reeve* Richard A Marz Division Four Councillors• Marylea Lowen Otto Hoff Robert E Boake James Hanger (after 8.40 A.M ) Richard M Vickery Glen Wagstaff Division One Division Two Division Three Division Four Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson was present and recorded the minutes. Reeve Marz called the meeting to order at 8.30 A M Requests were made to add the following items to the agenda 16a Report re machinery sales 16b Trochu West Road /Road Bans Mr. Vickery moved approval of the agenda with addition of the above noted items CARRIED It was noted there is a correction required in the April 25th minutes - page 7 - sale of cultivator - motion should refer to a cultivator - not a tractor Mr Vickery moved approval of the April 25th, 1995 minutes subject to making the above noted correction CARRIED Mr. Jeffery's report was then reviewed Councillor Hanger entered the meeting at this time - 8:40 A M Mr Jeffery discussed with council the proposed 1995 municipal mill rate and how a regulation under Bill 32 of the Province (which has only received 1st reading) will affect levying the 1995 taxes. He also reviewed the mill rates which will be required to collect the provincial school requisition Residental property and farmland school tax calculation will be based on 10 2685 mills, non residental property 15 7537 mills, and linnear property on 15 9873 mills He reviewed what total taxes would be using a municipal mill rate of 13 302 mills and what it would be using 13 619 mills The 1994 municipal mill rate was 13 9 mills Mr Jeffery also reviewed a letter which the Department of Education wish municipalities to send out to their 1 PRESENT ADD TO AGENDA APPROVAL AGENDA APPROVAL CORRECTED MINUTES JC JEFFERY REPORT 1995 PROPOSED MT11 DATFC C o f� Ch `4 o EI C PROV EDUCATION LETTER v :M �m COUNCIL MEETING MAY 9th, 1995 ratepayers. In the letter the Province refers to a uniform education mill rate of 7 3 mills However this mill rate is calculated using provincial equalized assessment figures Municipalities determine the local school mill rate required to generate sufficient money to pay the school requisition using the actual live assessment In 1995 the M D. school mill rate will be higher than 7 3 mills Sending the government letter with the M D tax notices would be very confusing to the ratepayers There was lengthy discussion regarding the 1995 mill rates Mr Vickery moved the 1995 municipal mill rate be set at 12 90 mills (which is a reduction from the 1994 mill rate 1995 of 13 90 mills) and the office prepare a draft mill rate MUN by -law for consideration by council at the next meeting MILL RATE CARRIED C 5 Mr Boake moved an M D letter explaining the changes in the school tax situation be sent to the ratepayers with the 1995 tax notices CARRIED There was discussion regarding requisitions for school divisions, hospitals, seniors' housing and the cost impact on the M D. if some taxes are not collected. Bill 32, which has received only 1st reading, will apparently be made retroactive to January 1st, 1995 and the regulations under this bill affect how the M D can deal with this issue Mr Wagstaff moved a letter be sent to the Minister of Education, with a copy to Carol Haley, M L A requesting the Province not make Bill 32 retroactive to January 1st, 1995 CARRIED Mr. Jeffery discussed the possibility of a requsition from the Olds Hospital this year This may delay levying the taxes as it will be necessary for all municipalities in Region 6 to help pay this requisition unless the former members of the Olds Hospital District are willing to voluntarily pay this requisition this year No motion was forthcoming for the former Olds Hospital District to pay this requisition. Mr Vickery moved approval of Mr Jeffery's report CARRIED Mr. Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of Marylea Lowen, Otto Hoff, R A Marz and himself CARRIED The Executive committee report was reviewed and discussed There was lengthy discusiion regarding Item #5 - Allan Winther drainage problem Mr Marz reported Allan Winther had met with him yesterday to discuss this problem 2 LETTER TO RATEPAYERS COST TO M D FROM UNCOLL. Ieke",- S,!, n k. OLDS HOSPITAL REQUISITIO4 APPROVAL i C JEFFERY REPORT APPROVAL ACCOUNTS EXEC COMM RE EA COUNCIL MEETING MAY 9th, 1995 Mr Winther indicated he had to finally fix his fence himself, he had not asked for the dredging work to be done on his property in the first place, and the M D. did not ALLAN get permission from him to go on his property when they did WINTHER the dredging work. DRAINAGE He would be willing to let the M D go in to clean the PROBLEM ditch with the traxscavator or a grader Mr Vickery moved to table Item #5 from the Executive Committee report and the matter be discussed with the Public Works Superintendent later today CARRIED Item #8 - Alberta Transportation Operating Assistance Grant program was discussed The province has discontinued this TRANSPORTATI program and the dollars formerly paid under this program OPER have been incorporated in with the municipal assistance grants ASSISTANCE GRANT Mr. Marz noted Eltrohills Dats Society are considering purchasing a new van for the Trochu area and the present Trochu van would be used in the Linden area The Society will likely be requesting money from the M.D. to assist DATS with the costs of this new van SOCIETY Mr Wagstaff moved the office draft up a grant by -law GRANT to pay Eltrohills Dats Society a grant of $13,531 00 and TO ELTROHILL the Drumheller Valle Bus Society a ETC_ Y y grant of $0 and the bylaw be considered at the next meeting of CARRIED'!' Alex Cunningham entered the meeting at this time Mr Boake moved council meeting do now adjourn in order to HOLD hold a public hearing scheduled for 9 30 A M PUBLIC CARRIED I- IFARTNr Time 9 35 A M Mr Vickery moved council meeting do now reconvene, the public hearing having been completed CARRIED Time 9 45 A M There was discussion about the request from Allen Toews to redesignate the S E 15- 31 -26 -4 to agriculture and the information received at the public hearing. Mr Boake moved first reading to by -law number #1333, this being a by -law to amend the land use by -law 1061 by redesignation of the S E 15- 31 -26 -4 from agriculture conservation to agriculture CARRIED Mr. Wagstaff moved second reading to this by -law CARRIED Mr Hoff moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hanger moved third reading to this by -law 3 RFnFCTrNATF SE 15- 31 -26- AI 1 FN Tnpwr, BY LAW 1333 COUNCIL MEETING MAY 9th, 1995 CARRIED The balance of the Executive Committee report was then reviewed. Item #17 - Negotiations for a Contract Grader for Division 2 - was discussed. Mrs Lowen moved to table this matter and discuss same with the Public Works Superintendent later today CARRIED Mr Boake moved approval of the balance of the Executive Committee report. CARRIED Mr Cunningham reviewed with council 10 more requests he has received to hook on to the Equity water system He also reviewed the estimated costs for these additional hook UPS These hook ups are a considerable distance away and the costs in some cases would exceed the $10,000 00 maximum limit. He noted he has 35 people committed to the project and willing to pay the $10,000 00 contribution. He asked if council wish to expand the project to include these additional 10 hookups There was lengthy discussion about the entire project 3,Z Mrs Lowen moved the 35 hook ups indicated in pink on the map plus 3 additional hook ups for Joe Duque, Sulo Luoma, and Leo Stankevich be consider to be the initial Equity water system project and any other requests to hook into this system be considered by council once the initial project has been completed and costed out CARRIED The Town of Three Hills has forwarded a draft agreement regarding use of the Pan Canadian pipeline for the Equity water system Mr Vickery moved the water committee review the draft agreement and bring a report back to council CARRIED Council took a 10 minute recess at this time Mr Cunningham reported on the interest expressed for the M D. to develop a water system in the Mount Vernon area. He sent out 50 questionnaires and 7 have been returned to date From the returned questionnaires it appears the people may be interested in paying more than $10,000 00 for provision of water He suggested the M D contact P.F.R A to see if they would provide funding for this project Mr Boake moved Mr Cunningham be authorized to contact P.F.R A to discuss whether funding might be available for a water project in the Mount Vernon area, with no firm committment on the part of the M.D. to proceed with such a project at this time. 4 1 EXEC COMM_ REPORT TABLE APPROVAL BAL EXEC REPOR EQUITY WATER SYSTEM P ey ITcr CoF.C� >•o�l _,:� in�y��gsP• r AGREEMENT TOWN THREE HILLS PAN CAN LINE POSSIBLE WATER SYSTEM MT VERNON AREA N .3 COUNCIL MEETING MAY 9th, 1995 for a water project in the Mount Vernon area, with no firm committment on the part of the M D to proceed with such a project at this time CARRIED The request from Ray Dau for permission to hook on to a water system was again discussed Mr Cunningham noted this request would fit into the proposed Mt Vernon project should it proceed Mrs Lowen moved to accept the report from Mr Cunningham regarding the water systems CARRIED Mr Cunningham reviewed with council the suggestions put forth by the M D waste reduction committee The committee wish to know if council agree in principle with the idea the M D. and its ratepayers must work towards a 25% reduction in waste disposal by the year 2000 Disposal sites are filling up very quickly and the amount of waste being disposed of must be cut down Mr. Hoff moved the M D agree in principle with the .idea of working towards a 25% reduction in waste disposal by the year 2000 Mrs. Lowen moved an amendment to this motion as follows• M D should work towards a 40% reduction, not 25% A vote was taken on the amendment to the motion and it was CARRIED A vote was then taken on the motion as amended and it was CARRIED Mr Cunningham left the meeting at this time - 11.05 A.M Mr. Wagstaff moved to table item #8 - Doug Lea Tax Sale Property until the proposed amendment to the M G A act is passed CARRIED Lonnie McCook, Public Works Superintendent, entered the meeting at this time Mr Hanger noted two ratepayers - Don Reynolds and Bruce Hastie - had publically made a statement that some impropriety, involving money and the Public Works Superintendent, had occured when two pieces of M D equipment were sold recently. There was lengthy discussion regarding these charges Council agreed a committee of council must look into the matter immediately This is a very serious charge and any such statement made about Council and or any M.D. employee must be investigated and if proven untrue appropriate action taken to dispell the rumors. Mr Boake moved the M D auditor undertake a complete review, from beginning to end, of the procedures used and the dollars received from the sale of the two pieces of M D equipment to an equipment dealer in Manitoba and further moved a committee of Mr Hanger, Mr Vickery and 5 WASTE REDUCTION COMMITTEE REPORT 2 TAX SALE PROPERTY STATEMENTS MADE BY RATFPAVFRC FW COUNCIL MEETING MAY 9th, 1995 Mr. Jeffery be appointed to investigate the statements made by the two ratepayers regarding this sale and a report G=1 be brought back to council at the next meeting CARRIED It was agreed Mr Boake could be an alternate member on this committee if required The Public Works Superintendent s report was then reviewed The traffic count on SR 585 .indicted there was 3048 TRAFFIC vehicles over a 7 day period or an average of 435 per day COUNT The request from Allen Toews for improvement to his SR 585 approach on to SR 806 was discussed. ALLEN TOEWS Mr. Boake moved to table this matter until such time as SR APPROACH 806 is scheduled for reconstruction SR 806 CARRIED toPn Ck I n � Dust control will be applied to the roads in front of houses on the SR 583 detour road The Superintendent noted people are still stealing M D signs - including the detour signs on SR 583 Police have THEFT M D been notified and have been requested to check the detour SIGNS road for signs of vandalism and theft during their rounds The balance of Mr McCook's report was reviewed Mr Wagstaff moved approval of the report from the Public Works Superintendent. CARRIED Mr Vickery asked Mr McCook if anything will be done to improve the condition of the Trochu west road There is a particularly bad spot on the road Mr. McCook noted the crew will be working on the road starting tomorrow There was discussion about road bans and whether the 75% ban on certain roads could be moved to a 90% ban It was agreed the road bans not be changed at this time. Mr Hoff moved to accept the report from Councillor Vickery CARRIED Mr Boake noted the Linden Nursing Home require more than 100 yards of screenings to improve the base on their parking lot before it is paved Mr Boake moved the Linden Nursing Home be authorized to purchase approximately 150 yards of screening material from the Megli PiT CARRIED Mr Jeffery noted Gulf Resources were required to pave an approach which accesses SR 575 from SSW 30- 29 -21 -4 Mr Beeton on behalf of Gulf Resources has requested the M D have this approach paved during its SR 575 paving project and the costs for same would be paid for by Gulf TROCHU WEST ROAD Y ROAD BANS LINDEN NURSING HOME GRAVEL GULF RESOURCES ROAD APPROACH SSW 30- 29 -21 -4 N COUNCIL MEETING MAY 9th, 1995 Mr. Vickery moved this request be approved CARRIED Mr Hanger moved the corner of SR 806 and 575 by the Acme cemetery be paved when SR 575 paving project is done this year. CARRIED There was discussion about whether the Acme shop apron should be paved or not Cost would be at least $2500 00 Mr Hanger moved the Acme shop apron not be paved at this time. MOTION WAS LOST Mrs. Lowen moved to table this matter until an actual cost for paving the apron can be obtained. CARRIED There was discussion about whether the M D should host a picnic or some other event such as a golf tournament for its employees and their families this summer Mr Wagstaff moved the office staff organize a summer event for employees and their families and the M D cover the costs for the meal CARRIED It was suggested June would be the best time to hold the event Mr. Vickery moved to table Item #18 - request from a surface reclamation member for safety equipment - to the next meeting of council CARIED The meeting recessed for dinner between 11.55 A M and 1 00 P M Mr Jeffery did not return to the meeting at this time There was discussion about whether the councillors wish to attend the Elected Official Symposium to be held in Red Deer June 15th and 16th and or the post symposium workshop on June 17th. Mr. Wagstaff moved any councillor who wishes may attend the symposium and the post symposium workship. CARRIED The five applications received from ratepayers to be a member on the M D Municipal Planning Commission and or Development Appeal Board were reviewed. There was lengthy discussion regarding how the changes to the provincial planning act and the demise of the Palliser Regional Planning Commission and how planning will be undertaken in the M D because of these changes might affect membership on these two boards Mr Jeffery returned to the meeting at this time Mr. Jeffery noted there is a meeting scheduled for tomorrow to discuss these issues with Mr Wesseling and representatives from the County of Mountain View 7 �o PAVING CORNE ACME SHOP APRON PAVTNn? M n PirNTr SAFETY EQUIP SURFACE RECLAM MEMBER C (i ELEC OFF SYMPOSIUM rV fDQ M P C AND DAB MEMBERS (,% a COUNCIL MEETING MAY 9th, 1995 Mr Boake moved to table this matter until the next meeting of council CARRIED Mr Jeffery reviewed a letter received from Bob Eden, solicitor for the M.D with regard to the A & A Paving contract A & A Paving's solicitor has made some more changes to the draft agreement and release ducument and these proposed changes were reviewed One of the changes requires the M.D. to move the gravel which was crushed for this project prior to August 31st, 1995 The MD 's offer was to have it moved by October 31st, 1995 Mr Hanger moved Mr Eden be advised the M D prepared to review any more changes to the agreement as suggested by A & A Paving's solicitor A Paving must either sign the release document wl previously agreed to by the M D or the matter will to court CARRIED Mr Jeffery left the meeting at this time A & A PAVING CONTRACT is not �� �scc� release and A & rich was proceed Mrs Wilkinson reviewed a letter received from Bellamy Software Ltd Bellamy have been hired by Agriculture Canada to obtain assessment, taxation and ownership information from a number of rural municipalities This information will be used by the government to facilitate the payout of the $1 6 billion under the Western Grain Transition Payments Program Bellamy forwarded the M D a computer program and has requested the M D to run the program and forward the data to them They are requesting this same information from the surrounding municipalities - Wheatland, Starland, Stettler, Mountain View, Red Deer There was discussion about whether there should be a charge to Bellamy for providing this information for them Mr Jeffery returned to the meeting at this time. BELLAMY SOFTWARE REQUEST FOR M D TAX INFORMAT] Mrs Lowen moved the M D agree to provide this information to Bellamy, but the office first check with the surrounding jur.i.sdications to see if they are charging a fee for provision of this information and if they are, the M D also charge Bellamy a fee for providing the information CARRIED Council discussed with the Public Works Superintendent Item #5 from the Executive Committee report - Allan Winther ALLAN WINTHER drainage problem The letter received from DRAINAGE Mr. Winther on May 8th was reviewed and the entire PROBLEM situation discussed at length It was suggested perhaps the M D should request Alberta Environment to become involved as part of the problem involves a water drainage course. Mr Hanger moved the Road Committee, the P W S and the Re, 4r,,, �v local councillor meet with Allan Winther to try and come up Rd with some compromise solution to this problem CARRIED 13 ON C A'" "M COUNCIL MEETING MAY 9th, 1995 Council discussed Item #17 on the Executive Committee report - contract grader negotiations for Division 2 - with Mr McCook The Executive Committee had recommended negotiations be undertaken with the prospective contractor for the sale of P -2 and a one year contract for grading and snowplowing in Division 2. There was lengthy discussion about the proposed sale of the grader, the length of the contract to be offered and whether the M D should be entering into another contract grader agreement at this time Mr Wagstaff moved to table the entire matter until the first part of January, 1996 and Brian Sowerby be advised he would be given first consideration should the M D decide to proceed with a contract grader in Division 2 CARRIED Mr Jeffery noted Noreen Page from U F A asked if the M D would be willing to provide a belt buckle or some similar item for the Three Hills Rodeo Queen's contest The ramifications of doing this was discussed at length. No motion was forthcoming and therefore the request must be considered refused Mr McCook left the meeting at this time - 2.10 P M. Mr Jeffery read Drumheller regardi The City accepts $1000 00 per fire, about 2 to 3 compensation for fires. a letter received from the City of ng the Drumheller fire agreement the proposal for a maximum charge of if it is a typical fire of a duration of hours However they would require actual hours spent on extraordinary The City has also purchased a 1990 International Tandem water truck and are requesting 25% of the cost for this truck from the M D The estimated costs is $60,000 00 and the M D. share would be about $15,000 00 Mr Boake moved to accept the recommendations from the City and amend the fire agreement accordingly CARRIED POSSIBLE CONTRACT GRADER DIV 2 DONATION TO THREE HILLS RODEO QUEEN CONTEST V P`rbal\ V Mme+ DRUM FIRE AGREEMEN- G Mr. Jeffery reported the Administrator of the Town of Three Hills discussed with him the idea of the M D lending money to the Town of Three Hills The town require $300,000 00 LOAN for seven years and $100,000.00 for one year Mr. Jeffery MONEY TO suggested this might be a way for the M D to increase its TOWN OF interest revenue THREE HILLS Mr Vickery moved the Council of the Town of Three Hills put their request in writing before the matter is formally considered by the M D. council CARRIED Mr Hanger moved this meeting do now adjourn CARRIED Time 2.15 P M -- - - - - -- - - - - -- ----- -- - - -- - =- Reeve Muniic a, Admin s rator 9 1e��er- s e Y, L ADJOURN C J ® Gam! JOHN C JEFFERY REPORT APRIL 25th 1995 to MAY 9th 1995 REPORT 1 School Requisition for 1995 - $4,703,370 up $496,196 School Requisition for 1994 - $4,234,174 Estimate 1996 requisition - $4,931,093 up $227,723 Total $723,919 Basic Levy increased 16.6% and linear assessment increased 17 4% Rules are 0 to 10% increase 10% to 25% 25% to 40% over 40% move t 10% in 10% in in 3rd phased D uniform rate in 1st year 1st year and remainder in 2nd year 1st year, 15% 2nd year and balance year in equally over 5 years Same rules apply for a decrease. Raq L i v a A s s a s s 95 M 1 1 1 R a t a 94 D i r t Ra s & Fa rm l a n d $1 396 105 135 960 320 10 2685 9 6743 O '396 C 5ur,5 Non R @s $1,081 228 68 633 070 15 7537 15 132 O 622 i""Li n;naax $2 226 037 139 237 490 15 9873 15 561 O 426 Hospital Requisitions - sounds like we can voluntarily pay Olds requisition or whole region 6 will have to share Information from Don Newsham /A1 Bishop ( #341 -8627) Balance Forward $105 51 CORRESPONDENCE 1 Received $593 73 Surface Reclamation Reimbursement 2 Job Advertisement - County Athabasca 3 Golden Hills Regional Division Minutes April 11th 4 Stats Canada 1991 Census Highlights report available 5 Information re- Alta Government Finance Officers Association Conference in Medicine Hat 6 Received $109,131 67 installation of Mun Assistance Grant 7 Information about Wild Rose Foundation Conference 8 Notice of General Meeting - Big Country Tourist Assoc Thursday, May 18th, 1995 HOME OCCUPATION AND DEVELOPMENT PERMITS• 1. Gerald Haller - S.E. 23- 33 -23 -4 - Hog and Cattle Operation .2 Cheryl Mueller - N E 21- 33 -26 -4 - Home Occupation Massage 3 Doug Hauer - Lot 31 Block 4 Plan Huxley 6680 A P Home Occupation - Computer Sales and Services 4 Robert Cunningham - S.W. 16- 34 -23 -4 Home Occupation - Equipment Rental 5 Lisa J Luoma - S E 30- 32 -23 -4 - Home Occupation 6 Calvin Toews - S E. 15- 30 -25 -4 - Addition to Residence $15,000 . 1 i t 1 .N. Aftw 3 P W S REPORT MAY 9, 1995 1 Traffic count on #585, Thursday, April 27/95 to Wednesday, May 2/95, east of Campbells intersection 3048 over 7 days = 435 /day 2 Sod buster in and working good 3. Allen Toews approach - never any correspondence back from him Seems we're just playing games Do you want to file this? 3.e 4 Rillings have moved trailer in Blade grade to go in as per motion. 5 Will be putting dust control in front of houses on #583 detour road towards end of week Still having trouble with people stealing our signs, detour signs included Police have been notified and asked to make a round once in a while About $3000.00 + GST for dust control 6 Fred Barr has started building and has permit, blade grade to go 7 #582 bridge - have been hasseling Transportation about getting this thing done All that is left is the approaches to pave, phoned the project manager etc and he told me that pavement is ordered for Tuesday, May 9th because of the rain on the weekend 8 Going to run the Road Crew 12 hours /day and on Saturdays We can do it if the weather stays good. If not I'll bring some machines in, but it's too expensive right now to jump the gun 9. Possible gravel /sand source west of town S W 15- 32 -25 -4, Richard Marz land.