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HomeMy WebLinkAbout1995-04-11 Council MinutesP W S REPORT APRIL 11, 1995 1. Gravel crew shut down April 3 1995 Trucks need some work Boys are rolling and picking up snow fence along with patching pavement They will start spot gravelling some areas today. 2 Letter received from Grad & Walker on blade 1esrykNd grade by Huxley Need a motion to accept and get 7 on with it 3 Letter received from the Town of Three Hills asking us to widen their stretch of road on 583 and to negotiate s� 3 with the Public Works Director 4 There are some concerns about rock picking on blade grade projects by landowners There is nothing in the agreement about rocks at all Do we want it addressed or not? 5 Divisional graders are starting to address the shoulder in certain divisions that need them There will be some concerns by ratepayers on the procedure we're using 6 Pipe going into creek west of Town today Have to have it in by the 15th of April for the fish 7 Went out to Youngstown area and watched a demo on the sP Sod Mulcher Machine worked well but the procedure that was being done was something else M D OF KNEEHILL #48 AGENDA - ANNUAL MEETING APRIL 11th, 1995 7:00 P.M. 1 Call to Order 2. Election of Chairman 3 Introduction of Officials 4 Approval of Agenda or additions to agenda 5. Annual Report Reeve Richard A. Marz 6. 1994 Financial Statement Report John C Jeffery, Administrator 7. Question Period 8 Adjournment Coffee and doughnuts will be served at the conclusion of the meeting MUNICIPAL DISTRICT OF KNEEHILL #48 ANNUAL MEETING APRIL 11th, 1995 An annual meeting of the Municipal District of Kneehill #48 was held on Tuesday, April 11th, 1995, at the Three Hills Community Centre, commencing at 7.00 P M The following were present for the meeting: Reeve Richard A Marz Councillors Marylea Lowen, Otto Hoff, Robert E Boake, James Hanger, Richard M Vickery and Glen Wagstaff John C Jeffery, Municipal Administrator Jennifer Deak, Assistant Administrator was present and recorded the minutes James Ablett, Kangas Ablett, auditor for the M D of Kneehill David Nadeau representative from the Three Hills Capital Other M D Ratepayers Ben Maerz, James Main, Bruce Sommerville, Alex Bergos, Harold Mueller, Gordon Park, Gary Adams, Roy Enzie, Kent Knudsen, Bruce Hastie, Rod Hanger, Joe Nakaska, Angus Park, Andy Nakaska, Dennis Grenier, Pamela Grenier, Raymond Andrew, Leonard Andrew, Jim Brietzke, Vic Moran, Bob Penner, Cliff Penner Other M D employees. Alex Cunningham, Herman Martens, Brian Bauman, Earl McRae, Keith Smith. Municipal Administrator John Jeffery called the meeting to order and called for nominations for Chairperson for the meeting Jim Brietzke nominated James Main as chairman for the meeting Mr Jeffery called for nominations a second and a third time and no further nominations were received Mr Jeffery declared James Main elected as chairman for the annual meeting and Mr. Main took charge of the meeting Reeve Marz welcome everyone to the meeting and introduced the councillors and administrative staff Mr Main requested any additions to the agenda No additions were forthcoming A request to approve the agenda was made No opposition was received and Mr Main declared the agenda approved Reeve Marz gave his annual report and touched on various aspects of M D business over the past year Some items he noted are as follows - 1994 marked the 50th anniversary of the M D. - 1994 will probably remembered as the year of change as we have witnessed amalgamations of both education and health services - The M D is moving towards restructuring planning services due to the province's elimination of funding Council is committed to making sure these changes are accomplished in such a manner as to minimize stress and bring about long term benefits We must adapt to changes to remain economically viable 1 MUNICIPAL DISTRICT OF KNEEHILL #48 ANNUAL MEETING APRIL 11th, 1995 - The past construction season was affected by an exceptional amount of rain Crews adapted and worked flexible hours, at regular rates, when weather permitted - A surplus budget resulted from the uncompleted construction projects and this surplus has been allocated to the reserves - The reserves are now at $4.5 million and council feels this amount can be used as a buffer to minimize the uncertainties of the future as the senior levels of government download onto municipalities It is council's intention once things stabilize, probably within the next two to three years, reserves would be maintained at around $2 5 million - The divisional meetings held earlier in the year were well attended and served a twofold purpose; it gave council the opportunity to inform and discuss current issues with ratepayers and also gave ratepayers the opportunity to express their ideas, comments and concerns - The challenges of local government are ever increasing and council is committed to continue to work hard to meet these challenges , provide services in the most effective and efficient manner, without infringing upon the values of our community and provide good, active representation at the provincial, regional and local levels of government Mr Jeffery reviewed the 1994 financial report, summarizing the assets, liabilities, revenues, expenditures and salary disclosures of the municipality and responding to questions regarding the fire department expenditures, the gravel inventory, the transportation sublet repairs, the status of the F C S S program and the fiscal services and reserves. Mr Main declared the floor open for questions Mr Andrews requested information regarding the status of the Division #1 grader contract Reeve Marz responded that the old grader contract had been terminated and a new contract, for summer grading services, had been negotiated with Ken Busby Grader Services This is the same contractor that looks after the grader maintenance in Division #5 Mr Bruce Hastie informed the meeting he had received traffic count information from AB Transportation and this information indicated that SH 585 east of Trochu had the highest traffic count in the municipality, with a high count of 2400 /day and an average of 1183 /day Councillor Vickery displayed, on the overhead projector, a Secondary Highway Inventory report, prepared by Torchinsk, Engineering, using AB Transportation traffic counts. Thi; report indicated SH 583 west of Three Hills had a hig] traffic count of 1420 /day and an average of 762 /day Mr. Hastie noted at the Trochu Division meeting it w& stated SH 583 was being upgraded because of the hig] traffic volume on this road He noted the Trochu road wa; a higher count and this data from AB Transportation wa also available at the M D office Councillor Vicker, noted that the traffic counts reported by Mr Hastil included all the traffic on SH 585 from Highway #21 and th, town of Trochu Outside of Trochu the traffic count; dropped to a high of 540 /day and an average of 510 /day. I; response to questions regarding road priorities, Reeve Mar; noted all current road programs are reviewed annually b,, council and reported and discussed at divisional meetings In response to questions regarding traffic counts on othe: secondary roads, Councillor Vickery reviewed the figures o: the Secondary Highway Inventory report. Mr Hastil 2 C�J 3 MUNICIPAL DISTRICT OF KNEEHILL #48 ANNUAL MEETING APRIL 11th, 1995 requested current traffic count information. His request was duly noted. Reeve Marz advised many factors determine the road priorities, traffic volumes are only part of the process Bridges also determine priorities as well as the provincial government and it's current mandate to downsize onto local municipalities Mr Hastie urged council to fight the provincial downloading onto municipalities as it resulted ultimately in the farmers paying more Reeve Marz noted the federal government's cutting of transfer payments to the provinces coincides with Klein's balanced budget projections and municipalities would be prime targets Council was planning on holding the reserves for now because of all the unknown changes and downloading from the higher levels of government Mr. Hastie asked about the school cuts Reeve Marz replied it was estimated to be $641,000.00 over a three year period, noting council has no control over the school portion of taxes and can only control the municipal portion Mr Hastie asked about status of the power and pipeline taxes Reeve Marz replied council was lobbying hard in this area but it was unsure at this time Reeve Marz noted Alberta has the second most attractive tax rate in the country which gives it a competitive advantage. Mr Angus Park asked about future economic development Reeve Marz reported council is lobbying hard and our concerns are being recognized since the M D Reeve is now chairman of the Reeves Council and chairman of the Central Association of M D 's and Counties. Mr Hastie expressed some concerns about the AAMD &C not recognising the concerns of the municipalities but rather siding with the provincial government Reeve Marz agreed this was a very good point and only to -day had discussed this very issue with two other Reeves who share the same concerns Specifically, the issue was interprovincial trade Th municipalities to tender, across in excess of $100,000 00 The supporting the province The Council are in opposition of th result in increased advertising fees e province wants about all the country, any contract Executive of the AAMD &C is CAAMD &C and the Reeves is and feel it would only costs and possible legal Mr. Main requested an indication from council of its feelings and support for the Three Hills arena project, noting the town of Three Hills, P B I , the Elks and the AG Society had all committed to a project Reeve Marz noted all joint services are currently being negotiated including recreation The M D 's philosophy on joint services is that it wants to pay its fair share and that funding should be on per capita basis with representation compatible to the funding. Reeve Marz elaborated by noting in many joint services the M D funds up to 75 - 76% of the requisitions and only has one vote. Senior housing and ambulance are examples of this In recreation the M D pays grants and has little or no say. The M D feels this is inequitable and will be addressing all joint services with the towns and villages tomorrow evening at a meeting scheduled for 7.00 P.M at the Linden Cultural Centre. Reeve Marz then requested Councillor Jim Hanger, the M D 's representative on the Three Hills Recreation Board, to give a brief report on the direction of this board Councillor Hanger reported that the board decided a plebiscite should be held in both the town and the M D to obtain the opinions of the 3 r 9 r� 11 MUNICIPAL DISTRICT OF KNEEHILL #48 ANNUAL MEETING APRIL 11th, 1995 ratepayers about this project The project is costing money and who is going to maintain the building once completed, the town, the taxpayers, who? Council's stand on this matter has been to move slowly and repair New is nice but the reality is the M D is in a healthy financial position because council has been very careful looking after taxpayers monies Unless council is steered by its ratepayers in another direction it shall maintain the status quo Councillor Vickery noted a delegation from the Arena Committee had met with council. Questions about ice size being adequate was asked. Mr Bruce Sommerville, a member of the arena committee, answered questions about the ice size, number of users at the arenas, renovations and dressing rooms and explaining the project in detail Mr Vickery asked who would be paying for operating costs in the future and gave an example of the Huxley Curling Rink, a project sponsored by the community residents, who financed the building of the rink Now the rink is in financial difficulties and unable to maintain the operating costs Mr Bob Penner asked what percentage of arena users were rural residents Mr Sommerville replied 38% Mr Penner recommended the M D should build roads, hospitals etc and recreation should be user pay, ratepayers shouldn't be taxed for this Mr. Hastie agreed that roads and looking after the aged should be council's concerns It was noted that there are three arenas in the area for 10,000 residents Reeve Marz noted all the concerns about joint service issues should be addressed together Mr Sommerville responded that he was not interested in the political issues; the arena was in violation of building and safety codes Reeve Marz noted that the M D and the town had a joint recreation board whose function was to make recommendations on the needs of the arena One such recommendation was that a plebiscite be held before any major construction on the arena Three Hills has decided otherwise The majority of M D ratepayers have been silent on this issue Mr Sommerville noted a petition would be required before a plebiscite and at least 300 petitioners, all over 18 years, would be required to sign the petition. Mr Angus Park moved to support council to pursue it's endeavours Mr Harold Mueller seconded this motion CARRIED Mr Mueller asked about the status of the Three Hills pool. Councillor Vickery displayed an overhead screen indicating the pools and arenas in the area and their net operating revenues /losses He noted the Three Hills pool had a 1993 net loss of $101,698 29 and the arena's loss was $48,901.70 for a total of $150,599 99 Mr Mueller stated he was not against helping Three Hills but it was not the only area that needed help and in the past the M D had helped Trochu Golf Course Reeve Marz stated council had already committed to donate the equipment and manpower to do sitework at the arena for two week ends Mr Main added that this commitment was subject to the joint service negotiations Someone asked about requests from the Acme Golf Course and rodeo grounds in Three Hills Reeve Marz responded that no official requests have been received yet and in regards to the site work commitment to the arena project council's joint service philosophy was that all agreements should be in place before anything is done 4 %r N MUNICIPAL DISTRICT OF KNEEHILL #48 ANNUAL MEETING APRIL 11th, 1995 Mr. Roy Enzie asked about the airport Reeve Marz replied this item was on the agenda for the joint services meeting tomorrow evening Councillor Vickery complimented Mr Sommerville for undertaking the arena project and getting it off the ground, noting he had mentioned the Huxley Curling Rink project as an example to show what could happen when the same community residents raise the funds and are expected to support the project in order to generate operating funds Reeve Marz noted that council had received no clear indication from its ratepayers either in favour or in opposition of this project Mr Sommerville mentioned that the arena committee had approached council because of what council had done in the past to support other projects Reeve Marz noted council had donated equipment for site work at the Torrington arena and Trochu Golf Course Mr Brian Bauman noted that the M D donated the equipment but the M D employees donated their time to operate this equipment Mr Mueller noted that when the Three Hills pool was built a special mill rate was levied for a two year period in the Three Hills Recreation area to generate $70,000 00 for this project Mr. Vic Moran stated he was very impressed with the grader operators in Division 6 and 7 who were doing a good job of maintaining the roads and Mr Lonnie McCook should be complimented for his good work The chairperson asked if there were any more questions or discussions No comments were forthcoming Reeve Marz thanked everyone for coming to the meeting, especially Mr. James Ablett, the M D auditor Mr Ben Maerz moved the meeting adjourn Mr Vic Moran seconded the motion. Time 9.00 P M 5 CARRIED IN N AGENDA COUNCIL MEETING APRIL 25th, 1995 1 Approval of Agenda 2 Approval of Minutes April 11th, 1995 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconcilation and Net Cash Position Report 6 Approval of Accounts APPOINTMENTS• 9 00 A M Darryl Reimer - see item #25 9 30 A M Keith & Lloyd Halstead - see item #26 10.00 A M Lonnie McCook, P.W.S. PRIORITY ITEMS• 7 April 24/95 meeting with A & A Paving 8 Joint Planning Services 9 SH 583 10 Swalwell Hamlet clean up. GENERAL ITEMS- 11 April 12/95 Annual Meeting minutes 12 AB Municipal Affairs letter to Newell Smelski re bylaw setting fees for appeals to the Court of Revision 13 Request from Grainger Community Association 14 Report on overhead screen projector prices 15 Advertising for 10th anniversary of Tyrrell Museum 16. Doug Lea Tax Sale - change in legislation TRANSPORTATION ITEMS 17 Public Works Superintendent Report 18 Letter from AB Transportation to M D , towns of Three Hills and Trochu re: Secondary Highway Partnership Program funding for SH 583 and SH 585. 19 Bridge File 2236 - SH 806.04 over Kneehills Creek South of Linden 20 Request from Three Hills Rodeo Committee 21 Request from Glen Wagstaff for to discuss safety concerns and traffic counts SH 585 A S B ITEMS 22. April 7/95 A.S.B. Minutes. UTILITY OFFICER ITEMS 23. Bylaw to establish a Municipal Disaster Services Agency 24 Ray Dau request for water hook up and subsequent water survey results PUBLIC HEARINGS. 25. To amend Land Use Bylaw - 26 To amend Land Use Bylaw - 1 Darryl Reimer S W 26- 30 -25 -W4 Keith & Lloyd Halstead N W 30- 29 -23 -W4 0 'A COUNCIL MEETING APRIL 25th, 1995 A regular meeting of council was held in the M D of Kneehill Office, 232 Main Street, Three Hills, Alberta on Tuesday, April 25th, 1995, commencing at 8:30 A.M The following were present for the meeting- Reeve. Richard A Marz Councillors: Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Four Division Six Division Seven John C. Jeffery, Municipal Administrator Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8.30 A M Requests were made to add the following items to the agenda 16a Boundary Review Committee ADDITIONS TO AUTUA 16b Braconnier Park 21a Ghost Pine speed signs Mr Boake moved approval of the agenda with addition of the above noted items APPROVAL OF AGENDA CARRIED Mr. Wagstaff moved to approval of the April 11th, 1995 APPROVAL OF MINUTES minutes CARRIED Mr Jeffery's report was reviewed and it was noted that the abutments and structure must be replaced on the SH 583 bridge which will increase the cost of the project to $415 SH 583 BRID(I - 425,000 00 and increases the M D 's share by $40,000 00 to $140,000 00 Mr Hanger moved to approval of Mr Jeffery's report APPROVAL XJ REPORT CARRIED The Executive Committee report was reviewed. Diagrams of the Jensen subdivision, S W 16- 34- 23 -W4, were distributed to each councillor for discussion under Executive Committee 39M SUBDIVISION item #3. It was noted there are two approaches to this section of land, one to service the subdivision and the other for access to the balance of the land, both se"rfi approaches are approved approaches and met the requirements �ltlo-ry of the subdivision approving authority The bins, located P1, r,6era� north east of the subdivision, can be accessed by the west N1 at* V% approach. The land renter, Mr Anderson, has requested Sew another approach be installed on the east side of the land which would allow access to the bins Mr. Wagstaff noted the current approach accesses the bins across crop land The Executive Committee recommended no approach be installed unless it is at ratepayer cost It was agreed to concur with the Executive Committee recommendation Mr Hanger moved approval of the Executive Committee report APPROVAL OF EXEC CUB! 1 r COUNCIL MEETING APRIL 25th, 1995 CARRIED Mr Vickery moved to accept the bank statement and the cash comparison report as 1995 reconciliation APPROVAL OF BAWC at March 31, REWIL IATI CASH COWARISON CARRIED Mr Boake moved to accept the accounts presented for payment, subject to further review of the finance committee APPROVAL OF ACCOUNTS of Mr Marz, Mr Hoff, Mr Vickery and Mr Wagstaff CARRIED Mr Jeffery reviewed the draft settlement letter, prepared by Mr Bob Eden, to terminate the contract with A & A Paving Ltd The letter indicates the M D will have full ownership of the gravel, subject to final payment for the aggregate, verification of yardage and removal of same by May 1995 The letter also releases all parties from the contract with the M D retracting the default notice and A & A Paving agreeing not to respond to any M D of Kneehill contracts in 1995 Mr Hanger moved to accept this draft release, subject to further clarification of the May 1995 date for removal of the gravel, and also a letter be sent to Mr Steve West, Minister of Transportation, requesting the province's 75% share of the legal fees in this matter. CARRIED It was agreed to have Mr Jeffery contact Mr Bob Eden to clarify the May 1995 date Mr Jeffery reviewed the April 12/95 joint services meeting, held in Linden, with all the towns and villages Also reviewed was a summary report, based on the town of Three Hills analysis of the 1994 requisitions Based on population, the M D.'s requisitions for senior housing, ambulance service, pools and arenas would increase $12,133 A lengthy discussion followed on the joint services, the M D 's principles and the towns and villages response to these principles, the requirement for a consensus of needs for the whole area. Mr. Vickery noted that if the recreation services were all under one body they would be charged out to each ratepayer equally, not based on location Mr Marz indicated he had been approached by some of the members of the joint services committee to meet individually with the M D to further discuss the joint services issues. ASA PAVING RELEASE JOINT SERVICES MEETING See p - -� ,, J Mr Boake moved council recess in order to hold the public RECESS FOR PUBLIC meeting scheduled for 9.00 A M. HEARING CARRIED Mr Jeffery left the meeting Mr Wagstaff moved council do now reconvene RECONVENE AHER CARRIED PUBLIC NG Mr Darryl Reimer, Mr Allen Reimer, Mr Gary Buxton, Mr Alex Cunningham were all present when council reconvened 2 N [A LIn COUNCIL MEETING APRIL 25th, 1995 Mr Hoff moved first reading to Bylaw #1329, this being the bylaw to redesignate the south west quarter of section 26, township 30, range 25, west of the fourth meridian from 'Agricultural Conservation' to 'Agriculture district CARRIED Mr Vickery moved second reading to Bylaw 1329. CARRIED Messrs Reimers' left the meeting - time 9 15 A M Mr Boake moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Hanger moved third reading to Bylaw #1329 CARRIED Mr Gary Buxton left the meeting - time 9.15 A M Mr Marz noted that, at the Spring Convention, there was some indication of legislative changes to subdivision requirements Mr. Jeffery reported on the April 19/95 planning joint service meeting with Mr Frank Wesseling, Palliser Regional Planning /Management Agency and Mr Herman Epp, County of Mountain View Commissioner, and M D. staff, Alex Cunningham, Jennifer Deak and himself regarding the withdrawal from the Palliser Planning /Management Agency and the joint sharing of planning services with the County of Mountain View A recap of the proposed transition process includes applying to the Minister of Municipal Affairs for authority to become our own subdivision approving body; preparation of a General Municipal Plan; Palliser to continue processing our subdivisions until we have all our arrangements and transition in place, a target date of September 1/95 be set for this transition to be complete; clarification of Mr Marz's position on the Palliser Executive Committee; Mr. Wesseling to assist Mountain View /Kneehill joint planning department to hire a planner Mr Jeffery also noted the M D 's share of the Palliser Regional Planning commission assets were discussed and Mr Wesseling acknowledged this claim Mr Marz indicated he had been requested by the committee members, and had agreed, to remain on the Palliser Executive Committee until the transition period is completed. Mr Boake moved approval of this report CARRIED BYLAW #1329 FEDES iGMTION ST -2F-M W4 C� Mr. Jeffery reviewed the backs loping /borrow pit agreement with Mr. and Mrs James Barkman, S W. 3- 32- 24 -W4, for the SH 583 project Special terms and conditions to this agreement include a possible access road into the property during construction of the road to accommodate Mr Barkman's business; speaking to Mr Ken McLean, from the school division, about the bussing needs, replacing any evergreen trees removed for this project with 5 ft replacements; replacing any plastic water line, used for irrigating the lawn, that is removed due to this construction project and arrangements to pile the pit run from the shop yard 3 oo� tie�t�rs �r� JOINT PLMFIING S-ERVICES NFEETING APPROVAL OF JOINT PLANNING MEETTING REPORT C7 COUNCIL MEETING APRIL 25th, 1995 Mr. Vickery moved to approve the special terms and conditions included in backsloping /borrow pit agreement with Mr and Mrs James Barkman for S.W. 3- 32- 24 -W4. CARRIED APPROVAL B/S AIT BARD" SW 3 32 24 Mr Vickery moved council recess in order to hold the public hearing scheduled for 9 30 A M RECESS TO HOLD CARRIED PUBLIC HEARI G Mrs. Lowen moved council do now reconvene the public RECONVENE AFTER hearing having been completed PUBLIC FEARING CARRIED Messrs. Keith and Lloyd Halstead, Mr Gary Buxton and Mr Alex Cunningham were all present when the council meeting continued - time 9.30 A.M. Mr Wagstaff moved first reading be given to Bylaw #1330, this being the bylaw to redesignated the north west quarter of section 30, township 29, range 23, west of the fourth meridian from 'Agricultural Conservation District to 'Agriculture District ' CARRIED Mrs Lowen moved second reading to Bylaw #1330. CARRIED Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to Bylaw #1330 CARRIED Messrs Halstead, and Mr Buxton left the meeting - time 9:55 A.M. A short recess was held and Mr McCook and Mr Cunningham were present when the meeting continued - time 9 55 A M BYLAW #1330 REDESIGNATION NW 30 9729 W4 l9p-L< le�trr Srn+ Mr Jeffery reported that he had spoken with Mr. Bob Eden A& A PAVING and another release would be FAXED for approval Mr Jeffery also reported that AB Transportation had just advised the operating hours for the Bleriot Ferry would be BLERIOT FERRY revised from 7 00 A M until 11.00 P.M. to 8.00 A M until OPERATING HOURS 10.45 A M Mr Jeffery read a letter received from Mr Glen Scott, of Brownlee Fryett, concerning the clean up of lots in the hamlet of Swalwell and the proper legal direction to LEGAL OPINION RE follow. Under current legislation, a Clean Up Order, SWALWELL HAM-ET drafted by the Designated Officer, must be forwarded to CLEANUP each party This Clean Up Order is issued to the owner of the property instructing him to take whatever steps are necessary to eliminate the danger to public safety If this Clean Up Order is not appealed within thirty days, the municipality can enforce the Order and any costs incurred can be added to the tax roll. It is recommended, forty days elapse before proceeding with enforcing this order to ensure the appropriate parties are duly served with the Clean Up Notice 4 C9 COUNCIL MEETING APRIL 25th, 1995 Mr Hanger moved to proceed with this matter and that the APPROVAL TO PROCEED proper notices and orders be issued �re�WELL CARRIED Mr Jeffery reviewed the draft bylaw, prepared by Mr Alex Cunningham, to establish a Municipal Disaster Services Agency This draft bylaw is based on a model bylaw, prepared by AB Public Safety Services, to conform with the requirements under the new Disaster Act Mr Boake moved first reading be given to Bylaw #1331, this being the bylaw to repeal Bylaw #1111 in its entirety and to appoint a Disaster Services Committee and to establish and maintain a Municipal Disaster Services Agency CARRIED Mr Hanger moved second reading to Bylaw #1331 CARRIED Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw #1331 CARRIED It was agreed each councillor be provided with a copy of this bylaw. Mr Cunningham reviewed the Equity water project, noting the agreement contract with the town should be finalized by Friday Mr Cunningham also reviewed Mr Ray Dau's request to hook onto the town's water line and the subsequent request from council for a water survey to determine further interested parties for possible water hook ups A map indicating potential future water hook ups was displayed for council to review A discussion followed on the economies of scale to provide water hook ups to future users and the cost to be charged for future hook ups. Mr Jeffery noted total costs to date were $257,114 03 with thirty eight people signed up for the project Council has established a May 1/95 deadline for applications to be included for the P F.R A funding All applications received after this deadline would not be eligible for the P F R A. grant Mr Wagstaff moved to table this matter until the next meeting and Mr Cunningham bring a report to council indicating total users committed to the Equity water project CARRIED Mr. Dau's water line request was further reviewed. Mr Cunningham reported the M D had an understanding with the town that no one could hook up onto their water pipeline, between the river and the town, without the M D 's permission This understanding was agreed upon when the M.D commenced the Equity water project Mr. Dau has indicated he is agreeable to pay for a two inch water line from the town's line to his residence, S W 2- 32- 23 -W4, the Mount Vernon area It was noted the town's line is not pressurized all the time so Mr Dau would have to install a cistern to store water. Possible other users, in the Mount 5 P�{crs sPn BYLAW #1331 NUVICIPAL DISASTER 6y"'i /nl Br a �coC .F-c� EsCN CavRlCrtl.o� fff.1112 ► TABLE EQUITY REPORT �Id 1c� -I/Id /now" 7 ,Qtsx RAY DAU REQUEST FOR WATER HOOK UP r -- COUNCIL MEETING APRIL 25th, 1995 Vernon area, were reviewed as well as the estimated cost for supplying a water line to this area, including the cost for a cistern at each location This issue was further discussed and it was noted the cost for a water line to service the Mount Vernon area would be considerably higher than the Equity water project because there was an existing water line installed by Pan Canadian which the Equity water project used Mr. Vickery recommended this issue be addressed to the entire Mount Vernon area, as a group, before any decisions made regarding possible water hook ups. Mr McCook suggested the possible additional hook ups for the Equity or Mount Vernon water line users be dealt with as a separate phase to the project and each expansion dealt with as a separate phase Mr Hanger moved to give Mr. Dau and any other interested parties, in the Mount Vernon area who want to hook up to the town's water line, permission to negotiate with the town of Three Hills to undertake this water hook up and also with the clear understanding these hook ups would be at their own cost. MOTION LOST Mrs Lowen moved to table for further review, at the next R IN WATER council meeting, Mr Dau's request for water hook up CARRIED TABLED Mr Cunningham briefly reviewed the problems with the Mr John Schlauch, S E 7- 33- 23 -W4, who wishes to hook onto the Equity water system The renter of the land, Mr. Bruce Hastie, has not given permission for the water line on this rented land Council agreed it should be Mr Schlauch's responsibility to get his renter to sign the agreement Mr Cunningham left the meeting - time 10 50 A M Mr Jeffery reported an invitation had been extended to attend and /or make a presentation at the retirement function for Mr Tom Forgrave, Deputy Minister of Municipal Affairs, on April 27th, 1995 in Edmonton from 4:00 P M until 8:00 P.M. at the Chateau Louise Mr Jeffery noted he would be in Edmonton on Thursday, on personal business, and could represent the M D. at this function Mr Hanger moved Mr Jeffery, on behalf of the M D of Kneehill, attend the retirement function for Mr. Tom Forgrave, Deputy Minister of Municipal Affairs on April 27th, 1995 in Edmonton CARRIED Mr. Jeffery reviewed the revised A & A Paving Ltd release, prepared by Mr Bob Eden, noting the date for gravel removal had been replaced with a clause stating 'access at all reasonable times to the product' Mr. Vickery moved council endorse the signing of this revised release with A & A Paving Ltd CARRIED Mr Marz reported that a letter had been submitted by the Three Hills Rodeo Committee requesting the M D.'s r, J SC LqD WATER HOOIK V REQUEST SE 7 33 23 W4 TOM FORGRAVE RETIRE A&A PAVING RELEASE APPROVAL FOR RE LEAS Se�P. •2 a�o,.l�i� 6-1 Thy ' R 11 � IM 0 [A COUNCIL MEETING APRIL 25th, 1995 assistance in site preparation for the new rodeo grounds, located in the industrial section of town A rodeo event has been planned for July 15 - 16th, 1995 Mr Marz proposed the M D commit a buggy and a grader and the THREE HILLS RODEO manpower to operate this equipment for two days, noting COMITTEE REqJESy that a similar commitment had been made to the Drumheller Ski Hill, Trochu golf course and Torrington arena Mr Hanger also noted a commitment of manpower and equipment had been made to assist the Three Hills arena project but �e��ers this commitment was subject to the joint services Ar negotiations Mr Marz noted he was not in favour of � <=r holding up the arena construction or interfering with work �re`^ schedules due to the previous motion subjecting the Arcs commitment to the joint services negotiations Mr Marz moved that, as an expression of good faith in the negotiation of the joint services agreement, the M D. not APPROVAL TO PROCEED hold up these projects and agree to commit site work at the WITH RODEO & AREM arena and rodeo, as requested REWESTS CARRIED 1/�,,rx,�,•Tcs It was generally agreed this motion would address these issues fairly to all parties concerned Mr Marz noted he had another appointment, requested Mr. Hoff to chair the meeting in his absence, and left the meeting - time 11.00 A.M. Mr McCook presented the Public Works Superintendent Report reviewing the tender prices recently requested for asphalt M REPORT materials, grader blades and culverts It was agreed to accept the lowest tender prices for each of these items �`J "'�'° '° ��s The proposal, under item #5 on the report, to allow the gravel foreman the option to change oil in the vehicles, when out in the field was discussed Mr Hanger moved to change policy 13 -33A to allow the POLICY #13 -33A gravel foreman the option, when out in the field, to change the oil (greasing included) in the gravel crew CHANGE vehicles. �c1 me°va Puts CARRIED oP� I.ern t The gravel requirements for the upcoming projects were (n Ike S. reviewed with Mr McCook reporting a gravel crush will be SAP required at the Garson Pit It was also agreed to obtain prices for gravel from gravel sources in the south west section of the M D Mr Wagstaff moved to authorize the Public Works GARSON PIT CRLMING Superintendent to negotiate up to 60,000 yards of crushing APPROVAL at the Garson Pit at a cost not to exceed $2 00 per yard e py-4Aa,,,,wfit -J'4*4 CARRIED was mom,° � Pd a A selling price for the 25 ft John Deere, model 610 heavy duty cultivator, A -7 -91, with hydraulic rod weeder attachment was discussed. Mr. cke moved to locally advertise for sale the John O D TRAM DISPOSI Deere � "'t complete with hydraulic rod weeder, for a r, p Y price of $12,000.00 4d, 1ar e- CARRIED C )3 Mr. Vickery moved to approve the balance of the Public APPROVAL OF R6 KEPI Works Superintendent report �C-- rn &-40 -/0 Ad ` 7 1�q COUNCIL MEETING APRIL 25th, 1995 CARRIED Mr Jeffery read a letters received from AB Transportation regarding the funding for the SH 583 project and the combining of this project with the 1 0 kilometre section of SH 583 from the town of Three Hills west boundary east to the CN railway crossing The M D will need to negotiate and enter into an agreement with the town to administer this portion of the project. Also, the 1 2 kilometre section of SH 585 from Highway #21 to the town of Trochu s east boundary will be managed by the town and included under a separate section of the agreement It was also noted the M D will be undertaking the village of Acme's access road project when doing SH 585. AB TRNEPORTATION FUNDING SH 585 AND ACNE ACCESS -'oPy s.r fe.f Mr. Wagstaff moved to continue with the next step in the AB Transportation funding procedure, clarify the SH 585 APPROVAL FOR FUNDING project management by Trochu and enter into agreements with PROCEME Three Hills, Acme and Trochu for these projects CARRIED Mr Jeffery reported that AB Transportation & Utilities has tentatively scheduled replacing the bridge on SH 806 over Kneehills Creek south of Linden, Bridge File #2236, due to its structural condition This bridge was originally scheduled to be replaced on a new alignment in 1989 due to safety concerns with the existing road. The M D requested this project be put on hold due to problems with right of ways A discussion followed on the alignment of this road and bridge and also the need to change priorities to accommodate this bridge replacement Mr McCook recommended a consensus be obtained on the road alignment Mr Jeffery recommended engineered drawings be obtained to determine the exact alignment so negotiations could commence to purchase the necessary lands It was noted the bridge, at its present location, is not on road allowance Mr Vickery recommended Mr Boake, the councillor for the area, organize a meeting with all interested and involved parties to discuss this project in detail It was agreed specifics be obtained and a decision reached on the road alignment Mr Hanger moved Mr McCook and review the road alignment for Bridge and report back to the next meeting CARRIED Wal �l 1, llq Torchinsky Engineering BRIDGE FILE #2236 File #2236 replacement TABLED Mr Jeffery reported on the request from Mr Wagstaff to address safety concerns and traffic counts on SH 585, between Trochu and Tolman Bridge A total of nineteen accidents occurred on this section of SH 585 between 1987 and 1989 In 1989 five of the reported accidents involved deer No figures for deer related accidents are available for either 1987 or 1988 A discussion followed on the criteria involved in determining road priorities and taking traffic counts Mr Vickery noted that SH 806, between Linden and Acme, had recorded eight traffic fatalities Mr Wagstaff requested the M D do its own traffic counts on this section of road C/B JC r1",V4o 7 /W S ' MI ` E461, :. Mr. Wagstaff moved the M D conduct a traffic count, at one APPROVAL TRAFFIC COUNTS location on the section of SH 585 between Trochu and the SH 5B5 8 I v COUNCIL MEETING APRIL 25th, 1995 Tolman Bridge for a period to include Wednesday through to ��n/o7�iJs the following Monday CI l3 CARRIED i It was agreed to postpone discussion on the agenda item #21a, Ghost Pine speed signs, until after lunch when Mr. Marz would be present The meeting recessed for lunch between 11 45 A M until LuNw R= 1 00 P M Mr. Marz was present when the meeting reconvened. Mr Marz reported he had received several comments regarding the speed signs of 50 km per hour at the Ghost Pine ball diamond Travelling east, past the ball diamond, there is no sign to resume normal speed and the R C M P are enforcing the 50 km per hour speed limit east of the ball diamond. It was noted this facility is used usually twice a year A discussion followed on the possibility of erecting temporary signs when events are held at this ball diamond or the possibility of erecting other cautionary signs It was also noted the speed limit on surfaced roads in the M.D. was 100 km per hour unless otherwise posted Mr Wagstaff moved first reading be given to Bylaw 1332, this being the bylaw to amend Bylaw #1269, which regulates speed limits on certain Municipal and Secondary Roads within the Municipal District of Kneehill, by deleting paragraph 7 of Bylaw #1269 in its entirety from the said bylaw Paragraph 7 of Bylaw #1269 regulates a 50 km per hour speed limit on the road passing south of Ghost Pine Sports Ground - South of Part of Section 4 and Section 5 in Township 32, range 22, west of the 4th meridian CARRIED Mr Hanger moved second reading to Bylaw #1332 CARRIED Mr Hoff moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mrs Lowen moved third reading to Bylaw #1332 CARRIED The minutes from the April 12/95 Annual Meeting were reviewed, including the traffic counts and safety concerns on SH 585 It was noted SH 585 has a good road surface It was agreed to provide copies of the M D traffic counts, approved earlier in the meeting, to all councillors The status of the joint services negotiations were also reviewed It was noted the recent joint services meeting in Linden did not address the M.D.'s joint services concerns However, some of the jurisdictions had indicated they were willing to meet separately to discuss these issues. It was also noted the requisitions would have to be paid but payment of the recreation grants could be held pending successful negotiations. Mr Marz moved a letter be sent to all the towns and villages inviting them to meet either jointly or separately with the M D to further discuss the unresolved issues of 9 E�,_�� c� r rc m oV BYLAW #1332 GHOST PINE 5P-KMMW LIMRT REPEALED �G1A),Vq, Ad REVIEW OF ANNUAL MEETING KNIJTES JOINT SERVICES sec p. z COUNCIL MEETING APRIL 25th, 1995 the joint service negotiations and a listing of these unresolved agenda items be included in the letter CARRIED UNANIMOUSLY Mr Jeffery read an April 7/95 letter from AB Municipal Affairs to Newell Smelski regarding assessment appeal fees The letter states the new Municipal Government Act provides municipalities with the flexibility and ability to operate their municipalities and to establish fees for assessment appeals by an appropriate bylaw Mr Jeffery then read a letter received from Newell Smelski requesting a waiver of appeal fees for multiple rolls that are appealing the same issue This waiver would only apply to a single issue appeal involving a multiple of locations and assessment roll numbers and only if the same issue applied to all roll numbers An example for this waiver would be an industry wide issue effecting like assessments Mrs Lowen moved to clarify the intent and interpretation of Bylaw #1328, this being the bylaw to establish a fee to review assessments at the Court of Revision, and that only one fee be charged to a person appealing a single issue involving multiple locations and assessment roll numbers and also that the number of locations and assessment roll numbers involved in this single issue be indicated on the appeal CARRIED Mr Jeffery read a letter from Mr Brian Kostrosky, Chairman of the Grainger Community Association, advising that as of March 2, 1995 the Association no longer exists The association has disposed of its furniture and fixtures, is requesting the M D to take over title to the property under tax forfeiture process and requesting the building be burned down and the debris hauled away by the M.D. workforce Mr Boake moved to approve the requests from the Grainger Community Association and contact either the Linden or Acme fire departments to burn the building. CARRIED Mr Jeffery reported a price of $427 00 had be quoted to purchase a 8' x 8' overhead projector screen It was agreed this screen would be an asset at divisional and annual meetings and could possibly be rented out to other organizations Mr Hanger moved to purchase a 8' x 8' overhead projector screen at a price not to exceed $427 00 CARRIED Mr Jeffery read a letter received from the Drumheller Mail newspaper asking if the M D would like to advertise in an upcoming special issue in honour of the 10th Anniversary of the Royal Tyrrell Museum of Palaeontology It was noted that the M D is already placing a congratulatory message in this commemorative supplementary issue. There is no cost for this congratulatory message. Mr. Wagstaff moved to accept and file CARRIED 10 � e �A"C s SC tt It 7 7 ` ` L" i CLARIFICATION OF BYLAW 1328 ASSESSMNr APPEAL FEE lc�tC.r Se.2t C�QJ r"Ma4rA V-- eP ` t GRAINGER CC MMITY IMM AND DISSOLKI01 APPROVAL TO RMASE OVERF 70 SCREEN ILIF" Pvz�s� 1'. WiM 1 11 UMW= \ew-N a �.21u1 y COUNCIL MEETING APRIL 25th, 1995 Mr Jeffery reviewed the Doug Lea tax sale property noting Bill 32, Municipal Government Amendment Act, offers changes to the tax recovery process including a provision that a municipality will no longer be forced to take title to tax recovery property that is not sold at public auction. Clarification was requested regarding this section of the amendment and also if the amendment has been passed by the legislature Mr Hanger moved to table this matter until the next TABLE DOUG LEA TAX meeting and further clarification can be obtained CARRIED Mr Marz reported on the Boundary Review Committee meeting he attended in Edmonton The purpose of the meeting was to recommend, for decision at the fall convention, possible options for the AAMD &C zone boundaries, board size and board member selection process Mr Marz reviewed in detail the four options this committee had proposed, noting the AAMD &C would be requesting input from the municipalities regarding these proposals The next boundary review committee meeting has been scheduled for June 12/95. Mr Vickery moved council favour the proposed option to have five zones, the president elected from the floor and the vice president elected from the board of directors for a total of six members on the board CARRIED Mr Hanger reported that he had met with Mr Lawrence Braconnier to discuss the Braconnier Park and the property around the park owned by Mr Braconnier Mr Braconnier allows park visitors, who usually like to fish, to use the dam area Concerns about insurance and liability regarding use of this area have been discussed. Mr. Braconnier also allows his cattle to roam the dam area as they usually drink from the north side of this area Mr Braconnier has indicated he would be willing to enter into some sort of agreement regarding liability and insurance coverage for park visitors using his property Mr. Hanger moved to check the M D insurance coverage regarding public access into the private area around Braconnier Park and should this insurance coverage be adequate an agreement be made with Mr Lawrence Braconnier regarding public access to his property around the Braconnier Park CARRIED Mr Jeffery reviewed the April 7/95 A.S.B minutes noting the A S B had approved the sale of Tordon 22K at $75 00 per 2 litre jug, requested a time extension from AB Agriculture for the A.S.B Act review and had sent a letter to the Central Regional Committee on A S B funding supporting the current status of the provincial grant funding. Mr Wagstaff moved to accept and file 11 CARRIED F� ,9andOu (i MI 1' 1 Rnm d INg1RANCE AND A/G j Ark �.c VIC— a r P o... APRIL 7/95 ASB KINIffM Res �a ✓cs,� 14 A""' W COUNCIL MEETING APRIL 25th, 1995 Mr. Marz reported on the consensus obtained from Reeves to determine if the AAMD &C was representing the view of the majority of its members regarding the AAMD &C's position on interprovincial trade He noted the AAMD &C executive supports the provincial government in promoting interprovincial trade Under the new MGA, any municipal purchases, offers, contracts, etc, in excess of $100,000.00 will have to be advertised across the country This is to promote free trade barriers It was agreed this would increase advertising costs and possible legal costs. The consensus, obtained to date, indicates most Reeves are against interprovincial trade and also have other concerns with the AAMD &C. Mr Marz requested the file on this matter to review, prior to the meeting to discuss interprovincial trade, scheduled for Friday April 28/95, with Ms Carol Haley, MLA Mr Marz gave a brief report on the senior housing meeting he attended in Edmonton with Mr Tom Thurber, other members from AB Municipal Affairs and local representatives from the Three Hills and Kneehill senior housing boards The senior housing issues of management agency, representation, requisition and voting members were reviewed No consensus was reached by the group and the meeting concluded with Mrs Joyce McDonald, representing the Kneehill Foundation, and Mrs. Myrna Bauman, representing the town of Three Hills, arranging to meet and discuss these issues in detail Mr Hanger moved the meeting do now adjourn. CARRIED Time 2.00 P M Reeve 12 /- - - Admi i rator R KARZ REPORT RE INTERPROVINCIAL TRADE � 1' 1 ► C T ra« �,ars S'oed�c.Es C IM VAU- j a JOHN C JEFFERY REPORT APRIL 12th, 1995 to APRIL 25th, 1995 REPORT- Balance Forward $105.51 - Lonnie used grader for 1/2 hour to level dirt in Trochu arena for —Z 4 -H sale. Done for children of the community *4d - SH 583 Bridge - tendered out concrete Must replace abutments and structure Cost of project $415 - 425,000 00 our share Increased by $40,000 00 Advise Rob Penny Balance forward $105.51 CORRESPONDENCE. 1. Agenda for Golden Hills Division #15 meeting April 25/95. 2 April 10/95 Carbon & District Recreation Board meeting minutes 3 1995 AAMD &C Spring Convention passed resolutions 4 April 5/95 AAMD &C Municipal News Highlights 5 April 12/95 AAMD &C Municipal News Highlights 6. AAMD &C Executive Meeting Highlights 7 1995 AAMD7C Spring Convention Highlights. 8 March 31/95 AB Gazette 9 April 1995 Municipal World magazine 10. "The Changing Face of Environmental Law & Regulation in Western Canada" seminar information booklet 11 Advertising - 'Modern Mania' computer conference 12 Advertising - 'The new B C Bill 26 legislation'. 13 AB Planning Exchange booklet and conference advertising. 14 Advertising - Canadian Professional Hockey Schools 15. Advertising - Enviro- Products business show and conference 16 Seminar advertising - Logging on Private Lands HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Ron & Sherry Watson N E 30- 31 -24 -W4 verandah and deck addition to existing house - $5,000 00 2. Anderson Connelly Ltd. S W 25- 28 -21 -W4 Residence - $110,000.00 1