Loading...
HomeMy WebLinkAbout1995-04-07 Council MinutesLM EXECUTIVE COMMITTEE REPORT APRIL 7th 1995 The Executive Committee of Richard A Marz and Otto Hoff met on Friday, April 11th, 1995 at the M D of Kneehill office in Three Hills, commencing at 9 00 A.M John C. Jeffery, Municipal Administrator was present and Jennifer Deak, Assistant Administrator was present and recorded the minutes The following items were reviewed- 1 AAMD &C letter re business tax to farming operations A letter has been received from the AAMD &C, dated March 20th, 1995, announcing the initiation of a review of the application of business tax to farming operations The review will .include members from AAMD &C, AB Agriculture and AB Municipal Affairs who will be communicating with stakeholder organizations The findings of the review will be released at the 1996 AAMD &C Spring Convention In the meantime the AAMD &C is encouraging all municipalities to hold off implementing any contemplated business tax on farming operations until the review is complete Executive Committee recommend to accept and file as information F`R'O e- 2 Outstanding taxes - Pt N E 29- 30 -25 -W4 Mr. Jeffery reported he had met with Mr and Mrs Jake Wiebe, the owners of the above noted property, to discuss their tax arrears The property was scheduled to go for tax sale but Mr. Wiebe had made a $1,500 00 payment towards the arrears on April 5th, 1995 A proposal to make monthly payments of $284 00 per month over the next three years to pay the arrears and current taxes has been made This payment would include $166 00 towards arrear taxes and $118 00 towards current taxes Conditions for this arrangement are that all future penalties shall be waived until the arrears and current taxes are paid in full (36 months) and if payments are missed the property will go to tax sale Mr Wiebe has remitted six post dated cheques, for the period June 1 - November 1/95, in the amount of $284 00 each Executive Committee recommend to accept this payment proposal from Mr. Wiebe 3. Tax Sale - Lot 29 - 31, Blk 3, Huxley, Douq Lea The above noted property was placed on tax notification on April 23, 1993 and will be eligible for tax sale in 1994 There are underground fuel tanks on the property If a property is placed on tax sale and no -one purchases it, the property becomes the municipality's A May 25/94 Executive Committee recommendation was that these lots not be placed for tax sale in 1994 Under the old M.G A we could wait up to three years before taking property for tax sale Under the new M G A we have to take the property to tax sale in 1995 Mr Dennis Woosley, AB Municipal Affairs, has advised an amendment is being proposed to allow municipalities flexibility in taking title The M D 's tax sale date has been set for June 13/95 Mr Woosley advises we could either wait and see if the amendment is passed prior to June 13/95 or sue the landowner. 1 L.�d 6w7 �Iw M EXECUTIVE COMMITTEE REPORT APRIL 7th, 1995 Executive Committee recommend to table this matter until June, ^d pending the legislation amendment 4 Development Appeal Board meetings It has been suggested, in an effort to minimize time and efficiency, to have the development officer schedule Development Appeal Board hearings and notify the board of same This would expedite the hearing process Executive Committee recommend legal opinion be obtained on this matter and reported to Council 5 Canada Day Grant and Youth Award An application for a grant for community based celebrations for Canada Day and also an application for the Canada Day Youth Award has been received from Canadian Heritage Application deadlines are April 13th and 28th, respectively Executive Committee recommend, if eligible, Shannon Turnbull be nominated for the Canada Day Youth Award and Mr Jeffery meet�� °� with Mrs Turnbull to review the application, ascertain if the candidate meets the criteria, and report back to the next council meeting 6 Program of Roadside Pint -of- Interest Signs AB Community Development is requesting input for potential community partners to help maintain roadside point -of- interest signs Executive Committee recommend to accept and file 7 Change in G S T status - AB Hospital Ponoka With the transition of the health reform, AB Hospital Ponoka will commence doing business under the provincial health board and therefore shall be G.S T exempt effective April 1/95 Executive Committee recommend to accept and file 8. Braconnier Provincial Park Agreement AB Environmental Protection, Badlands District Office, has forwarded an "Agreement to Operate and Maintain Facilities in a Recreation Area" for Braconnier Park This is an interim agreement until the land transfer is finalized Executive Committee recommend to sign this interim agreement. 9 Offer - I B M typewriter Mrs Leona Pryor of Trochu has submitted an offer of $25 00 for the black I B M typewriter that was not sold during the recent equipment offers /sale Executive Committee recommend to accept this offer K F� Arc 4» SEEP I DF PAM- �J,u, Pe•� cJp ■__. 40-0.1 11 C EXECUTIVE COMMITTEE REPORT APRIL 7th, 1995 10 Kneehill Ambulance balling for stationery The Kneehill Ambulance uses the M D facilities including an office, postage, photocopies and stationery No charges are billed to the ambulance for these services The F C S S which also uses an office in the building does pay the cost for any stationery, postage etc Executive Committee recommend the Kneehill Ambulance pay for the costs of stationery, postage, photocopies, FAX and other office supplies used at the same rate as charged to the F C S S m°'`° %,Z,4' 0,6-7 11. Provincial Mental Health Board business plan A copy of the Provincial Mental Health Board's business plan, "Building a Better Future A Community Approach to Mental Health" has been received Executive Committee recommend to accept and file 12 Alcohol -Drug Education Association of Alberta The Alcohol -Drug Education Association of Alberta has forwarded an outline of three studies done in the U S A on the financial impact of gambling on business and government. Executive Committee recommend to accept and file 13 Revenue Canada Business Number Revenue Canada is implementing a more efficient numbering system to identify businesses All Revenue Canada (G.S T , Receiver General) accounts will have this one identifying number This system will become effective January 1, 1997 An application for the business number has be enclosed Executive Committee recommend to complete the application for the Business Number. 14. F C S S Fundinq - 1995 - 96 AB Municipal Affairs is requesting any municipality who wishes to have their 1995 -96 F C S S funding conditional to advise the department by April 15 1995 The M D 's F.0 S S funding is currently unconditional Executive Committee recommend to keep the F C S S. funding unconditional 15 Access Road into Acme from SH 806 AB Transportation has clarified that the west access into Acme is the designated approach road that will receive pavement overlay as part of the SH 575 paving project. The M D will be arranging this work and are requested to submit a separate schedule for costs to the department Executive Committee recommend to include this as a separate project with the SH 575 contract. FF com,x�r� year 4s� R4J /sEn A6 ^*j AFFA i.� -C'Swy 7 Tk,L�+Ml9C,Y 24 k/"" 3 IM EXECUTIVE COMMITTEE REPORT APRIL 7th 1995 16 Offer to purchase GMC suburban (T-47-87) Mr Roland Koch has submitted an offer to purchase the GMC suburban for a price of $4,200 00 Executive Committee recommend not to accept this offer 17 Ron Wold creek bank erosion and loss of farm Lana ., � .;'�? Mr. McCook, the Public Works Superintendent, reviewed the above noted erosion, located off SH 583, beside the bridge, S E. 4- 32- 24 -W4, with Jennifer Hoops from AB Environment and is currently proceeding to alleviate the problem, as per environment recommendations Executive Committee recommend the Public Works Superintendent be authorized to proceed, as per AB Environment recommendations. 18. Kevin Haller Celebrity Golf Tournament An invitation has been extended to sponsor the Kevin Haller Celebrity Golf Tournament for S.T A R S and the Three Hills Health Care Centre, scheduled for June 24th, 1995 Executive Committee recommend to accept and file, 19 AB Liberal Caucus News Mr Len Bracko, Liberal Municipal Affairs critic, has forwarded AB Liberal Media Information regarding taxation ability of the Regional Health Authorities. Executive Committee recommend a copy of this document be given GoPr71 to Mr Marz for his perusal to determine if it contains any dF information council may require 20 Three Hills Fire department - 1994 Annual Report Mr Keith Martin, Three Hills Fire Chief has sent a copy of the department's 1994 annual report. The report contains details of the operations of the fire department including statistics on training, practices, fire calls, inspections and fire chief comments. Executive Committee recommend accept and file. 21 Special Places 2000 The AB government has announced a Special Places 2000 policy and implementation plan The plan is a key component of the Sustainable Development strategy and is working towards achieving a balance between preservation and development A Provincial Coordinating Committee will be reviewing site nominations Local committees will also be set up comprised of two elected municipal officials and other interested parties and stakeholders Further information shall be forthcoming a EXECUTIVE COMMITTEE REPORT APRIL 7th 1995 Executive Committee recommend to commence a file on this issue and refer this matter to Mr Robert E Boake 1�e& AQ✓ASIO 22 1995/96 AB Transportation & Utilities Construction Report AB Transportation's 1995/96 Construction Program /Primary Highway System was reviewed by Mr Jeffery, who noted all the projects scheduled for the M D It was noted that, under ancillary infrastructure a project, Airport, Three Hills" was listed for a pavement overlay and repaint (pending review and agreement). Executive Committee recommend to request clarification from both Mr Hanger, the M D 's representative on the Airport Committee, and AB Transportation regarding the noted "Airport, Three Hills" project under the ancillary infrastructure section of the report 23 Regional Health Authority No 5 letter re requisition An information letter has been received from both Regional Health Authority No 5 (Drumheller) and the David Thompson Regional Health Authority (Trochu and Elnora), regarding the new requisitioning powers and process. A list of municipalities in the health region is also included Executive Committee recommend copies of this information letter be distributed to the budget file and Mr Jeffery and to accept and file until more .information is received regarding this matter 24 Letter from Canadian Western Natural Gas re rate reduction Canadian Western Natural Gas has advised of a rate reduction, effective March 31, 1995 of $0 583 per gigajoule Executive Committee recommend to accept and file 25 SH 575.04 Weekly Proqress Charts AB Transportation has forwarded weekly progress charts to be completed for the upcoming SH 575:04 project Executive Committee recommend accept and file. 26 Letter from Mega -Tech An advertising letter for a LASERCAM has been received from Mega -Tech This system is a speed enforcement device, can be leased /purchased for as little as $1,500 00 per month The first system used generated $125,000 00 worth of tickets in the first fifty hours of operation The system could be shared between municipalities Executive Committee recommend to table this item to the bylaw enforcement file 27 March 1995 Spring Convention review Mr Jeffery reviewed the AAMD &C survey results of rural municipalities compiled by Nichols Applied Management. The 5 ZA5:_7172Ee 7 S,O p, I of M,00r4s CoPN r14-41. F__,�- '64z,A0 604 N,� to ra EXECUTIVE COMMITTEE REPORT APRIL 7th 1995 survey was completed by all M D. 's and Counties in the province and examined key municipal issues, service areas, provincial government initiatives, municipal boundaries and AAMD &C service A copy of the review has been placed in each councillor's reading basket. Executive Committee recommend to refer this review to the long range planning committee for future direction"' 28 Letter from AB Public Safety Services re amalgamation AB Public Safety Services have advised of their amalgamation with AB Transportation, effective April 1, 1995 Executive Committee recommend to accept and file. 29 W.0 B File #7 The W C B Claims Services Review Committee has advised it shall be considering the two appeal issues of Cost Relief and Earnings Loss Supplement on a documentary basis given the representations presented February 1, 1995 Additional comments can be submitted to the board, in writing, before April 10, 1995 Executive Committee recommend to accept and file P.Ue �nP�a c 30 Letter from Premier_ Klein re Buffalo Jump Road A March 24th, 1995 letter has been received from the Premier'sPr�z office acknowledging the M D 's letter regarding the Buffalo Jump Road Our letter has now been forwarded to Steve West for his consideration and further response Executive Committee recommend to accept and file 31 AB Fire Training School notice re fee structure AB Fire Training School has forwarded a new municipal fee schedule, effective July 1/95 The school shall be moving towards full cost recovery over the next five years. Executive Committee recommend to accept and file 32 Letter from AB Agriculture re ASB Grant AB Agriculture has made its final calculations for the M.D.'s ASB Grant There is a shortfall of $4,756 98 in grant monies This is due to the costing techniques used Costing methods were overstated in previous years which resulted in grant monies being overstated Total 1994 grant is $62,903.02. Executive Committee recommend to accept and file 33. Purchase of Overhead Projector Screen Mr Jeffery reported the price for a 10' by 10' screen with stand has been quoted as $930 00 with a four week delivery 6 F(- -- �A EXECUTIVE COMMITTEE REPORT APRIL 7th, 1995 date. Rental of the same screen is $35 00 per day A screen has been rented for the annual meeting ��'O Z' Executive Committee recommend prices be obtained for a 8' by 8 e- e, screen 34 Request for road approach SH 806 - Village of Linden Mr. Marz reported he had spoken with the village of Linden concerning their request for the M.D. to authorize an approach from land in the village onto SH 806 The village is now requesting a temporary approach be installed to accommodate the concrete plant and the approach be re- negotiated when SH 806 road construction project is undertaken The village has also requested the M D to undertake this work Executive Committee recommend the M D workforce install a temporary approach onto SH 806 for the village of Linden, the village pay for the installation of the approach; the approach be renegotiated when the SH 806 road construction is undertaken; the Public Works Superintendent arrange with the village this nY),J�� approach project and that the approach be installed as per policy �es.r��o 7s 35 Minutes of the Joint Fire Meeting - April 5/95 Mr Jeffery reviewed the minutes of the joint fire meeting held April 5/95 at the M D office Representatives, including elected officials and fire personnel, from all the towns and villages and the M D were present Communications seem to be the most urgent issue for all departments This joint fire committee has scheduled a meeting for June 28/95 at the town of Trochu to further discuss the communication problems The fire chiefs have also scheduled a meeting for June 8/95 at Three Hills fire hall to discuss and prepare a synopsis It was agreed only major concerns would be referred to the joint committee Executive Committee recommend to accept and file F"-, ::;"'� s 36 Mr Dave Smithers subdivision S W 29- 31 -24 -W4 Mr. Smithers has requested an approach to access the balance of the above noted quarter which was recently subdivided When the application for this subdivision was processed and approved the proposed subdivision sketch indicated one of the approaches was outside of the subdivision boundary. This was not the case when the subdivision was finalized The real property report does not address any approaches This matter has been previously discussed by the Executive Committee and it was recommended the MPC ensure approaches are marked on real property reports. Executive Committee recommend the M D install an approach for Mr. Smithers 37 1994 Audited Financial Statements The 1994 annual financial statements prepared by Kangas Ablett were reviewed A comparison was made between the presentation 7 -le 11 MOO /, p, cj.5 H [A EXECUTIVE COMMITTEE REPORT APRIL 7th, 1995 and information contained in the M D of Rocky View's annual financial statements and the M D of Kneehill's. Mr Jeffery noted AB Municipal Affairs now requires an Municipal Financial Information Return (on a database and paper) and a financial statement Executive Committee recommend to approve the 1994 audited financial statements prepared by Kangas Ablett, appoint Kangas Ablett as auditors for 1995, provide copies of Mr Jeffery's financial reports, as published in the Three Hills Capital, at the annual meeting with the inclusion of an additional page indicating the salaries of all councillors and Mr Jeffery, as per Kangas Ablett financial statements; prepare an overhead of this salary disclosure along with a comparison of the M D. of Rocky View's salary disclosure; for 1995, adopt a newspaper financial statement presentation similar to the 1994 M D of Rocky View's newspaper presentation - that is have a four page newspaper insert with a front title page and a councillor profile on the back page, have the proposed annual meeting agenda approved by council at the next meeting 38 Ballem McDill MacInnes Eden Mr. Bob Eden has submitted an account for professional services rendered for the March 1 -31/95 in the amount of $6,371.13 s�p.z pF/7i �7c 5 7y�cy�s Fides CoP1 /� /°r9sAa J- /iJ H 9(o i /6C l" AWi603 Executive Committee recommend to approve payment of this account cdA 915`JI'I 39 AB Transportation SH 583 Three Hills Creek bridge AB Transportation has sent a letter, dated April 3/95, thanking us for committing $100,000 00 towards this project The bridge upgrading will be a joint project with Transportation contributing $200,000 00 This provincial funding represents all the available 1995 bridge funding for secondary and local road bridges in the M D Mr. Penny will be arranging the timing < for construction and also the invoicing to the M D. upon s's83 3`i `b completion of the work Executive Committee recommend to accept and file. 40 K R C.B Minutes - February 16th, 1995 Mr Jeffery reviewed the February 16/95 K R C B meeting minutes noting it was reported concerns had been raised by the M.D. that the Community Resource Workers should be advised, by letter, of the program funding obstacles. The K C R B. board agreed to send a letter and the Chairperson, Mrs Soltys advised she would do a letter and give it personally to the workers Executive Committee recommendation accept and file 42 Weich Shop lease Mr. Jeffery read a letter, prepared by the M.D. and approved by Tainsh Howard, to Mr Jim Blair, M J Blair Corporation, advising his proposals for alternate lease arrangements were unacceptable and that under the terms of the lease he is in default Mr Blair has now vacated the premises The March rent is paid in full, the utility account with the M D , in the amount of 8 U EXECUTIVE COMMITTEE REPORT APRIL 7th 1995 $337.66, remains outstanding and there is a possibly of other outstanding utility bills The M D still has Mr Blair's $1,000 00 deposit Executive Committee recommend the Weich building be offered for or/o.k,r�s rent or sale, the assessor, Mr Dunay, prepare an assessment on the building to report to the next council meeting 43 Equity Water System Mr Jeffery reported total costs incurred in 1994 for the Equity water project totalled $257,114 03. It was noted Mr Cunningham had calculated a cost per subscriber Executive Committee recommend each councillor receive a copy of the Equity water project costs to date including a breakdown of `4 cost per subscriber. 44. March 7/95 Council Minutes Executive Committee edited the March 7/95 council minutes for publication in the Three Hills Capital Executive Committee recommend to accept the edited version of these minutes for publication 16o- 45 March 20/95 Council Minutes Executive Committee edited the March 20/95 council minutes for publication in the Three Hills Capital Executive Committee recommend to accept the edited version of these minutes for publication. / The Executive Committee meeting then adjourned Time 11.50 A M - - -- - -K- ------------------ Jenn' er eak, Assistant Administrator r 9