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HomeMy WebLinkAbout1995-03-20 Council Minutes-- AGENDA COUNCIL MEETING MARCH 20th, 1995 1 Approval of Agenda 2 Approval of Minutes March 7th, 1995 3 J C Jeffery Report 4 Executive Committee Report 5. Approval of Accounts 6. Bank Reconcilation Statement APPOINTMENTS 9:30 A.M Lonnie McCook, P W S PRIORITY ITEMS. 7 A & A Paving 8 Safety Codes 9 Annual Meeting and Annual Reeve's Report TABLED ITEMS 10 Joint Services Planning GENERAL ITEMS: 11. Fire Committee Report 12 Waste Reduction Proposal and Report from Alex Cunningham and Bob Boake 13 Marshman Stockpile Lease 14 Weich Shop Agreement 15. Equity Water - need resolution for approval of signing of the Contribution Agreement TRANSPORTATION ITEMS: 16 Public Works Superintendent Report 17 Kneehill Creek Erosion 18. Road Committee Report 19 Guzoo Road 1 *_11 COUNCIL MEETING MARCH 20th, 1995 A regular meeting of council was held in the M D of Kneehill Office, 232 Main Street, Three Hills, Alberta on Monday, March 20th, 1995, commencing at 8.30 A.M The following were present for the meeting- Reeve Richard A Marz Division Four Councillors• Marylea Lowen Otto Hoff Robert E. Boake Richard M Vickery Glen Wagstaff Division Division Division Division Division One Two (after 9 15 A M Three Six Seven John C Jeffery, Municipal Administrator Jennifer Deak, Assistant Administrator, was present and recorded the minutes Mr. Hanger, Councillor for Division Five, was absent from the meeting Reeve Marz called the meeting to order at 8.35 A M Mr Boake requested to add item 9A, DTS Society, to the agenda ADDITIONS TO AGENDA Mr Boake moved approval of the agenda with addition of the above noted item. APPROVAL AGENDA CARRIED Mr Vickery moved to approval of the March 7th, 1995 minutes APPROVAL OF MN IES CARRIED Mr Wagstaff moved to accept the accounts presented for payment, subject to further review of the finance committee APPROVAL OF AIMS of Mr Marz and Mr Boake CARRIED A date of Wednesday March 22, 1995 at 8.30 A.M was set to sign the accounts payable cheques Mr. Vickery moved approval of the February 1995 bank reconciliation statement and the net cash position APPROVAL VAL OF FEB/95 �� comparison report BANG CARRIED Mr. Jeffery' s report was reviewed. J C JEFFERY REPORT Mr Vickery moved to approve a resolution to hold one advance poll for all divisions for the upcoming municipal ADVANCE PORING elections and that the Returning Officer make all the STATION necessary arrangements for same. CARRIED Mr Wagstaff moved to table any decisions regarding the POLLING STATION location of polling stations until the next meeting and all LOCATION TABLED councillors are present CARRIED cz 1 COUNCIL MEETING MARCH 20th, 1995 Mr Boake moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed Under Executive Committee item #11, Alberta Environmental Protection Draft Water Management Policy, Mr Marz reported on March 15th and 16th, 1995, he had participated on a provincial committee, comprised of representatives from across the province, to review this draft legislation Issues reviewed including the transferability of water, the licensing of water, integration of water quality and quantity, environmental assessment process, instream protection, priority of rights, protection of existing rights, term licences and discretionary powers Mr Marz recommended each councillor review the information on this issue and any submissions concerning the draft legislation should be submitted to the province by April 1st, 1995 APPF iC i EXEC COMM RffW WATER MW OM DRA-f LEGISLATION: f ,eqr -r NAS r.� E s45C P 3 zE<eE�_-. Under Executive Committee item #19, letter to Hon Allan Rock re. proposed firearm legislation, it was agreed each LETTER RE councillor be provided with a copy of this letter Mr Hoff entered the meeting at this time - 9.15 A M Under Executive Committee item #26, Helton subdivision, it was agreed to request the Municipal Planning Commission to ensure all real property reports indicate approaches both on the sub divided parcel and the balance of the parcel of land Mr McCook, Public Works Superintendent entered the meeting - time 9.30 A M Ice 10-r.+ R � 1 7o irye.S.. >es P (o Cx.6C.C�onr� Mr Boake moved approval of the Executive Committee report APPROVAL OF CARRIED EXEC C" ROU The Public Works Superintendent report was reviewed Mr McCook reported that interest has been expressed on some P W S M13ORT equipment items which were not sold at the recent advertising These items include the GMC suburban (T- 47 -87), the water tanker (TR- 34 -91) and the two graders (P -1 -89 and P- 10 -86). Minimum prices for each item was discussed. It was agreed to keep P -1 -89 grader and T -47 suburban Mr Vickery moved to set a minimum price of $28,500.00 for MINIMM PRICE FOR the TR -34 -91 water tanker and $48,000 00 as a minimum price EQUIR4W NOT SOL for the P -10 -86 Champion grader CARRIED AX +- Mr Wagstaff moved not to sell T -47 -87 GMC suburban nor the T-47 & T-44 T -44 -93 truck at this time NOT TO -SOLD CARRIED 9c.1Mwo -70, G Mr McCook noted that the office items not sold could be included with some items from the shop and disposed of ,j�'"�'0� through an auction process Mr McCook noted he would contact the Division 2,4,6 and 7 councillors to discuss locations for grader fuel tanks in GRADER RJEL TAW their divisions LOCATIOS PA r COUNCIL MEETING MARCH 20th, 1995 It was reported that the April delivery date traxcavator is on schedule Mr Vickery moved to accept the Public Works Superintendent report. CARRIED A short recess was held. The Kneehill Creek (N.E 14- 29- 21 -W4) and Three Hills Creek (WNW 27- 31- 24 -W4) erosion projects were reviewed and Mr Jeffery reported that the M D would have to front end the project costs and claim back from Alberta Water Management and Erosion Control Program A preliminary engineering report is required to be prepared Mr Boake moved to have Torchinsky Engineering proceed with the preliminary engineering reports and construction costs for both these projects CARRIED Mr Jeffery reviewed the March 9th, 1995 Road Committee report Mr Vickery moved approval of the March 9th, 1995 Road Committee report Mr McCook recommended Spec Crude be applied on the Guzoo Road, noting that 3/4" crushed gravel mixed with fine gravel should be applied prior to the Spec Crude application, which is a dust control application not a mat of pavement Mr Jeffery advised the SH 583 and Linden Home Road contract has been prepared by Torchinsky Engineering and requires signing Mr Jeffery noted clarification is required regarding compensation payments The February 14th, 1995 motion was to increase crop damage compensation payments from $175 00 to $200 00 per acre, effective for the 1995 construction season It was agreed the motion was only for crop damage compensation and did not include borrow pit, camp site and stock pile lease compensations which have not changed and remain at $175 00 per acre Mr. Boake moved to accept and file this information CARRIED Mr Jeffery reported that Mr Jim Corporation, the leasee at the Weich him advising of financial difficulties requesting Council's consideration to pay $100 00 per month rent to keep th is not using it. Blair, M J Blair shop, had contacted with the company and a proposal to only e shop open while he Mr. Wagstaff moved to advise M J Blair Corporation if the obligations of the Weich shop lease cannot be fulfilled then the lease shall be considered in default and terminated CARRIED It was agreed to re -rent these premises should the current lease be terminated 3 APPROVAL OF P W KNEEiIH & THREE ..,1 s�f T �oa9CN�n�slr `l Gc /— onhY�/1iL[°g7K _SPEC CRUDE ON GLVOO ROAD Pals SH 583 & LINDEN G°O.J7161G75 .` iGnlf� �67iJ�GJ[FL' POLICY CLARIFICATION RE CROP DAMAGE 6ORRAd PITS, STOCK PILE LEASES �Toe� ,%rte L�isE Pce-,cy 13 a, b WEICH SHOP LEASE M.J BLAIR CORP s►��2 Aanszo T moar�10z A.,r t r. COUNCIL MEETING MARCH 20th, 1995 Mr Alex Cunningham entered the meeting - time 10 30 A M Messrs Boake, Vickery, McCook and Cunningham reported on the March 14th, 1995 meeting regarding the Safety Codes Act The Safety Codes Act combines seven pieces of safety legislation and is the governing statute for all existing safety standards and code regulations in nine disciplines- amusement rides, boilers, building, electrical, elevators, fire prevention, gas, plumbing and passenger ropeways A municipality may apply for accreditation, in one or more of the disciplines, to deliver safety services within its boundaries. To directly manage the safety services provided to citizens within the community, an application for accreditation and a Quality Management Plan to the Safety Codes Council must be submitted Municipalities may band together to submit a common Quality Management Plan or may contract an accredited agency tq provide safety services or may become accredited as an agency and provide services to other municipalities Concerns were raised about the province downloading this services, the possible liability involved in taking on some of the disciplines and the possibility of receiving accreditation for only specific disciplines Mr Cunningham stated that the fire departments would need their fire chief's to be accredited to continue to secure a fire scene, complete fire inspections and fire reports Mr McCook noted that if a municipality is accredited then the fire chief's could be grandfathered in To be accredited a Quality Municipal Plan must be submitted to the Safety Codes Council by June 30th, 1995 Mr Boake moved to notify the towns and villages within the municipality and request them to jointly submit with the M D an application and Quality Management Plan, prior to June 30th, 1995, to the Safety Codes Council, for accreditation in the fire prevention discipline CARRIED Mr McCook left the meeting - time 10.45 A M Mr Cunningham reported that the Contribution Agreement had been received from P F R A for the Equity water project Total estimated project costs were approximately $439,800 00 with an eligible grant for the group water line project from P F R A of $100,00 00 Mr Wagstaff moved the approval of a resolution to approve the signing of the Contribution Agreement from Alberta Agriculture, Prairie Farm Rehabilitation Administration CARRIED Mr Cunningham and Mr. Boake reported on the recommendations in the Final Report of the Environmental Council of Alberta Task Force on Economic Instruments for Waste Reduction. Mr Cunningham recommended a committee review the recommendations and report back to Council Also recommended was a full cost analysis for waste management It was suggested this could be implemented to record the actual costs of the Torrington Waste Site relocation Mr. Hoff moved to refer this matter to Committee of Mrs Lowen and Mr Boake and make recommendations to Council 4 the Waste Management to review this report SAFELY CODES MEET REPORT 011 �-;�(- A,-1— 9 c/�e cG. �c C.jAw1A4-on C-8 P F R.A GRANT RE EQUITY WATER &rA7 ING gn1 1 Naki,N! E .»>'0;��1 1 7 L3. /.'YJAL'� �✓!. Loam.) et 10 COUNCIL MEETING MARCH 20th, 1995 CARRIED Mr Cunningham left the meeting - time 10 50 A M Mr Jeffery requested clarification on the February 13th, 1995 Fire Committee report which had been approved in principle at the February 14th, 1995 council meeting The committee report had recommended letter be sent to all the towns and villages requesting a joint meeting to review the committee s findings The second recommendation of the fire committee concerned the Drumheller fire area and recommended payment to a maximum of $1,000 00 per fire call to offset costs and that operating costs be shared on a per capita basis between Drumheller, Starland, Badlands and Kneehill and not include depreciation and debenture debt payments It was also recommended to share, on a 25% basis, the capital cost of a basic rural fire truck This truck would be equipped to fight rural fines and be capable of traversing the poor terrain in the area and be fully equipped with a large water tank Cost for a used truck would be $60,000 00 with the M D share at $15,000 00 Discussions followed on fire protection services in the Drumheller area, the feasibility of accessing Carbon fire department and the joint services recommendations approved by council Mrs Lowen noted Drumheller will be trading one of their fire trucks to purchase the used rural truck and that this truck would be used by the city of Drumheller in emergencies with the understanding the city would provide, if needed, their trucks in any rural emergencies Mr Wagstaff moved to approve the recommendation to share, on a twenty five percent basis, the capital cost of a basic rural fire truck and approve the fire agreement, subject to the approval of the other joint service agreements being successfully negotiated CARRIED The annual meeting was reviewed FIRE COMM h-1 Of N1112111' 'T Mr Hoff moved to hold the annual meeting on Tuesday, April 11th, 1995 at the Three Hills Community Centre commencing ANNUM_ MEETING at 7:00 P M and to advertise this meeting in the same manner as the previous year s meeting CARRIED It was noted that Alberta Municipal Affairs has changed the financial statement reporting and now requires the councillor renumeration along with designated officers of the municipality to be individually reported in the financial statement It was agreed that, since this is a year of transition and the auditor had not yet presented the financial statements to Council, the reporting of salaries in the financial statement would be sufficient Mr Marz reviewed the annual report he would be presenting at the meeting He reported that he would be discussing the $4.5 million in reserves Concern about this amount being too high would be addressed Because of the downloading of services to municipalities by the provincial government this reserve would act as a buffer against mill rate increases It would be council's opinion that, over the next few years, should the mill rate remain stable, these reserves be given back to the taxpayer by reductions in the mill rate It is also council's opinion this money is better in the taxpayers pocket that in the control of 5 FIN STATEMENT COUNCIL MEETING MARCH 20th, 1995 council Also noted was the current year's surplus included unexpended amounts on secondary highway construction that was delayed due to inclement weather Mr. Jeffery reviewed the previous year's annual meeting agenda It was agreed many issues had already been discussed with the ratepayers at the divisional meetings. ANNUAL NEMN A03M It was agreed to have the newspaper presentation ready for the March 29th and April 5th, 1995 issues The meeting then recessed for lunch from 11 45 A M until 1'00 P M Mr Jeffery requested approval from council for the Public Works Superintendent to try a new crackfiller product that was a type of bonding process The cost for a contractor APPROVAL TO TEST to apply this product was $1,200 00 per kilometre It was NT— CPACKFII I agreed to try this product on a kilometre Stretch of SH 805 PRODUCT The review of the annual meeting agenda continued Mr Jeffery reported that under the new Municipal Government Act, an annual meeting was not required unless petitioned by the public It was agreed to include the following items on the agenda. introduction, approval of agenda ANNIVL MEETING AGE NY ( including any additions) , annual report, financial statement, question period, coffee and adjournment Mr Jeffery reviewed the letter received from R Trombinski, the lawyer for A & A Paving, requesting numerous changes to the M D ' s amended contract with A & A A & A PAVING MRACT for SH 575 project Mr. Vickery recommended this information be taken to Edmonton and discussed with Dr Steve West, Minister of Municipal Affairs, especially the MOR-- Zq/9sii•14s19-4 province's grant requirements regarding low bidder and the "''^'a w''" problems encountered by accepting low bid Mr Vickery also recommended M.D. of Foothills and Torchinsky Engineering also be invited to this meeting Mr Jeffery reviewed Mr Eden's legal opinion, stated previously in a letter to council, listing the implications of severing the contract with A & Paving Mrs Lowen moved to terminate the contract Paving and re tender the contract for SH 575 CARRIED with A & A NDTION TO -TERMINATE Mr Jeffery stated if any further legal opinion was received was regarding this matter he would contact each councillor Mr Boake reported on the DTS Society and the Drumheller Health Unit The DTS Society owns the health unit buildings in Three Hills, Strathmore and Drumheller The M D of Kneehill is one of twenty two members of this society The society currently has approximately $100,000 00 in cash assets The land the buildings sit on do not belong to the DTS Society. Assessments of the buildings are currently being made With the regionalization of the health care system and the creation of the Regional Health Areas (R H A ), the health units will become part of the R H A 's and be relocated into the hospitals Mr Boake is proposing council recommend the monies realized from the sale of the buildings, along with the other assets held by the DTS Society, be given to the health unit with a stipulation on the use of this money. 6 L�:i y�x Sri ti COUNCIL MEETING MARCH 20th, 1995 Mr Jeffery reported that from 1948 until 1973 the M D requisitioned a total of $187,869 97 for the health unit. A total of $76,069.25 was also collected in rental revenue from the period 1968 until 1982 from the health unit when it was located in the M D building Mr Boake noted the three health unit buildings are worth approximately $1 million Mr Marz also noted that it was local tax dollars that contributed to the buildings and in his opinion any monies realized from the disposal of the building should be spent within the municipality It was noted the province had also contributed a great deal of financial support to the health units Mr Hoff recommended the health unit buildings not be sold at this time but rather leased or rented for a period of time until it could be confirmed the arrangements with the Regional Health Authority and the relocation to the hospitals were working well He noted it would be poor planning if the buildings wgre sold and later it was determined there was insufficient room at the hospital to house the health unit Mr Jeffery left the meeting for approximately 10 minutes - time 1 30 P M The discussion continued with questions concerning the health units. It was confirmed that there was sufficient space in the Three Hills hospital to accommodate the health unit Mrs Lowen moved to turn over DTS Society and the Drumheller Health Authority and stipulate kept for five years before disl from the sale of the building contributors jurisdictions the M D 's interests in the Health Unit to the Regional the health unit building be iosal and the monies realized be spent in the respective CARRIED Mr Cunningham left the meeting - time 1 55 P M Mr Jeffery reported he had spoken with Mr Bob Eden concerning the A & A Paving issue Mr Eden requested a decision from council that should A & A Paving sign a release would Council be willing to sign a point release and walk away from this matter? DTS SOCIETY & MMILER Mr. Boake moved, if offered, to accept a joint release from LEGA OPINION the A & A Paving contract RE AM PAVING CARRIED Mr. Jeffery updated Council on the joint planning developments reporting that a meeting has been scheduled for Wednesday, March 22, 1995 at the County of Mountain View to discuss joint planning Mr. Marz reported on the meeting he attended with the Palliser agency group noting he had advised this group the M D was exploring different directions and options for offering planning services and the primary focus of council was to provide these services in the most effective and efficient manner to the residents of the municipality It was agreed there were many financial advantages to jointly sharing a planner with Mountain View including the possibility of generating revenue by marketing these services to other jurisdictions and the convenience for the M D residents to have this service available within the community '5"' f -rP.o�Yte JOINT PLANNING REPORT 6 �u COUNCIL MEETING MARCH 20th, 1995 Mr Vickery moved to meet with the County of Mountain View to discuss this matter and should the County be willing to JOINT PLMING sign a joint agreement to hire a planner and share planning services the M D of Kneehill should agree to this joint agreement. CARRIED Mr Wagstaff moved the meeting do now adjourn gD,UMUT CARRIED Time 2 40 P M - - - -- -- - - - - -- - -- - - - -=� f -- - -- - - - - -- Reev Administrator 8 s JOHN C. JEFFERY REPORT MARCH 7th TO MARCH 20th, 1995 REPORT Balance Forward 1. Paid for meal for RAM, OH and JH $ 87 42 Zone Meeting Red Deer $ 18 09 2 Does Council wish to hold an advance poll for the 1995 election? If so require a resolution of council to hold one advance poll for all divisions The poll would be held at the M D office and will have separate ballot boxes for each division For Council's information there can be only one voting "may station per division. Please let me know if you have any preference as to where the voting station should be BALANCE FORWARD $105 51 CORRESPONDENCE- 1. Seminar - How to Supervise People 2. Seminar - Implementing the Strategic Plan 3 1995 Preliminary Conference Brochure - FCM 4 Received $32,903 67 from the Federal Government under the Canada /Alberta Infrastructure Works Program for SR 575 5 Correspondence from Alberta Mun Financing Corporation re. annual meeting, etc. 6 Community Connections Newsletter for March, 1995 7 Seminar - Enforcement & Investigative Skills 8 Notice of Job Opportunity - City of Cranbrook 9. Guide to Canadian Grants & Assistance Programs 10. Information from Alberta Rural Mun Administrators Assoc 11 Seminar - Noise and Vibration Control 12 Can Casino & Gaming Industry Summit 13 Information re- 1995 GROA Conference 14 AAMD & C News highlights - two issues 15. Received $2970 00 for 1994 Homeowner refunds 16 Received $122.00 fines 17 Marigold Newsletter 18 Seminar - How to Manage Multiple Projects, Meet Deadlines and Achieve Objectives 19. Brochure re. Management Reports - Executive Self Improvement 20 AAMD & C reviewing access to information provisions of new Mun Government Act. 21 Invitation from Stewart, Weir to attend their hospitality suite at the AAMD& C Spring Conference 22 Minutes - Drumheller Solid Waste Meeting Feb 16/95 23 Job Opening - City of Fort McMurray for an assessor 24 Seminar - Marketing for Municipalities HOME OCCUPATION AND DEVELOPMENT PERMITS. nil 1 L P W S REPORT MARCH 20, 1995 1 There is still some interest in equipment that didn't sell ie ) water tanker and two graders Does council wish to put a price on these items and let them go? 2 Gravel crew going day by day watching not to trash any roads. 3 New trax trailer is in The rest of ordered equipment should be coming in April 4 How is everyone doing with getting locations for grader fuel tanks?