HomeMy WebLinkAbout1995-03-07 Council MinutesN
14
AGENDA COUNCIL MEETING MARCH 71-h
1 Approval of Agenda
2 Approval of Minutes February 28th, 1995
3 J C. Jeffery Report
4 Executive Committee Report
5. Approval of Accounts
APPOINTMENTS
9 30 A M Lonnie McCook, P W S
PRIORITY ITEMS•
6. Municipal Elections need to appoint a
TABLED ITEMS
7. Division Three Grader Proposal
8. Bylaw #1328 Fee for assessement review at Court of Revision
- this bylaw only received the two readings at the last
council meeting
9 Report from J. C Jeffery re: Mar 2/95 meeting with
County of Mountain View re* Joint Services
10. Report from J C Jeffery re A & A Paving
11 Offers on Sale Items.
GENERAL ITEMS
12 Conservation and Reclamation Meetings.
13. Swalwell Clean Up
14 Liability Insurance coverage for Community Centres
15 A G T - Extended Flat Rate Calling for Three Hills
TRANSPORTATION ITEMS:
16. Public Works Superintendent Report
17 Marshman Stockpile Site Renewal Agreement.
A S.B. ITEMS:
18 February 27/95 A S B Minutes
N-1
COUNCIL MEETING MARCH 7th, 1995
A regular meeting of council was held in the M D of
Kneehill Office, 232 Main Street, Three Hills, Alberta on
Tuesday, March 7th, 1995, commencing at 8 30 A M
The following were present for the meeting:
Reeve. Richard A. Marz Division Four
Councillors:
Marylea Lowen
Division
One
Otto Hoff
Division
Two
Robert E Boake
Division
Three
Richard M Vickery
Division
Six
Glen Wagstaff
Division
Seven
John C. Jeffery, Municipal Administrator
Jennifer Deak, Assistant Administrator, was present and
recorded the minutes
Mr Hanger, Councillor for Division Five was absent from
the meeting
Reeve Marz called the meeting to order at 8.30 A M
Requests were made to add the following items to the agenda
6A. Bridge Priorities
6B Financial Statement
15A Request for screenings
17A Signs
Mr Vickery moved approval of the agenda with addition of
the above noted items.
CARRIED
Mrs Lowen noted that on page 2 of the February 28th, 1995
council minutes, dealing with the committee for joint
services, her name was omitted from the councillors who
offered to assist on the committee Mrs Lowen's name
should be entered after Mr. Hanger's name
Mr. Marz noted that the paragraph on page 6, dealing with
council's position on the firearm legislation, the sentence
beginning "It was agreed to support the mandatory ..."
should be amended from to read "It was agreed to support
the mandatory four year jail sentence for committing crimes
with a firearm." and also the sentence beginning "It was
agreed to support the registration and licensing of
should be amended to read It was agreed to support the
implementation of a firearm course to qualify for ownership
of a firearm or firearms but not to support the
registration of a firearm "
Mr. Boake requested clarification on page nine, regarding
the motion to charge future water hook ups at user pay. He
noted that this wording implied previous water hook ups
were not at user pay when indeed they were All water hook
ups on the Equity water system are at user pay
Mr Boake moved to approval of the February 28th, 1995
minutes with the above noted amendments
CARRIED
Mr Vickery moved a policy be adopted where residents who
participate in a national or international event and
1
ADDITIONS TO A6MA
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A43CM NTS TO TO
FEB 2B/95 WWrES
APPROVAL OF MINUTES
r
COUNCIL MEETING MARCH 7th, 1995
receive an award or medal be recognized by the M. D. and
presented with a plaque
CARRIED
It was agreed a plaque be presented to Colleen Molendyk in
recognition of her achievements at the Canada Games and
winning a Bronze Medal in the Women's Team Air Rifle
competition
Mr Jeffery's report was reviewed
Mr. Vickery moved to accept Mr Jeffery's report.
CARRIED
AWARD RECOGNITION
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COLLEEN MOLENDYK
PLAQUE PRESEMATION
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APPROVAL OF
JJ C�FERY REPORT
The Executive Committee report was reviewed The Division
Three Grader contract was reviewed and discussed It was
agreed to table this matter until the Public Works EXEC CONM REPORT
Superintendent was present
Mr Wagstaff moved the Road Committee be authorized to ROAD BAN AUTHORITY
place road bans on municipal roads, as required.
CARRIED TO ROM C" -
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Mr Boake moved to accept the Executive Committee report
with the exception of Executive Committee item #1, Division APPROVAL OF EXEC
Three Grader Proposal, which would be further discussed C" PEW
later in the meeting
CARRIED
Mr. Vickery moved to accept the accounts presented for
payment to -day, subject to further review of the finance APPROVAL OF
committee of Mr Hoff, Mr Marz, Mrs Lowen and Mr ACCOUNTS PAYABLE
Wagstaff
CARRIED
Mr. Boake moved Mrs Jean Wilkinson be appointed as the
returning officer for the upcoming municipal fall elections
CARRIED
Mr Jeffery reviewed the 1994 financial statements and
recommended a reserve of $1 3 million be set up in the
contingency reserve This would give $4 0 million total in
the reserve, not including $500,00 00 already set up in an
operating reserve It was noted that some of these monies
would be required, in the current year, and probably more
in future years, to offset revenue shortages, from grant
reductions and other fiscal changes Mr Marz noted that
many tough decisions had been made in the past to ensure
the M D s current sound financial position
Mr Boake moved the 1994 surplus be allocated as follows;
$1 3 million to the contingency reserve and any remaining
balance set up as a surplus for the year
CARRIED
Mr Jeffery noted Bylaw #1328 only received two readings at
the last meeting. This is the proposed bylaw to establish
a $25.00 fee per parcel for assessment appeals to the Court
of Revision This fee would be refunded if the assessment
is reduced by the Court of Revision.
Mrs Lowen moved third reading be given to Bylaw #1328
CARRIED
2
APPOINTW f OF
FEMING OrrTCER
1994 FIN S1MT
REVIEW
1994 RESERVE AND
SLWLLIS
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N
COUNCIL MEETING MARCH 7th. 1995
Mr Jeffery reported he had attended, with the joint
service committee, a March 2, 1995 meeting, with the Reeve
and county commissioner of Mountain View to discuss the
possibility of sharing planning services The county had
been very receptive to this proposal, agreed to the
proposal of two managing partners, at this time, and had
agreed to cost share on a fifty - fifty basis and review
and re negotiate as required by changes
Mr Marz reported Mr. Jeffery and the joint services
committee, along with the Kneehill Foundation and
representatives from the towns and villages in the
municipality and representatives from AB Municipal Affairs
and AB Housing and Consumer Affairs had met on March 2,
1995, at the Golden Hills Lodge in Three Hills to discuss
the future of the housing authority and the formation of a
management agency. He noted no consensus could be reached
on the formation of a management agency nor on the funding
formula for such an agency Mr Wagstaff .inquired what
other municipalities were adopting as their funding formula
for joint services Mr Marz replied that many
municipalities were moving from requisitions and funding
based on equalized assessment to funding based on
population
Mr Jeffery reported on the March 6, 1995 joint services
committee meeting, in Hanna, with other rural
municipalities in the Palliser Regional Planning Commission
area and Mr Frank Wesseling, director of Palliser Regional
Planning Commission, to discuss concerns with the proposed
Palliser Regional Municipal Service Agency Concerns
included the urban /rural representation on the board, the
funding formula, share of assets, the M D 's letter stating
the five conditions subject to its participation and the
option of other sub division approving authorities and long
range planning
It was agreed that the M D must look closely at the
economics of joint services and that it is committed to
deliver services to M D ratepayers at the least possible
cost Events are changing rapidly and there could be
windows of opportunity
Mr Lonnie McCook, Public Works Superintendent entered the
meeting - time 9:40 A.M.
Mr. Vickery moved to approve the joint service committee
reports, to endorse the direction and philosophy of the
joint service committee and to table further discussions
and decisions regarding joint services until the next
council meeting.
CARRIED
Mr Jeffery reviewed the bridge priority list, giving a
brief history of the bridge and its condition. It was
noted that Bridge File #06588, the Dafoe bridge would
probably qualify, politically, as the first priority
MI"I '�I'1'
APPROVAL OF JOINT
IN
SERVICE C" R0 ORTS
.%
Mr Wagstaff moved to refer this matter to Mr McCook and
Mr Bob Kennedy, the bridge inspector, to review the list BRIDGE PRIORITIES
and prioritize the bridges in order of need and report back P Nu1.v,.
to council
CARRIED
The Division Three grader contract was reviewed. Mr. Boake
requested a 1994 grader costing comparison, for the period
May to December It was reported that the 1994 costing
3
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COUNCIL MEETING MARCH 7th, 1995
records were not yet finalized The 1993 and prior year's
grader costing records were reviewed and Mr Bramley's
proposed contract was discussed It was noted that clause
3, of the proposed contract, on the Executive Committee
report, should be changed to "comparable to the average of
other year round divisional contract graders" and not just
state one contractor Mr McCook reported an hourly rate
of $62 30 plus G S T had been proposed by Mr. Bramley. It
was noted that Division Five contract rate is $63 30 per
hour plus G.S.T. The 1993 grader costing was reviewed and
Division Three rate noted as $47 55 per hour for out of
pocket expenses and $66 14 per hour including depreciation,
interest on investment and share of shop costs Mr
Wagstaff requested clarification from Mr McCook regarding
the proposed selling price of the P -3 grader Mr McCook
reported the proposed selling price of $65,000.00 was a
fair market price and compared equitably to offers from
other dealers Mr Jeffery reported a proposed contract
had been drafted for Mr Bramley, based on the Division
Five grader contract Mr McCook noted the proposed
contract provided a win win situation for all parties
involved and the M D had a seven day notice for contract
termination in the proposal It was noted that, based on
the 1993 operating hours of the grader, at 1562 hours, the
M D would be recuperating $2.00 per hour back, from the
proposed contract rate, for shop rent.
A short recess was held from 10 20 A M until 10 40 A M
The discussion on the proposed grader contract continued
with Mr. McCook explaining all the factors involved in
determining an hourly contract rate on a piece of machinery.
Mr Marz noted it was commendable for an employee to
initiate such a proposal and this proposal could prove
beneficial to all parties. The M D could realize savings
in employee wages and benefits and Mr. Bramley could have
the opportunity to establish his own operation and make a
profit Mr Boake added it was also commendable that Mr
Bramley had proposed a lower hourly rate than the other
year round grader division contract
Mrs. Lowen moved to accept Mr Bramley's contract grader
proposal for Division Three, at the hourly rate of $62.30
plus G S T and under the conditions as discussed
CARRIED
Mr Jeffery next reviewed the list of items offered for
sale and the high offer received for each item No offers
were received on the following items: 0- 285 -85 cash
register; 0- 143 -82 Qume printer; 0- 530 -86 Burroughs
printer, 0- 241 -80 IBM typewriter, 0- 387 -83 IBM typewriter
It was agreed not to accept the offers for the following
items: 0- 719 -89 NEC Bit V Fax; 5 -17 -88 Grid Packer,
TR -34 -91 water tanker; P -01 -89 Champion grader; P -10 -86
Champion grader, M -55 -80 water tank, M -56 -80 water tank;
T -47 -87 GMC suburban It was further agreed to utilize the
T -47 suburban as a pool vehicle and that it be available
for use by employees travelling on M D business This
would save costs in mileage reimbursements to employees
Mr. Hoff moved to accept high bid offers an all items
except those listed above and also the T -47 -87 suburban be
retained, as a pool vehicle, for use by staff for M D
business.
4
APPROVAL OF DIV
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COUNCIL MEETING MARCH 7th, 1995
CARRIED
Mr. McCook presented the Public Works Superintendent
report He noted a response has been received from AB
Water Resources regarding the Ohlhauser fish dam and the
department has advised the intent of the initial letter
sent to the M.D. was to make us aware the location of the
fish dam had been moved It was noted the project was
approved by the Municipal planning Commission and currently
meets the standards imposed by the commission The project
is not yet complete
Mr Boake moved to accept the Public Works Superintendent
report
CARRIED
Mr Hoff reported he had spoken with Mr Marshman regarding
the stockpile lease at N W 11- 28 -23 -W4 Apparently, the
stockpile area covers approximately five acres of which two
acres has been allocated and leased to the County of
Wheatland, two acres allocated to the M D of Kneehill and
an acre left as a common, joint area to facilitate truck
turnings etc Mr. Marshman is proposing to charge each
municipality for a two acre lease Wheatland has agreed to
pay $350 00 for their lease
Mr Hoff moved to recommend the stockpile lease with Mr
Marshman be based on a two acre lease area and paid, as per
policy.
CARRIED
Mrs Lowen reported there had been two accidents involving
vehicles going off the road at the curves on SH 575 near
Nacmine and requested more signage be put up on this road.
It was noted there are chevrons installed at these
locations Mrs Lowen also requested a school bus stop
sign be placed east of Township 21 -3, at Mr Dietrich s
residence (N E 21- 29- 21 -W4) It was noted school bus
signs are the responsibility of the school division, they
provide all the signs and the M.D. installs at their
request.
Mrs Lowen moved advisory signs be placed before the "S"
curves on SH 575, before Nacmine, and also that Mr McCook
request the school division to place signs at N E
21- 29- 21 -W4, by Mr. Dietrich's residence
CARRIED
Mr Marz noted that the agenda for employee day included a
CPR and First Aid re certification course on March 16th,
1995 and also a presentation by Mr. Ray Kempster on the
morning of March 17th It was generally agreed to have the
employees return to work for the afternoon of the 17th
Mr McCook noted this day is a regular day off for the
gravel crew and they will not be working the afternoon
The meeting recessed for lunch between 11.40 A M and 1.00
P.M.
Mr Jeffery rea
letterhead from
575 contract.
M.D. regarding
proposes a new
project as soon
5
,d a letter received from A & A Paving, on
R Trombinski, barrister, regarding the SH
The letter addresses the concerns of the
the timely work of the contractor and
time frame, that being, to commence the
as the road bans are lifted Also included
' !41: 1
01H 1SM FISH DAM
�M - I.
MARSFMAN STOM PILE
LEASE
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REQUEST SG-C10_ BUS
IGN - D CH
EMPLOYEE DAY
REPORT ON A & A
PAVING LTD
A
COUNCIL MEETING MARCH 7th, 1995
in the letter are additional clauses pertaining to
fulfilling and completing the contract The company
anticipates a 4 - 6 week completion schedule and also
advises two sections of the original contract are not
applicable Mr Jeffery then reviewed the letter of legal
opinion received from Mr. Bob Eden which outlines the
strengths and weaknesses of the case, listing the issues, REPORT A & A PAVI
arguments and options. The three options listed are
terminate the contract; continue the tender under the same
contract or continue the tender under a different
contract Mr Eden has also listed possible outcomes from
these options It was agreed the M.D. has no assurance of
quality if it continues with A & A Paving. It was reported
the company is currently in arbitration with the M D of
Foothills over job and quality performance Mr Vickery
recommended AB Transportation should be made aware of this
situation and requested to review their tender policies for
joint projects Mr Marz cautioned council about
commenting on this matter until the legal issues are
resolved
Mr Boake moved to recommend the current contract for the
SH 575 project with A & A Paving be amended to include a
clause giving Torchinsky Engineering complete management APPROVAL FOR M43M
and quality control of the project, including a reasonable CONTRACT A8A PA NG
time frame element with financial penalties imposed for
breaches of contract and also to have this amended contract
in place, that is signed by A & A Paving, by March 20,
1995, or the contract shall be considered terminated
CARRIED
It was agreed to seek legal opinion on this motion and
Mr Jeffery left the meeting - time 1:45 P.M
Mr Vickery read a letter from Mr Mike Schiegel,
Conservation and Reclamation Inspector with AB Environment,
who is requesting a meeting with the Reeve, A S B council
members, the Public Works Superintendent and the
REQUEST FOR MEETING
administrator to discuss the requirements of local members,
A
review the Environmental Protection and Enhancement Act and
its impact on municipal operations and operations on
A> n-1 -0' oGGiets
private property The time and place of the meetings are
not mentioned in the letter dust possible meeting dates
Mr Wagstaff moved Mr Marz, Mr Vickery, Mrs Lowen and
Mr Jeffery attend the Conservation and Reclamation
Information Meeting scheduled for March 24, 1995 and the
office contact Mr Schiegel to obtain the meeting details
CARRIED
Mr. Vickery read a letters from Mr. Barnie Court and Mr.
Ken Rowe regarding the engineering reports and
& RS COUZT
MESSRS
recommendations on their properties in Swalwell It was
agreed to discuss this matter further when Mr Jeffery
RE
returned to the meeting.
SOLkELL P I"
Mr. Vickery read a letter received from A G T in response
to the M D 's request for an overview of toll free long
distance rates A G T has advised all the criteria for an
extended flat rate calling area in the Three Hills area
have not been met and also the company is focusing on
moving away from group flat rate plans and moving towards
customized /individual toll packages
6
N
G
COUNCIL MEETING MARCH 7th, 1995
Mrs Lowen moved to accept and file this information
CARRIED
Mrs. Deak reported on the request from Mr Hoff, on behalf
of the Hesketh Community centre, for the centre to be
included on the M.D.'s liability insurance coverage.
Community halls can be added to the M D 's liability
coverage at a rate of $150 00 per annum for meeting halls
and $300.00 per annum for ag societies An ag society is
defined as a hall that has livestock and /or a farmer's
market component which is a higher risk exposure rate
Jubilee Insurance advised that two other municipalities
have community halls on their insurance policies These
are the M D of Sturgeon and the M D of Clearwater It
was also noted that this is liability insurance coverage
only and not building or fire insurance To be covered for
these types of insurance building inspections would have to
be regularly made to ensure the buildings conformed to
standards
Mr. Wagstaff moved to inform the community centres in the
municipality about this liability coverage and premiums.
CARRIED
Mr Vickery reviewed the February 27th, 1995 A S B
minutes, noting the recommendation from the board to sell
the John Deere cultivator The board is also looking at a
new chemical shed, to conform to the new regulations
regarding storage of chemicals.
Mrs Lowen moved to accept the A S B February 27th, 1995
minutes.
CARRIED
It was generally agreed that April 11, 1995 be scheduled to
hold the annual meeting at the Three Hills Community Centre
commencing at 7.00 P M
Mr Jeffery re- entered the meeting - time 2:20 P.M.
Mr Jeffery reported Mr. Bob Eden had recommended the
deadline of March 20, 1995 for the amended contract with A
& A Paving may be a little too close and perhaps should be
extended another week Mr Eden will be proceeding with a
termination letter plus this amended contract It was
generally agreed to accept the legal recommendation and
extend the deadline for the contract a further week
Mr. Marz reported he had received a request from the
Hutterian Brethren of Torrington for screenings from the
Torrington Pit
Mr McCook entered the meeting - time 2.30 P M
Mr McCook recommended the screenings at Schmautz Pit be
used instead of the ones at Torrington to meet this
request Mr Boake noted that screenings are the reject
gravel and until moved are the property of the owners It
was reported the screenings at Torrington were from the
crush on Hazelton's land and these screenings had been
moved to Torrington A royalty of $0 60 /yard had been paid
for these screenings Mr McCook also noted that these
screenings would have to be moved before the final crush at
the pit
7
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FEB 27/95 ASB MINUTE`
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1995 ANNUAL MEETING
LEGAL OPINION
RE A$A PAVING
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-
COUNCIL MEETING MARCH 7th, 1995
Mrs Lowen moved to sell the Hutterian Brethren of
Torrington screenings from the Torrington Pit, to a maximum
APPROVAL FOR SALE
of 2,000 yards, at a minimum price of $0 60 /yard plus
OF �INGS TO
loading cost and further that these screenings be loaded by
TWWON nMrRITE
M D equipment and workforce
CARRIED
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Mr Jeffery further reported on the Swalwell clean up file,
noting Mr Barnie Court had requested a copy of the
engineer's report and also had stated he did not receive
the July 1994 registered letter from the M D
Mr. Vickery moved to refer the letters from Mr Court and
- %KWEl.L CLEAN
Mr. Rowe to Mr Glen Scott for further proceedings and also
��, >,
that copies of the engineering reports be forwarded to both
Q,y
Messrs Rowe and Court
CARRIED
Mr Vickery moved the meeting do now adjourn
ADMIMENT
CARRIED
Time 2.45 P M
f
IM
JOHN C JEFFERY REPORT February 29th to March 7th, 1995
REPORT
Balance Forward $ 20 00
1. Donated 10 yards of gravel to Three Hills Recycling
O K by Otto Hoff, Jim Hanger, Bob Boake
2 Nov 7/94 Dinner (Red Rose) Bob Boake and Alex Cunningham
re Planning 11 77
3 Dec 5/94 Dinner (Drumheller) Bob Boake and Ray Romanetz
re.Solid Waste 16 90
4 Lunch (Didsbury) R. Marz, J. Jeffery, R Vickery & J Hanger
re: planning 38 75
BALANCE FORWARD. $ 87 42
CORRESPONDENCE-
1 Feb 27/95 Direct Deposit - AB Transportation $11,092 50
re. SH 587 & SH 583 engineering costs
2 Feb 27/95 Direct Deposit - AB Environment $375.33
re: surface reclamation
3 Mar 1/95 Direct Deposit - AB Social Services $6,750 00
re, Kneehill Community Resource Board grant
4 Feb 14/95 Golden Hills Regional Div #15 Minutes
5 Feb 15/95 The Alberta Gazette.
6. Assessment Notice from Village of Acme re- Acme shop.
7 Assessment Notices from town of Three Hills re- office,
shop and Weich building
8 Feb 22/95 A A M D &C Municipal News Highlights
9 Feb 14/95 A.A M D &C Executive Meeting Highlights
10. Letter and calendar from the AB Assoc. of Architects.
11 AB Environmental Services Assoc of AB advertising
re. Environmental Hotline phone number
12 Feb /Mar 1995 issue of 'Breaking Down the Barriers', published
by AB Transportation.
13 Nomination forms for the Elaine Burke Award recognising
community achievement in active living and environmental
citizenship.
14 Trail Net brochure re- Trail Talk Conference
15 Brochure on AB Public Health Assoc Annual Convention
16 Advertising brochure from DeVry Institute
17 Winter 1995 issue of The Cornerstone publication
18 Advertising from Consulting Engineers of AB
19. Seminar advertising from Fred Pryor Seminars
20 Daytimers of Canada advertising
21 1995 -96 AB Business Directory advertising
22 Seminar advertising from National Businesswomen's Assoc
23 Wildrose Foundation Vitalize '95 Prov Volunteer Conference
magazine.
24 Feb 22/95 & Mar 1/95 Drumheller Mail newspapers
HOME OCCUPATION AND DEVELOPMENT PERMITS:
1. McDonald, Don & Mary Anne Lot 14 -17, Blk 5, 5050AK, Swalwell
mobile home $45,000 00
2 Usik -Omil, Steven Dale S W 13- 29 -25 -W4
Home occupation - wholesaler, mail order
3 Appleyard, Ian N E 6- 30 -22 -W4
1800 sq. ft. residence $80,000 00
4. Hagel, Jason N E 29- 30 -24 -W4
mobile home & porch $45,000 00
5. Davis, Lorne N W 36- 30 -25 -W4
shop 44' x 70' $30,000 00
1
a
P W S REPORT MARCH 7, 1995
1. Sent fax to Tochinsky advising them Council has
accepted low bid on SH 583 & Linden Home Road for
$514,612 00 from Central City Asphalt Ltd
2 Working on permits for creek crossings on 583 & work
to be done on Wilf Evans road
3. Boys still hauling stones
4 Sent out PO's for front mount mower (A S B ), road
boring machine and trax trailer
5. Ohlhauser fish pond update from Alberta Water
Resources.
14
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