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HomeMy WebLinkAbout1995-02-09 Council MinutesEXECUTIVE COMMITTEE REPORT FEBRUARY 9th. 1995 The Executive Committee of Richard A Marz and Otto Hof f met on Thursday, February 9th, 1995 at the M D of Kneehill office in Three Hills, commencing at 9.00 A M John C Jeffery, Municipal Administrator was present and Jean Wilkinson was present and recorded the minutes The following items were discussed 1 Alberta Environmental Protection Land Reclamation Division Alberta Environmental Protection, Land Reclamation Division has forwarded identification cards for the designated Local Conservation and Reclamation Inspectors Cards were enclosed for Gordon L Park, Arthur Thomas, Emil Heinrich Executive Committee recommend the cards be given to the three inspectors ^?AW6 �a 2 Letter from Stan Schumacher Stan Schumacher acknowledged receipt of a copy of the M.D.'s letter sent to Paul Martin, Federal Minister of Finance He has in turn passed on the M D comments to Jim Dinning and Pat Black Executive Committee recommend to accept and file as information ��-� 3 Letter from Len Bracko, M L A for the Alta Liberals Mr Bracko, Liberal Municipal Affairs Critic, sent a letter addressed to Councillor Vickery to draw attention to a provision of the recently proclaimed regional health authorities act Under this legislation Regional Health Authorities have been given the right to requisition municipalities for money required for capital projects and other unspecified uses As these members are appointed, not elected, the Liberals believe this situation amounts to taxation without representation Liberals fought against the right to requisition when the bill was first introduced and were successful in removing operating costs Mr. Bracko forwarded a copy of Sections 6 and 14 of the act for council's information Regulations have not yet been released He was asking if the municipality had developed any plans to deal with the requisitioning powers and to forward any comments to him Executive Committee recommend to accept and file as information 4 AAMD & C 1994 Fall Convention Resolutions The Association has forwarded a copy of the government responses to the resolutions passed at the Fall Convention Executive Committee recommend to accept and file and any K, -I- councillor who wishes may obtain a copy from the office AA"°�e 5 Canadian Western Natural Gas C W N G advises the Public Utilities Board approved their application to reduce the cost of natural gas by 80 9 cents per gigajoule 1 p -. ik-r rw- t# ?-,w EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 Executive Committee recommend to accept and file as information i`� 6. Alberta Motor Association - Sians The AMA wish to know if the M D would like any intersections signed with their directional signs Executive Committee recommend to accept and file as information. Lonnie McCook, Public Works Superintendent entered the meeting at this time 7 Golden Hills Regional School Board - Use of M D Carbon Shop Bert Adrian called and asked if the M.D. was interested in continuing to allow their bus repair staff to make use of the M D Carbon shop The Board is presently paying all utility costs in lieu of rent Executive Committee recommend the agreement be continued on the same basis for another year - to the end of 1995 - and also recommended the M D consider discussing with the regional board the idea of the possible acquisition of this and or other M D shops by the regional school board. 8 1995 Christmas Party The Three Hills Hospital staff has suggested holding a joint Christmas party Some of the staff members thought it might be a good idea Executive Committee recommend to have a joint party with the Three Hills hospital staff in December of 1995 and review the success of the joint party early in 1996 9 Cost of Legal Advice re. A & A Paving Contract Ballem, McDill, (Robert Eden) have forwarded their account regarding this matter , Cost was $802 63 Executive Committee recommend to accept and file as information F-� and the account be paid. "Fie 10 Countv of Mountain View re- Gravel Source The County of Mountain View has written advising they would not object to the M D entering into negotiations with Walter Schroeder for purchase of gravel subject to the M.D. entering into a development agreement with the county as the roads, access and egress would need to be addressed Executive Committee recommend the County be contacted to determine what would be required of the M D in a development c,6 agreement 11 St. Ann Ranch - Point of Interest Sign Alberta Transportation advises the cost of creation of a pull out for this sign would be quite expensive Suggest Mr and Mrs Frere be encouraged to install the sign within the limits of the town Department would supply two (2) directional signs to be installed at either side of the entrance wherever the sign is placed As well the department would provide a permit for the pull out area on Highway 21 if St Ann's decides to proceed VA �T 1; EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 with installation on the highway However they will not provide any funding for erection of the sign or for construction of the pull out area. This cost is the responsibility of the ranch or the M D Executive Committee recommend a copy of this letter be sent to /-,,'�> Agee Mr and Mrs Frere with a request for their comments A;;� 12 Dean Penner - Request for Road Improvement SW 36- 29 -25 -4 Mr. Boake received a request for road improvement to access the S.W. 36- 29 -25 -4 from SR 575 Mr Penner is building a home there and requires access Mr Boake suggests a blade grade be constructed for approximately 1 1/2 miles 1 -� -�ao C'a►��1 Executive Committee recommend the road committee inspect the location and bring a report back to council at a later date 13 Bridge Files 0820 and 08574 ISW 29- 27 -20 -4 and ISE 22- 27 -21 -4 In August of 1994 the M D wrote to County of Wheatland and two oil companies requesting their input in to which of the above noted bridges should be removed Bridge Branch has indicated they cannot justify maintaining both bridges No responses have been received Executive Committee recommend letters be sent to the three parties requesting a reply. 4%6 14. D R Hurl & Associates D R Hurl on behalf of Chancellor Energy Resources is requesting permission from the M.D. to construct an approach and make use of an M D. road allowance WSW 23- 32 -27 -4 to access a well on 5- 23- 32 -27 -4. Executive Committee recommend the road committee inspect the 4� location and bring a report back to council at a later date. 2-an,7 15 D.R. Hurl & Associates D.R Hurl on behalf of Gulf Canada has requested permission to construct a road approach and make use of the M.D. road allowance to access a well on 3- 18- 30 -22 -4 The road allowance to be developed would be west of 6, 7, & 18 in 30 -22 -4 Executive Committee recommend the road committee inspect the 4"ZI.4 location and bring a report back to council at a later date - W&, 16 Request for Widening a Road Approach Art Pryor has requested the M D widen a road approach in to the N W 24- 33 -25 -4 - Mr Pryor's residence quarter. Executive Committee recommend the road committee inspect the &0-49 location and bring a report back to council Oft 41. 17 A & A Paving Contract The Executive Committee reviewed the legal advice received regarding this contract and the potential cost to the M.D. 3 %W J EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 Executive Committee recommend the M D of the contract with A & A Paving. 18. Ken Busby Grader Service proceed with cancellation Mr Busby has written asking if the M D plan to call for bids for the Division 5 contract grader service for the 1995 -96 season. He wishes to know if the contract will continue for the 1995 -96 season and if it would it be summer only or winter and summer Sip. zov Executive Committee recommend the contract with Ken Busby Grader, f' ,O . Service for Division 5 be renewed for two more years winter and summer grading - at the same hourly rate. 19. Bridge Branch - Bridge on SR 582 Ralph Witten from Alberta Bridge Branch called There was no provision in the contract which was let for the bridge removal and replacement about the road closure signs Bridge Branch therefore requested the M D to put up and maintain the signs This request was denied, but it was suggested the M D might agree to compromise and put up the necessary road closed signs on condition the contractor agree to maintain them and ensure they are in place on an on going basis and also agree to put up the necessary signs immediately adjacent to the bridge Executive Committee recommend this compromise be approved 7 Pis 20 Bridge Branch - Bridge File ? SR 583 There have been discussions with Bridge Branch regarding this bridge It should be replaced prior to the road being paved No funding is available in their 1995 budget for this bridge It has been suggested the M D cover the cost of the bridge repair and or replacement so the work can be done in 1995 prior to paving on condition bridge branch agree to repay the M D in 1996. Executive Committi proper signage and replacement of the road is paved this repay the M D for :e recommend the M D agree to put up the the M.D cover the cost of the repair and or bridge so the work can be done before the year on condition Bridge Branch agree to ��m�rc the repair and or replacement costs incurred 7 21 Equity Water System Mr Cunningham has provided a cost report on the Equity water system There is a possible 38 people who wish to hook on to the system Cost for the six which are hooked up now is $10,448 80 each There may be 4 more than the 38 already signed up Executive Committee recommend if any more people wish to sign up now their agreement must be approved by council before same is accepted to ensure the hook up will be cost effective 22 M D Grade Foreman Mr. McCook reviewed the notice he has circulated to cu time M D employees in connection with the grad position Executive Committee recommend to accept and file as inf 4 11 C7 EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 23. Contractors' Safety Program Under the Occupational Health and Safety regulations the M.D. would be held responsible if a contractor did not have a safety policy in place. Mr McCook has therefore drafted a policy which will be given to all contractors hired by the M D and the contractor would be required to sign a maintenance policy statement Executive Committee recommend the proposed safety policy for contractors be approved /-n®NO--/,, 24 Divisional Grader Locations - Construction Season Mr McCook reviewed with the Executive Committee the idea of locating the divisional graders in a more central location in their grading division during the construction season rather than working from their normal shop headquarters. This would require making an arrangement with a farmer for the grader to be left in their yard overnight and for location of a fuel tank in their yard ePe2oFA Executive Committee recommend Mr McCook be authorized to do �o this 7�1 Moro 70 25 Divisional Grader Changes Mr McCook presented a proposal from Dennis Bramley He is interested in negotiating an agreement with the M D He would like to purchase the John Deere grader (Division 3) with snow plow equipment and rent half of the Acme shop if the M D would give him a 5 year- year round contract for grading and snow plowing in Division 3 -r Executive Committee recommend the P W S Executive Committee ,�.„, and J. C. Jeffery be emplowered to sit down with Mr Bramley,,,,�„ �e v review his proposal and try to negotiate some reasonable contract arrangement with him and bring a report back to council. Mr. McCook left the meeting at this time 26 Drumheller Mail The Drumheller Mail is publishing the 1995 Music Festival program for the annual competition of the Drumheller and District Music Festival. They would like the M D to place an ad in the program. Cost ranged from $45 00 to $220 00 depending on size of the ad Executive Committee reocmmend to accept and file. 27 Workers Compensation Board Appeal Mr. Jeffery reported he and Mrs Deak attended the claims review in connection with Glen Wagstaff's compensation claim costs A written submission was provided to the appeal board and the board has 3 weeks in which to render a decision F6 Executive Committee recommend to accept and file as information oa App m--, 28 Kneehill Community Resource Board Minutes - January 18th, 1995 5 0 N EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 The minutes from this meeting were reviewed There was discussion about the indication from the Town of Three Hills that their FCSS operational board will be cutting funding for this program in 1996 up to 50 %. The KCRB sent a letter to the town indicating the program could not function without all municipalities paying their appropriate share of the per capita funding The KCRB also dealt with the workers's wages for 1995 and granted increases to the 3 workers - $1200 00 per year for two and $500 00 per year for the newest worker The 1994 financial statement was also reviewed Cost to the M.D. was $7980.92. There is still $105,290 14 surplus funds from provincial FCSS on hand and these funds will be used to offset 80% of the program costs in 1995 for the M.D , Trochu, Acme, Carbon, Linden and Torrington Executive Committee recommend a letter be sent to all the municipalities advising if the Town of Three Hills opts out of the program (by cutting their funding) the M D will also be forced to opt out of the program 29 Drumheller Mail - Royal Tyrrel Museum of Palaeontology 10th Anniversary Supplement Drumheller Mail is preparing to publish a tenth anniversary supplement for the Royal Tyrrell Museum of Palaeontology They would like to include a congratulatory address from the council together with a picture of council in this commemorative issue Executive Committee recommend this be done 30 Letter from Minister of MUnicipal Affairs Tom Thurber the new Minister of Municipal Affairs has forwarded an information package that highlights the Premier's address about Alberta's future He looks forward to working with the M D in future G�rs�eS�T Executive Committee recommend to accept and file and a letter of congratulations be sent to the Minister from Reeve Marz 1 Centra Gas Centra Gas advises there will be another gas cost decrease for their customers Executive Committee recommend to accept and file as information FLE 32 Alberta Tourism Conference Alberta Tourism is holding a conference on tourism March 12 to 14 in Jasper. Executive Committee recommend to accept and file 33 AAMD & C - Internal Trade Agreement Information AAMD & C and other assocations met with the province to discuss the internal trade agreement which was signed in July of 1994 by all Canadian provinces, territories and the federal government The meeting was arranged to provide municipal representatives with an overview of the agreement and to allow municipal input into future negotiations regarding the extension of this agreement to the municipal level The province and federal KA :1 EXECUTIVE COMMITTEE REPORT FEBRUARY 9th 1995 government have agreed that municipalities will be bound by the terms of the agreement effective July 1st, 1996 with any special provisions relating to municipalities to be determined by July 1st, 1995 A summary of the issues discussed at the meeting was enclosed Executive Commiottee recommend a copy of the letter and summary be given to each councillor 34 Big Country Tourist Association The Big Country Tourist Association have road and other types of maps and other items available These can be purchased from the Association and re -sold or given out Executive Committee recommend to accept and file as information F 35 AAMD & C Future Direction for Canadian Agriculture AAMD & C have forwarded a brief summary of Future Directions for Canadian Agriculture, a presentation made by Honourable Ralph Goodale He lays out the Federal Government's vision for agriculture in Canada CD/a/4+,/ Executive Committee recommend to accept and file as information and a copy be given to each councillor 36 Letter from Bethel Evangelical Missionary Church Rev Harold Hunter has extended an invitation for someone from the M D to attend their official opening of the new addition to their church on March 26th, 1995 L67 >*x Sarr Executive Committee recommend Reeve Marz attend the opening on 44M behalf of the M D Al; e 37 Publication of M D Minutes Mr Jeffery reviewed the dates on which the M D minutes were sent to the Capital and the date same were published. It appears the hold up on having the minutes published is not being caused by the Capital On average is takes 28 days for the minutes to be received by the Capital and on average 8 days for the paper to publish them Executive Committee agreed they would try to review and edit the minutes for publication in a more timely manner. �El me aAq 38 By -Law #1313 - Lorne Wagstaff Redesignation Legal advice received regarding this by -law was discussed The amended by -law could be given third reading at some later date even though a motion for third reading was not forthcoming at the next meeting following the one at which it was given 1st and 2nd reading Mrs Deak suggested if a by -law receives first and second reading, but not third, it must be brought back to council at PL'Cd the next meeting, and if 3rd reading is not forthcoming, 4,,r,.,j administration should request either a motion to table the 3 -IA by -law or a motion to quash it 7 0 M :1 EXECUTIVE COMMITTEE REPORT FEBFUARY 9th, 1995 Executive Committee recommend this procedure be followed by council in future 39 Town of Three Hills - Joint Agreement- re. Waste Disposal Site The Town of Three Hills has written requesting an amendment to the joint use agreement for the Three Hills Waste Disposal site They wish to have more supervision of their portion of the site and therefore wish to have the agreement amended accordingly They propose to hire their own attendant starting March 31st, 1995 and each municipality be responsible for the cost of supervision of their specific portion of the site. This action will have the effect of increasing the M D costs by 25% (about $5600 a year) Mr Jeffery reviewed possible changes to the agreement which would be required Executive committee recommend this issue be addressed at the 5�ic�s f joint service meeting to be held with the Town of Three Bills in CB the near future. 40 1995 Salaried Employees Working Conditions Mr Jeffery briefly reviewed the salaried employees' conditions with Executive Committee Executive Committee recommend it be accepted. 41 Torrington Waste Disposal Site working ca. P —,eou. ,C"-6 The office had sent a letter in December to the Drumheller Solid Waste Association asking for their input into the idea of moving the Torrington disposal site to the Schmautz Pit No reply has yet been received Executive Committee recommend another letter be sent to them e--.AezxlC 42 Letter - Alberta Health A letter addressed to Reeve Marz has been received from Shirley McClellan, Minister of Health in response to his letter of December 15th The issue was the appointment of regional health authority members as opposed to election of these members The Minister has now received a report from the Health Planning Coordination Project Steering Committee with regard to options for selection of RHA members in the longer term. -�e• A2,9-1,1 Executive Committee recommend to accept and file as information and a copy of the letter be given to Reeve Marz 43. G S T Report for 1994 Mrs Deak has prepared a GST report for 1994 The M D paid a total of $254,888 68 GST and received a rebate of 57.14% or $100,886 89 as well as a full 7% GST refund of $14,176 90 The net G S T cost to the M D was $139,824 89 lqoOn Executive Committee recommend to accept and file as information and this cost be added to the "downloading from provincial and or federal government" report 44 Minister of Canadian Heritage - 30th Anniversary of Flag 1995 is the 30th anniversary of the National Flag of Canada 8 EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 The Minister is seeking support from municipalities in encouraging community based celebrations to honour this anniversary. Executive Committee recommend to accept and file as information 45. Alberta Municipal Affairs - Assessment Audits John McGowan of Alta. Municipal Affairs advises his department will be establishing a monitoring and auditing system to ensure the assessment base for all municipalities is fair and equitable The focus of the audit is to evaluate whether assessors are complying with the measures and standards when completing the assessment roll It will also support the equalized assessment process by verifying the ratios reported by munciipalities. An auditor will be contacting municipalities to explain the technical aspects of the audit and the type of information required annually from a municipality f,f Executive Committee recommend to accept and file as information and the assessor be given a copy of this letter 4- 46 AAMD & C - Survey re- Potential for Mun Liability Exposure re Contamination of Individual Properties AAMD & C is investigating the potential for municipal liability exposure related to the provision of information regarding possible environmental contamination of individual properties. These requests are normally made in relation to environmental site audits being conducted prior to a property transaction In particular, municipal fire departments and or municipal offices are frequently asked to provice background information regarding any fires of spills and any records of fuel storage tanks, piping, etc which might indicate the possible presence of environmental contamination. As an initial step the AAMD & C is seeking information regarding current municipal experience and practice in this area Survey asked 3 questions These were reviewed and answered and AAMD & C requested to provide the M D with information once the survey has been completed. 471.0 and lrli Executive Committee recommend the survey be completed returned to the Association 47 Town of Trochu - Waste Disposal Site Agreement The Town has requested an amendment to the proposed agreement Clause 13 read - the Town, its agents or employees, will retain unlimited access to the site in order to dispose of any waste generated by and or collected by the town, but the site shall not be open to the public during that time. The Town suggest this clause be amended to read but the site shall not necessarily be open to the public during that 'o"41��94' time. 48 By -Law #1326 - Taxation of Ducks Unlimited By -law #1326 provides that any land OWNED by Ducks Unlimited would be subject to taxation Ducks Unlimited leases only two very small low assessed lands in the M.D. and does not own any land. The lease land is owned by the Province and will be exempt from taxation under current legislation However an amendment is being prepared for the Spring Session of the 9 re ?4 N EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 Legislature which will provide that if a local government passes a by -law any land leased by Ducks Unlimited from the Province could be taxed It was agreed the by -law 1326 should remain in place in the event Ducks Unlimited buys land in the M D , and the leased lands not be taxed given the small size of the parcels and the low assessment Executive Committee recommend acceptance of this report �wA 49 Marigold Library A letter has been received from Marigold Library They advise that some 57 M D residents paid the Marigold non resident fee at the Drumheller Public Library Year end statistics indicate a total of 347 Kneehill residents used Marigold member libraries in Acme, Carbon, Delia, Drumheller, Three Hills and Trochu in 1994. The no resident fee is now $45 00 per family per year. A number of cards signed by M.D. residents have been received from Marigold The card states the people believe their library is an essential service which provides them with an information advantage. Executive Committee recommend a letter be sent to Marigold advising the M D is not prepared to join the Marigold system 50 Alberta Labour - Fire Safet A letter has been received from Alberta Labour - Fire Services Advisor, Red Deer There has been numerous inquiries regarding the Safety Codes Act, grandfathering of safety codes officers, quality management plans for municipalities and designation of powers to a safety code office by a municipality To help clear up some of the confusion seminars are being offered by Red Deer Safety Code officers Also a letter has been received from Chris Contenti. - Phone 340 -5157. He indicates he has been asked to function as a liaison between the M D and the Department of Labour for accreditation under the Safety Codes Act. The act allows the community to issue permits for and do inspections in fire, building, plubing, gas and electrical There are many options as to how these services could be delivered including hiring agencies or using staff The time to make a decision as to which part or parts of the Safety Codes Act your community would like to administer is coming soon He is offering his services to meet with council or a committee to assist in making these decisions Executive Committee recommend John Jeffery and Lonnie McCook have a meeting with a representative of Alberta Labour to discuss the matter and bring a report back to council at a later date. 51 Three Hills Airport A copy of a letter from Alberta Transportation Regional Division Program Services Branch addressed to the Town of Three Hills has been received As of April 1st, 1995 Alberta Transportation will no longer own or operate provincial airports or remote 10 se_Tm'Vro 7 ,a + A 11 EXECUTIVE COMMITTEE REPORT FEBRUARY 9th, 1995 forestry airstrips Also all responsibility for licensing, ownership, operation and maifitenance of airport electronic equipment on community airports will be transferred to the community airport operator This reduction in service should be recorded in the "downloading of services" file The Province has advised the office that the Town of Three Hills holds a licence of occupation LOC 3592 for the land on which the airport is located Any offer to purchase the land should go through Alberta Environment in Red Deer. The Town wish to make some changes to the joint agreement regarding the operation and membership on the Three Hills Airport commission. The Town also want to make changes to the Three Hills Waste Disposal agreement Council has requested the town meet with them to discuss all joint service agreements Executive Committee recommend the M D /Three Hills waste disposal site agreement be added to the agenda for the joint services meeting and a letter be sent to the Town to advise them of this addition to the agenda. 52. D. R Hurl - Request for Permission for Road Approac h D R Hurl on behalf of Gulf Canada has requested permission to construct an approach and make use of an undeveloped M D road allowance to access a well on 5- 16- 30 -22 -4 Executive Committee recommend to refer this request to the road committee for inspection and report to council at a later date 53 Executive Committee reviewed the December 14th minutes and January 24th meeting minutes and edited same for publication The Executive Committee meeting then adjourned. Time 1.30 P M. ----------- -� - - ---- - - - - -- Mrs Jean ilkins Recording Secretary 11 7 l�/�1" (QOM A]/ 77Q Lisa 75Qo a JOINT SERVICES RECOMMENDATIONS A committee of Richard A Marz, Marylea Lowen, Robert E. Boake, Richard Vickery and John C Jeffery met on Thursday, February 9th, 1995 commencing at 1:30 P M The proposed agenda for the joint meeting with the Town of Three Hills was reviewed and the following recommendations made The M D Philosophy in these discussions should be 1 Representation to be based on requisition amount 2 Requisition per capita where practical 3 Joint 50/50 where service need is equal All services on basis of need - NOT WANTS Municipality to pay own representative's expenses and per diem on all boards or committees M D to lobby Municipal Affairs to stay out of joint services funding formula. Various Boards 1 Kneehill Foundation. To be management agency for all senior housing services and representation be by requisition on both foundation and management boards. 2 Recreation- Requisition by per capita Funding based on average previous year's deficits of arenas and swimming pools only. Will not share in profits but will not fund in a profit situation Capital funding to be negotiated separately and must be approved by M D 3 Ambulance Requisition by per capita Representation by requisition 4 Airport 1 Representation by requisition 2 If this is changed then representation must be by population and requisition 3 Joint 50/50 as #1 above. 5 Planning In a letter dated August 24th, 1994 the M D agreed in principle to participate in the proposed Palliser Regional Services Commission subject to following conditions. c MO 1 Participation approved for 2 years subject to obtaining participation from sufficient other jurisdications to be financial viable and our contribution to be approximately $25,000. a year 2 Requisitions to be based on population or assessment, whichever is deemed to be the most appropriate and is fair and equitable for all members 3 Committee members are to have weighted votes depending on the amount of its financial contribution to the service 4 Members appointed to sit on the commission are to be paid by the appointing jurisdication, not by the commission (This was later revised to indicate if a committee member is attending meetings for business issues which involve all members the commission may pay them) 5 The number of members appointed should be kept as small as possible and perhaps the smaller jurisdications could arrange to have a larger area representative represent and protect their interests 6 Fire 50/50 split on basic equipment as required by Insurance Bureau of Canada Fire Underwriters Survey. Review feasability of central co-ordinator and dispatch These recommendations were approved by the councillors present ---- - - - - -- - -]-/ - - - -- John C J f` ry, C . M Municipal Administt or