Loading...
HomeMy WebLinkAbout1995-02-14 Council Minutesr 7 AGENDA COUNCIL MEETING FEBRUARY 14th, 1995 1 Approval of Agenda 2 Approval of Minutes January 24th, 1995 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation Statement 6 Approval of Accounts APPOINTMENTS 9 30 A M Lonnie McCook, P.W.S. PRIORITY ITEMS- 7 Joint Services Recommendation from Committee Review letter sent by Reeve Marz re: management agency for senior housing None of the agreements for joint services will be negotiated on a separate basis 7A. Fire Reports TABLED ITEMS GENERAL ITEMS: 8 Review need for new by -law for well drilling rates 9 ?Set date for entire council to review M D financial picture in detail. 10. 1995 Public Information Meetings Review and make decisions on various items tabled until after these meetings - a) Impose charge for garbage collection? b) Dust Control Policy c) Reduction of councillors (number of people a councillor should represent) d) Increase in price for cemetery plots? e) Offer from Province re- Braconnier Park f) Request for installation of trailer dump station in Wimborne 11 Report from Councillor Hanger re. Three Hills Arena Re- development committee and request for use of an M.D. loader and trucks to haul demolition material away 12 Establish M D position regarding how provincial lottery funds should be used. TRANSPORTATION ITEMS- 13. Public Works Superintendent Report. 14 Need resolution to close unused road diversion in S W 27- 31 -24 -4 - Donald Dau land 15. Road Committee Report - February 2nd, 1995 16. Report from Reeve Marz re* Fax from Carol Haley office re- Nova development 17 Road approach on SR 806 - Village of Linden 18 Road approach - A Stern /Dale Hector - N.E 21- 29 -23 -4 19 Report - Councillor Wagstaff - Grad Walker - M.D. road West of 33- 34 -23 -4 L�lw AGENDA COUNCIL MEETING FEBRUARY 3.4th, 1995 PLANNING MATTERS. 20 Proposed by -law 1325 - Mobile home standards 21 Review correspondence from Palliser Regional Planning re, new service agency. Any report on discussions with Frank and Alex re- planning regulations in new Mun Gov't Act DEVELOPMENT APPEAL BOARD HEARING. LATE ITEMS. �Iw 21 eW' M COUNCIL MEETING FEBRUARY 14th 1995 A regular meeting of council was held in the M D of Kneehill Office, 232 Main Street, Three Hills, Alberta on Tuesday, February 14th, 1995, commencing at 8.30 A.M The following were present for the meeting. Reeve Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven John C. Jeffery, Municipal Administrator Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8.35 A.M. Mr Hoff requested item 12A, Barnie Court, be added to the agenda Mr Vickery moved approval of the agenda with addition of the above noted item. CARRIED Mr. Wagstaff moved approval of the January 24th, 1995 meeting minutes CARRIED Mr Jeffery's report was reviewed. The budget committee members of Mr. Boake, Mr Hanger and Mr Vickery agreed on a meeting date of February 17th, 1995 at 1 00 P.M. to initiate preliminary work on the 1995 budget Mr Boake moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed and various items discussed Mr Vickery moved that Executive Committee item #11, St Ann Ranch - Point of Interest Sign, include in the recommendation that the letter to Mr. & Mrs Frere indicate that the M D shall not be providing any funding for the erection of the highway sign CARRIED Mr Boake noted that Executive Committee item #12, Dean Penner request for road improvement, would require only a mile of blade grade, not 1 1/2 miles Mr Marz advised that all requests for road work and approaches be referred directly to the road committee who will inspect the locations and make recommendations to council. This procedure would expedite the process as the Executive Committee refers all requests to the road committee Mr Wagstaff reviewed Executive item #18, Ken Busby Grader Services, and requested consideration be given to tendering 1 PDPgPNT AnnTTTnN Tn Am:NnA APPROVAL OF ALMA APPROVAL OF MINlfES J C JEFFERY REPORT APPROVAL JCJ REPORT EXECUTIVE COW REPORT i ST ANN RANCH SIGN L�77L -� 517 F> a > 1 11M.1 l ' u u 111111 Iq COUNCIL MEETING FEBRUARY 14th 1995 the grading contract for Division Five thus allowing an) other interested parties the opportunity to bid He notec that he had received interest from other parties wantinc the opportunity to tender It was noted that Mr Busby': grading contract in this division expires at the end of April and the Executive Committee had recommended the contract be renewed for a further two years at the same hourly rate This recommendation had not yet been discussed with Mr. Busby A discussion followed on the legality of accepting lowest bid, only offering invitational tenders and the quality of grading, especially if lowest bid was not performance satisfactory Mr. Marz and Mr. Boake both noted that another contract term with Mr Busby would provide an accurate comparison for costing purposes. It was also noted that, on the whole, the residents of the division seemed satisfied with the performance of the grading services Mr Wagstaff moved that Division Five grader contract be tendered out for a year term, both for summer and winter grading, and that the municipality not necessarily accept the lowest bid. MOTION LOST Under Executive Committee item #21, Equity Water System, Mr Jeffery reported that a late request had been received from Mr Ray Dau to hook up onto the water system -but it was unclear which water system Mr Dau was requesting hook up services for It was agreed to have Mr Cunningham look into this matter and report back to Council Under Executive Committee item #24, Divisional Grader Locations - Construction Season, Mr Wagstaff requested more information be obtained regarding the legality of overhead versus ground fuel tanks. It was noted that the M D. has one overhead tank now but any future purchases should be ground tanks with electric pumps It was recommended that Mr Wagstaff work with Mr McCook in this matter and also agreed to include in the recommendation that a report be brought back to council regarding the types of fuel tanks to be used Mr. Vickery moved to table Executive Committee item #25, Divisional Grader Changes, until the Public Works Superintendent, Mr. McCook, was present CARRIED Mr. Marz reviewed Executive Committee item #28, Kneehill Community Resource Board Minutes - January 18th, 1995 He noted the 1994 agreement between the seven participating municipalities expired December 31st, 1994 and that the program is currently operating on a commitment to fund under the same conditions as the expired agreement Mrs Lowen, Mr Vickery and Mr Boake all expressed positive feedback from their ratepayers about the Kneehill Community Resource Board (K.C.R B ) program Mr Marz expressed concerns about the decreasing case loads and the proportion of population and budget allocation for the area. It was noted that the town of Three Hills is requesting a re -focus and possible funding reduction up to 50% to the program It is claiming to be in a distinct and unique situation as a part of its population, P B I , does not access the K C R B program. The town has also empowered its F C S S board to make make financial decisions regarding F C S S 2 RAY DAU REQUEST RE WATER SYSTEM 90.E rrta+o � �x USE OF OVE4YO GUM FUEL TANKS IN WM DI ISIONS c� �� IYjc9NO 70 PtJJ JAN 18/95 KRCB KNUTES 01 M APK COUNCIL MEETING FEBRUARY 14th, 1995 monies. It was agreed, by council, that the Executive Committee recommendation was an appropriate response ,q =1=4-756A • Mr McCook entered the meeting - time 9:35 A M It was noted that, Executive Committee item #39, Town of Three Hills Joint Agreement re, Waste Disposal Site, the town is requesting an amendment to the existing agreement. It was recommended this matter be addressed at the joint services meeting to be held in the near future Mrs. Marjorie Vetter entered the meeting - time 9.45 A M Mr Marz welcomed Mrs. Vetter to the meeting Mr McCook reviewed Executive Committee item #25, Divisional Grader Changes He reported that a divisional grading proposal had been received from Mr Dennis Bramley, RANLEY DENNIS B PACEYG Division Three grader operator Mr Bramley is proposing DIV S3 to enter into a five year contract with the M D to work as PROPOSAL an owner /operator and provide grading services to Division Three The proposal is for Mr Bramley to purchase the Z-o.WAO' grader, rent a portion of the Acme shop and contract back to the M D repairs to the grader, as required. Benefits 4"6 from this proposal would include reduced capital investment for the M.D., elimination of equipment maintenance costs, reduction of one permanent M D employee along with related pension and health benefits, revenue from shop rental and equipment repairs and the availability of an experienced contractor to look after the grading requirements of Division Three The hourly grading rate for this proposed contract is still to be determined Mr Marz noted that this proposal provided an option to provide grading services and possibly cut costs. He noted that rates should be fair and equitable to all parties and that the Division Five contract grader rate and the Weich Shop rental rate be considered in determining the proposed rates for the Division Three contractor Variables to consider would be soil types between Division Five and Three and volume of traffic on the roads in each division Mr McCook noted that P -3 grader is a 1990 grader with an approximate market value of between $65,000 - $70,000 00 Mr. McCook also noted that by making this proposal, Mr Bramley had indicated initiative and willingness to try a different approach to the grading operations of the division Mrs. Lowen moved to accept the Executive Committee report APPROVAL OF EXEC CARRIED C" PEW A short recess was then held from 10.00 A M until 10.15 A M Mr Jeffery then read a letter, addressed to the Hon Tom Thurber, Minister of Municipal Affairs, prepared by Reeve Marz. The letter states council's support for the proposal to have the Kneehill Foundation become the management agency for all the senior housing facilities, lodges and community housing within the municipality and failing support from all other participating jurisdictions the M D would make an application to become the management agency. Mr. Marz advised Council he was expecting further information, later in the day, regarding this matter 3 COUNCIL MEETING FEBRUARY 14th, 1995 Mr. Marz moved to table this agenda item until the day. CARRIED Mr Jeffery reviewed the February 9th, 1995 Joint Services Recommendations prepared and by a committee of Richard Marz, Marylea Lowen, Robert Boake and Richard Vickery The recommended philosophy of the M D of Kneehill in joint service discussions included representation based on requisition amounts, requisition per capita where practical; joint 50/50 where service need is equal; all services on basis of need, not wants; municipality to pay own representative expenses. Mr. Jeffery then reviewed the recommendations for the various joint service boards Mr. Boake moved to accept the February 9th, 1995 Joint Services Recommendations Report CARRIED UNANIMOUSLY Mr. McCook presented the Public Works Superintendent report. He reported a pre- tender meeting has been scheduled for February 15th, 1995 with interested contractors bidding on the SR583 and Linden Home Road base course projects He noted a lot of interest has been generated by large contractors Mr Wagstaff recommended the Buffalo Jump Road be considered as a possibility for other contract work Mr McCook reported the Parker bridge, on SR582, would be closed until May. The bridge funding for SR583 was discussed and Mr. Marz recommended, if possible, an appointment be made for council to meet with Alberta Transportation when attending the Spring Convention next month. Mrs. Lowen reported the Beiseker R C M P had located the missing stop and township and range signs from the junction of SR806 and SR582 Mr McCook advised a notice had been circulated to all full time employees inviting them to apply, by to -day at 9 30 A M , for the position of grade foreman The successful applicant must possess some experience at a supervisory level, a minimum of five years road building experience and be proficient in interpreting profiles Renumeration would be subject to training and experience and the successful applicant would be required to serve a six month probationary period Mr Boake moved to accept the Public Works Superintendent recommendation and appoint Mr. Randy Raisbeck grade foreman, under the conditions as set out in the employment opportunity notice CARRIED UNANIMOUSLY Mr. McCook recommended tenders be sought for the replacement of T -44 -93 and that T -44 be sold and not used as a trade in on the tender. It was agreed to have Mr McCook obtain tenders for this vehicle replacement. Mr. Vickery moved to accept the Public Works Superintendent report CARRIED Mr. Jeffery noted a resolution was required to cancel Road Plan 8161Q This is an old road diversion containing 2 91 4 1995 JOINT SERVICES WNRIMIONS APPROVAL OF dGY�d�rF�� C.A R RAISBECK APPOINTMNf AS GRADE FOREft Zfa.7mmla 7o Ft�S A� p F Ilk 19! A C COUNCIL MEETING FEBRUARY 14th 1995 acres and was to be returned to the landowner, Dau, upon completion of the road project overlooked when the Golf Course Road project was to completed Mr. Boake moved to accept the resolution to cancel Road CANCELLATION OF Plan 8161Q affecting the south west quarter of section 27, M PLAN 816 Q township 31, range 24, west of the 4th meridian, containing O QAU 2 91 acres more or less, excepting thereof all mines and lFt�vE Q �O, minerals. CARRIED Mr Jeffery reviewed all the recommendations of the February 2nd, 1995 Road Committee report Mr. Wagstaff reported he had spoken with Mr Bruce Perry and Mr Bob Painter regarding the request to straighten the road in N E 32- 34 -22 -W4 and both gentlemen had agreed to pay for brushing. Mr Vickery noted that when this location was inspected, the road committee agreed, because of the location of the slough, it would best to purchase the road diversion property The road was not travelled much and not used to access any residences. Mrs Lowen moved to approve the road committee report. CARRIED Mr. Marz reported he had received a copy of a letter, addressed to Carol Haley, M.L A , from Nova Gas Transmission, outlining the construction of a proposed meter station on S.W. 34- 30- 22 -W4, the Orkney Hill Mr Marz moved to refer this matter to the development officer, Mr Alex Cunningham, and he contact Nova advising the company of the proper development application channels to follow, have the Municipal Planning Commission deal with the proposed development permit and forward a copy of any correspondence to Carol Haley, M L A. CARRIED Mr Marz moved to table agenda item #17, Road Approach on SR 806 - Village of Linden. CARRIED Mr Hoff reported that he had spoken to both Mr. Dale Hecktor and Mr Alois Stern about a joint road approach at N.E. 21- 29 -23 -W4 The joint approach had been recommended to deal with a requirement of the subdivision application submitted by Mr. Stern Mr Stern has now advised that the subdivision application may be cancelled Mr Hoff moved to accept and file as information and refer this matter back to the planning department CARRIED Mr Wagstaff reported that he had met with Mr Clay Currie of Grad Walker to discuss the M.D proposal for road work on the road west of 33- 34 -23 -W4 Mr Currie is agreeable to have Grad Walker pay for the gravel, to a maximum of 200 yards at a maximum cost of $10 00 per yard, if the M D workforce does the required grader work on the road to a low profile top with blade Mr McCook noted that it would take at least 450 yards per mile for this project as it is first time gravel on the road Mr Wagstaff agreed to contact Mr Currie and discuss the necessary gravel requirements and report back to council C f'5 '151 6 ;�7:1,; 11U01111=1,411 1' NOVA GAS METER STATION 5 W-34-30-2244 �GJ n'l�o 7 A --x 9111kii9i 11411,11 X COUNCIL MEETING FEBRUARY 14th, 1995 Mr Vickery moved to table this matter until Mr. meets again with Grad Walker. CARRIED Mr McCook left the meeting - time 11.15 A.M. Mr Jeffery reviewed the January 31, reconciliation and net cash position statement Mr Vickery moved to accept these reports CARRIED Mr Boake moved approval of the payment today, subject to further committee of Mrs. Lowen, Mr Vickery 1995 accounts presented for review by the finance Mr Hoff and Mr Marz CARRIED Mr Jeffery reviewed the February 13th, 1995 Fire Committee report and recommendations for equal service and joint funding. The Drumheller fire recommendation is for payment on a per capita basis of net operating cost with per capita to include Drumheller, Starland, Badlands and Kneehill, a maximum fire charge of $1,000 00 per fire to offset costs and also, for the M D to share 25% of the capital purchase of a basic rural fire truck. These recommendations were discussed at length Mr Boake noted that Drumheller does not have a vehicle to meet the requirements to fight a rural fire It was also noted that the average cost for a fire call is $3,500 00, this being for a three hour call The fire insurance rates to homeowners outside the fire area was also discussed Mr Jeffery reported the fire committee had proposed a different arrangement with Drumheller than in the other fire areas in an effort to provide reasonable and fair service to all ratepayers A lunch recess was held from 11:45 A.M until 1.00 P M Mrs Vetter did not return to the meeting when it reconvened. The fire committee report was further discussed Mr Marz expressed some concerns over the Drumheller fire proposal and commended the committee for all the time and effort it had put into the proposal and addressing most of council's concerns Mr Hanger moved to adopt, in principle, the February 13th, 1995 Fire Committee report CARRIED Mr Jeffery read the draft Ministerial Order #H 53/95, dealing with the Kneehill Housing Corporation. Clarification was requested on requisitioning procedures and Mr Marz left the meeting to telephone the Minister of Municipal Affairs for this clarification - time 1 20 P M Mr Hoff continued the meeting as chairperson Mr. Jeffery reported that new Alberta regulations regarding rates for well drilling equipment tax rates have been approved. These rates are calculated in metric measurements. 6 APPROVAL BANG RECONCILAITION APPROVAL OF ACCOLNTS PAYABLE I-Sn'junollim ;4 a.1.: I_tKII RECESS -An£ /0. k s /p N Cam] COUNCIL MEETING FEBRUARY 14th, 1995 Mr Vickery moved first reading be given to bylaw #1327, this being the bylaw to repeal Bylaw 1831 and establish new rates for well drilling equipment tax, at the rates prescribed under Alberta Regulation 372/94 CARRIED Mr Wagstaff moved second reading to bylaw #1327 CARRIED Mr Hanger moved third reading be given to this bylaw at this time. CARRIED UNANIMOUSLY Mr Boake moved third reading to bylaw #1327 CARRIED Mr Marz re- entered the meeting - time 1 28 P M BYLAW #1327 WELL DRILLING RATES Mr. Boake moved to table agenda item 19 until the budget FINANCIAL REVIEW committee report is presented to council TABLM CARRIED Mr Jeffery reviewed the 1995 public information meetings held throughout the division Responses from those 1995 PUBLIC attending the meetings to various agenda items were II�—�M NFfTINGS reviewed IEW Mr Hanger moved to increase the charge for cemetery plots, effective February 15th, 1995, from $50 00 per plot to $100 00 per plot plus G S.T. and also that the annual maintenance charges to cemeteries not owned by the M D of Rneehill, remain unchanged for 1995 and the costing records for this maintenance be reviewed in 1996 CARRIED It was noted that comments received during the public meetings indicated no problems with council size or increased school taxes; no a lot of input regarding the road program, grading contracts It was also reported that the report on joint service agreements received unanimous support from those present at the meetings There were two trains of thought on the dust control program Division One and Two ratepayers showed no noticeable opposition, Division Six was split on either 50/50 funding between ratepayer and municipality or having the M D supplying the grader services for the program A lengthy discussion followed on various options for the program, whether a different option should be used for regular roads and another option for detour/ construction roads and the costs of different dust control products Prices for dust control on a 500ft section of road are approximately $350 00 for Spec Crude and $480 00 for LS200 A dust control program with the M.D. reimbursing partial costs back to ratepayers was discussed and also supplying dust control on roads that are used as detour roads during construction, especially since these detour roads experience increased volumes of traffic due to the construction detour Mr Hanger moved that dust control on roads be at 100% user pay with the M D providing any grader services required for the application of the dust control product and that the M D administer the dust control to the extend 7 � =o All � nA_29.i Ac.e'vc G � vcal {.%oQy OF 7Ni5 �)e 9o.1 l�ouW �a,JGED P[.iCY f..�4dPEZ5 13 —,Z -3 "11 top 11 N COUNCIL MEETING FEBRUARY 14th, 1995 of advertising the service and collecting names of interested parties and forwarding same to the dust control company for co- ordination of service Also, that any detour roads due to road construction receive a one time per year application of dust control past any residences located on the detour road and at any paved intersections along the detour Mr Hoff requested a recorded vote on this motion Those in favour of the motion- Mr Wagstaff, Mr Hanger, Mr Boake and Mrs. Lowen Those opposed to the motion Mr Hoff, Mr. Vickery and Mr Marz MOTION CARRIED The review of the public information meetings continued Mr Jeffery read the recommendations of the parks committee report regarding the possible acquisition of Braconnier Park It was agreed more information needed to be obtained regarding the exact size and area of the park to determine if the dam and reservoir are on public or private lands. Mrs Lowen moved to table this matter until the next meeting. CARRIED It was noted the people attending the public information meetings were not in favour of a fee for garbage dumping The general consensus was that a fee may perpetuate the dumping of garbage in areas other than the garbage sites thus creating a larger problem of control. Mr Wagstaff moved the M D not be in favour of user fees at garbage sites because it may promote problems of garbage dumping in the countryside CARRIED It was reported the councillor renumeration was discussed at the public meetings and the consensus of the attendees at the meetings regarding this issue was that renumeration was sufficient, should not be increased and suggested advertising any changes prior to implementation Mr Marz reported some interest was generated in having public appointments to the Development Appeal Board and Municipal Planning Commission and that a report had been presented at the public meetings on the responsibilities and involvement of these positions MIbo —I MO. '1 GARBAGE SITE USER FEES Mr Hanger moved an advertisement for public appointments PUBLIC APPOIMNENIS to the Municipal Planning Commission and the Development Appeal Board be made, outlining the responsibilities and renumeration of the members for each board and setting April 30th, 1995 as the deadline for accepting applications CARRIED UNANIMOUSLY Mr. Earl Paget and Mr James Main entered the meeting - time 2.30 P M Mr Marz welcomed the gentlemen to the meeting and called for a short recess until 2.45 P M 8 COUNCIL MEETING FEBRUARY 14th 1995 Mr. Marz reported membership sales for the Electrohills DAT Society has not been very successful to date and that the society shall soon be making decisions regarding its the future It was noted that the crop compensation issue had received a mixed review at the public meetings Different compensation rates for various crops were discussed. Current policy is for compensation at the rate of $175 00 per acre for crop damage, regardless of the type of crop, plus a general land damage compensation of $50 00 per acre. Mr Hanger moved to increase the crop damage compensation rate to $200.00 per acre, general land damage compensation CROP C043ENSATIM remain at $50.00 per acre, and this be effective for the POLICY 1995 construction season. SAP 3 MA9a1f9S CARRIED M „jOyXs PLUG`/ e4 -'Y ---z It was agreed to keep borrow pit compensation at $175.00 per acre. A# +sip ,41J L"',',^, " ET Mr Vickery moved to table agenda item 10f, request for installation of trailer dump station in Wimborne, until the next meeting CARRIED Mr Marz left the meeting - time 3:00 P M Mr Hoff, assuming the role of chairperson, requested a motion for third reading to bylaw #1325, this being the bylaw setting mobile home standards Mr Hanger moved third reading be given to bylaw #1325. Those in favour of the motion - three councillors, those opposed to the motion - three councillors Mr. Hoff declared the motion lost and the bylaw quashed. Mr Hoff reported that he had received a telephone call from Mr. Barnie Court, the owner of the old hotel building in Swalwell Mr Court was concerned about the engineering report on the building which stated it did not meet building standards and was unsafe Mr. Court noted he had not given permission for any inspections. He also stated he currently uses the building as a warehouse and is planning on fixing it up in the future Mr Jeffery noted this matter had been referred to the lawyer Mrs Lowen moved to accept and file Mr. Hoff's report on this matter CARRIED Mr Wagstaff reviewed the February 8th, 1995 Parks Committee report The report is recommending Mr Alan Mills, the Keiver's Lake park attendant, be offered the position of park attendant for 1995, under the same terms as 1994, with the addition of a 5% share of the gate revenue as an incentive bonus for the additional time the park will be open in 1995 The recommendation is to have the park open May 1 to September 5 in 1995, last year the park opened May 18 until Sept 5 Mr Marz re- entered the meeting - time 3.15 A M C WIKOK TRAILER ninraro,� 0 HOFF REPORT RE BARNIE COURT BUILDING IN SWALWIL c COUNCIL MEETING FEBRUARY 14th, 1995 Mr Wagstaff moved to accept the February 8th, 1995 Parks Committee Report. CARRIED Mr. Marz reported he had just spoken with Municipal Affairs regarding the information council had requested concerning the senior housing issue The province shall be scheduling another meeting with all jurisdictions to discuss the situation Lots of letters regarding this issue have been received by the department. The Senior Housing Act has been repealed. Municipalities can negotiate the requisitioning method and failure to agree will result in the requisitioning method to be based on equalized assessment Mr Boake moved to accept and file this report CARRIED Mr Hanger reported he and Mr. Marz had met with the Three Hills Arena Redevelopment committee and reviewed the blueprints and discussed their request for the use of an M D loader and trucks to haul demolition material Mr Main reviewed the schedule for demolition The building, up to the lobby, shall be removed along with the concrete flooring Mr Paul Van Doren is supplying the borrow pit. Mr Marz noted removal of the concrete would best be accomplished by the traxcavator and a new traxcavator has been ordered but was already committed for other projects Mr Main acknowledged these commitments and advised the arena project is also on a tight schedule with proposed commencement date for demolition scheduled for the end of March with completion scheduled for the beginning of November. This schedule would enable the arena to accommodate the hockey season Mr Marz also noted the M D had participated in projects at Trochu and Torrington and this request was compatible to work done in these areas It was agreed council wanted to be fair to all areas of the municipality but participation would depend upon the joint services agreement recommendations, approved by council earlier to -day It was agreed any M.D. equipment supplied for this project should be operated by M D personnel It was noted volunteer M D staff had donated their time for both the Trochu and Torrington projects Mr Marz advised Messrs. Main and Paget that the approved recommendations for the joint service agreements required approval for capital funding Mr Marz distributed copies of the joint service agreement recommendations to Messrs Main and Paget Mr Main showed council the blueprints for the project In response to questions from council Mr Main informed the meeting- - the total project would cost $1 2 million and was a three stage project. To date, the committee had raised $630,000 00 cash and had commitments for labour and machinery from various people in the community - there is currently 175 children registered in minor hockey, 78 in figure skating, 34 -35 in Can Skate and three men's hockey teams using the arena - the schedule for demolition is tight because firstly, both the curling and arena buildings are needed for the trade fair, which generates a considerable revenue and secondly, the curling arena is being utilized for Can Skate 10 APPROVAL OF ��/7lCJfo 7�7 MARZ REPORT RE ."Up F"ING s ,a. 4 �/. ... ' , , , . 1NI. � . MESSRS MAIN & C3 COUNCIL MEETING FEBRUARY 14th, 1995 - there is no indication of a decline in hockey, there is twice the number of children enrolled in novice this year as compared to last year - the town has approved and given the Arena Redevelopment Committee $107,000 00 towards this project - the town is going to operate the arena after it is completed - plans are to hire a project manager to oversee the project - once the project is complete there is a possibility to hire a year round manager and try to generate revenue during the summer months with summer hockey camps, roller hockey, summer games etc - the building is being demolished because the dressing rooms would be condemned and the ice surface needs replacing and it does not meet regulation size - it needs to be 20ft wider - cost to replace the current ice surface would be $200,00 00 and replace the dressing rooms $300,000 00 Mr Main then requested council to commit money to the project. Mr. Marz advised that there is cash available for the operating costs and this would be conditional upon the joint service agreement with the town Mr Marz noted council is committed, in principle, to equitably provide some funding on the operation side Mr Hoff moved to help with the Three Hills Arena project, THREE HILLS ARENA wherever possible, by supplying a loader, traxcavator and Rm trucks, for a maximum of two week ends, if possible, ION subject to re- negotiation of all M D joint service agreements. CARRIED Ste F- 7 Mr. Marz asked if there was a motion forthcoming for a cash commitment to this project. No motion was forthcoming at this time Mr Marz thanked Messrs Main and Paget for their presentation. Mr Jeffery requested information establishing council's position regarding the Lottery Review Commission Mr Marz is scheduled to make a presentation to the commission on LOTTERY REVIEW February 15th, 1995 in Calgary The commission is ISSION requesting several questions be addressed 4TW(lN Messrs. Main and Paget, on behalf of the Three Hills Arena Redevelopment Committee, thanked council for their time and consideration to their request and left the meeting - time 4 10 P M In response to the lottery commission questions, council agreed its position would be that the monies realized from lotteries be used solely for the reduction of the LOTTERY REVIEW provincial deficit and debt and the social problems caused POSITION by gambling, accountability be addressed after the deficit and debt are taken care of; strongly encourage no further increases in Video Lottery Terminals in the province because of the social impacts of gambling. Mr. Hanger moved to adopt the above on the future of Alberta Lotteries present this position to the Lottery February 15th, 1995 11 position, as stated, APPROVAL OF L( and that Mr Marz REVIEW P(SITH Review Committee on m.o 1004i >a,1 Gd�7 ,f �1 COUNCIL MEETING FEBRUARY 14th, 1995 CARRIED Mr. Marz moved to continue the meeting until all agenda items had been addressed CARRIED Mr Hoff moved to table agenda item 121, Palliser Planning service agency until the next meeting CARRIED Mr. Boake moved council meeting do now adjourn CARRIED Time 4.30 P.M ;tg�17 X - - -- Reeve - -- - �-- -- -------- Adm.i i rato �. . r C' JOHN C JEFFERY REPORT January 24th to February 14th, 1995 REPORT-. Balance Forward $ 10.00 1 Initial preliminary work on the 1995 budget (first run) indicates there would be a $300,000 deficit given what is known now about revenue and expenses Committee should hold a meeting shortly 2 1994 Surplus should be $1 Million +- BALANCE FORWARD CORRESPONDENCE: $ 10 00 1 Received $1833 02 from Alta. Bridge Branch - Bridge File 74774 SW 28- 29 -22 -4 2 Received receipt from Stars for $1000 00 donation 3 Letter from GGT Consulting looking for work 4 Received $14,828.84 from Alta Transportation for SH838 5. Alta. Public Works re seminar on the new Freedom of Information and Protection of Privacy Act. 6 Brownlee Fryett - Municipal Law Bulletin 7. Letter from ADR Mediators - alternate way of dispute resolution 8 Western Economic Diversification Newsletter 9. Letter from Pembina Institute re- Environment Network News - bi monthly publication 10 Newsletter from Local Government Administrators Assoc 11 AAMD &C News highlights 12 Rockyview Foundation requesting applications for the position of Administrator of their Seniors Foundation 13 Alta Liberal Caucus Newsletter. 14 Minutes from Golden Hills Regional School Division 15. Received Motor Vehicle Inspection Station Licence Renewal 16. AAMD & C advises Frank Wessling appointed to special committee to review Alta Environmental Protection proposed guidelines for subdivision review 17 Medicine Hat College holding a seminar on Alta. Planning Act - February 16th and 17th. 18. AAMD & C News Highlights 19 City of Drumheller - Employment Opportunity for Mechanic HOME OCCUPATION AND DEVELOPMENT PERMITS• 1 Jim Jones - Lot in Block 8 Sunnyslope - Garage - $10,000. 2 Errol Schimke - S.W. 6- 33 -23 -4 mobile home, addition to residence, etc $55,000 3 John Wipf - SE 25- 29 -25 -4 - Home Occupation woodwork 0 3 3 P W S REPORT FEBRUARY 14, 1995 1 Pre - tender meeting for #583 and Linden Home Road scheduled on Wednesday, February 15, 1995 10 00 a.m. 2. Gravel boys hauling 1st stage of base material for Buffalo Jump project to 27 3 Some action starting on the Parker bridge 4. Put out a notice to full -time employees to apply for Grade Foreman position I made the deadline for closing applications for today at 9.30 a m. 5 Is it okay to put a tender out for a vehicle to replace T -44? No one seems to want to give us a firm price without it because of fleet discounts and others offered by their respected companies.