Loading...
HomeMy WebLinkAbout1995-01-09 Council Minutesn AGENDA COUNCIL MEETING JANUARY 9th, 1995 1. Approval of Agenda 2. Approval of Minutes December 20th, 1994 3. J. C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation Report for month of December 6 Approval of Accounts APPOINTMENTS: 9 30 A M Lonnie McCook, P W S - see item #11 10 00 A M Bruce Hastie - see item #13 No time Marcel St Louis, R.C.M.P. PRIORITY ITEMS• 6A 1995 Employee Wage Scale and Working Conditions 6B New Municipal Government Act - key issues for Council and Administration to consider include advertising of council and committee meetings and including a means to settle disputes in any agreements in place to share grants or taxes GENERAL ITEMS. 7 Swalwell Building Inspections - have received inspection reports from Lee Maher on the old hotel building and the Rowe house Inspection components include structural, weather envelope, interior space demizing, electrical and mechanical. Lee Maher is recommending both these structures pose hazardous and unsafe conditions and should be removed as soon as possible 8 Statutes Review Committee - January 4/95 meeting The committee reviewed policies 13 -7, 13 -9, 13 -10 and 13 -14 and have made some recommendations regarding gravel sales and machinery rentals 9 Wimborne Trailer Dump Station - Mr Cunningham to further information obtained regarding location station 10. Fire Protection Survey - Mr Cunningham has made presentations to all departments Only response; to date, are from the Village of Acme and the Tr( Department TRANSPORTATION ITEMS 11 Report from Public Works Superintendent PWS report to the Capital Committee 12. Request from Village of Linden for road approach The village has requested an approach from land village onto SR 806 and for the M.D. to construct 1 X 14 IM AGENDA COUNCIL MEETING JANUARY 9th, 1995 approach Feed Rite Ltd has agreed to sell the village a north westerly portion of their land so that a road extension can be made out to SR 806. 13 Bruce Hastie - has requested crop damage payments in excess of current policy 14. Linden Nursing Home - has requested the M D to pave their parking lot when paving the Linden Nursing Home Road 15 Robert Larson - Mrs Lowen to report on request of Mr Larson to extend his approach to accomodate large trucks entering into his fertilizer plant. 16. Buffalo Jump Road - no response received back from letter to Premier Klein requesting additional funding for this 17 Road damages - Range Road 23 -4 w/o 33- 34 -23 -W4 Atlantis Resources /Grad Walker Mr Wagstaff has file and is to meet with oil company to discuss this matter. LATE ITEMS- 18 M D Brand Certificates - have received the two M D brand certificates from Alberta Agriculture Food and Rural Development. What does Council wish to do with them? 19 Ducks Unlimited Taxation Bylaw - Ed Dunay has prepared a listing of all property, in the municipality, that is coded exempt from taxes Ducks Unlimited wishes to be taxed for their parcels. They own 14.58 acres in Pt. S.E. 19- 31- 25 -W4, Roll #3093500 and 50 90 acres in Pt. N.E. 19- 31- 25 -W4, Roll #3096500 Will need a bylaw to begin charging taxes on these parcels in 1996 The bylaw must be done one year prior to taxation Mr Dunay reports that no other changes are required, per the new M G A , for all the other exempt properties listed on the report. 20 Request to use existing approach - 5- 18- 28 -20 -W4 Pioneer Land Services, on behalf of their client, PanCanadian Petroleum, has requested permission to use the existing approach and locate the well centre within 100m of our gravel road at above location Upon inspection of the sight, the Development Officer, advises that there is only 650 ft sight distance at the location Need Council decision 21 Request to build a road approach - 16- 1- 28 -21 -W4 Pioneer Land Services, on behalf of their client, PanCanadian Petroleum, has requested permission to build a road approach to gain access to the wellsite and to drill within 100 m of the undeveloped road allowance. Development Officer advises that the company will be using road allowance so must have a decision from Council on this request 22 Request for approach consent Landpro, on behalf of their has requested consent /condi approach at the above noted advises that this is a road curve 2 - 5- 6- 29 -21 -W4 client, Chauvco Resources Ltd., tions to construct a road location Development Officer allowance entering onto a A AGENDA COUNCIL MEETING JANUARY 9th, 1995 DEVELOPMENT APPEAL BOARD HEARING Re: Errol Schimke Need t Board Hearing Alex has also a public hearing, fo date at 2.00 P M Do y P M to accomodate Pall i Frank Wesseling? Vic] o set a time for the Development Appeal scheduled date for Jan 24/95. There is r mobile home bylaw, scheduled for that ou wish to schedule this DAB for 1.00 ser Regional Planning representative, Ed COUNCIL MEETING JANUARY 9th, 1995 A regular meeting of council was held in the M.D. of Kneehill Office, 232 Main Street, Three Hills, Alberta on Tuesday, January 9th, 1995, commencing at 8.30 A M The following were present for the meeting. Reeve* Richard A. Marz Councillors- Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M. Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8.45 A M Requests were made to add the following items to the agenda- 10A Eltrohills DATS Society 17A Blade Grade Mr Vickery moved approval of the agenda with addition of the above noted items CARRIED Mr. Hoff moved approval of the December 20th council meeting minutes. CARRIED Mr Jeffery's report was reviewed Mr. Jeffery read two draft letters received from Robert Eden, Ballem McDill MacInnes Eden, barristers and solicitors, regarding the contract with A & A Paving The first letter, addressed to A & A Paving, is notification of default of contract and the second letter, to Guaranty Company of North America, the performance bond holder, is a letter advising them of the default accompanied by a copy of the first letter Mr Vickery moved to authorize Robert Eden to proceed with this matter and a letter of default notification be sent to A & A Paving and Guaranty Company of North America CARRIED Mr Jeffery reported that Mr Bruce Sommerville, from the Three Hills Arena Re- development Committee, had requested the M.D donate a loader and trucks to haul demolition from the old arena. Mr Hanger advised that he would be attending a meeting of this committee to review the blue prints for this project Mr Wagstaff moved to table this request until the next council meeting CARRIED Mr Vickery moved approval of Mr Jeffery's report. 1 PRESENT ADITIONS TO AGENDA APPROVAL OF AGENDA APPROVAL OF MINUTES J C JEFFERY REPORT A & A PAVI r REQUEST FROM THREE HILLSI ADGAIA rnmm c� APPROVAL C JEFFERY R RT r� COUNCIL MEETING JANUARY 9th, 1995 CARRIED The Executive Committee report was reviewed and various items discussed EXEC COMM REPORT It was agreed to have Mr Lonnie McCook and Mrs Jennifer Deak discuss with the staff the proposal from the hospital to have a joint Christmas party this year Mr. Boake moved Mr. Art Thomas be appointed Soil A THOMAS Conservation Officer, Weed Control Officer and Pest Control APPOINTMENT Officer CARRIED Mr Hoff reported that he had discussed, with Mr Dale APPROACH Hecktor, the possibility of a joint road approach, with Mr -N—E—Ti=29 -23 Alois Stern, on N E 21- 29 -23 -W4 and that Mr Hecktor would review and consider this matter Ms Lisa Paget entered the meeting to deliver the newspaper subscription quote from Highway 21 News - time 8.50 A.M. She left the meeting immediately Mr Vickery noted he had received several comments from ratepayers regarding the timely publication of the M D minutes in the newspaper. It was noted that the meeting minutes are edited by the Executive Committee and then approved at the next council meeting; this is a minimum two week time frame From this point the edited minutes are forwarded to the Capital. Mr Jeffery advised the meeting that the quote from Highway 21 News to provide subscription services to the M.D. was $3 25 per subscriber The Drumheller Mail had quoted $52,000.00 per annum and the Three Hills Capital had quoted $2.00 per subscription. Mr Hoff moved to continue the M D newspaper subscription with the Three Hills Capital at the price of $2 00 per subscription for a three year contract CARRIED Mr Wagstaff requested to meet with the road committee when they review the request from Mr Bruce Perry to straighten the road N E 32- 34 -22 -W4 It was noted that item #20, on the executive report, municipal government tax exemptions, was also on the agenda under item #19 Mr Hanger moved to table item 120 on the executive report and that it be combined with item 119 on the agenda, exempt property. CARRIED Mr Wagstaff moved to accept the balance of the Executive Committee Report. CARRIED Mr Lonnie McCook entered the meeting - time 9.30 A.M. The December bank reconciliation and net cash comparison report was reviewed 2 NEWSPAPER CRIPTION /-67125C6 Surf %a �N,?� Hus CnPnAL/ ,Lku.�N� -�e iYlaK, v. N�w �Q•,c Corr 9 Fl /P GoP-i /� 1Po.4o fin, `� in�,aG APPROVAL OF EXEC M R RT 1%r N 10 COUNCIL MEETING JANUARY 9th, 1995 Mr. Vickery moved approval of these reports CARRIED Mr Vickery moved approval of the accounts presented for payment today, subject to further review by the finance committee of Richard A Marz, Otto Hoff, Marylea Lowen and Glen Wagstaff CARRIED A short recess was held from 9.40 A M - 9 55 A M Mr Bruce Hastie entered the meeting - time 10 00 A M Mr Marz welcomed Mr Hastie to the meeting Mr Hastie thanked council for providing the time for him to make his presentation Mr Hastie requested council to reconsider their crop damage payment policy It was noted that Mr. Hastie rents land abutting SR 583 and had signed the agreements for the road project to proceed last year Mr Hastie advised he had signed the agreements so as not to hold up the project but felt, at the time of signing the agreements, the compensation policy was not sufficient for the types of crops he had planted. This project paid $175 00 crop damage plus $50 00 general land damage for a total of $225 00 per acre Mr Hastie calculated his out of pocket expenses for his crop of edible yellow peas as $181.00 per acre His yield was 55 bushels per acre and he received $5.31 per bushel for this crop. This would calculate at $294 00 per acre His canola crop yielded 30 bushels per acre at a price of $8 20 per bushel. Mr Jeffery reported the compensation rates of surrounding jurisdictions varied between $150.00 per acre for grass to $250.00 per acre for canola It was also noted that the oil industry pays compensation, on a declining scale, over a three year period. The M D 's policy for compensation is set at $175 00 per acre crop damage plus $50.00 per acre general land damage A discussion followed on the various crops planted in the area and compensation rates of actual crop as opposed to average crop Mr Hastie noted that he is not just seeking further compensation for himself but requesting council to address the whole issue of compensation APPROVAL OF BANK REC APPROVAL OF ACCOUNTS MEETING WITH BRUCE — HAS TI� RE crop compensation l'iL.E� s2s,�3 Mr Marz recommended this issue be addressed and included a40AV 7 - "- -4'daoz- A'I�_L^ f1�1n/t on the agenda at the upcoming town hall meetings Mr. Marz thanked Mr Hastie for identifying this issue Mr Hastie thanked council for their time and consideration in the matter and then left the meeting - time 10.30 A M Mr Vickery moved to add item 6A, town hall meetings, to the agenda CARRIED Mr Marz proceeded to review the proposed agenda he had prepared for his town hall meeting, scheduled for January 17, 1995 at Torrington He noted he would be including crop compensation and Eltrohills DATS Society to his agenda A request was made to have copies of Mr Marzs' agenda and reports available, at the office, for any councillor who wished to use them for their meetings A report on the Eltrohills DATS Society was presented by Mr Marz He noted the society was formed to purchase and 3 AGENDA ITEM ADDITION PROPOSED TOWN HALL MEETING AGENDA ELTROHILLS DATS SOCIETY REPORT ti N COUNCIL MEETING JANUARY 9th, 1995 operate the handicapped buses in the Three Hills, Trochu, Elnora areas The M D of Kneehill and the town of Three Hills have supported and contributed to the operation of this service The society was administered by the hospital boards but with the recent amalgamations this issue needs to be addressed The DATS society owns three handicapped buses and has $54,000 00 in liquid assets A proposal to open membership up to the whole is being considered with emphasis on the need to determine the authority of a member and the need of a membership fee, proposed at $100 00 per corporation and $10 00 per individual The membership fees would enable the society to continue to operate Mr Marz reported he has agreed to volunteer to sit on the board for a year, during this transition period, and after this time an annual meeting shall be held to elect a board Mr. Marz noted he shall including this issue on his town hall meeting agenda Mr Marz moved to accept the report on the Eltrohills DATS Society. CARRIED Mr Jeffery reviewed the proposed changes to the 1995 employee wage scale and working conditions It was agreed to cap the seniority pay at twenty five years and to use the term "seasonal temporary" when referring to part time temporary employees Mr Hoff moved to accept and file this report CARRIED The public works superintendent, Mr McCook, gave his report He reported that he had met with all foremen and reviewed the proposed wage and working condition changes, inviting input from the foremen. This is the first time the foremen have been involved with this issue Interests have been expressed from eastern Canada and the U S A in purchasing some of the M D heavy equipment. Mr Marz recommended a list of approved items for sale be prepared and advertised in the local newspaper Mr Vickery proceeded to review the capital committee's recommendations regarding the disposal and purchasing of heavy equipment and vehicles The recommendations were based on a review of the needs of each crew with emphasis on long term requirements The committee's recommendations are listed at the end of their report A discussion followed on the long term needs of the municipality and the need to operate as effectively and efficiently as possible It was agreed staggered purchasing of equipment was preferred over purchasing entire fleets of equipment. Mr Marz proposed the budget committee maintain the budget for a normal and usual amount of capital purchases as the proposed disposal list of equipment was a one time exercise and the need to reserve to -day for future equipment replacements would be essential. Mr Boake moved to accept the recommendations of the capital committee regarding the replacement of heavy equipment, as summarized in their report, and that invitational tenders be authorized for the replacement of the 300 hp tractor and the trailer and prices obtained for the 627F and traxcavator 4 CARRIED ELTROHILLS DATS SOCIETY R RT Abow Z;" 14., �CeP/ o</✓Ii,�rr��s hJ F- .t.T,Corlrcti Gc.E PROPOSED CHANGES TO SCP %'.-2 of ExEPi �f'1f7rry � CAPITAL COMM doN 4) cFir�inr►J ce, APPROVAL OF' V4L--' %rr COUNCIL MEETING JANUARY 9th, 1995 Mr. Hanger moved to accept the recommendations of the capital committee and that the list of equipment for sale, as prepared by the committee, be advertised CARRIED The meeting recessed for lunch from noon until 1:05 P M The discussion continued on capital purchases Mr McCook noted that any new heavy equipment purchases would take approximately 12 - 14 weeks for delivery and that this time element should be considered to ensure any 1995 purchases arrive at the beginning of the construction season No motions were forthcoming for purchase authorizations at this time Mr Vickery reviewed the report listing M D vehicles and the recommendations for selling and replacing of same A discussion followed the cost effectiveness of paying employees mileage for using their own vehicles, instead of the M D providing a vehicle, for M.D. business The public perception of personal use of a M.D. vehicle was also discussed Mr McCook reported that with grouping the main and base crews together a larger van would have to replace the current van, T -53, which has been recommended for sale Leasing and renting options along with purchase options would all be looked into prior to any decision on replacement Mr. Boake recommended to accept this vehicle report and that Mr. McCook look into prices and options for replacement of T -44 and T -53 vehicles CARRIED Mr Vickery moved to table item #12 on the agenda, Wimborne trailer dump station CARRIED The request from the Linden Nursing Home to have the M D workforce pave their parking lot when doing the paving project on the Linden Home Road was reviewed It was noted that with the shut down of the base crew this project would be contracted Mr Boake moved a letter be written to the Linden Nursing Home advising them of the shut down of the base crew and that a contractor shall be paving the Linden Nursing Home Road. CARRIED Mrs Lowen moved to table item #15 on the agenda, Robert Larson request for an approach extension. CARRIED Mr Jeffery advised a response had just been received from the Premier's office regarding the request for additional funding for the Buffalo Jump Park road The request is currently under review by the Premier Mr Marz moved to accept and file this information Mr Wagstaff moved to table item #17, road damages w/o 33- 34- 23 -W4, until after he meets with the parties involved CARRIED 5 SALES OF EQUIPMENT LUNCH RECESS CAPITAL PURCF `r - 16AIel r, c -&-/�� GE f.�RP /7NL �G.a VEHICLE SALE AND REPLACEMENT REPORT �c f^l,Fxn..mwJ `tea, FiE APPROVAL OF VHILERPOT TABLE WIMBOR E DUMP STATION; a.Z LINDEN NURSING HOME REQUEST - FRO PAVING TABLE R LARSON APPROACH R Q T PREMIER'S RSPONSE TO BUFFALO MP ROAD REQUEST TABLE ROAD DAMAGE w7b-M 34 23 4 'A� 1�q COUNCIL MEETING JANUARY 9th, 1995 Mr Hoff advised he had received a request for a blade grade from Mr Bev Hanses who is building a new house at the south end of the N E 26- 29 -24 -W4 The road is approximately one foot lower than the ditch A culvert and B HANSES a blade grade shall be required to rectify the problem APPR ACH Mr Wagstaff moved Mr McCook inspect this site and bring a report back to council CARRIED Mr McCook left the meeting - time 2.10 P M Mr. Alex Cunningham, development officer, and Sgt Marcel St. Louis entered the meeting - time 2:10 P M. Mr Marz welcomed Sgt St Louis and introduced him to those present Sgt St Louis, from the Red Deer R C M P detachment, had been requested to provide an independent assessment of the M.D. radio system. Sgt St Louis is head of communications for the R.C.M.P. Red Deer division and is responsible for the operations of the R.C.M.P. radio for the central Alberta area Sgt St Louis reported that he had inspected the tower sites, reviewed the expectations of the rural fire departments at their sites, and looked at area coverage using both mobile and portable radios He noted the M.D. system is quite similar to the system used by the R C M P He reported the system is as exactly as expected and in his opinion does not need upgrading Portable coverage from the radio tower is approximately ten to twelve miles and from the mobiles, thirty miles In fringe areas, a variance of four to five feet can make a difference on transmissions. He noted he had been advised of the problems experienced by the Trochu fire department and that part of the problem could be attributed to the overhead power lines in the town area Because of the low lying topography at Trochu, along with the distance from the repeater, the problem of transmission variances could be solved by the installation of another radio tower Sgt St Louis also noted that training to use the radio effectively plays a major part in effective communication He recommended the fire departments use the Simplex channel and not the channel from the radio tower when at a fire and when using the radio within 200 feet of each other This would be channel #2 on the M.D. radio system The policy of the R C.M P is to have "hands on" radio use training That is, when a problem occurs, the communications officer goes out to the location and reviews the operating procedures and the correct way to handle the situation with the radio person. The policy of the R C M P is to have a "designated communications officer" on site in emergency situations This officer is proficient with the radio system and all communications go through him Sgt. St. Louis answered questions from council regarding the system and its maintenance. For maintenance, he recommended the same procedure as used by the R.C.M P That is, for all solid state and computer compatible radios, annual checks and semi annual tower site inspections. He noted a life expectancy for a mobile and hand -held radio is between ten to twelve years It was also noted that there are no frequencies available in this area for another tower or booster station Sgt St Louis emphasized the need to train personnel to use the system 6 -"f ro 1EE2 0 y S;ee N exi- Rmad Corr N efar Fed, 1 -5 RADIO SYST COPY OF �InvtJ >Es ,.5—,4Z, EX_ �J COUNCIL MEETING JANUARY 9th, 1995 effectively He reported that Mr Cunningham is very knowledgeable about the system and knows what he is doing Mr Marz, on behalf of council, thanked Sgt. St. Louis for RADIO SYSTEM his time and efforts in assessing the M D radio system, REPORT his report and recommendations , Sgt St Louis thanked council and offered to meet with Mr Cunningham and the fire departments to discuss and the 7A radio system and how to operate it effectively Mr Cunningham and Sgt St Louis left the meeting - time 2.40 P.M. The radio system was further discussed and it was agreed to invite Sgt St Louis to meet with the fire departments to discuss the radio system It was also recommended that a log of radio communication problems should be kept by the various departments so that follow up of problems could be monitored Mr. Wagstaff moved Mr. Jeffery be authorized to arrange a meeting between Sgt Marcel St Louis, Mr Cunningham and the fire departments to review the radio system CARRIED A short recess was taken from 2:45 P.M. until 3.00 P M Mr Jeffery reviewed some of the requirements and changes needed to comply with the new Municipal Government Act which became effective January 1, 1995 Section 55 of the Act states that any agreements in place to share grants or taxes must now include a means to settle disputes in the agreement Section 195 and 196 deal with the advertisement of regular council meetings and other committee meetings. These meetings must be open to the public and advertised in a manner specified by council. Mr Hanger moved the public be notified of regular scheduled meetings by advertisement in the M D news section of the local newspaper and that all unscheduled meetings be advertised on the bulletin board at the M D administration office with a notice in the local newspaper advising the public of this means of advertisement and including the office telephone number for further information regarding these meetings CARRIED Mr Jeffery advised that access to information changes under Section 216, 217 and 218 and that a policy needs to be adopted on appeals under these sections An expenditure approval policy will need to be adopted, as per Section 248. Mr Jeffery left the meeting and returned to report that Bob Eden had advised the M D should be sending Torchinsky Engineering a letter of authority for them to send the letter of notification of default of contract to A & A Paving and the notice of default to Guaranty Company of North America The changes required under the Municipal Government Act continued with Mr. Jeffery advising the meeting he shall be requesting clarification on Section 248 when he attends a workshop in Edmonton, January 19 - 20, 1995 to review the Act and its implications 7 RADIO SYSTEM REVIEW WITH UP NEW MGA CHANGES PUBLIC NOTICE OF MFFTTNGS HO�/El�i"i.�oa7 rFUEU i 4""rj AMA" Aw Slaec ReJ l' LEGAL ADVICE RE A &A PAVING R Em A COUNCIL MEETING JANUARY 9th, 1995 Mr Vickery moved to table this matter until after Mr Jeffery returns from his workshop on January 20, 1995 CARRIED Mr Jeffery read the building inspection reports on the Swalwell properties prepared by Lee Maher Engineering Associates Ltd The Rowe house and the old hotel were inspected. The recommendation for both buildings is removal of the buildings as they are unsafe, in a hazardous condition and do not meet National Building Code nor National Fire Code Standards Mr. Boake moved to accept the report and refer this matter to Glen Scott. CARRIED The January 4, 1995 Statutes Review Committee report was reviewed The committee reviewed M.D. policies on gravel sales, gravel royalties, agreements for road projects, land purchase, fence, backsloping, borrow pit, crop damage and machinery rental The recommendation of the committee to allow anyone to request services to be performed, as time permits was discussed Mr Marz moved to rescind the March 8, 1994 motion regarding policy 13 -14A waiver and amend policy 13 -14A to allow machinery rental to other jurisdictions and that these rates be set at government rates less 5% for equipment; manpower and materials be charges at cost plus 5% and further that the balance of the statutes committee report be approved CARRIED Mr Alex Cunningham re- entered the meeting - time 4 05 P M Mr Vickery reviewed the request for a dumping station at Wimborne and the possible location for this at either the east or west side of the hall Mr Vickery moved to table this matter until after discussions with ratepayers at the upcoming town hall meetings CARRIED Mr Cunningham reviewed the fire protection survey It was agreed that Mr Jeffery refer this matter to the fire committee and review all fire agreements and contracts as soon as possible. Mr Cunningham recommended two proposals from the survey. The first, to appoint a co- ordinator for joint training, budgeting, purchasing, liaison, reviewing operations, maintaining minimum standards, implementing council decisions and maintaining records Mr Cunningham's second recommendation would be to implement a central dispatch This could be done for a trial period and then reviewed He noted the ambulance service currently operates on a central dispatch system Mr Cunningham reviewed the Fire Resources Inventory, prepared by the provincial Fire Commissioners office and the Fire Underwriters Survey, authorized by the Insurance Bureau of Canada Both reports rate the departments on equipment and abilities to protect their fire areas Deficiencies have been listed for each department and all departments, except Torrington, have received a #1 8 M G A ACT CHANGES TABLED SWALWELL BLDG REPORTS STATUTES REVIEW COMMITTEE REPORT POLICY 13 -1 d1ld'y 6fAnkev WIMBORNE DUMPING STATION REVIEW OF FIRE PROTECTI �w 1�9 COUNCIL MEETING JANUARY 9th, 1995 protection rating. Torrington fire department received a #2 rating which is considered semi protected by the fire resources inventory. It was agreed that all cost shared fire departments in the municipality should meet certain criteria and standards Mr. Vickery moved a summary of the fire resources inventory be given to each fire department and reviewed by the fire committee of Bob Boake and Marylea Lowen CARRIED FIRE PROTECTION gIIRVFY �r -r i?)a,o T a�x Mr Marz moved the fire committee meet with all urban jurisdictions to update their fire agreements, as per section 55 of the new Municipal Government Act, and further R F P that an amendment to these agreements to made to reflect a AGREEMENT fifty percent cost sharing of rural fire department costs CHANGE between the M.D. and the urban centre CARRIED UNANIMOUSLY Mr Marz requested a motion to continue the meeting to 5:00 P M No motion was forthcoming Mr. Wagstaff moved to refer agenda items #20, 21 and 22, requests for approaches, to the road committee CARRIED Mr. Hanger moved to table the balance of the agenda and that the meeting do now adjourn CARRIED Time 4.30 P M Reeve 9 Adm' is rator A � I ROAD APPROACH REQUESTS REFERRED TO DnAn rnMM An_InIIDNIMFNIT lirr■� N JOHN C JEFFERY REPORT December 21st, 1994 to January 9th,1995 REPORT Balance Forward $778 12 F� 1 Three Hills town council turned down joint fuel tenders. Apparently Rinos Onus, the town foreman, asked us prior to his 7 own council 2 90% ban in winter time frame means 90% of seasonally adjusted rates 3 Bob Eden called - he feels 5% legal risk. We have waived our rights re- A & A re letters to Alberta Transportation & _eo_rP•l Utilities and Canada Alberta infrastructure re time extension 177, ,JO45 Agreed to go ahead and send notice of default and if they accept 0 K and if appears willing to fight re- evaluate Our risk is amount of their profit they would be losing Based on Foothills project we'ed likely be a loser He is faxing letter of default soon. 4 Bruce Sommerville, Three Hills arena committee, asked if weP� could donate loader and trucks to haul demolition out from old�1,���Es arena - likely in April He advises some of our employees would volunteer to operate on a week end basis BALANCE FORWARD $778 12 CORRESPONDENCE- 1 Received A A M D11 &C dividends for 1993/94 - $10,272 13/ 2. Received final payment of 1994/95 Rural Transportation Grant - $199,173.00. 3 Notice of 1995 FCM Annual Conference to be held in Toronto, June 9 -12, 1995 4 Received 1994 unconditional municipal grant - $200,854 00 5. Letter from School of Child and Youth Care, University of Victoria inviting applications for position of assistant professor 6 A A M D &C Executive Meeting Highlights December 15/95 7 Faculty of Extension, University of Alberta calendar of seminars and workshops. 8. Mailing Lists and Sales Leads advertising brochure 9 Workshop advertisement on life balance and stress reduction 10 The National Citizens' Coalition 1995 renewal subscription. 11 January 1995 issue of Community Connections 12. Winter 1994 Legal Update brochure from Reynolds, Mirth et al 13 Winter 1994 Design Letter brochure from Manasc Architects. 14 Advertising from Banff International Hockey School 15. Dec 15/94 issue of The Alberta Gazette 16. Annual 1994 issue of Animal Kind from the S.P C A 17 Seminar brochure from Structural Design for Non - Structural Engineers 18 Nov /Dec 1994 issue of the Marigold Report 19 Dec 1994 Winter Newsletter from Muscular Dystrophy Assoc 20. Winter 1994 newsletter from the Multiple Sclerosis Society 21. Advertising and subscription form from Ecodesign magazine 22 Dec 14/94 minutes from the Three Hills School Division. 23 Notice of Christmas closure from the Canada /Alberta Infrastructure Program Office. 24 December 1994 issue of Perspectives pamphlet from Kipen Gibbs Landscape Architects Ltd 25 Advertisement from Quality Inn, Edmonton 26 Seminar advertising on Project Management 27. Services advertisement from B.M. Potter Consultants Ltd 28. Seniors Advisory Council for Alberta Dec /1994 Fact Sheet. 29 Information and application for Endangered Species Workshop 30 A A M D &C Municipal News Highlights Dec 14/94 1 C JOHN C JEFFERY REPORT December 21st, 1994 to January 9th,1995 31 Cassette tape of the presentation made by Mr Peter C Newman at the recent 1994 Fall Convention 32 Advertisement of The Ultimate Management Courses Feb - June /95 33 Nov 30/94 issue of The Alberta Gazette. 34 December 1994 issue of Municipal World magazine. 35. University of Alberta course calendar 36 December 1994 Local Government Bulletin 37 Advertising from Bonnyville Wetlands Society 38 Advertising for Exceptional Assistant seminar 39 Resume and employment application from Randy Carriere 40 December 1994 Community Connections newsletter 41. Copy of 'Alberta's Local Governments - Policy and Democracy' book from A A M D &C 42 A A M D. &C. information papers on Placement of Buried Facilities, Electoral Boundaries, Planning Act Review, Tax Reform Commission, Alberta Environmental Protection - Subdivision Review, Electrical Energy Restructuring, Water Resources Legislation Review 43. Jan 2/95 issue of Journal of Commerce newspaper 44 Dec 28/94 issue of The Drumheller Mail newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS• 1 2 3. Field Tech. - S.W. 35- 33 -26 -W4 - Fred R Barr - N W 13- 34 -22 -W4 - $120,000 00 Nova Gas Transmission Ltd - Pt compressor skid, mobile control compressor skid - $1,178,000.00 4 Dave Schultz - N W 15- 32 -23 -W4 - pole shed - $30,000 00 5. Dave Schultz - N W 15- 32 -23 -W4 - home occupation - mechanical work. 2 chemical warehouse - $40,000.00 single family home - 12- 2- 33 -26 -W4 - mobile building skid and mobile air