HomeMy WebLinkAbout1994-12-01 Council Minutes�q
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
The Executive Committee of Richard A Marz and Otto Hoff
met on Thursday, December 1st, 1994 at the M D of Kneehill
office in Three Hills, commencing at 9 00 A M
John C. Jeffery, Municipal Administrator was present and Mrs
Jean Wilkinson, Assistant Administrator was present and recorded
the minutes
The following items were discussed
1 Mill Rate Comparison Report
Mr Jeffery reviewed a comparison of the M.D. of Kneehill mill
rates with the towns and villages He obtained information
about assessments and mills rates for each jurisdication and
converted all assessments to 100% The M D has the lowest
municipal mill rate of the 7 areas
Executive Committee recommend a copy of the report be given to
each councillor for their information
2 Historic Financial Summary
Mr. Jeffery reviewed a historic financial summary which he had
prepared It covers 50 years and it showed the increase in
inventory, fixed assets, liabilities, reserves, and other items
over that period of time
Executive committee recommend a copy of the report be given to
each councillor for their information.
3 Simplied Look at the M D Financial Picture
Mr Jeffery reviewed a simplied verison of the M D 's financial
picture which he had prepared. It showed fixed assets, other
assets, accounts receivable, cash, investment and inventory,
equity in fixed assets, accounts payable, other liabilities,
reserves and accumulated surplus
Executive Committee recommend a copy of the report be given to
each councillor for their information 411101
4 M D Subscription - Three Hills Capital
Mr Jeffery noted the M D 's subscription for the Three Hills
Capital for M D ratepayers will expire March 31st, 1995 In
1992 the M.D. called for tenders, accepted the bid from the
Capital and prepaid the 3 year subscription
Executive Committee recommend the Three Hills Capital, Highway��`
21 News and Drumheller Mail be asked to submit a price for the s�
M D subscription business
5. December 13th Council Meeting Date
Mrs Lowen had contacted all councillors and requested the
December 13th meeting be changed to Wednesday, December 14th and
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
everyone was in agreement. Mr. Cunningham and Mr Wesseling
were in agreement with the change also.
Executive Committee recommend the December
changed to Wednesday, December 14th, 1994
6 Gaetz Cemetery
13th meeting bey° 2
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Mr Cunningham noted the access road in to the S W 12- 33 -27 -4
has again been farmed over so access to the cemetery in bad
weather would be impossible The cemetery is one acre in size
and sits in the middle of the section of land - one - quarter of
an acre having been taken from each quarter The access into
the cemetery is by means of a 14 foot easement through the S.W.
12 Clare Herron is the owner of the land The terms of the
easement with Mr Herron are not available at the Executive
meeting
Executive Committee recommend the office research the easement
with Mr Herron and bring a report back to council in due course.
7 Clarification re- Hepburn Blade Grade Road Project
Mr Jeffery reviewed the history regarding the Hepburn blade
grade road and noted this project was removed from the road
program in June of 1994
Executive Committee recommend to accept and file the report
8. Carbon Raiders Senior Girls Volleyball - Request for Funds
The coach of this team has requested the M D provide funds to
this team as they will be attending the provincial finals in
Vermillion in November The policy regarding donations to
teams has been cancelled
Executive Committee recommend a letter be sent to the team
congratulating them on their success, but due to economic
conditions, the M D 's policy regarding donations to teams going
to provincial finals was cancelled some time ago and therefore
the M D is not able to make a contribution towards these
expenses
9 Three Hills Family and Community Support Services Request
Debra Baird, Town of Three Hills FCSS director has requested
funding from the M D to help fund an M.D. wide Youth Employment
Program for 1995 Federal funding for Hire a Student program
was cut for smaller commuunities in 1994 As this program
would be on a larger scale, a part time co- ordinator would be
hired to assist in implementing the program The proposed
budget of $2420 00 and how these funds were to be raised was
enclosed The M D would pay $1079 56, Three Hills $755 52,
Trochu $207 88, Acme $120 76, Carbon $100 19, Linden $115 43 and
Torrington $40 66 Expenditures for the program would be
$1920 00 in salary, advertising $200.00, supplies and materials
$150.00 and mileage $150 00
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
Executive Committee recommend due to the economic conditions the
M.D. not participate in this project.
10 Equus Consulting Group - Book - Opening the Door
Equus consutling Group has a book called Opening the Door -
Improvi.ng Decisions Through Public Consultation It also has a
number of seminars available as well The cost of the book is
$18 95 plus G S T
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Executive Committee recommend the book be purchased. ip-1
11 Letter from Len Bracko M L A for St Alta
Mr Bracko is the Alberta Liberal Municipal Affairs Critic and
has forwarded a letter regarding the regulatory responsibilities
for landfills which currently fall within the mandate of
existing local boards of Health
The Minister of Environmental Protection stated in the
legislature that regional health authorities have the
responsibility for approval of landfill sites The Minister of
Health stated the issue of responsibility has not yet been
determined.
Local boards of health are soon to be eliminated and it seems
unclear how the responsibilities for these sites will be
transferred to a different authority What solutions do
municipalities see in this regard.
Executive Committee recommend to accept and file the letter as
information and further recommend a letter be sent to Mr Bracko
indicating this issue should be dealt with by Alberta Environment
not the regional health boards
12 Alta Parliamentary Digest
Alta Parliamentary Digest for the week ending November 13th
indicated $216 million has been downloaded on to local
authorities Also re. tax costs - allegation tax burden down
loaded onto municipalities Also Treasurer indicated only 10%
of municipalities took a 5% wage roll back
Executive Committee recommend to accept and file as information
13 Alta. Lung Association
The Alta Lung Association requests permission to carry out a
door to door canvas in the M D
Executive Committee recommend the Association be granted
permission to do this /r--?,4>
14 Pitch In Canada
Pitch in Canada is requesting a donation from the M D to help
with the 1995 pitch in week The request is for $375 00
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
Executive Committee recommend not to make a contribution to the
Pitch In Campaign
15 Alta. Family and Social Services - Surplus KCRB funds
Minister of Social Services advises the province will not
reclaim the KCRB surplus funds if the dollars are spent on
preventive social services in the community and a plan is
submitted no later than January 31st, 1995
Executive Committee recommend to accept and file as information
16 City of Drumheller - Bid for Hosting 1996 Big Country
Winter Games
The Mayor of Drumheller is asking for a letter of support from
the M D in their bid to be the host for the 1996 winter games
Executive Committee recommend a letter of support be provided to
the city of Drumheller. SQ�I
17 Alta Sport, Recreation, Parks and Wildlife Foundation -
Bid for 1997 Alta. Summer Games
The Foundation is inviting areas to submit a bid to host the
1997 Alta Summer Games
Executive Committee recommend to accept and file as information
18 Cards of Thanks
Cards of thanks for the invitation to attend the M.D.'s 1994
Christmas party were received from Ralph W Brown and Jay Clark.
Executive Committee recommend to accept and file as information
19 Kidnev Foundation of Canada
The Kidney Foundation of Canada request permission to conduct a
door to door campaign in March of 1995
Executive Committee recommend the association be granted
permission
20 Britestone Colony - Request for Road Approach
Mr Jeffery noted when the subdivision was created on the North
West of 23- 28 -23 -4 in 1990 by Richard Harsch there was an
approach into the subdivision and there is one on the east west
road on the north side of the quarter These approaches are
still there Perhaps the need for another approach shoul
been dealt with when Mr Harsch created the subdivision or
further approaches should be at the cost of the landowner
Mr Hoff noted there is no approach into the S W 23 and t
why a joint approach was to be considered
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
Executive Committee recommend to accept and file as information
21 Three Hills Airport
Town of Three Hills sent a letter regarding the proposed
development at the airport Town is prepared to contribute
$21,000 and P B I will contribute $21,000 and the M D 's
contribution of $8000 will make up the matching grant
A application has been prepared for the CFEP grant
The Town would also like to meet with the M D to discuss
allowing P B I to have representation on the airport commission
Executive Committee recommend a committee of Jim Hanger, Glen 4c--7 ' o
Wagstaff and R A Marz meet with the town and P B I to discuss 7`RH
the make up of the airport commission
22 Estate of Alfred Ziealer Subdivision - N E 22- 29 -24 -4.
A real property report has been submitted in connection with a
proposed subdivision on N E 22- 29 -24 -4. It appears the house
and some of the other buildings on the proposed acreage will not
meet M.D. setback requirements
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Executive Committee recommend the M.D. waive its setback X40,4,)
requirements
23 M D Fax Machines
David Hibbs submitted a bid for 4 of the old fax machines, $7.55
for each of the two machines which do not work and $107 55 for
each of the two that do work.
Mr Marz had asked if council might consider donating one of the
working machines to the Golden Hills Lodge. There was also
discussion about the bid received and the value of the machines
Executive Committee recommend the M D donate one of the working
machines to the Golden Hills Lodge and advertise the balance of
the machines for sale and Mr Hibbs be advised his bid was not
accepted, but he is welcome to rebid if he so wishes
24 AAMD & C re Alta Court of Appeal Ruling
The AAMD & C has forwarded a summary of the Alberta Court of
Appeal's decision regarding the Alberta's Electoral Division
Statutes Amendment Act. The court did not disallow the
current electoral boundaries, but it did question the basis of
the allocation of seats between rural and urban citizens and
strongly suggested these boundaries be redrawn before the next
provincial election. The court also suggested the new
boundaries should reflect more closely the distribution fo
population in Alberta
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Executive Committee recommend a copy of the letter be given to
each councillor Go�,ae
25 AAMD & C Executive Highlights from October 27th Board
Meeting
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
The board met with AMA to discuss the proposed new regulations
under the new Mun Government Act It also met with Alta
Environmental Protection about the water management legislation,
and the proposed fee schedule for reviewing applications for
approvals and issuing approvals under the Environmental
Protection and Enhancement Act Several other issues were also
discussed with the Province
Executive Committee recommend to accept and file as each ..
councillor has been given a copy of this letter
26 Gerald Dube Property - Wimborne
The M.D. now has clear title to the old lumber yard property in
Wimborne. Does council wish to proceed with tearing down the
old buildings or try to sell the property with the buildings?
Executive Committee recommend Mr Dube be sent a double
registered letter giving him 30 days to remove his personal =7
items from the buildings, and the crews be instructed to proceed
with demolition of the buildings over the winter as time
permits
27 Royal Bank of Canada Property in Swalwell
The M D has acquired Lots 11 to 26 in Block 7 Swalwell under
tax forfeiture procedure. Does council wish to take clear title
at this time? Reserve bid is $2000 00 and taxes owing is
$3124 82
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Executive Committee recommend to proceed to take clear title to gy40j
the property and council pass the necessary by -law at the next AAWW**"
meeting of council
28. Report re: Street Lights - Bircham and Hesekth
Councillor Lowen and Councillor Boake reviewed the street lights
in Bircham and Hesketh There is one light in Bircham and two
in Hesketh The lights are still required
Executive Committee recommend to accept the report
29 Letter from Regional Health Authority #5
Regional Health Authority #5 - Drumheller - held some
meetings to inform the public about the three year busin
which the board submitted to the Minister of Health
Meetings were held in Hanna, Linden and Drumheller
Executive Committee recommend to accept and file as info=
30 Alberta Fish and Wildlife Meetings
Fish and Wildlife is hosting several post hunting
meetings One will be held in Red Deer - Decemeber 8th
Executive Committee recommend Councillor Vickery attend
wishes.
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
31 Topeka Energy Inc Complaint re Taxes
Ed Cunningham, owner of Topeka Energy Inc paid up tax arrears
in the amount of $1263.21 and advised he was selling off the
surface equipment and abandoning the well Part of the reason
for this was the high taxes he had to pay and he was concerned
about the hundreds of marginal wells which may be shut down
because of such high taxes.
Executive Committee recommend Mr Dunay review this matter and a ✓� ✓�
report to council regarding this matter - if there any validity
to his concern - amount of taxes - amount of penalties, etc
32 Friends of Guzoo
The Friends of Guzoo have 4 snack vending machines available to
them to use for fund raising Would the M D be interested in
having one in the office
Executive Committee recommend to accept and file as information
33. Jubilee Insurance - Claims closing Notice
Jubilee has set up a system whereby it will advise the members
about how claims were handled - the date of loss, policy number,
claim number and on what basis the claim was closed and the
amount paid, if any.
First notice M D received covered the claim by Annette August
loss date September 15th, 1994 and the claim was closed on a no 4-v-J-7o'
claim basis A!Z'.q^J
Executive Committee recommend to accept and file as information
34 Buffalo Jump Park Road
There was discussion about whether the M D should send a letter
to Premier Klein requesting an additional one third funding for
the Buffalo Jump Park Road project because the provincial park
makes such heavy use of this road
Executive Committee recommend a letter be sent to the Premier
and a copy be sent to the Park Rangerti:, 3'o0
35 Letters of Reference
Reeve Marz noted he has been requested to provide someone with
a character reference in his capacity as Reeve and Councillor
for the M.D. and wondered about using M D letterhead for this
purpose
Executive Committee recommend any councillor may, if they wish,
provide someone with a character reference, using M D
letterhead, on condition the office staff type the letter for
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EXECUTIVE COMMITTEE REPORT DECEMBER 1st, 1994
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the councillor and a copy of the letter be retained on file in /qvill
the office
36 November 8th and 22nd Council Minutes
Reeve Marz reviewed the minutes from the November meetings and
deleted certain items which should not be published
The meeting adjourned at 12 10 P M
4 si Jean 1 ns onstant Administrator
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