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HomeMy WebLinkAbout1994-12-06 Council MinutesF p r,4W, 4__w AGENDA COUNCIL MEETING DECEMBER 6th 1 Approval of Agenda 2 Approval of Minutes November 22nd, 1994 3 J C Jeffery Report 4 Executive Committee Report 5. Budget Comparison Report 6 Approval of Accounts APPOINTMENTS 9.30 A M. Lonnie McCook, Acting P W S 1.30 P M Alex Cunningham PRIORITY ITEMS. 1994 6a Letter from Prairie Bible re Three Hills Airport TABLED ITEMS: Nil GENERAL ITEMS: 7. Terms of Reference for the Red Deer River Corridor Integrated Management Plan Map showing area to be covered by the plan was too large to fax Copy available at the November 24th meeting Items in Terms of Reference include Introduction - Why the management plan is required and purpose of the terms of reference is to guide the development of the plan Planning Area - West of Sundre over to Alta Sask border along the river and extends ourwards 5 KM from the river valley breaks and takes in both public and private land. Purpose and Scope of the Plan - An integrated air, land and water approach is the only way to meet integrated management objectives for the whole corridor and minimize conflicts among interests Plan will set integrated management and allocation guidelines and objectives Resource Management Issues - Participants in the Planning Process Planing Process Data Collection and Analysis Proposed Planning Schedule 8 Review Recreation Grant Proposals for 1995 recreation grants. 9 Decision required on which organizations in the Torrington Recreation area should be given a portion of the Torrington recreation grant Applicatons received from Torrington Community Center, Torrington & District Figure Skating Club Torrington Playschool 10 Does Council wish to make any donations this year? Last year's by -law included $1000 00 for Salvation Army and $2000 for Stars 11 Offer from Alberta Parks Service to transfer Braconnier 1 /_1111� N AGENDA COUNCIL MEETING DECEMBER 6th, 1994 Dam to the M D for $1 00 Other option is to close it If M D accepts it must agree to maintain it for recreation purposes 12 Decision re: M D Brands Required M D Brands - Does council wish to purchase them or not Two brands $220 00 each No need for M D to retain except for historical reasons Do you wish to buy and resell them - What are your wishes? 13. Report - Herman Martens - re M D computer system System needs to be upgraded if wish to continue with computerized costing process. TRANSPORTATION ITEMS: 14 Report from Acting Public Works Superintendent Report re- Ditch Cleaning request from Robert Sich - South and West of Section 2- 33 -22 -4 Report re: what type of road standards should be used on the Buffalo Jump Park Road, the cost for same and what, if any, provincial standards have to be complied with 15 Request from Town of Three Hills to be included in M D fuel tender Their contract expires January 1995 M D contract expires at the end of August 1995. 16 Anything to report from the Safety Committee? Were to discuss M.D. servicing policy with foremen, mechanics and P W S 17 Road Committee Report - November 30th, 1994 18. Request from R E Boake for approval to widen an approach - West half of 8- 29 -26 -4 - Alois Muchka 19 Request from Robert Larson to have his approach widened - Pt. S.E 15- 28 -22 -4 - Fertilizer Plant location - approach is too narrow and in wrong location for large B- trains to cross the scale and get back on to M D north south road. 20 Request from Atlantis Resources for gravel on road N W 16 and West half of 21- 34 -25 -4 Review of office records indicates the road is not constructed on the existing road diversion the bridge is located on the road diversion 20a Proposed Road Program 1995/1996/1997 A summary of 1995, 1996 and 1997 road construction projects, 1995 base course and chip projects; 1995 pavement overlay projects; 1995 blade grade and /or ditch cleaning projects has been prepared. 2 N :1 q 9 AGENDA COUNCIL MEETING DECEMBER 6th, 1994 UTILITY OFFICER ITEMS- 21 Letter from Lee Maher re- Swalwell Building Inspections Buildings are in poor shape, currently unoccupied, doors unlocked, windows broken and debris all over the corners They feel there is potential hazard to leave the buildings as is without sealing them properly Would recommend they be removed as soon as possible Review entire hamlet situation 22 Estimate of costs for Wimborne trailer dump station Basic cost for water and sewer hook up - 50 feet distance $1145.00 Cost for additional length would be $12 00 per foot. 23 Discussion regarding Equity Water Project - re: water consumption, reading meters, billing for water, reading meters and establishment of a rate per 1000 gallons Rate of $4.00 was discussed previously. 24 Any report from Councillor Marz and Vickery re: moving the Torrington Waste Disposal site to the Schmautz pit? Any alternate location looked at for the Linden site? 25. Discussion regarding establishment of standards for mobile homes Proposed by -law prepared If standards are acceptable need to set date for holding the required public hearing 26. Discuss Fire Protection Survey Presentations made to all urban centers Only response received was from Village of Acme PLANNING ITEMS: Nil A S B 27 A S B minutes - November 29th meeting ?Any recommendation regarding replacement ratepayer member for Kurt Leinwebier - he has decided not to accept position Report re: chemical storage building PARKS /RECREATION Nil LATE ITEMS. 28. Request from Bill Chapman, town of Three Hills, for permission to place Three Hills signs, with directional arrows, at the intersection of #837 and #838 as well as just south of there The signs would show the number of kilometers to Three Hills The town would like the M D to install and maintain these signs 29 AAMD &C Board of Directors are serving notice of their 3 C 14 Im A AGENDA COUNCIL MEETING DECEMBER 6th, 1994 intention to bring forward a Notice of Motion proposing to allow the current Edmonton District to elect an additional representative to the provincial Executive Also, they are intending to bring forward another Notice of Motion, proposing the creation of a new District, to be comprised of the four municipalities immediately surrounding the City of Edmonton. This Notice of Motion was specifically requested by County of Parkland Reeve Peter Woloshyn The AAMD &C Board of Directors are urging councils to consider these two Notices and discuss any concerns with your representative on the Provincial Board of Directors PUBLIC HEARINGS DISCUSSION ITEMS• ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING• DEVELOPMENT APPEAL BOARD HEARING: 4 1111� @4 144 r� COUNCIL MEETING DECEMBER 6TH, 1994 A regular meeting of council was held in the M D of Kneehill Office, 232 Main Street, Three Hills, Alberta on Tuesday, December 6th, 1994, commencing at 8.30 A M The following were present for the meeting Reeve. Richard A. Marz Councillors. Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M. Vickery Glen Wagstaff Division Four Division One Division Two Division Three (after 8.40 A M ) Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Jennifer Deak, Assistant Accountant, was present and recorded the minutes Reeve Marz called the meeting to order at 8.35 A M Mr Marz noted that he had received a lot of positive feedback from the M D Christmas party He felt the presentation, by all of council, of the long service awards was good and also the prize draws were very successful and perhaps could be incorporated, on a smaller scale, at next year's party On behalf of council, Mr Marz thanked Mr Wagstaff, for arranging and contributing the gifts for the Santa entertainment The following items were agenda: DATS Building Socii Employee committee Mr. Hanger moved approval noted additions PRESENT requested to be added to the q ADDITIONS TO qty - item #30 AGENDA - item 5A of the agenda with the above APPROVAL OF CARRIED AGENDA Mr Hoff moved approval of the November 22nd, 1994 council meeting minutes CARRIED Mr Jeffery's report was reviewed Mr. Vickery moved a congratulatory letter be given to Mr J C JEFFERY Paul Ehmann for successful completion of Alberta DEPORT Transportation's Class B bridge inspection training course and also recognizing his five years service with the M D Prr of Kneehill and sixteen years as a volunteer fireman CARRIED Mr Wagstaff moved approval of Mr Jeffery s report CARRIED The Executive Committee report was reviewed Mr Jeffery summarized the mill rate comparison report, historic EXECUTIVE COMM REPORT 1 �r COUNCIL MEETING DECEMBER 6TH, 1994 financial summary and simplified look at the M D financial picture Mr. Marz noted item #5, council meeting date change from December 13th to December 14th, 1994. Everyone was in agreement with the date change Mr Wagstaff and Mr Hanger reported on the airport commission meeting they had attended the previous evening They noted that if the CFEP grant application is approved for airport development, the proposed contribution, from P.B.I , in the amount of $21,000 00, is contingent upon P.B.I having representation on the airport commission board; the proposed contributions from the town of Three Hills and the M D of Kneehill, in the amounts of $21,000 00 and $8,000 00 respectively, are not contingent upon P B I having a seat on this board A discussion on the make up of the board, the funding structure of the airport commission, what interests the board members represent, the educational component and the commercial component of P B I flying school were all reviewed It was noted that the current board is made up of equal representation from the town of Three Hills and the M D of Kneehill and that all funding, to date, has been shared equally by both jurisdictions Board members have authority over approved budgets but any changes to this budget, requires ratification from council. Mr Vickery suggested this issue be included in the agenda for the upcoming town hall meetings It was agreed that the Executive Committee recommendation of a committee of Jim Hanger, Glen Wagstaff and Richard Marz meet with the town of Three Hills and P B I to discuss the make up of the airport commission be approved and, if agreeable with all parties, a tentative meeting date of December 15th, 1994, at the airport, commencing at 7.30 P M be scheduled The disposal of the old fax machines were addressed It was noted that one fax machine had been donated to the Kneehill Ambulance Mr Boake moved that Mr Hoff 's to Golden Hills Lodge and the advertised for sale, on a first a price of $100 00 each. CHANGE OF COUNCIL MEETIN DATE REPORT ON AIRPORT COMM MEETING old fax machine be donated balance of the machines be DISPOSAL OF OL come, first serve basis, at FAX MACHINES Item #26, Gerald Dube property This is the old lumber yard pro clear title to this property residents of Wimborne be given any old lumber from the property building CARRIED � 4�id'10 - Wimborne was discussed perty and the M D now has Mr Vickery requested the the opportunity to remove prior to demolition of the Mr. Hoff moved that the Executive Committee recommendation G DUBE PROPER #26, concerning the Gerald Dube property in Wimborne be changed to read, 'Mr Dube be sent a double registered letter giving him thirty days to remove his personal items from the buildings and the M D take steps to have the buildings removed after that time ' CARRIED Requests were made for Mr stocking at Swalwell and the attends the Alberta Fish and 1994 in Red Deer 2 Vickery to' inquire about fish status of Hanses Dam when he Wildlife meeting December 8th, 0�. Ln COUNCIL MEETING DECEMBER 6TH, 1994 Mr Hanger moved that Mr. Wagstaff and /or Mr Vickery attend the Alberta Fish and Wildlife meeting on December 8th, 1994 in Red Deer CARRIED Mr. Wagstaff requested that item #34, letter to Premier Klein requesting additional funding for the Buffalo Jump Park Road, be accompanied by a video that Mr Bob Beal had made of the park It was agreed that Mr Wagstaff should obtain a copy of this video and it be sent along with the letter to Premier Klein Mr Boake moved to accept the balance of the Executive Committee Report CARRIED Mr. Jeffery reviewed the December 2, 1994 Budget Comparison report Mr Lonnie McCook, acting Public Works Superintendent entered the meeting at this time - 9.30 A M Mr Marz moved the council meeting go in camera at this time - 9:40 A M Mrs Deak and Mr McCook left the meeting Mr. Jeffery was requested to remain in the meeting Mr Vickery moved the council meeting reconvene, the in camera session having been completed CARRIED Time 10.32 A M Mr Boake moved Mr Jeffery be authorized a budget of $40,000 00, as agreed by council, and that $10,000.00 be referred back to council prior to final disposition CARRIED APPROVAL OF EXEC COMMITTEE REPORT BUDGET COMPARISON REPORT MOTION TO GO ''IN CAMERA'' BUDGET AUTHORIZ Tl MOTION A short recess was held from 10:35 A M until 10:40 A M and Mr McCook and Mrs Deak returned to the meeting when RECESS it reconvened Mr McCook presented the Public Works Superintendent report Mr. Robert Sich has requested some ditch cleaning south and west of 2 - 33- 22 -W4. Mr McCook reported he had inspected the location and a grader and traxcavator would P W S REPORT be required to backslope, ditch clean and rebuild the side slopes of the road There is also a possibility of an A G T cable running along side the proposed project The proposed 1995/1996/1997 road program, which had been compiled by Mr Jeffery and Mr McCook, after the annual road tour, was reviewed. Various issues of the proposed 1995/1996/1997 program were discussed including funding and budgets, rates ROAD PROGRAM for borrow pits and right of ways. It was noted that the proposed SR575 paving in 1995 and SR806 grade widening and base in 1997, from Torchinsky's road project listing had been omitted It was agreed that these proposed secondary road projects supersede proposed local road projects It was also noted that under the Blade Grade and /or Ditch Clean Projects for 1995, item #7, should be Fred Barr Project, not Knudsen Project Also, an additional project, item #8, Sich Project, should be added to the list 3 TA-1 COUNCIL MEETING DECEMBER 6TH, 1994 Mr. Vickery moved that Mr Jeffery add the secondary road projects to the proposed road program for 1995/1996/1997 and possible future years and bring the revised listing ROAD PROGRAM back to council for further consideration; that these secondary road projects take precedence over local road /,JVJLsT projects and this revised listing be adopted as the road . -e program for the near future CARRIED Mr Wagstaff moved to add the Sich Project, south and west of 2 - 33- 22 -W4, two mile project, to the Blade Grade SICH PROJECT and /or Ditch Clean Projects for 1995. CARRIED '�-1 1"'5A10 _ %' Lo'JNis: Boom? ry`f57iPedEGlS McCook continued with his report He noted that prices had been obtained for rumble strips at Wimborne Mr Walter Elks, a foreman with Alberta Transportation, had installed rumble strips at highways #21 and #27 A hi flow bobcat and planer are required to install the strips This equipment can be rented from Biotech in Edmonton at a rate of $520 00 per day, $1,900 00 per week or $5,700.00 per month It was estimated it would take approximately half a day to install the strips at Wimborne To install the strips a cut would be made from the centre line to the ditch, 150 m back from the intersection, 1/2" deep, 6 - 8" wide and three sets of strips would be installed Mr Vickery moved that rumble strips be installed at RUMBLE STRIPS Wimborne along with the necessary sign requirements to IN WIMBORNE notify motorists of the rumble strips CARRIED JG--r Mr Wagstaff moved approval of the public works superintendent report. APPROVAL OF CARRIED P W S REPORT- The costs of the proposed Buffalo Jump Road project was discussed. Mr McCook noted the costs were high because of the price of gravel hauling to the project. The minimum type of road standard and slope necessary to meet provincial funding requirements for minimum secondary standards was also discussed It was noted that the Executive Committee had recommended a letter be written to Premier Klein requesting additional funding for this project BUFFALO JUMP Mr Boake moved this matter be tabled until a response is ROAD PROJECT received to the letter, to be written, to the Premier CARRIED Mr Jeffery reported that the town of Three Hills had requested to be included in the M.D. fuel tender, effective January 1, 1995. Mr. Hoff moved that, if agreeable with the supplier, to REQUEST FROM include, as of January 1, 1995, the town of Three Hills in TOWN OF THREE the M D fuel tender HILLS RE. FUEL CARRIED TENDER Mr. Vickery moved to replace Mr Bud Haskell with Mr Lonnie McCook as safety co- ordinator on the Safety SAFETY COMM Committee. APPOINTMENT CARRIED 4 �X V1 \\ 21 a, I N COUNCIL MEETING DECEMBER 6TH, 1994 The November 30th, 1994 road committee reported was reviewed Mr. McCook noted that the last part of item #5 should be part of item #4 Item #5 should be a recommendation that the oil company be allowed to construct a 24 foot road on undeveloped road allowance in the S E 12 in 28 -21 -W4 and S W 7 in 28 -20 -W4 Mrs Lowen noted that this is an undeveloped road allowance and the road��, accessible by the oil company�{'� -B PP I m #4 should include the notation that Alberta Power Company line uses about one third of the 66 foot road allowance re- forced road going east - Range 21 -2A, Township 29 -3A Mrs Lowen moved that permission be given to Pan Canadian Petroleum Ltd. to develop and m ain, at their own cost, - _ e a 24 foot road on the undeveloped road allowance in S E 12- 28 -21 -W4 and S W 7- 28 -20 -W4 CARRIED The request from Mr Robert Larson - S E 15- 28 -22 -W4 to have his approach extended was reviewed. Mr Larson is requesting a 50 foot extension to his existing 40 foot approach to accommodate the B- trains that enter into his fertilizer plant Concerns about sight distance were raised and also obtaining the develop officer's approval. It was noted that this is a commercial enterprise and Mr Larson pays taxes on this portion of his business Mr. Hanger moved that permission be given to Mr Larson to extend, at his own cost, his approach at S E 15- 28- 22 -W4. MOTION LOST NOV 30 /9 4 ROAD COMM REPORT 1t`� Seh�'14 ROAD REQUEST PAN CANADIAN �. �E}CCl11si /G REQUEST FOR APPROACH EXTENSIO ROBERT LARSON Mr Boake moved that the divisional councillor, Mrs Lowen, L°oPfo< meet with Mr. Larson to discuss his needs regarding this '�� >ev arrlacrct�t request, and bring a report back to the next meeting. CARRIED The meeting then recessed for lunch from 12 00 noon until LUNCH RECESS 1 10 P M On behalf of council, Mr. Marz, thanked Mr Wagstaff for providing the gifts Santa gave out at the M D Christmas party and for arranging for Santa's visit Mr Wagstaff noted that Santa, Mr Bruce Perry, had to rent his suit from the Elnora Legion and that the suit has to be dry - cleaned before return.yQ� ` i Mrs Lowen oved that a thank you card along with 50 �P �e given to Mr Perry in appreciation of his entertainment at the Christmas party and that a donation, MR BRUCE PERRY in the amount of $25.00, be made to the Elnora Legion for LETTER OF THANKS the use of the Santa suit CARRIED rat. !c+►ocr► Mr. Vickery moved to accept the road committee report CARRIED APPROVAL OF R AD COMMITTEE REP RT'' The request from Mr Boake to widen the approach - west ,fer1no-lo half of 8- 29- 26 -W4, Alois Muchka, landowner was reviewed. The approach is south of a P I C operation The existing approach is 12 - 14 feet and the adjacent road is 18 feet wide and the ditch 6 feet deep The extension will need a culvert E r A C9 I ■.l: _. COUNCIL MEETING DECEMBER 6TH, 1994 Mr. Boake moved approval be given to widen, at M.D. cost, the approach, on the west half of 8- 29- 26 -W4, with a culvert extension. CARRIED The request from Atlantis Resources for gravel on N W 16 and the west half of 21 - 34 -25 -W4 was reviewed This is a road going into a lease site It was noted that review of office records indicate that this road is not constructed on the existing road diversion and is on private land The bridge is on the road diversion Mr McCook reported that the road requires gravel and the edge of the road needs addressing Mr Hoff moved that the public works superintendent be authorized to grade, gravel and address the edge of this road. CARRIED Mr. McCook, on behalf of the staff, thanked council for the Christmas party, the door prizes and the good time everyone had Mr Marz, on behalf of council, reciprocated the thanks and requested any ideas from staff for future Christmas parties Mr McCook then left the meeting - time 1 35 P M Mr Jeffery reviewed the Red Deer River Corridor Integrated Management Plan The planning area extends from the Alberta to Saskatchewan borders encompassing the area five kilometers outwards from the river valley The committee has approved all issues and set the terms of reference The plan covers resources, management, reserves, infrastructure but does not address legal issues of access to private land, provincial policy on the sale of public land, issues subject to E R C B and policies regarding subdivisions Mr Marz expressed concern over gravel excavation in this area Mr. Jeffery noted that it is included in the issues Mr. Boake, the M D 's representative on this committee noted the committee, comprising of sixteen representatives from jurisdictions abutting the Red Deer River, has scheduled its next meeting for January 26, 1995 at the M D of Kneehill office Mrs Lowen moved the M.D. host a luncheon, on January 26th, 1995, for the Three Hills meeting of the committee members of the Red Deer River Corridor Integrated Management Plan CARRIED .rrr� APPROVAL FOR APPROACH WIDENING A MUCAKA y�9/t'1� -ro 7Lo.w� ATLANTIS REQU ST FOR GRAVEL N W 16- 34 -25- RED DEER RIVE CORRIDOR MGMT PLAN Lave�a °• Mr Hoff moved that council endorse the document outlining L Terms of Reference for the Red Deer River Corridor Integrated Management Plan with emphasis on the gravel excavation issue. CARRIED The recreation grant proposals prepared by the recreation committee, the executive committee and Mr Jeffery were discussed Each committee prepared a proposal, one committee determining grant allocation based on losses from each facility and the other committee determining grant allocation based on population and facilities Mr Jeffery then prepared a third proposal based on losses and 6 rl"� 1� M C�q COUNCIL MEETING DECEMBER 6TH, 1994 population Upon close scrutiny, it was agreed the third proposal was the most equitable as facilities and population, both rural and urban, of each recreation area were used to determine the per capita grant for the area. This calculation ensured both the urban and rural populations of each recreation area were paying the same amount towards recreation A lengthy discussion followed on recreation grant contributions to urban areas, allocations of grants and make up of recreation boards It was noted that the M D has no representation on urban recreation boards, yet in 1993 the M D recreation bylaw to towns and villages totalled $67,339 00 It was also noted that the M.D. contributes monies to Golden Hills Lodge and Kneehill Ambulance and has representation, by incorporation, on these boards That is, each contributing jurisdiction to the ambulance and lodge have a representative on the board Mr z moved a proposal be made, to urban cpnlfres receivin recreation grants from the M D th future recreation ants be paid only to those an centres having an oper ing deficit for their Poo and arenas and the amount of the rant be capped at t amount of the 1993 facility losses as 'ndicated o e November 21, 1994 Recreation Grant Propos Th amounts are. Three Hills $150,599 99; bon $14,880 42; Linden $0 00, Torrington $0.00, Acme 5, 78 and Trochu $78,506 34 and Drumheller at one arter of t average of the per capita grant Or, i e urban centres not wish to have their grants fr he M.D. capped, then an lternate proposal be made each urban centre receiving recreation grant fr the M D allow the M D to have repres tation. i : 11 Mr. Hanger moved that Bylaw #1303, this being the bylaw to authorize payment of recreation grants to certain towns and villages and the city of Drumheller be rescinded and first reading be given at this time to Bylaw #1322, this being the bylaw to replace Bylaw #1303 and authorize payment of recreation grants, to certain towns and villages and the city of Drumheller CARRIED Mr Boake moved second reading be given to this bylaw at this time CARRIED No motion was forthcoming for third reading to be given to this bylaw Mr Vickery moved to table agenda item #9, addressing the allocation of the Torrington recreation grant CARRIED A short recess was held from 3.00 P M until 3:15 P M Mr Cunningham entered the meeting when it reconvened. The donation bylaw was reviewed Mrs. Lowen moved first reading be given to Bylaw #1323, this being the bylaw to authorize grants to be paid in 1994 to the Salvation Army in the amount of $2,000 00 and Shock WA URBAN RECREATION GRANTS s• 4 i ay11.I t"e Sc. k r dP b URBAN RECREATION GRANT BYLAW Ce 13J40,L.� TORRINGTON RECREATION GRANT TABLED DONATION BYLAW r M IM COUNCIL MEETING DECEMBER 6TH, 1994 Trauma Air Rescue Society (S T A R S ) in the amount of $1,000 00 CARRIED Mr Boake moved second reading to Bylaw #1323. CARRIED Mr. Marz moved third reading be given to this bylaw at this time. MOTION LOST Mr Jeffery reported that he had received an offer from Alberta Parks Service for the transfer of Braconnier Provincial Recreation Area, from the province to the municipality, for the the sum of $1.00 The park consists of a group shelter building, toilets, picnic tables and stove A contract for maintenance and firewood is in place Mr. Marz moved to table this issue and it be referred to the public meetings scheduled for January. CARRIED Mr. Jeffery read a letter from Lee Maher regarding an inspection made, by their representative, Mr Edwin Yu and Mr Cunningham, of derelict buildings in Swalwell The letter outlined some components in two buildings that pozed hazards and did not conform to Building Code requirements No specific locations were mentioned, yet the letter is recommending removal of the buildings. Mr Vickery moved that a letter be sent to Lee Maher requesting an inspection report of the properties inspected by their representative and that this matter be brought back to council upon receipt of this report. CARRIED Mr Jeffery recommended before any action be taken with regard to removal of the derelict buildings and debris in the hamlet of Swalwell, the inspection report be obtained and legal opinion sought on getting a Court Order to demolish buildings Mr Hoff moved that legal advice and opinion be sought before proceeding to clean up the hamlet of Swalwell CARRIED Mr Cunningham advised council of cost estimates to install a trailer dump station, at the community centre site in Wimborne Estimated costs, depending upon exact location, would be approximately $2,000 00 It was also noted that land had been purchased for a campsite development adjacent to the community centre Mrs Lowen moved to table this item until more information is obtained regarding location. CARRIED Mr Cunningham reviewed a draft letter he had prepared to the town of Three Hills outlining conditions for an agreement on the Equity water project Items addressed include calculation of water consumption, meter readings both at households and both ends of the Pan Canadian line, the town to do the water billing, every three months, with uncollectible accounts submitted to the M D for inclusion N DONATION BYL W SECOND READI G BRACONNIER P RK TRANSFER G r°oP y Z" Pa l SWALWELL BUDG' INSPECTION WIMBORNE TRAILER DUMP STATION REQU ST EQUITY WATER AGREEMENT WITH THREE HILLS pVAIti �m COUNCIL MEETING DECEMBER 6TH, 1994 with property tax billing, the water rate would be set at $4 00 per 1,000 gallons with the understanding this rate may be reduced if consumption increased or the rate could be increased if production and treatment costs rise substantially. Mr Cunningham reported that there will be thirty users for the water line The M D could include a maintenance fee to be billed with the water billing and the town would submit this amount to the M D with a statement of billings and collections Mr Cunningham also noted that the town has the facilities and software to undertake this water billing A discussion followed on the need to establish a minimal maintenance fee to be reserved for future years maintenance It was agreed that the letter to the town should include the provision for the town to supply the M D with copies of billings, a monthly statement and be agreeable to .include, if required, a maintenance fee with the water billing and this fee be collected by the town and submitted to the M D Mr Wagstaff moved an agreement be entered into with the town of Three Hills regarding the water billing of the Equity water line users and that all conditions discussed be included in the agreement CARRIED A report from Messrs Marz and Vickery about relocating the Torrington Waste Disposal Site to the Schmautz Pit was presented Mr Cunningham reviewed the proposed location, noting it was two miles from the Hutterite colony and a mile from the nearest neighbour The area required for the site would be approximately 20 acres which could be accommodated in the corner of the property This area has a bank to the south, is well treed, out of sight from the road and would be an excellent location The entire area would have to be reclaimed prior to any development A discussion followed on the costs for a burning pit, how a pit would be constructed and smoke confined It was noted that an environmental impact study would probably have to be undertaken as well as public hearings Mrs. Lowen moved steps be taken to develop an area at the Schmautz Pit, located in the S W 20- 32- 26 -W4, for a garbage disposal site; a letter be sent to Drumheller Solid Waste Management for permission to relocate to this site and Mr. Cunningham look into costs for a burning pit and other options at this location and report back to council. CARRIED Mr. Cunningham left the meeting - time 4.10 P.M. Mr Jeffery reported the two M D brand registrations expire on December 31, 1994 and new regulations require the brands be purchased or returned to the Brand Office for re- issue. Costs to purchase the M D brands is $220 00 each Mrs Lowen moved the M D make application to purchase its two brands for a cost of $440 00 CARRIED Mr Jeffery reviewed the minutes from the November 29, 1994 A S B meeting Mr Vickery elaborated on the new provincial regulations for chemical storage, the need to E EQUITY WATER AGREEMENT WI THREE HILLS A[_a�c J—r Niccs RELOCATION 0 TORRINGTON TRANSFER SIT TO SCHMAUTZ PIT JcJ/�vo 9 Lax �77E2 7 45IJM PURCHASE OF M D BRANDS 6-kae.& NOV 29/94 ASB MINUTES r�� M COUNCIL MEETING DECEMBER 6TH, 1994 replace the M D chemical storage facility and noted representatives from chemical storage companies would be at the A S.B. conference in January to discuss this matter further. Mr. Marz noted the seed cleaning plant uses the wheat pool at Equity for chemical storage as the building meets all the new standards for storage and that perhaps an arrangement could be made to store the M D. chemicals at this location Mr Boake reported he is still looking for an A.S.B. ratepayer member for the board Mr Boake moved to accept the November 29, 1994 A S B minutes and that the recommendation for replacement of the A.S.B. ratepayer representative be tabled until the next meeting. CARRIED Mr Jeffery reported that Mr Bill Chapman, councillor for the town of Three Hills, has requested permission to place Three Hills signs, with directional arrows, at the intersection of SR837 and SR838 and also to the south The signs would show the number of kilometers to Three Hills The town would like the M.D. to install and maintain the signs Mrs. Lowen moved that Mr Chapman be advised the M D. would be willing, at the town's cost, to install and maintain these signs CARRIED Mr Jeffery read a letter from the A A M D &C Board of Directors who are serving intention to bring forward a Notice of Motion proposing to allow the current Edmonton District to elect an additional representative to the provincial executive. They are also serving intention to bring forward a notice of motion proposing the creation of a new district, to be comprised of the four municipalities immediately surrounding Edmonton The board is urging councils to consider these two notices and discuss any concerns with their representatives on the provincial board of directors Mr Jeffery noted that these motions would be voted on at the spring convention Mr Marz moved to accept and file CARRIED Mr Vickery moved to table the balance of the agenda and that these items be listed as priority items for the next meeting. CARRIED The meeting then adjourned - time 4.28 P M. - - -- - - - -- - -- -- - - - - -- - - - -1 - -- ------- - - - - -- Reeve Admini rator 10 APPROVAL OF NOV 29/94 ASB MINUTES REQUEST FROM THREE HILLS FOR SIGN INSTALLATION tl. GAG. 7n.W OF7sM AAMD &C NOTICE OF MOTIONS BALAI AGEN[ Z ADJM M C JOHN C JEFFERY REPORT November 22nd to December 6th, 1994 REPORT- Balance Forward $693 00 1 Jennifer Deak and I met with 3 representatives from Alberta �o� /l Treasury Branch in Calgary as well as with the Three Hills Manager and participated in a teleconference call to the investment specialist in Edmonton They bascially advised us to carry on with Data our investment procedures as we have been doing and not to go into longer term investments at this time Should re- evaluate long term 4- /Al ideas in February or March of 1995 depending on interest rates. They believe interest rates will go up. 2 Prepared comparision of Towns and Villages assessments and mill rates as well as a 50 year asset /liability comparision of the M D finances Copies in your baskets 3 Gave 50 pins to P.B.I for volleyball tournament BALANCE FORWARD- $693 00 CORRESPONDENCE. 1 Letter from M & E Stakeholders re need for areas to consider budgeting for money for this committee for next year Amount unknown at this time 2. Booklet from Faculty of Extension - Seminars and Short Courses 3 Note from P F R A thanking M D for co- operation over the past year and looking forward to continued support in the future 4 Big Country Tourist Association - General Meeting minutes 5 Investment Information from Wood Gundy 6 Letter from Alta Transportation confirming payment of $199,173 00 under Rural Transportation Grant program 7 Seminar on How to Handle Negativity in the Workplace 8. AAMD & C News Highlights 9 AAMD & C Fall Convention Daily Highlights 10 Athabasca Univerity Information about workshops & seminars 11 AAMD & C - copy of resolutions passed at convention - sent to the Province for their consideration 12 Letter from Alta. Transportation to Paul Ehmann - received a certificate recognizing his successful completion of the Class av� B bridge inspection training course held in October 13 Breaking down the Barriers - Transportation newsletter 14 Letter from Tagish Engineering Ltd. - looking for work 15 Advertisement - information regarding pins 16 Village of Linden sent in their 1993 recreation financial statement 17 Huxley Community Association sent in their financial statement for period ending February, 1994 18 Minutes - Three Hills School Division November 16th, 1994 19. Notice of Organizational meeting of Drumheller Solid Waste Association - December 15th, 1994 20 Minutes from Drumheller Solid Waste Association meeting October 20th, 1994 21. Letter from Hydrogeological Consultants Ltd looking for work 22 Correspondence with Michael Welsh re Golden Hills Lodge Master Agreement 23 Big Country Tourist Association annual report for 1994 24 Letter from Canada /Alta Infrastructure Works Office re. submission of projects HOME OCCUPATION AND DEVELOPMENT PERMITS- 1 Earl Wohlgemuth - Lots 7 to 9 in Block 4 Plan Swalwell 5050 1 M C� JOHN C JEFFERY REPORT November 22nd to December 6th, 1994 A K Shop $5000 2. Dave Ewing - S E 10- 30 -23 -4 - Machine Shed $16,000 3. Rubydale Farms - N W 4- 32 -24 -4 - Cattle pole shed and machine shed - $30,000 4 Linden Farms - S E 19- 30 -25 -4 - Power Plant building $4000 5 Pig Improvement - S E 34- 29 -26 -4 addition to Genetic Station - $60,000 6. Ray Koehn - S E 4- 30 -24 -4 - pole shed $6000 2 P W S REPORT DECEMBER 6, 1994 1 Robert Sich ditch clean south and west of Section 2- 33 -22 -4 - Backsloping and ditch clean along with rebuilding side slopes of road can be accomplished with a grader and some trax work AGT cable does look like a possibility running along road on the side to be worked on, but this could be addressed when locates are done 2 John Deere 6 wheel drive grader blew a motor. It was caused by being over revved. Operator pulled back on gear shift instead of throttle by mistake This has happened to other operators before that are used to running Champion machines John Deere has agreed to put it through on heavy oil consumption warranty and do as much as they possibly can We will pick up cost for pistons and crank 3 Buggies still in Torrington pit trying to get as much done as we can before weather goes bad 627E buggy down Dec 5/94 (valve trouble) 4. Gravel crew stockpiling from McNairs to Marshmans 5 Labourers working on brushing projects and water works Laid them off Monday, Dec 5/94. Weather cold and running out of work Some may be called back later 6 Prices for signs and rumble strips (have not hooked up with Transportation foreman yet who has done these)