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HomeMy WebLinkAbout1994-11-22 Council Minutes[A AGENDA COUNCIL MEETING NOVEMBER 22nd, 1994 1 Approval of Agenda 2 Approval of Minutes November 8th, 1994 3. J. C Jeffery Report 4. Bank Reconciliation Statement and Cash Flow Statement 5 Budget Comparison Report 6 Approval of Accounts APPOINTMENTS- 9-30 A M Lonnie Sam Bu 1.30 P.M. Public 2:00 P M Public Herman PRIORITY ITEMS- TABLED ITEMS: GENERAL ITEMS McCook, Acting P.W S lych & Colin Stroeder, Torchinsky Engineering Hearing - Alois Stern Hearing - Eleanor Ralston Martens - Town of Three Hills re- Airport see item #21 7 Report - R A Marz - Items discussed at Convention Palliser Regional Planning Commission Golden Hills Lodge 8 Consider donation of a fax machine to Golden Hills Lodge? Review bid received from David Hills for fax machines Two non working machines $7 55 each and two working machines at $107 55 each We have 4 small machines available and the one larger office machine. Machines have not been advertised as yet as just got all the machines in recently 9 Decision re- M D Brands Required M D Brands - Does council wish to purchase them or not Two brands $220.00 each No need for M D to retain except for historical reasons Do you wish to buy and resell them - What are your wishes? 10. AAMD & C - Letter re Electoral Division Statutes Amendment Act Alta Court of Appeal did not disallow the current electoral boundaries but did question the basis of allocation of seats between the rural and urban citizens and strongly suggested these boundaries be redrawn before the next provincial election New boundaries should reflect more closely the distribution of population in Alta Court offered 3 potential solutions including hybrid ridings - mix of urban and rural increasing the number of urban constituencies and the number of seats in the legislature maintaining the number of seats but reducing the number 1 W 3 1 Ln AGENDA COUNCIL MEETING NOVEMBER 22nd, 1994 of rural constituencies AAMD & C does not agree and has written the Premier 11 AAMD & C Executive Highlights Executive discussed with the Province the Assessment Equalization Regulation which was amended to allow certin not for profit facilities such as community halls, to be exempt from both municipal and education taxes and several other issues 12 Report re. Difference between Equalized Assessment Figures on Requisitions 13. Report from Lori Wildeman re: Dube Property M D now has clear title - do you want to advertise to have buildings removed or demolished Mr. Dube still has some things in the buildings Do you want to advertise it for sale as is or with buildings removed? 14 Council can take clear title to former Royal Bank property in Swalwell now - Lots 11 to 26 in Block 7 Taxes owing $3124 82 Reserve bid was $2000 00 Tax write off of $1124 82 would be required. What are your wishes - clear title or tax forfeiture title now and clear title later? 15. Report from Boake and Lowen re hamlet street lights - 2 in Hesketh and both still required 1 in Bircham and still required 16. Letter from Regional Health Authority #5 Board will be holding public meetings to inform the public about their 3 year business plan. Meetings will be held in Hanna November 7th, Linden Tuesday, November 8th (at Linden Cultural Center) and Wednesday in Drumheller at the Drumheller Inn Banquet Room Representatives from council welcome to attend any of these meetings Any report from anyone who may have attended the meeting in Linden? 17 Letter Alta Environmental Protection - Post Hunting Season Wildlife Management Meetings - One will be held in Red Deer December 8th at 7 30 P M Anyone wish to attend? 18. Letter from Topeka Energy Inc. - Ed Cunningham - paying up tax arrears on 1- 31- 34 -23 -4 Advises company has sold surface equipment and will be abandoning well due to high taxes on such a marginal well Not happy 19 Letter from Friends of the Guzoo re. snack vending machines available to them for fund raising Would the M D be interested in one in the M D office or shop? 20. Report - Herman Martens - re: M.D. computer system 21 Report - Herman Martens - Three Hills Airport - Request for more funding for airport .improvement - would like more than the $8000 00 offered at the last meeting 2 r� r.. ..-tip. AGENDA COUNCII, MEETING NOVEMBER 22nd, 1994 22 Letter from Jubilee Insurance - put a new system in place whereby they will advise us when they close a claim file and whether there was money paid out or not 23 Town of Trochu - Letter re: Equity Water system - not interested in participating at this time due to substantial water system related debnetures UTILITY OFFICER ITEMS. TRANSPORTATION ITEMS. 24. Report from Acting Public Works Superintendent - Report re. Doug Hazelton screenings from P.W.S. and recommendation regarding what the M D owes him for same 25 1994 Annual Council Road Tour - Including request from Village of Linden for M.D. to develop a street for them and install an approach on to SR 806 PLANNING ITEMS. 26 Public hearing - Alois Stern - Redesignation S E 21- 29 -23 -4 to agriculture 27 Public hearing - Eleanor Ralston - Redesignation S E 30- 29 -24 -4 A S B . PARKS /RECREATION 27a Proposed recreation payments LATE ITEMS• 28 Pioneer Land - Gobi Oil - Request to use existing road approach West of S.E. 22- 29 -21 -4 (forced road) and a portion of undeveloped north south road allowance between S W 23 and S E 22 which is not used by Alta Power (their power line uses the easterly 1/3 of the road allowance) Perhaps grant temporary use for a specific period of time until road committee can inspect? 29 Request from Gobi Oil (Greg Caswell) for gravel on an M D road allowance Range 21 -3 - West of 27- 29 -21 -4 30 Pioneer Land - PanCanadian - Request to use existing undeveloped north /south road allowance between S W 4- 12 -28 -21 and S W 4- 7 -28 -20 3 �a✓ P -." 1A 11 AGENDA COUNCIL MEETING NOVEMBER 22nd, 1994 PUBLIC HEARINGS• See items #26 and #27 DISCUSSION ITEMS 31 Secondary discussions 32. Steve West letter 33. Gravel Request - Atlantis N W 16 -34 -25 & W1 /2 21 -34 -25 34 Possible Gravel Source - Mountain View ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING• DEVELOPMENT APPEAL BOARD HEARING. 4 yjl,�-/� COUNCIL MEETING NOVEMBER 22nd, 1994 A regular meeting of council was held in the Kneehill Office, 232 Main Street, Three Hills, A Tuesday, November 22nd, 1994, commencing at 8.30 A The following were present for the meeting Reeve: Richard A Marz Division Fc Councillors: Marylea Lowen Otto Hoff Robert E. Boake James Hanger Richard M Vickery Glen Wagstaff Division On( Division Twc Division Thi Division Fii Division Sii Division Sep John C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, wa and recorded the minutes Reeve Marz called the meeting to order at 8 35 A M Mr Boake moved approval of the agenda as presented. CARRIED Mrs Lowen moved approval of the November 8th, 1994 council meeting minutes CARRIED Mr. Jeffery's report was reviewed Mr Wagstaff moved approval of Mr. Jeffery's report CARRIED The October bank reconciliation statement, the cash flow statement and the budget comparision report were reviewed and discussed It was noted tax collections have been very good this year and the amount of taxes owing at this date is quite low. Mr Vickery moved approval of the above noted reports CARRIED It was suggested council should review the entire M D financial picture in more detail at the beginning of January Mrs Lowen moved approval of the accounts presented for payment today subject to further review by the finance committee of Mr Marz, Mr Hoff, Mr Wagstaff and Mr Hanger. CARRIED Mr Marz gave a report on various meetings he has attended recently He met with the Three Hills Capital representative yesterday with regard to the M.D. 50th Anniversary supplement The supplement will likely be printed early in December 1 APPROVAL AGENDA APPROVAL MINUTES J C JEFFERY REPT BANK STATEMENT AND BUDGET COMPARISON RFpnf?T V APPROVAL ACCOUNTS REPORT REFVE MARZ V N .7 COUNCIL MEETING NOVEMBER 22nd, 1994 He met with the reeves of all jurisdications which touch the County of Red Deer recently They discussed planning, health and several other issues. Three Hills Seed Plant had their annual meeting recently and elected two new members to the board Myles Smith of the Wimborne area was not nominated so there will be no representation from that area on the board Mr Smith had been very interested and active on the board and it was unfortunate he was not nominated to stand for re- election. Francis Cullum and Gordon Park were nominated and elected by acclamation as directors Met with Palliser Regional Planning Commission on November 9th and discussed varius options regarding funding for the new service agency The options being looked at range from the current method using equalized assessment to total revenue being raised by paying on a fee for service basis The committee reviewing this matter seem to favour Options 5 or 6 which would establish a membership fee based either on population or assessment and paying on a "fee for service basis ". There was lengthy discussion about these funding options, how the Agency's executive committee would be established (how many members and who would have voting powers) as well as the proposed 1995 budget for the new service agency Mr Marz asked what council's opinion was on the issue of who should pay the per diems and expenses for the agency's executive committee The executive committee would be dealing with the day to day business of the agency and this would affect all agency members Should the Agency pay their per diems and expenses or should this be paid by the appointing municipality? Attendance at a general commission meeting should be paid by the appointing municipality but perhaps paying the executive committee per diems and expenses when dealing with executive business should be paid by the commission Mr. Boake moved the M D agree the agency should pay the per diem and expenses for the members on the executive committee when attending meetings which relates strictly to executive committee business. CARRIED Mr Marz noted he would like to leave discussions about funding and budget proposels for the agency until Mr. Wesseling is present Mr. Wagstaff moved to table these discussions until later today CARRIED Mr. Marz noted he had at a recent Golden Hills Lodge meeting filed a notice of motion to amend the board's policies regarding payment of per diems and expenses for the board members. The amendment would require the appointing municipality to pay for their member's per diem and expenses when attending board meetings effective January 1st, 1995 Mr Jeffery reviewed with council a comparision report which shows the dollar differences if requisitions were based on population as opposed to equalized assessment 01 �t,ea PALLISER PLANNING NEW SERVICE AGENCY -f t i e GOLDEN HILLS LODGE POLICY AMFNDFMFNT d"A/1- K� N COUNCIL MEETING NOVEMBER 22nd, 1994 This comparison was done for the Golden Hills Lodge, Kneehill ambulance and the Alberta Planning Board requisition Mr Marz noted out of a total requisition of $75,000 00 for the Golden Hills Lodge the M D presently pays $57,655.82 Of the $35,000 00 requisition for the ambulance society the M D pays $26,906 05 The M.D. contributes the most money and only has one vote on each of these boards In order to change the Golden Hills Lodge requsition it would require a change in provincial legislation. The method of paying the ambulance requistion can be changed by negotiations between the member municipalities Mr Marz also noted the M D contributes recreation dollars to the urban centers, but has no input in to how these dollars are spent. He suggested if the other requisitions can not be changed, perhaps the M D can change the way it pays out its recreation dollars. He also suggested the boards should look at changing the number of persons sitting on these various boards Perhaps it would only take two or three people to look after the business of these boards which would help to reduce costs Mr Marz reported he met with the M D of Badlands and also with the Village of Torrington regarding possible amalgamation It now appears Alberta Municipal Affairs is MEETINGS not going to force amalgamation, but areas who wish to can WITH pursue the idea of joining with another area BADLANDS AND Mr Jeffery read a letter from the Minister of Municipal TORRINGTON Affairs regarding this issue. The Minister indicates all areas have a responsibility to look at ways to reduce government, provide more efficient administration and use AMALGAMATION the most cost effective approach to the delivery of ISSUE essential services Areas should use common sense when this matter is considered Mr Marz suggested the M D should be willing to discuss the idea of amalgamation with any area, but if forced to do this, should look at amalgamation with a larger area It appears the Village of Torrington has a higher mill rate than the M D and they likely will have to look at amalgamation or dissolving and becoming a hamlet. The M D should be careful not to assume any area which will cost M D ratepayers more money There was discussion about mill rates for the various towns and villages and other rural areas It was agreed Mr Jeffery should obtain jFQY- information about these mill rates and bring a report back to the next meeting of council. Mr Vickery moved to accept Reeve Marz's report, and also APPROVAL moved to accept and file the equalized assessment and REEVE'S population comparison report, and the letter from the REPORT Minister of Municipal Affairs regarding amalgamation CARRIED 3 r C9 M COUNCIL MEETING NOVEMBER 22nd, 1994 Sam Bulych and Colin Stroeder from Torchinsky Engineering and Lonnie McCook, Acting Public Works Superintendent entered the meeting at this time They discussed with council the contract with A & A Paving for the SH 575 repaving project Mr Bulych reviewed the concerns they have with the company Their asphalt production is very slow and therefore the road quality they produce is not very good. They also have major problems with densisty of the aphalt because they do not use enough packers The idea of cancelling the contract with A & A because they did not meet the contract completion deadline A & A was discussed in detail. Mr Bulych noted there may be a PAVING problem with the gravel crushed for this project Because they were not involved in having the gravel for the job CONTRACT crushed, another contractor may try to blame the quality of their work on the crushed material they were required to use SR 575 Mr Bulych noted he had discussed this matter with Harvey Alton of Alberta Transportation and the province likely would not have a problem with the M D cancelling the contract He also noted the procedures used by the Province has changed somewhat and if a municipality does not feel the low bid contractor will do a good job, they can appeal to the Minister of Transportation for permission to use the second lowest bidder If the need to use the second lowest bidder is justified the Province may provide their funding based on the second lowest bid If not justified they will provide their funding based on the low bid There was discussion about what it might cost the M.D. to attempt to get out of the contract with A & A Mr Bulych suggested the M.D. should discuss the matter with a solicitor who has experience with contract law There was further discussion about the gravel crushed for this job and the fact the M D has paid A & A for the material, whether the M.D. could force the contractor to use more equipment on the job in order to provide a better quality road and the penalties which can be imposed on the contractor. Mr Bulych noted there are four penalties which can be imposed on a contractor - lack of density of the asphalt, oil content of the asphalt, rideabili.ty of the surface of the road and segregation of the materials These penalites could cost the contractor a considerable amount of money on a contract job and because of the poor quality of road provided the road may only last 10 years instead of 20 Obviously this is not what the M D wants for SH 575 Mr Bulych again indicated if the M D wish to cancel the contract with A & A they must discuss their position with a solicitor and proceed strictly on the basis that the contractor is in default because he did not complete the project in accordance with the terms of the contract Mr. Wagstaff moved Mr Marz, Mr Vickery and Mr Jeffery �GJ along with Mr. Bulych of Torchinsky Engineering meet with 4 f*4,1� IM �a COUNCIL MEETING NOVEMBER 22nd, 1994 Robert Eden, a Calgary solicitor to discuss the A & A contract CARRIED Mr Bulych and Mr Stroeder left the meeting at this time - 10 10 A M Mr McCook reviewed his report and various items were discussed He noted he had authorized removal of about 3500 yards of pit run gravel from the Hutterian Brethren pit and it was put in the bottom of the M D pit area This movement will allow reclamation of the Hutterian Brethren pit to be completed and the pit run will be available the next time the M D pit is pumped down to allow for another crush. The 5/8 inch gravel left at the Schmautz pit will be moved to two stock pile sites so the reclamation of that area of the pit can be completed Mr. Marz noted he and Mr Vickery will be looking at the Schmautz pit to see if there is an area there that would be suitable for use as a waste disposal site It is necessary to move the waste disposal site from the old Torrington pit due to the high water table in that area Tp ra A( P REPORT GRAVEL There was also discussion about the need to put a fence TORRINGTON around the open pit area at the Torrington pit because of PIT the depth of the water and potential liability to the M D FENCE because of tresspassers The amount of screenings taken from the Doug Hazelton pit was also discussed. Mr. Jeffery and Mr McCook have recommended Mr Hazelton be paid for the extra screening material as there is no way to confirm the amount of material taken from his land Mr Hoff moved Mr Hazelton be paid an additional sum of $2006 40 on condition he agrees he has now been paid in full for pit run material taken from his pit CARRIED Mr McCook noted in future crushes the M D should not purchase any screening material as there is about 8000 yards at the Schmautz pit and about 5000 yards at the Torrington pit Any reject material can just be spread out on the bottom of the pit The crew cannot complete all the reclamation of the Schmautz pit because of the screenings piles There was discussion about whether the M D should be using screenings on roads rather than 3/4 inch gravel. Mr McCook noted he does not feel screenings should be used in place of 3/4 inch gravel, but if council wish to use them, the material should be taken from the Schmautz pit rather than paying royalties to the owners of the other pits Mr. Hanger moved the acting public works superintendent be given the discretion and authority to use or dispose of the screening material at the various pits as he sees fit CARRIED There was discussion about the Equity water system and how the work is progressing Mr McCook noted there is some 5 DOUG HAZELTON SCREENING MATERIAL Se rV ?NEED FOR SCREENINGS DISPOSAL 1 OF SCREENINGS c�. c1 v tiS�3 �0 L N ■ COUNCIL MEETING NOVEMBER 22nd. 1994 frost problems and they have run into some sandstone. It is also slow going because of the various pipelines in the area. Mr McCook noted there may be only one crush left at the Garson Pit - about 60,000 yards - and the pit will then be exhausted Mr Boake moved approval of Mr McCook's report CARRIED The 1994 annual council road tour minutes were reviewed and various items were discussed Mr Vickery requested the M D obtain prices for installation of rumble strips at both ends of the hamlet of Wimborne Mr Marz moved the Alan Hazel road project South of 25, 26, 27, 28 & 29 in 32 -25 -4 be expanded from 5 miles to 6 miles plus the west interesection (from the Gorr Road west 6 miles) CARRIED The discussion regarding installation of a trailer dumping station in Wimborne was discussed It was suggested Mr Cunningham should discuss this ideda with council at a later date Mr. Vickery moved the Arthurville Hall road project South of 3, 4, 5 & 6 in 34 -24 -4 - be added to the M.D. road program and the two mile blade grade - Hepburn north West of 5 & 8 in 34 -24 -4 - be removed from the program and if necessary screenings be put on this two miles of road CARRIED Mr Jeffery advised council he would bring in a complete report on the M D road program at a later date Mr Hanger moved the Harold King south road West of 26 and 35 in 31 -22 -4 - be removed from the M D road program as the road is in good condition and does not require up- grading at this time CARRIED EQUITY WATER PROJECT GARSON PIT Ql\e ANNUAL COUNCIL ROAD TOUR RUMBLE STKTPS r EXPAND ROAD PROJECT mac.- ✓ �_ rn.I TRAILER DUMPING STATION WIMBORNE EXPAND ROAD PROJECT SG � ✓ REPORT ON ROAD PROGRAM ,• 4 REMOVE ROAD ROM ROAD PROGRAM The request for blade grade and ditch cleaning the road BLADE west of 22 & 27 in 27 -21 -4 was discussed It was agreed it GRADE was too far to move M D equipment down to this site and a WILL FARMS price for doing the work should be obtained from a contractor CONTRACT Mrs Lowen moved the road West of 22 & 27 in 27 -21 -4 be JOB approved for blade grade and ditch cleaning and a price for �rtri' doing this work be obtained from Aldale Construction of Drumheller CARRIED The Carbon south road was discussed. Some spots on the road need to be dug out and have hot mix applied. This CARBON SOUTH should be considered as normal maintenance for the road. ROB i 0"111C R f,4,/� A H- In COUNCIL MEETING NOVEMBER 22nd, 1994 Mr. Hoff moved the Carbon south road be removed from the M D road program and the road be maintained as required on an on going basis CARRIED The request from the Britestone Colony for a road approach from SH 836 to N W. 23- 28 -23 -4 was discussed ROAD APPROACH REQUEST Mr Hoff moved the M D install a joint road approach for the Britestone Colony from SH 836 into the West half of 23 in 28 -23 -4 on condition sight distance requirements can be BRITESTONE met and the approach be chipped and sealed the next time COLONY the road is being redone CARRIED The request from the Village of Linden for a road approach on to SH 806 was discussed. Mr. Boake noted the Village is ROAD APPROA still working on acquiring the necessary land from Feed REQUEST Rite for the street VILLAGE LINDEN Mr. Boake moved to table this matter until such time as negotiations between the Village of Linden and Feed Rite regarding land acquisition are completed CARRIED Mr Boake moved the Correction Line road project east of SR 806 and South of 3 & 4 in 31 -25 -4 - be changed to a 3 mile EXPAND project - South of 2, 3 & 4 in 31 -25 -4 ROAD PROJECT CARRIED BLS (porn Mrs. Lowen requested Mr McCook to look into the need for warning signs on SR 575 as there are some very bad spots on this road now SIGNS NEEDEE UN JK 5/5 ,e Mr Hoff moved the following roads - Fisher Davidson `� road, Grainger road and Linden Church road - which had SB SB 90 DUST 90 applied in the past - be maintained with SB 90 or an CONTROL equivalent product on a yearly basis. CARRIED MAINTENANCE PROGRAM �, The meeting adjourned for dinner at this time - 11 5- A M c DINNER The meeting reconvened at 1 00 P M Mr. Hoff did not return to the meeting Mr Vickery moved he be excused from discussing the next item - request for gravel on a road West of NW 16 as this land is owned by his father CARRIED Mr Vickery left the meeting at this time. Mr Hoff returned to the meeting Mr Jeffery noted he had received a request from Atlantis REQUEST Resource for gravel on 1 and 3/4 miles of M D road - West ATLANTIS of the N W 16 and West half of 21 in 34 -25 -4. There is RESOURCES gravel on the road up to the first lease site owned by GRAVEL Atlantis However there is another lease site further ON M D ROAD north on the road It was suggested Atlantis might be interested in sharing costs for gravel for the road It was also noted the road is a very rough dirt trail and / it likely would be a waste of money to put gravel on it ■ or -, W Mow Eq a COUNCIL MEETING NOVEMBER 22nd, 1994 without improving the road first Mr McCook suggested the road could be improved by bringing in the shoulders with a grader and then some gravel or screenings could be put on There was some question about whether the road and the bridge are on the actual road allowance or road diversion Mr Wagstaff moved to table this request until the office C 3 can review the bridge file and the road survey plans in that area CARRIED Mr Jeffery noted Walter Stroeder from the County of Mountain View has a source of gravel on land about 10 miles SOURCE OF west of the Hutterian Brethren of Valley View colony. GRAVEL He would be interested in selling the M D gravel There IN MOUNTAIN was a pit on this land a few years ago. Transportation and VIEW Mountain View took gravel out and then reclaimed the pit Mr. Stroeder feels there is still a reasonable quantity of gravel there and not much overburden Mr Hoff moved the M D contact the County of Mountain View to inquire about the pit, the quality of gravel and whether Mountain View would allow the M D to negotiate with the land owner as the land is under their jurisdiction CARRIED Mr Vickery returned to the meeting at 1 05 P M Mr Jeffery reviewed the discussions held with Alberta Transportation at the Fall Convention and the letter which was delivered to Mr Sawchuk during the meeting The secondary highway program and the possibility of obtaining funds for the Buffalo Jump Road under the provincial resource road program was discussed as well as who will be responsible for the maintenance of secondary highways in future. Mr Boake moved to table this matter for one month pending a response to the M D letter CARRIED Mr Jeffery noted Transportation normally share costs for a resource road on a 1/3 cost shared basis and there is a limited amount of provincial dollars for this program Alberta Transportation may be willing to contribute $300,000.00 to a resource road project in 1996 if the M D is willing to contribute two- thirds of the costs There was discussion about whether the M D should undertake the Buffalo Jump road in three small stages rather than doing it all in one year Also whether it would be necessary to construct the road to provincial secondary road standards and have it engineered if the Province contribute money towards it The amount of money the M.D. would be prepared to commit to this road was discussed as well as whether the gravel for the project would be in place if the project was to be done in 1995 Torchinsky Engineering had estimated the costs for this project at over $2 million dollars which seems quite high L DISCUSSIONS WITH ALTA TRANSPORTATION AT FALL CONVFNTTnN ) � t/4,_ A �J COUNCIL MEETING NOVEMBER 22nd. 1994 Mr Boake moved to table this issue until Mr McCook can obtain information about the type of road which should be C' developed, the cost for same and if there are provincial standards established for resource roads. CARRIED Mr. McCook left the meeting at this time Frank Wesseling and Gary Buxton from Palliser Regional Planning Commission and Alex Cunningham entered the meeting at this time PUBLIC HEARING Mr Hoff moved council meeting do now adjourn in order to hold the public hearing scheduled for today at 1.30 P M CARRIED Mr Hoff moved council meeting do now reconvene, the public hearing having been completed CARRIED The request to redesignate the S E of 21- 29 -23 -4 from agriculture conservation to agriculture was reviewed and discussed Alois Stern owns the land and wishes to ALOIS STERN subdivide a large parcel from the quarter However the REQUEST TO parcel would exceed the size of a normal farmstead REDESIGNATE separation. It is necessary to take a large parcel in j order to accommodate all the buildings and the water well which is quite a distance away from the buildings Mr. Vickery moved first reading to by -law 1320, this being a by -law to redesignate the S E 21- 29 -23 -4 from agriculture conservation to agriculture CARRIED BY LAW Mr Hoff moved second reading to by -law 1320. CARRIED 1320 Mr. Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hanger moved third reading to this by -law CARRIED Mr Marz and Mr Wesseling discussed with council the various options which could be used to fund the new service agency and how extra revenue could be generated The proposed 1995 budget was also discussed Mr Wesseling FUND NEW noted the Executive Committee of the Commission will have SERVICE to make some decisions regarding the 1995 budget, staffing AGENCY requirements as well as how the new agency will be funded, PALLISER how many voting members will be allowed and how many PLANNING members would be appointed to look after the agency's administrative work Mr Wagstaff moved council meeting adjourn in order to hold the public hearing scheduled for today at 2 00 P M CARRIED Time 2.10 P M Mr Vickery moved council meeting do now reconvez public hearing having been completed. 9 PUBLIC HEARING H C9 :1 COUNCIL MEETING NOVEMBER 22nd, 1994 CARRIED Time 2.20 P M There was discussion about the request to redesignate the S E 30- 29 -24 -4 from agriculture conservation to agriculture The owner is requesting the change in order to apply for a subdivision of a 22 acre parcel of land including the building site REDESIGNATION F RAI CTnN Mr Wagstaff moved first reading to by -law 1321, this being a by -law to redesignate the S E 30- 29 -24 -4 from agriculture conservation to agriculture BYLAW CARRIED 1 321 Mr Boake moved second reading to this by -law. CARRIED Mr. Hanger moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr. Vickery moved third reading to this by -law CARRIED There was further discussion about the proposed service agency with Mr Wesseling and the entire planning process. The proposal to require councils to have non council members on the local municipal planning commissions and development appeal boards was discussed with the province at the Fall Convention and this requirement may be dropped It was suggested the idea of having people other than councillors on these boards be discussed at the annual town hall meetings It was also agreed council should meet with Mr Wesseling and Mr. Cunningham at 10.00 A M , Tuesday, December 13th to discuss the planning sections of the new municipal government act Mr. Wesseling left the meeting at this time - 2.50 P M Mr Marz moved Mr. Jeffery be authorized to purchase, as directed by council, Christmas and or retirement gifts for the 1994 Christmas party CARRIED b y_ \aw aa"r,e MEETING WITH FRANK WESSELING RE PLANNING REGULATIONS CHRISTMAS r,I FTS Mr Jeffery read a letter from the Town of Trochu The town is not interested in connecting on to the Equity water system at this time as they have substantial debentures for EQUITY their existing water system WATER SYSTEM Mr Cunningham asked if the M D might be interested in working out a deal with Trochu to provide the town with water from the Equity sysem and in return the town allow their water line, which goes from the town up to their wells near Huxley, to be used for the Equity system. This would enlarge the entire system and allow people in the Huxley area to also obtain water Council felt this would not be feasible at this time. There was discussion about how many connections can be allowed for the existing system and whether a person living 10 TOWN OF TROCHU C9 N H COUNCIL MEETING NOVEMBER 22nd, 1994 4 or 5 miles away from the main line could request a water hookup for the price of $10,000 Mr Hanger moved to accept and file the letter from the Town of Trochu at this time. CARRIED Mr Cunningham left the meeting at this time - 3.20 P M Herman Martens entered the meeting at this time and discussed with council the proposal from the Town of Three Hills and Prairie Bible Insitute to apply for a $100,000 matching grant from the province in order to construct the grass taxiway and undertake other improvements at the Three Hills Airport The town and P B I were prepared to contribute $16,666 67 each towards the matching grant and would like the M D to contribute the same amount As the Town has already obtained funds from the Community Facility Enhancement Grant Program it would be necessary for the application to be submitted under the name of the M D of Kneehill Mr Jeffery reviewed the letters received from the Town of Three Hills and P B I and noted the previous motion of the M D council agreed to contribute a maximum of $8000.00 towards the costs for the grass taxiway. Mr. Martens noted the Province is looking at the idea of selling 22 airports in the province to municipalities and perhaps the Airport Commission should look into buying the airport land from the Province The land is presently under lease from the Province There was discussion about whether the M D should discontinue its involvement in the airport and turn it over to the Town of Three Hills Mr Martens reviewed a survey he had done about how other airports are funded He also noted the main runway at the airport needs some work and likely should be repaved It would cost about $230,000 00 to repave the existing runway. Mr Hanger moved the Town of Three Hills and Prairie Bible Insitute be advised the M D is not prepared to change its motion and will only contribute a one -third share of costs up to a maximum of $8000 00 towards the construction of the parallel grass taxiway. CARRIED Mr. Martens left the meeting at this time 4:00 P M The three proposals with regard to payment of recreation grants to the urban and rural centers were discussed at length No decisions were made. Mrs. Lowen moved this meeting do now adjourn. CARRIED Time 4.30 PM. Reeve 11 Admi' istrato THREE HILLS AIRPORT RECREATION r,RANTc. h"UIlIM Jk