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Home My WebLink About1994-10-06 Council Minutesi 9 U� 0 EXECUTIVE COMMITTEE REPORT OCTOBER 6th, 1994 The Executive Committee of Richard A Marz and Otto Hoff met on Thursday, October 6th, 1994 at the M D of Kneehill office in Three Hills, commencing at 9 00 A M John C Jeffery, Municipal Administrator was present and Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed 1 Renewal Notice - Canadian Speeches Subscription The subscription for this magazine is expiring Cost for one year is $85.00, two years is $150 00, three years is $195 00 Executive Committee recommend the subscription be renewed. 2. Paperback Book - Canadian Speeches - How to Make a Dynamite Speech Cost for this book is $18 14 ($16.95 plus G.S.T ) Executive Committee recommend this book be purchased 3 Violet Rose Walker - Request for Waiver of Penalty Mrs Walker paid her taxes in September Has written indicating she did not receive her tax notice so was unaware of the change in the penalty date Would ask that council waive the penalty. Executive Committee recommend the penalty not be cancelled and a letter be sent to Mrs Walker explaining the reason for this decision. 4 Benkleman Beam Tests - Linden and Gorr Roads J, t3 -1-0 CIO ' t� ,A o IP ��• r r,t Torchinsky has been hired to do the testing on these roads,` Recommended they look for the weakest spot in each mile and do mkt one test per mileon these roads 5 Alta. Municipal Affairs - Assessment Services Minister of Municipal Affairs has written explaining their process with regard to the changes in assessment services The Assessment Department determined municipalities could secure assessment services more economically through other delivery models, and therefore the assessment department decided to move out of providing direct property assessment services at the regional level The Government will retain the linear property and major plant assessment work. He also explained their ideas with regard to offering severance packages to those 1 v W EXECUTIVE COMMITTEE REPORT OCTOBER 6th, 1994 provincial assessors who are setting up their own business Those who are hired to work for municipalities as an employee will not receive a severance package The Province will continue to be responsible for assessment equalization and provincial assessment standards to ensure a fair and equitable assessment system Executive Committee recommends to accept and file the letter as ��, information 6 Swalwell Street Lights Alberta Power advises the cost for two more street lights in Swalwell would be $846 00 plus G S T There is also a monthly charge for each street light Executive Committee recommend to proceed with installation of the two additional lights in Swalwell g �dv � 7 Gravel - Bittner Pit Mr Jeffery noted he had discussed the apparent loss of M.D gravel from the Bittner Pit with the County of Mountain View Mrs Deak had also reviewed the M D records and it appears given the percentage of gravel loss which is incurred and the normal write off for other gravel in this pit, the M D. will have to write off 5768 yards and may have actually lost only about 2113 yards The County of Mountain View wrote up their inventory by 2000 yards so it is possible the county used the M D gravel They are prepared to repay the M D for 2113 yards ),0r' r l e W l\ se Executive Committee recommend based on the recommendations from 1-y) -F vk both the M D and Mountain View to accept the replacement of °\therL 2113 yards of gravel or equivalent dollars from the County of Mountain View. `^' �1 srn 8 Weich Building Jose Duque of Traders Furniture has expressed an interest in purchasing the Weich building from the M D or renting it Mr Dunay has valued the building and property at $141,920 Executive Committee recommend the M D offer to sell Mr. Duque the building and sufficient land around the building to 7'G? accommodate the required setbacks for $150,000 or rent the building to Mr. Duque for $1200 00 a month ($3.00 per square foot for a 60 by 80 building) No decision regarding who pays the taxes and the utilities Offer would be subject to negotiation and the M D. might consider selling it on time with interest 9. Canada Alberta Infrastructure Program 2 0 H EXECUTIVE COMMITTEE REPORT OCTOBER 6th, 1994 Greg Bertnick called regarding the SR 575 paving project. His office needs to know when the M D is sure what the contractor is doing and how much of a time extension is required He would need to know the expected end date for completion of the project and fiscal year forcast He also advised to send in a claim for the gravel crushing which the M.D paid for as soon as possible Executive Committee recommend to send in a claim for the gravel crushing as soon as possible and to accept the report as information 10 Rural Community Organization Grants Mr. Jeffery reviewed a letter drafted to send to the 8 rural community organizations who are still receiving recreation grants from the M.D. The letter indicates the M.D. plan to phase out the rural grants over the next five years. Executive Committee recommend the letter be sent to the 8 community associations and a copy of the letter be given to each councillor for their information 11 Doug Hazelton - Screenings Royalties Mr Hazelton was out to his pit to measure the amount of creenin s which were taken from his pit He believes the s g number of yards (13,856) is under estimated and should be 17,200 It appears Arjon did not weigh any of the loads nor keep track of the number of loads The difference is 3304 yards at a cost of 60 cents per cubic yard or $2006 40 Vol 4=c) A mtX 6 v 12 Torrington Pit Gravel Mr Jeffery reviewed a report prepared by Jennifer Deak in connection with the amount of gravl crushed at the Torrington Pit and the amount of the write down required From 1985 to 1993 the M.D has crushed 501,196 yards of 3/4 inch gravel. There has been no write up or write down of this gravel during that period M D records indicates there should be 23,719 yards still there, but the gravel foreman advises the gravel in the old piles is all gone The gravel now being crushed is piled in a different area Allowing for a 5% shrinkage based on the 501,196 yards the records should be adjusted by writing off 25,060 yards The records indicate only 23,719 yards left so 3 P0141- 1 'e {k,!,r- Executive Committee recommend the M D and Mr Hazelton enter zt-,n +'A into an agreement whereby the M D. will pay Mr Hazelton half of �oy� $2006 40 now and once the screenings have been hauled out if it appears his estimate is correct he be paid the balance of the $2006 40,or if our estimate is correct he refund the M D the $1000 20 paid to him 12 Torrington Pit Gravel Mr Jeffery reviewed a report prepared by Jennifer Deak in connection with the amount of gravl crushed at the Torrington Pit and the amount of the write down required From 1985 to 1993 the M.D has crushed 501,196 yards of 3/4 inch gravel. There has been no write up or write down of this gravel during that period M D records indicates there should be 23,719 yards still there, but the gravel foreman advises the gravel in the old piles is all gone The gravel now being crushed is piled in a different area Allowing for a 5% shrinkage based on the 501,196 yards the records should be adjusted by writing off 25,060 yards The records indicate only 23,719 yards left so 3 P0141- E E& C :_- - 91 EXECUTIVE COMMITTEE REPORT OCTOBER 6th, 1994 would recommend an inventory adjustment of 23,719 yards at a cost of $53,367 75 This would be at $2.25 per yard Executive Committee recommend the gravel .inventory record be adjusted accordingly. 13 Price for Torrington Pit Gravel - New Crush Mrs. Deak has calculated what the M D costs for crushing the Torrington pit gravel are including the pumping costs and time spent by Mr Cunningham and Mr. Ehmann She is recommending the price of Torrington gravel be increased by 20 cents per yard for costing purposes Arjon has crushed 358,000 yards some into 3/4 inch, some into 3/4 in base, some road gravel and some chips The increase for some of the 3/4 inch gravel would be from $2 45 to $2 65 and for some other 3/4 inch would be from $2 96 to $3 16 All the kinds of gravel would be increased by 20 cents Executive Committee recommend to accept this recommendation 14 Gravel Hauling Costs Mrs Deak noted the gravel hauling rates have not changed since 1982. This is the rate used to determine the cost of hauling gravel from one location to another The rate is 91 cents per yard loading cost plus 22 cents per mile Executive Committee recommend there be no change in these rates Mr Jeffery left the meeting at this time - 11 45 A M 15 M D Christmas Part �r r.no�r W, A Councillor Vickery suggested the former A S B ratepayer members might be invited to the Christmas party this year A check of the number of members indicates this could add at least another 30 to 40 people to the 300 already to be invited It is possible not everyone invited would attend Executive Committee recommend they be invited 16 Alberta Public Safetv Services Minister of Alberta Public Safety has advised the Regional Response Improvement Program will be continued in the 1995/96 fiscal year Deadline for applications for funding is November 30th, 1994 The M.D. obtained funding under this program for the tower at the north end of the M D Executive Committee recommend to accept and file as information 0 e e1rr�� Liq �q EXECUTIVE COMMITTEE REPORT OCTOBER 6th, 1994 17 Alberta Labour - Safety Codes Act Implementation The Minister of Labour - Stockwell Day - has sent a letter updating municipalities regarding implementation of the Safety Codes Act He explained why the Safety Codes council was set up and how the safety codes will be enforced in future The government is presently reviewing the regulations under the Lopes 7 acts which were amalgamated into the Safety Codes Act �a�p c� Executive Committee recommend to accept and file and each�� councillor be given a copy of his letter for their information 18. AAMD & C Information re. Alta Environmental Protection Inspectors and Investigators AAMD & C has received a package of information from Alberta Environment which outlines the rights and responsibilities of local inspectors and investigators who have been designated under Section 23 of the Environmental Protection and Enhancement Act. At present 17 municipalities have designated inspectors or investigators under the act If any other municipalitiy is interested they should contact Environment for more information Environmental Protection orders for unsightly property can be issued Mr Cunningham did not feel the M D would require an inspector or investigator at this time. Executive Committee recommend to accept and file as information. 19 Alta Transportation Agreement re, SR 575 Transportation has forwarded an agreement with regard to the paving project on SR 575 This requires signature by the Reeve and Administrator Executive Committee recommend the Reeve and Adminisrator be authorized to sign the agreement on behalf of the M D 20 Paralee Property Tax Consultants This company has written indicating they are in the business of reviewing and appealing equalized assessment for municipalities on a contingency basis. They only receive compensation if an actual saving is realized by the municipality. Executive Committee recommend the company be asked what their rate of compensation would be if a saving was realized with no commxttment to hire the firm at this time 21 Alberta Hotel Association - Alta Campground Guide The Alberta Hotel Association is publishing the annual Alta. 5 1 l�'r Stork, r Iek- "r so, rn' E EXECUTIVE COMMITTEE. REPORT OCTOBER 6th, 1994 Campground Guide again for 1995 They wish to know if the M D would like to advertise in the guide Executive committee recommend not to place an advertisement in thie 1995 guide and the letter be accepted and filed. 22 Drumheller Mail - Subscription The Drumheller Mail have sent a final notice for the M D. subscription to the Drumheller Mail The cost is $30 00 plus G S T The M D has not paid for a subscription in the past but �J,4 the paper has been received for a number of years Executive Committee recommend not to pay for a subscription Executive committee reviewed the September 27th minutes and agreed on what should be deleted prior to publication The meeting then adjourned at 1:00 P M Jean Wilkinson A istant Administrator 6 V-N 5a 1-0 .P.0 ti w O� Q �O q� cy CC LL LL �o 0 0 0 0 O C N O m L11 M t\ v M O L m M m N I'D lfl U'N • I (/)II(f) O o 0 0 O o 0 0 0 0 "I N O 00 U) � m M co 1,0 O t\ LI1 NI] —T �iiK. 't7IK!E ul --T O N r� n co Lf'% 00 r- �D M m Lll 00 O Lr,\ U-\ m O r- r� m O u'\ Lfn m C) ON m r M N W Z I'D Z LL O N CL W = w = U O LL o D M L Z N Z N N W LL j U Z Q m Z > O Z FQ > O U Z m a cn I U U) m = I _ W Z Z LL O N CL W = w = U O LL o D M L Z Z Z W E Q) W LL j U Z Q m Z > O Z FQ > O U Z m a cn I U m Q J Y m OUTSTANDING PAYROLL CHEQUL'S CHEQUES As ,Kr September 30 17 94 GENERAL CHEQUES GENERAL CIII.QiiIsti CII R AMOUNT CK • AMOUNT CK AMOUNT #7562 $ 1,650 31 #21176 $ 213 65 #21376 $ 745 0 94 16 21211 475 00 21377 192 0 21231 6.00 21378 1,572 0 323,889 00 21233 21 00 21379 181 0 21368 60 98 21241 14 00 21380 181 0 21247 12 00 2138.1 1 150 0 50 21332 42 75 21382 1,005 48 212.63 21339 1,174 45 21384 36 9 20.00 21341 29.95 21387 42 80 21409 8560 21342 1,000 00 21389 3,766 9 21346 951 08 21390 8,313 60 21348 2,163 85 21391 60.00 21411 5,333 21350 1,880 58 21392 27 f 2 TOTAL OUTSTANDING GENERAL CHLQUES 41 , 37 21352 911 63 21'393 13 2 OUTSTANDING LOANS S N I L 21353 1,474 95 21'394 38.18 . 75 21359 149 83 2 1:39 5 34 8 21360 73 82 21;396 248.33 21361 47 97 21397 6150 21362 158 4o 21398 60 o 21363 20 18 211399 1,223.55 21364 147 02 21400 107 DO 2 4ot 3I, 24 C L] q# s 21365 44,309 00 21402 94 16 21366 1,012 07 21367 323,889 00 214o4 29 198,171 21368 60 98 21405 243113 21369 15 81 214o6 1,016 50 21370 4,815 00 21407 212.63 21373 24 20 21408 20.00 21374 170 10 21409 8560 21410 91 38 21375 719 34 21411 5,333 95 TOTAL OUTSTANDING PAYROLL CHEQUES S 1,650 31 TOTAL OUTSTANDING GENERAL CHLQUES 41 , 37 25 ' TOTAL 443 77 OUTSTANDING LOANS S N I L CASH ON HAND DEPOSITED S 21,295 . 75 SUBMITTED TO COUNCILTHIS 251h DAY Or. OCTOB R 19 94 REEVE MUN ADMIN C L] q# s