Loading...
HomeMy WebLinkAbout1994-08-04 Council Minutes� .1 0 1� • CAPITAL COMMITTEE MEETING AUGUST 4th, 1994 The Capital Committee of Glen Wagstaff, James Hanger, Richard A Marz, (replacing Richard Vickery), Vernon Haskell and John Jeffery had a meeting on Thursday, August 4th, 1994 commencing at 9.00 A M The following are the recommendations from the Committee. 1 Benkleman Beam - contract any extra testings (over and above the government testing) 2 Base Crew - Transfer J D R -6 88 to main crew in 1996 Sell R -7 76 Steiger in 1996 Consider keeping or selling R -10 - Deutz in 1996 Sell Massey 4 Wheel Drive - R -12 -83 (Main Crew) in 1996 Feel P -10 1986 - Champion Grader will last one more year 3 Divisional Graders - Replace P -7 -88 Champion D750 A IF council want to continue with 2 contract graders 4. Administration - Authorize Jean to purchase 6 faxes (for Marylea, James, Otto, Richard, Glen and office), transfer office fax to shop, offer 8 old fax machines for sale by tender and keep one for a spare i EXECUTIVE COMMTTTEE REPORT AUGUST 4th, 1994 n �N I�ryti The Executive Committee of Richard A Marz, Glen Wagstaff and James Hanger met on Thursday, August 4th, 1994 at the M D of Kneehill office in Three Hills, commencing at 2 45 P M John C Jeffery, Municipal Administrator was present and Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed 1 AAMD & C - Report re. Producer Payment Panel AAMD & C has prepared a summary of the recommendations made by the Producer Payment Panel regarding how the funds allocated under the Western Grain Transportation Act could be paid to producers rather than to the railways Executive Committee recommend to accept and file as information and any councillor may obtain a copy of the report from the office 2 Britestone Colony - Subdivision N W 33- 28 -23 -4 The Britestone Colony have applied for a subdivision which will be used for their cemetery There is no approach into the cemetery. The office wishes to know if council want the colony to install an approach from the M D road into the cemetery prior to completion of the subdivision Executive Committee recommend an approach be installed prior to completion of the subdivision and the cost be borne by the Colony 3. Letters of Thanks - Anniversary Celebrations Letters of thanks from Gilbert Berdahl, Elsie Winter and Mr and Mrs Dunc Peters have been received All very much enjoyed being asked to participate in the M.D anniversary celebrations�� Executive Committee recommend to accept and file as information 4. Removal of Freone from Fridges and Freezers Don Henry called recently The person who previously removed the discarded fridges and freezers from the rubble pit can no °t longer take them unless and until the freone has been removed Also the units cannot be buried unless the freone is removed. Executive Committee recommends the office check with the shop to see if our recovery equipment would be suitable to do this and at what cost, contact Lammle and or Earl McRae to see if they would be interested in undertaking the removal of freone for recycling purposes (and at what cost) and then contact the towns and villages to see if they would be willing to share these costs with the M D and if not what other alternate solutions can they suggest to deal with this problem 1 n �N I�ryti • .7 n i� U a EXECUTIVE COMMITTEE REPORT AUGUST 4th, 1994 5 G S T. Report Office reported on the cost of the G S T to the M.D. for the past six months Collected $3842 51, paid $61,601 13, received 57 14% rebate of $34,718 27 and a 7% full refund of $841 11 for a net cost to the M D. of $26,041 75 Executive Committee recommend to accept and file as information 6 Linden Benevolent Society - Request for Gravel Gladwin Toews, Linden Benevolent Society requested the M D donate 18 yards of gravel to assist with construction of sidewalks for their new lodge in Linden They would arrange to haul the gravel The M.D. had previously donated and haul gravel for the lodge. ie�Jer Executive Committee recommend the Lodge may purchase the gravel sent from the M D but must pay for same 7 Pioneer Land Services - Pan Canadian Well 8- 25- 28 -22 -4 Pan Canadian are planning to drill a well at 8- 25- 28 -22 -4 They request permission from the M D to make use of an existing road approach to access the well site Mr. Ehmann inspected the site and the approach does not have sufficient sight distance However due to topography (hill and curve in the road) there does not appear to be any other options Moving the approach one way or the other still would not provide �et�r r adequate sight distance Sent- Executive Committee recommend the existing approach on a temporary the site by the road committee CO�� company be allowed to use the t4 tic x .� basis, pending inspection of (�d Cori 8 PIC - Request for Gravel for M D. Road P I C. is constructing a new barn on 18- 29 -26 -4 The road to the east of this location was gravelled at some time a number of years ago Due to the large volume of construction traffic PIC has requested the M.D. gravel the road before August 8th, or allow McNair Sand and Gravel to gravel the road at M D cost McNair will be hauling in the gravel for their internal road Councillor Boake plans to have some backsloping work done on this road this fall after harvest Gravel crew is busy now working on SR 583 sent Executive Committee recommend the M D gravel the road as time permits when our gravel crew is in that area. 9 Marc deBoer - Finning Ltd Marc deBoer, salesman for Finning has advised he has taken a post with Finning Ltd , in Medicine Hat Due to timing was 2 K • 0 0 C] EXECUV VE COMMIT ::'E'E REPORT AUGUST 4th, 1994 unable to come out before moving and wishes to express his thanks for support from the M D over the past six years Executive Committee recommend to accept and file as information 10 Alberta Municipal Affairs - New Commercial Manual for 1995 Alta Municipal Affairs advises new Municipal Government Act will become law January lst, 1995. Number of changes regarding assessments will come into effect at that time Assessment manuals, other than farm land and linear property manuals will be deregulated Assessors will be able to use any cost manual they wish to derive value of improvements. Assessment Standards will continue to support the 1984 manual with cost indices and base year modifers for those who wish to continue using it However no new rates or classifications are likely to be added Minister feels there should be a standardized cost manual available for use by assessors Two alternative commercial industrial manual are Marshall and Swift and Boeckh's Assessment Standards intend to adopt the Marshall and Swift Manual for the purpose of auditing and testing against the value standard established by new regulation � \e �- They request municipalities to complete a questionnaire and return to them by August 1st to help them determine how many Surv� potential users there might be ch,�P`1�, Executive Committee recommend the survey as completed by Mr. Dunay be sent to AMA. 11 Request from Regional Health Authority #5 Jim Ramsbottom, Executive Director of the Region 5 Health Authority has requested the M D provide his board with a profile of the M D They will then draft an overall profile for Region 5 which will assist with coming up with their business plan CcjQ� �w to Executive Committee recommend a copy of the letter be given to 0 r Otto Hoff, Member of the Regional Health Board. 12 M & Equipment Committee - Ct Strathcona M & E Committee have written indicating they will not incur any additional costs without having prior approval from stakeholders Appreciate the support received from municipalities to date �i1eC, Executive Committee recommend to accept and file as information. i 13 M D Office Space Rental Mr Allan Hall of Alberta Agriculture called the office Indicated there are no plans to shut down and sell the Three 3 EXECUT' 7E COMMIS ''`_F REPORT AUGUST 4th, 1994 Hills Provincial building at this time or to move agriculture and crop insurance staff to other premises Executive Committee recommend to accept and file as information 14 AAMD & C - New Staff Member AAMD & C advise Jennifer Willows has been hired to work in the Trade Division of the Association k Executive committee recommend to accept and file as information 15 The Institute of Public Administration of Canada The Institute is requesting nominations for the Alberta Lieutenant Governor's Award of Excellence in Public Administration Reeve Marz requested a copy of this letter ! Executive Committee recommend to accept and file as information ® 16 Richard Faulter Subdivision - Pt N E 13- 29 -21 -4 Mr Faulter is subdividing his existing 12 97 acre parcel He has two houses and greenhouses on his property He wishes to separate the new residence from the greenhouse and older residence There is an existing approach into area where the new house is, but no separate approach to provide access to the greenhouse and older house area This property is adjacent to SR 575. In order to complete the subdivision it is his responsibility to install adequate culverts and approaches i-t6 -r Executive Committee recommend Mr Faulter be required to widen sem4 the existing approach at his cost in order to provide a joint approach to serve both parcels prior to completion of the subdivision 17 Bridge File 1703 - SSW 3- 30 -25 -4 • Bridge Branch will up -grade the bridge at SSW 3- 30 -25 -4 to legal loading for local roads at a cost of $4000 or to legal loading for highways at a cost of $16,000 They wish to know what the M D feel is required for the bridge. It was also noted the M D bridge load limit by -law may need to be amended once the bridge is up- graded �et4er Slat Executive Committee recommend to advise Bridge Branch to upgrade the bridge to legal loading for local roads and the cost for such up -grade be borne by Bridge Branch 18 Alta Municipal Affairs - Unconditional Grant • 4 (Ivll� • v • 0 EXECUTIVE COMMI' `Ff REPORT AUGUST 4th, 1994 The M D grant from Municipal Affairs is $602,562 Included in that unconditional grant is $15,031 which in previous years was used to provide transportation grants to seniors and handicapped persons under the Public Transit Operating Assistance Grant It is not necessary to continue with that program unless Council wish to do so The grant (up to $1500 00 per municipality) was paid to the City of Drumheller, and the six towns and villages if the urban center funded some transportation activity involving seniors or handicapped persons. Council then decided in November what to do with any excess grant monies The excess funds were normally given to Drumheller Regional Hospital to assist with the transportation of nursing home residents and to Eltrohills Dats Society As the grant is now unconditional council may use the money in whatever manner they wish Executive Committee recommend the M D leave the money in general revenue until the end of October and review any applications received for funding at that time. 19 Alta Public Safety Services - Emergency Warning System Alta Public Safety Services is developing an emergency public warning system in the Calgary Region because of several disasters and near misses in the province over the last 10 years The warning system would give municipal officials the ability to transmit an emergency public warning message over all radio television and cable stations The message would warn residents of major life threatening emergencies and provide vital safety instructions Has been a pilot project in the Edmonton Region for two years. Very successful Calgary broadcast outlets will provide on air transmission time at no cost to the municipalities in the Calgary Region M D is part of the Calgary Region In near future M D will be invited to participate by appointing up to 3 senior officials who will be given access codes to the system after completion of a one day training seminar in the spring of 1995 At this stage all Public Safety Services require is M.D comments prior to August 31st about this proposal Total annual operating and maintenance costs for both Calgary and Edmonton regions will be between $50,000 and $75,000 per year Federal and Provincial monies will pay n system is in operation - April municipalities will be required to pay annual operating and maintenance costs by a subscription fee of $300 00 (based per capita assessment estimated to be no capita lost of it When the 1995, participating a small share of the This will be covered on population) plus a more than one cent per Do not anticipate costs will increase significantly Executive committee recommend the M D participate in this emergency warning system 5 � PF }PfS Nov JP}4rr Se r} 0111" • U n U • EXECUTIVE COMMITTEE REPORT AUGUST 4th, 1994 20 Alta. Transportation - Film Company A film company wanted to make use of a portion of SR 837 to produce a commercial Alta. Transportation had agreed to monitor traffic during production Now advises film company has changed their plans Executive Committee recommend to accept and file as information co-4 21 Alcan Recycling Canada Alcan Recycling Canada advises recycling aluminum beverage cans in Western Canada is working Last year 310,430,610 cans were recycled The recycled cans produced 11,497,430 pounds of aluminum which is reuseable �,\ =a Executive Committee recommend to accept and file as information 22 Athabasca University Brochure Athabasca University is putting on a number of Executive Development Seminars this fall Executive Committee recommend to accept and file as .information 23 AAMD & C_- Water, Sewer and Refuse Collection Survey AAMD & C has complied the information obtained from various areas regarding water, sewer and refuse collection costs Executive Committee recommend to accept and file as information C"pJ +c and any councillor who wishes may obtain a copy from the office and a copy of the information be given to Mr Cunningham for his Ica information 24. University of Alberta, Faculty of Extension Ray Kempster has forwarded information about two seminars he puts on - one is Dealing with Difficult Situations and the other is Community Leadership in Times of Change. Community Leadership is a 2 day seminar It was suggested this seminar might be of interest to many councillors and perhaps a joint seminar with Starland, Wheatland, etc. might be arranged Executive Committee recommend Mr Kempster be contacted to see what his cost would be to put on the Community Leadership in Times of Change seminar, what minimum and maximum number of people should be included and what times might be available C. e �v U EXECUTIVE COMMITTEE REPORT AUGUST 4th, 1994 25 Letter - Dena Farquharson - re: Bird Watchers Project Ms Farquhardson is doing a research project and would like information about bird havens, sanctuaries, etc , from various areas in Alberta �'�eA Executive Committee recommend to accept and file 26 Alta Planning Fund Requisitions Alberta Municipal Affairs advises the province will discontinue the Alberta Planning Fund Municipal Requisition in 1995i�� Executive Committee recommend to accept and file as information 27 Gulf Canada - Request to Bury Electrical Line Gulf Canada have requested permission to bury an electrical power line across an M D road - between S E 8 and S W 9 in 34 -26 -4 They also wish to open cut the road P}ex Executive Committee recommend Gulf be granted permission to bury jot 0; the line on condition they sign a road crossing agreement, the line is buried a minimum of 4 feet below the bottom of the ditch, and the company ensures there is adequate signage maintained to indicate the power line is there 28. Letter from Ken Rostad, Minister of Justice Ken Rostad, Minister of Justice has written outlining the reasons the Three Hills court had to be closed It was due to low volumes and close proximity to Drumheller } Executive Committee recommend to accept and file as information 29 Alta Mun Affairs - FSCC Funding A M A confirmed that as the M.D. did not respond provincial funding for FCSS will be received by the M D on an unconditional basis as part of the unconditional Municipal Assistance Grant Executive Committee recommend to accept and file as information. 7 #11"' �F • 0 17J 0 EXECUT-CIE COMMITTEE REPORT AUGUST 4th, 1994 30. M D Antique Pull Ripper Homestead Antique Museum, Pioneer Acres, Kneehill Museum, and Trochu Valley Museum were all sent letters about the M D antique pull ripper, but no response has been received Executive Committee recommend the ripper be left at the shop yard for now. 31 Letter from Gary Mar, Minister of Alberta Community Development The Minister advises the M D has received $15,000 from the Province for the annual Keivers Lake operating grant �,?k�e S,I' Executive Committee recommend to accept and file as information and a letter of thanks be sent to the Minister 32 Canadian Western Natural Gas Canadian Western Natural Gas is implementing an automated meter reading project in the rural areas of Strathmore Customers' meters will be read by an automated reader through a device hooked to their telephone Entire Strathmore area should be served by this device within the next 7 years The system should not interfere with telephone service and billing and will not affect the privacy of customers. �QC� Executive Committee recommend to accept and file as information 33 News Release - Alta. Municipal Affairs Alberta Mun Affairs have forwarded a copy of the news release regarding non profit community facilities not losing their taxi \�� exempt status under the new Municipal Government Act Executive Committee recommend to accept and file as information 34. Kangas Ablett Have received account for 1993 audit from Kangas Ablett - cost $9202 00 Cost is down from prior years as a direct result of their efficiencies gain from their experience with the M D and the excellent condition the accounts of the M D are kept by the staff �\ \ed Executive Committee recommend to accept and file as information with thanks to staff for their good work 35. Gerald Dube - Former Property in Wimborne D'3 K111"J" J • 0 • EXECUTIVE COMMT72TEE REPORT AUGUST 4th, 1994 Office advises Mr Dube has not and apparently does not intend to remove his chattels from the old Crossroads lumber yard building Municipal Affairs wish to know that his items have been removed before approving the M.D. taking clear title to the property. Executive Committee recommend Municipal Affairs be advised the former owner refuses to remove his property and the M D wishes to proceed to get clear title due to possible hazards 36 Keivers' Lake Signs Vandalism R C M P phoned unable to find out anything about who may have been responsible for the sign vandalism They are closing their file Executive Committee recommend to accept and file as information 37. Alta. Bridge Branch - Bridge SSW 13- 31 -24 -4 Bridge Branch advises there will be a 111 MM or 4 inch rise in the deck height for the new bridge, but they will be doing 20 meters of paving on each end of the bridge at their cost Bridge will be 9 9 meters in width However Bridge Branch require a letter from the M D agreeing to this proposal S Executive committee recommend the necessary letter be sent to Bridge Branch Executive Committee meeting then adjourned Time 5:00 P M s Jean Wi nson As stant Administrator 9 r"I",