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Home My WebLink About1994-09-27 Council MinutesCOUNCIL MEETING SEPTEMBER 27th, 1994 It was also noted transportation costs represent nearly BO$ of expenses and it was suggested perhaps this is the place to start the reduction process There was further discussion about the proposed flow chart and it was noted what the committee has recommended is only a guideline for present and future councils There was discussion about the idea of the grade crew catching up on all the small jobs next year instead of doing the 1995 road program The meeting adjourned for dinner between 11.45 A M and 1.15 P.M. Mr Jeffery and Reeve Marz did not return to the meeting at this time. DINNER Deputy Reeve Otto Hoff took charge of the meeting Mr Boake moved approval of the September 13th council APPROVAL meeting minutes MINUTES CARRIED Mrs Lowen moved the August 9th council meeting minutes be AMENDMENT amended as follows: TRH MINUTES Page 5 Motion re* Three hills Airport is hereby deleted and replaced with the following: 1 The M D would do the required reconstruction work on THREE HILLS the grassed hanger access road in front of existing hangers AIRPORT and in front of the apron area at cost on condition the RK Airport Commission is willing to cover the cost of the work 2 The M D will apply SB90 to the hanger access road at cost on condition the adjacent hanger owners are willing to cover this cost 3 The Public Works Superintendent should obtain costs for this project and refer the information to the Airport Commission 4 The Airport commission should indicate in writing its acceptance of this offer and advise how the costs will be covered CARRIED The Wimborne Community Center have forwarded a letter to council They would be prepared to pay for the extra land purchased for them by the M D from Gordon Whatley over a five year period They would like it deducted from their annual grant and would ask they not be charged interest Mr. Marz and Mr Jeffery returned to the meeting at this time and Reeve Marz took charge of the meeting Time 1.25 P M There was discussion about the request from the Community Center and whether the M D would be making grants to WIMBORNE community centers in five years Uffl--UNTER PURCHASE LKgff-- 5 r CA to 0 AGENDA COUNCIL MEETING SEPTEMBER 27th, 1994 1 Approval of Agenda 2 Approval of Minutes September 13th, 1994 3 Approval of Accounts 4 J C Jeffery Report 5. Executive Committee Report APPOINTMENTS 1:00 P.M Bud Haskell - see item 13 PRIORITY ITEMS 6. AAMD & C - Workshops for Convention - November 16th Councillors will have to pick 1st and 2nd choice for afternoon session Workshops are Planning, Assessment, Risk Management and Senior Citizens' Housing Morning will be half day workshop on new Mun Govt Act for everyone Also discuss rooms for Fall Convention 6a. Report from Long Range Planning Committee TABLED ITEMS GENERAL ITEMS 7. Need to pass assessment by -law for 1995 8 Report from September 10th CAAMD & C meeting 9 Quote from Waltronics for 5 Hewlett Packard Plain Paper Fax Machines - $1066.79 each including G S T - Can use distinctive ring service, is a smart fax and uses plain paper No trade in of old machines 10 Request for another street light in Swalwell Presently 10 lights there, 6 in Sunnyslope 2 in Hesketh, 11 in Wimborne, 11 in Huxley, 1 in Beynon Otto Hoff to review street lights and bring in a recommendation 11 Wimborne Community Center - Purchase extra land for hall - Wish to repay M D over 5 years from annual grant. 12 Review minutes from joint meeting with Trochu re Trochu Disposal site Town asking M D. to accept 50% of responsibility for reclamation and clean up of site. Recommend the site be open 3 days per week TRANSPORTATION ITEMS: 13 Report from Public Works Superintendent 14 Report from Earl McRae - freone removal - Worked 3 1/2 hours at Linden site - removed freone from 32 units Cleaned up one pile and some from another - but can't get to rest - must have the pile moved apart in order to finish Completed units marked with black marker. Should get rid of these units now Will have to ensure new ones are set in an orderly manner to allow quicker removal of freone. Three Hills site is a real mess Don't know about Torrington. Has requested Bud to 1 W r 0 • • AGENDA COUNCIL MEETING SEPTEMBER 27th, 1994 get the incomplete pile moved so he can finish at Linden. Likely only do this in spring and or fall Note: Earl submitted an account showing 4 1/2 hours not 3 1/2. 15 Wally Bender Fence Problem - constructed too close to fence Report from J C Jeffery and Torchinsky Engineering 16 Discuss SR 583 Road Project - when should the crew shut down Lonnie McCook advises work is progressing faster now 17 M D road approach policy - discuss requirement to pave approaches accessing on to a paved road. (re. Rowbottom and Gulf Oil approaches) 18 Complaint re- condition of borrow pit - R W, Brown Concern as area does not grow as good a crop as rest of land - borrow pit taken in 1986 and 1987 for contract job SR 575. He feels area was not ripped before black dirt put back Also temporary fencing a problem 19 Letter from Canada /Alberta Infrastructure Program re sign for SR 575 project 20 Discuss Division 1 - contract grader 21 Request Glen Wagstaff - Rudy Siedel approach S E 6- 34 -22 -4 Install second approach this fall Can get dirt from Pete Frere land - N E 31- 33 -23 -4 if work done this fall This would eliminate a problem with AGT line in ditch area SSE 6- 34 -22 -4 22 Letter from M•S Equipment - Any Champion motor graders for sale? Particularly interested in 740 models. Would make cash offer for grader 23 Letter from Alta Bridge Branch - Randy Shalagan - provided list of persons who could be certified as a bridge inspector Robert Kennedy has inspected 134 bridges and is recommended for certification Does council wish him to proceed to get his certification? 23a Graders Training 23b Linden Home Road Paving A S B PLANNING ITEMS. UTILITY OFFICER ITEMS- 24. Wimborne Cemetery - revised development plan PARKS /RECREATION LATE ITEMS. 25 Need correction to motion passed August 9th re Three Hills Airport. Motion reads the M D would be agreeable to do the work of the parallel taxiway and apply SB90 at cost etc Should be changed to indicate Oq 1 The M D would do the required reconstruction work on the grassed hanger access road in front of existing hangers and in front of the apron area at I m i a i 1 N, U 1I AGENDA COUNCIL MEETING SEPTEMBER 27th, 1994 cost on condition the Airport Commission is willing to cover the cost of this work 2 The M.D. will apply SB90 to the hanger access road at cost on condition the adjacent hanger owners are willing to cover this cost 3 The Public Works Superintendent obtain costs for this project and refer information to the Airport Commisison 4 The Airport Commission indicate in writing its acceptance of this offer and advise how the costs will be covered Note- the parallel taxiway is a future project Cannot be undertaken now as the land required is not leased by the Airport. Land is under lease to farmer DISCUSSION ITEMS. ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING- DEVELOPMENT APPEAL BOARD HEARING: 3 0 (111� i i i J i 1 l COUNCIL MEETING SEPTEMBER 27th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, September 27th, 1994 commencing at 8 30 A M The following were present for the meeting Reeve* Richard A Marz Councillors Marylea Lowen Otto Hoff Robert E. Boake (after 8.35 A M ) Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Six Division Seven Mr John Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order Requests were made to add the following items to the agenda. 23c) Report from Torchinsky Engineering - Progress payments for A & A Paving DDr7QFMT ADD TO AGENDA Mrs. Lowen moved approval of the agenda with addition of APPROVAL the above noted item AGENDA CARRIED Mr. Vickery moved approval of the accounts presented for payment today, subject to further review by the finance APPROVAL committee of Richard A Marz, Otto Hoff, Marylea Lowen, and ACCOUNTS himself CARRIED Mr Jeffery reviewed his report J C JEFFERY REPORT Mr Boake moved approval of Mr Jeffery's report CARRIED Councillor Boake entered the meeting at this time. 8.35 A M The Executive Committee report was reviewed and various EXEC COMM items discussed REPORT The recommendation to put on an 8 hour First Aid C P R course for the employees in 1995 as well as having the half FIRST AID day presentation by Ray Kempster was discussed It was CPR agreed this could be done on March 16th and 17th and lunch COURSE should be provided on both days e4L --t C., Councillor Wagstaff moved the councillors may take the Ao First Aid /CPR course at M D cost if they so wish CARRIED 1 ' 1 y5 I i i i i ■ y i B COUNCIL MEETING SEPTEMBER 27th, 1994 There was discussion about the KCRB proposed 1995 budget KCRB BUDGET Also the number of people who would be invited to the 1995 CHRISTMAS Christmas Party was reviewed by council PARTY Mr Boake moved approval of the Executive Committee report CARRIED APPROVAL EXEC REPORT There was discussion about where the councillors would be staying during Fall Convention A previous motion FALL indicated all would be staying at one of the convention hotels However some now wish to stay at the West Edmonton CONVENTION hotel. ROOMS Mr Boake moved those councillors who wish may book a room at the West Edmonton hotel and the room reservations made cc, ricp0QJ for them through the AAMD & C be cancelled CARRIED ✓ There was discussion about the four workshops scheduled for Wednesday November 16th at the Fall convention. The workshops will cover Planning, Senior Citizens Housing, Assessment and Risk Management Each councillor advised which session would be their first and second choice and the association is to be advised accordingly Mr Boake noted he had received a thank you card signed by the people who live adjacent to the Linden Church road They are very grateful for the dust control applied to the road Mr. Jeffery noted a by -law must be passed to authorize the assessor to use the 1994 assessment roll with annual changes for 1995 assessment and taxation purposes Mr Hoff moved first reading to by -law 1315, this being a by -law to authorize the assessor to use the 1994 assessment roll with annual changes for 1995 assessment and taxation purposes CARRIED Mr Boake moved second reading to this by -law CARRIED Mr Vickery moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to this by -law. CARRIED Mr. Jeffery reported on the recent CAAMD & C directors' meeting held in September The idea of amalgamation of AUMA and AAMD & C was discussed and agreed this would not work Also discussed association membership dues and whether municipalities provide funding to libraries The fall general meeting of the Association will be held in Lousanna on October 7th, 1994. It was agreed each resolutions which meeting 2 councillor should be given a copy of the will be brought up at the fall general WORKSHOPS SELECTION FALL CONVENTION THANK YOU FOR WORK DONE ON LINDEN CHRU H AD J�,1P ASSESSMENT BY LAW FOR 1995 BY I AW I'll S CAAMD 4 C DIRECTORS MFFTTNf, dcMn r 1 C7 N a i 9 I' i 1 j t :r �IIA�1e COUNCIL MEETING SEPTEMBER 27th, 1994 Mr. Vickery moved acceptance of this report CARRIED Mr Jeffery reviewed the quote received from Waltronics for provision of 5 Hewlett Packard plain paper fax machines Cost is $1066 79 each (including G S T ) Mr Boake noted he is trying one of the machines and it seems to work quite well Mr Boake moved the M D purchase 5 Hewlett Packard fax machines from Waltronics at the quoted price of $1066 79 each including G S T CARRIED There was discussion about the old fax machines Mr Marz indicated he would like one of the old fax machines to replace his existing M D. fax His fax does not work and has not worked for some time It was also agreed to advertise the surplus machines for sale on an as is where is basis - $100 00 for the ones which work and $5 00 for those that do not work Mr. Marz moved, if the Kneehill Ambulance Service have a need for one, one of the working fax machines be donated to the society. CARRIED The request to install another street light in Swalwell was discussed Mr Jeffery reviewed the number of street lights in all the hamlets and Beynon. PURCHASE 5 FAX MACHINES Necrr,e, DISPOSAL OF OLD FAX MACHINES DONATE FAX MACHINE TO KNEEHILL AMB t SWALWELL STREET LIGHTS Mrs Lowen agreed she would look into the situation at Beynon to determine if there is a need to keep a street BEYNON light there STREET LIGHT Mr Hoff reviewed a map of the hamlet of Swalwell which indicated where the existing street lights are and where he felt the new light or lights should be installed. Mr Hoff moved two more street lights be installed in Swalwell at the locations indicated on the hamlet map CARRIED There was discussion regarding the need to establish standards for mobile homes in the hamlets The size, STANDARDS condition and age of the mobile, the type of siding and FOR MOBILE skirting should be looked at It was agreed the HOMES Municipal Planning Commission should draft up a set of guidelines and refer same to council for further discussion Mr Hoff moved the M.P C draft a set of standards for mobile homes which are to be located in an M D. hamlet area and bring a recommendation back to council as soon as possible CARRIED There was lengthy discussion regarding the joint waste TROCHU disposal site agreement with the Town of Trochu JOINT Mr Jeffery reviewed the minutes from the meeting held with AGREEMENT the Town of Trochu in August The town wish to have the WASTE agreement changed to indicate the M.D will accept 50% of DISPOSAL total reclamation costs for their existing rubble pit site. SITE 3 iY i 1 �01 LJ N COUNCIL MEETING SEPTEMBER 27th, 1994 It was suggested the records from the Three Hills Disposal site be reviewed to see if any Three Hills residents are using the M D transfer boxes at the Three Hills site Perhaps this should be done before a decision is made in connection with the Trochu site agreement Mr. Vickery moved the M D advise the Town of Trochu the M D will: 1 agree to accept 50% responsibility for future reclamation costs for that portion of the existing site which has not yet been used for disposal of rubble or garbage on condition the unused area and the area previously used for disposal of waste are defined by means of a survey 2 will accept no responsibility for reclamation of that portion of the site previously used for disposal of garbage or rubble 3 Will accept responsibility for 50% of the costs of the required survey CARRIED Mr. Jeffery reviewed the long range planning committee report. Mr Marz noted the committee reviewed the projected income and expenses for the M D up to 1998 They also looked at ways to cut the expenses over the next 5 years because of the anticipated decrease in revenue from the Province and increasing costs The recommendations from the committee were discussed at length It was agreed each councillor should be given information about the increase in school taxes so this information may be passed on to ratepayers at the annual divisional meetings The provision of services for ratepayers, such as dust control, as well as the need to look at the possibility of user pay for services was also discussed Use of a frontage tax to pay for dust control on specific roads was suggested `Ptke'r gt rft' LONG RANGE PLANNING COMMITTEE There was brief discussion regarding the 1995 salary and wage structure. It was suggested council might maintain 1995 the 5% rollback until the end of June, 1995 and then look WAGE & SALARY at the possbility of a 1 5% increase effective July 1st STRUCTURE Perhaps should also look at the temporary salary rates Mr Jeffery reviewed a suggested new organizational chart for the M D and asked if council, after hearing the recommendations from the committee and reviewing the proposed organizational chart, feel this is the direction the M D should be heading Does council feel the Province must pay off the provincial deficit and debt which will result in continuing cuts to provincial services It was suggested the Long Range Planning committee should meet at least twice a year to continue with a review of how the M D is operating and its future direction 4 NEW ORGANIZATION CHART FOR M D f' 4 i r COUNCIL MEETING SEPTEMBER 27th, 1994 It was also noted transportation costs represent nearly 80% of expenses and it was suggested perhaps this is the place to start the reduction process There was further discussion about the proposed flow chart and it was noted what the committee has recommended is only a guideline for present and future councils. There was discussion about the idea of the grade crew catching up on all the small jobs next year instead of doing the 1995 road program The meeting adjourned for dinner between 11:45 A M and DINNER 1 15 P M Mr Jeffery and Reeve Marz did not return to the meeting at this time Deputy Reeve Otto Hoff took charge of the meeting Mr Boake moved approval of the September 13th council APPROVAL meeting minutes MINUTES CARRIED Mrs Lowen moved the August 9th council meeting minutes be AMENDMENT amended as follows • AUGUST 9TH MINUTES Page 5 Motion re: Three Hills Airport is hereby deleted and replaced with the following. 1. The M D would do the required reconstruction work on THREE HILLS the grassed hanger access road in front of existing hangers AIRPORT and in front of the apron area at cost on condition the WORK Airport Commission is willing to cover the cost of the work 2. The M D will apply SB90 to the hanger access road at cost on condition the adjacent hanger owners are willing to cover this cost 3 The Public Works Superintendent should obtain costs for this project and refer the information to the Airport Commission 4 The Airport commission should indicate in writing its acceptance of this offer and advise how the costs will be covered. CARRIED The Wimborne Community Center have forwarded a letter to council They would be prepared to pay for the extra land purchased for them by the M D from Gordon Whatley over a five year period. They would like it deducted from their annual grant and would ask they not be charged interest. Mr Marz and Mr Jeffery returned to the meeting at this time and Reeve Marz took charge of the meeting. Time 1 25 P M There was discussion about the request from the Community Center and whether the M.D would be making grants to WIMBORNE community centers in five years. COMM CENTER PURCHASE LAND 5 I r is e fo COUNCIL MEETING SEPTEMBER 27th, 1994 It was agreed this request should be discussed again later today. Mr Jeffery reviewed information obtained today from the M D solicitor Mrs Lowen moved the committee of Reeve Marz and John Jeffery be appointed and empowered to discuss with any necessary employee their options with regard to their position and their on -going employment and are also empowered to set up a termination hearing with council if one is requested by any employee CARRIED Mrs Wilkinson left the meeting at this time 2 00 P M Mr Jeffery recorded the minutes LEGAL ADVICE The long range plan recommendations were reviewed again and it was agreed to add to these recommendations - council LONG RANGE will phase out the rural community organization grants over PLANNING a five year period. REPORT Responsibility for the winter snow plowing operation be moved from the grade crew to the utility crew Mr. Vickery moved the long range plan as amended be adopted as the M D long range goal and the recommendations contained in the plan and the proposed organizational chart be implemented January 1st, 1995 CARRIED Alex Cunningham entered the meeting at this time. 2.15 P M He reviewed with council a proposal to brush out only half of the land purchased for Wimborne Cemetery expansion WIMBORNE This would provide sufficient area for a number of years CEMETERY and the trees to the north of this expanded area could be EXPANSION left until more room is required in the cemetery. There was also discussion about what is charged now for a cemetery plot Mr Wagstaff moved Mr Cunningha be authorized to clean up the south half of the Wimborpansion area as per his proposal and the work be done, if possible, prior to winter and further moved Mr. Cunningham bring in a cost anaylsis in connection with the M D cemeteries for the next meeting CARRIED Mr Jeffery reported the operator working for J & G Grading DIV1 in Division 1 quit This is the 4th or 5th employee that J CONTRACT & G has hired to work in this area GRADE<2 The owner called today and incated they would mutually agree to term.inte the contract with the M.D. if Council so wish After discussion of the situation it was agreed to allow the contract to continue to the end of the term (October) and re- evaluate the situation at that time Mr Marz noted Almer Weisenburger asked the M D to put DUST CONTROL dust control on the gravel haul road near his land GRAVEL HAIR_ ROADS 6 1� :I COUNCIL MEETING SEPTEMBER 27th, 1994 He feels the M D should have a water truck working with the crew in order to keep the dust down There was also discussion about the dust on the detour road which is used being used by a considerable amount of traffic due to the SR 583 road construction project Mr Haskell entered the meeting at this time 2:55 P M The cost of hot mix for SR 575 from Acme east to #21 TEMPOARY Mr Marz moved the M D. provide dust control on the detour DUST CONTROL road on a temporary basis, using a water truck if one is ON SR 583 available. DETOUR ROAD CARRIED pp - t%Y�,yTJ u ri S I'fi rY It was also suggested the cost of provision of dust control on gravel haul roads be discussed with ratepayers at the 1995 divisional meetings 3 Mr Jeffery reviewed the Public Works Superintendent's Pin report P W S REPORT The wing on P -6 is in bad shape and should be replaced Various options were discussed Cost for a wing is about PURCHASE $12,500 00. NEW WING Mr Hoff moved a new wing, masts and controls be purchased FOR P -6 for P -6 at a cost not to exceed $13,000.00 1 We,-O-1 CARRIED As it appears the 3 cancelled stock pile sites - Horseshoe Canyon, Lowen and Holsworth - may not be reclaimed this STOCK PILE year, the owners should be advised accordingly SITE AGREEMENTS Mr. Hoff moved the owners of the Horseshoe Canyon, Lowen and Holsworth stock pile sites be notified the M D may require the use of these sites for one more year CARRIED The cost of hot mix for SR 575 from Acme east to #21 was discussed There are potholes on the road which should HOT MIX FOR be repaired before winter as the cold mix is not holding. SR 575 Mr Haskell noted the cost for a load of hot mix from Red Deer would be about $1400 00 plus the trucking costs Mr Boake suggested there may be a plant in the area as the Village of Acme is having some of their streets repaved. 3 Mrs Lowen moved Mr Haskell be authorized to get up to 10 Pin loads of hot mix to patch the holes on SR 575 from Acme ✓ M east at a cost not to exceed $37 50 a tonne plus trucking costs CARRIED Mr. Haskell asked if it was approved to establish a stock pile site on M.D. land - S E 4- 30 -23 -4 The base from STOCK PILE the previous stock pile is still there and they would like SITE to stockpile some gravel there from the Megli pit S E 4- 30 -23 -4 Mr Wagstaff moved Mr Haskell be authorized to establish a stock pile site on the M D. land in S E 4- 30 -23 -4 CARRIED 7 6V I 3 0 L N COUNCIL MEETING SEPTEMBER 27th, 1994 The contract with J & G Grading was discussed with Mr Haskell Mr Haskell was advised the contract will continue until its expiry date at the end of October, 1994 Mr Vickery moved the report about the Division 1 contract grader be accepted and filed CARRIED Mr Haskell noted the gravel crew will have about 36,000 yards to stock pile this winter (not 30,000 yards) as the crew will stock pile about 6000 yards at the new site on S E 4- 30 -23 -4 Mr. Marz noted the Hutterian Brethren of Valleyview are not happy with the 60 gravel royalty they are receiving They wish to discuss this matter with Reeve Marz and Deputy Reeve Hoff after harvest Mr Boake moved approval of Mr. Haskell's report CARRIED The report from Earl McRae regarding removal of freone from discarded appliances at the Linden Rubble Pit was discussed Mr Boake moved Mr McRae's account in the amount of $136 50 be paid CARRIED Mr Marz noted Al Atkinson of Three Hills has the equipment available to remove freone but his rate per hour would be $30 00 Mr Wagstaff moved the crews get the pile of appliances at the Linden Rubble Pit separated in order that Mr. McRae can complete the freone removal, and further moved the attendants at all rubble pits be advised to ensure any units discarded in future are set in a reasonably orderly fashion to allow for easier removal of the freone CARRIED Mr Jeffery reported Torchinsky Engineering made an error in replacing the stakes for fence replacement on Mr Wally Bender's land The stakes were not placed back on the new property line, and are too close to the new road It was agreed to leave the fence in its present location and if there is a problem with the fence in future because it is too close to the road, Torchinsky Engineering will cover the costs of removal and replacement of the fence in the proper location Mrs. Lowen moved to accept this report CARRIED Mr. Haskell reported Fred Slootweg has obtained a permanent job and will be leaving the M D employ. This will leave the fencing crew with no experienced staff There was discussion about how much longer the grade crew should continue working on SR 583 Mr Hoff moved the crew continue working on SR 583 and the matter be discussed again at the next meeting of council CARRIED 8 1 CONTRACT GRADER DIVISION 1 GRAVEL CREW WINTER STOCK PILING HUTTERIAN BRETHREN GRAVEL ROYALTY REMOVAL FREONE FART mrDAF rr i WALLY BENDER FENCE ON SR 583 1��c- Toc<tiin f3ud FENCING CREW GRADE CREW CR 9;Rl yp 0 1110 ra :1 k ��Ilgl COUNCIL MEETING SEPTEMBER 27th, 1994 Mr Jeffery reviewed a letter received from the SIGN FOR Canada /Alerta Infrastructure department A sign advising SR 575 the public the SR 575 paving project is being funded by the PAVING Federal and Provincial governments along with the M.D will PROJECT be sent to the M D shortly and under the terms of the contract the sign is to be erected in a visable place at the start of the project. Mr Wagstaff moved to accept and file as information. CARRIED Mr Wagstaff discussed with council the request from Rudy Seidel for a second road approach on his land - S E RUDY 6- 34 -23 -4 Mr Seidel would like the approach installed SEIDEL before winter and Pete Frere, owner of land to the south, ROAD would be willing to allow the M D to get dirt from his APPROACH land (off a knoll) if the work is done this fall The installation was approved but it is only to be done as time permits and when other approach jobs already on the list have been completed Mr Wagstaff moved the M D install an approach for Mr �Pt r S vo Seidel this fall Mr G-kick MOTION WAS LOST g 6 n,-K,C Mr Haskell advised Frank Hugo has requested the M D move a road approach for him Mr Haskell also noted about 9 FRANK HUGO years ago he had moved the approach for Mr Hugo to its present location, and he is now asking the approach be MOVE moved back to its previous location Does council wish to APPROACH undertake this work for Mr. Hugo? Mr. Vickery moved the road committee .inspect the location Co,irn� and make a recommendation to council CARRIED Mr Jeffery reviewed a letter received from M S Equipment of Edmonton. They have buyers for Champion graders and M & S want to know if the M.D. has any for sale The company EQUIPMENT would make a cash offer and are particularly interested in RE CHAMPION 740 models GRADERS Mr Vickery moved M & S Equipment be asked to provide the M D with a cash offer for P 10 and P 2, with no committment on the part of the M D. to sell either or both the machines CARRIED Mr Jeffery reported Bridge Branch is recommending Robert Kennedy for certification as a bridge inspector. He had previously met the requirements to be certified except for the number of actual bridge inspections he had done He has now done over 100 bridge and culvert inspections and is qualified to get his certification Mr Boake moved Mr Kennedy be authorized to proceed to obtain his certification as a class B bridge inspector CARRIED Mr. Jeffery noted Torchinsky Engineering has submitted a progress payment authorization for the SR 575 project A & A Paving hired a company to crush the gravel required for the project and require a progress payment in order to 9 ROBERT KENNEDY CLASS B BRIDGE INSPECTOR i SR 575 PROJECT A & A PAVING PROGRESS PAYMENT �h�� f LINDEN NURSING HOME PAVE PARKING LOT ETC �P�}�t'r SPni DUST CONTROL LINDEN HOME ROAD VIC MORAN GRADING CONCERNS TRAINING FOR GRADER OPERATORS PRICE FOR CONTRACT DTVTsinN 1 I ettrr SPt, = V41° COUNCIL MEETING SEPTEMBER 27th, 1994 pay their sub - contractor Mr. Jeffery noted Torchinsky have obtained a letter from the bonding company which indicates the bond would cover the progress payments made to A & A in the event the company defaults and does not commence the project or does not pay its sub - contractors. Mr Jeffery also noted Torchinsky Engineering will write to A & A directing them to replace, at their cost, the guard ■ rails (which they had removed this spring) prior to winter, and advise them the removal of the guard rails next spring when they start work on the project will also be at their cost If they accept these conditions the M.D would likely issue a progress payment. Mr Marz moved the M.D agree to issue a progress payment to A & A Paving for the SR 575 paving project in the amount of $93,587.55, to cover the cost of the gravel crushing, as required under the terms of the contract, on condition A & 91 A Paving agree to replace the guard rails (which they removed this spring) and take them down next spring when 4 they start work on the project at their cost CARRIED 4 The request from the Linden Nursing Home for the M D to chip and seal the home's parking lot and driveways was discussed Mr. Boake noted the home is willing to prepay 3 the M.D. for this work and the estimated cost is $7000.00. The sites will be prepared and all the M.D. has to do is chip and seal them ' Mr Boake moved the M D undertake the chip /seal work for the Linden Nursing Home at cost and the work be done as time permits CARRIED Mr Boake noted if there is a need for dust control on the Linden Home Road There is a large volume of traffic using this road every day Mr Marz moved calcium chloride be applied to the Linden Home Road as soon as possible CARRIED Mr Marz noted he and Deputy Reeve Hoff met with Victor Moran the other day and Mr Moran discussed with them his concerns about the manner in which the M D roads are graded It was suggested Robert Glover, who is employed by Ken Busby Grading, and does the contract grading work in Division 5, be asked to meet with the M D. grader operators and discuss the various concerns expressed about how the M D roads are graded. It would be necessary to obtain permission from Mr Busby to allow his employee to participate in this training session It was agreed a price would have to be negotiated with Mr Busby for grading time lost It was also agreed Mr Busby be asked to give the M.D. a price for summer grading in Division 1 and or a quote for both winter and summer work 10 ' LINDEN NURSING HOME PAVE PARKING LOT ETC �P�}�t'r SPni DUST CONTROL LINDEN HOME ROAD VIC MORAN GRADING CONCERNS TRAINING FOR GRADER OPERATORS PRICE FOR CONTRACT DTVTsinN 1 I ettrr SPt, = V41° r El 11 COUNCIL MEETING SEPTEMBER 27th, 1994 Mr. Wagstaff moved the Employee Committee of Marylea Lowen and Rick Vickery set up a training day with the grader TRAINING operators and Robert Glover, if permission is obtained from DAY Ken Busby FOR GRADER CARRIED OPERATORS Mr Wagstaff moved the entire council go on a road tour on ANNUAL Monday, October 17th, 1994, commencing at 8.00 A M ROAD TOUR CARRIED Mrs. Lowen moved the balance of the agenda be tabled to the TABLE AND next meeting and this meeting do now adjourn ADJOURN CARRIED Time 4.35 P M Reeve 11 9 ---------------- - - - - -- Municipal Administrator 1� \J n U 40 JOHN C JEFFERY REPORT September 13th to September 27th, 1994 REPORT* BALANCE FORWARD $438 28 1. Jean took staff to lunch September 9th as token of appreciation from Council for assistance with Anniversary Celebration Carol Haley was here that day with her assistant Donna, they were invited and M D covered their lunch as well $ 75 32 2. Total tax dollars refunded to 7 oil companies after appeals through the Provincial Assessment Department and appeal by Newell Smelki for 3 oil companies - $23,762.80 Largest refund was to Gulf for $11,551 20 and smallest was to Sceptre Resources for $150 18 BALANCE FORWARD. CORRESPONDENCE- $438 28 1 Letter from Alta Labour about Safety Code Council's Operating fees and requirement of local areas to collect same in addition to regular building permit fees 2 Letter from Alta Labour re- amount of provincial building permit fees and Safety Code fees 3 Minutes September 14th Three Hills School Division 4 Letter from Alta Education re. School Amendment Act - Bill 19 has become law Enclosed a statement of amount owing by M D to School Foundation Fund 5. AAMD & C survey asking how many employees are covered by Local Authorities Pension Plan - survey completed and returned M D has 34 employees on the plan out of 40 permanent employees 6. AAMD & C News Highlights 7. Minutes from Carbon Recreation Board meeting July 19th and agenda for September 12th meeting 8 Various accounts from Torchinsky Engineering 9 Minutes August 18th meeting - Drumheller Solid Waste Assoc 10. Town of Three Hills - information re- Dev Permit for interior renovations at 225 Main Street 11 Letter from Midland Walwyn re: investment opportunities 12 Notice from Alta Environment re: Red Deer Corridor Committee meeting postponed until October 27th R E. Boake advised 13 AAMD & C News Highlights 14. AAMD & C Publication of surplus and or wanted items by municipalities 15 Alberta Liberal Caucus News 16. Letter form Alta Mun Affairs re Rural Physician Action Plan holding recruitment fairs in Edmonton and Calgary 17 Received fines $299 00 18. Newsletter from Alberta Community Development 19 International Year of the Family newsletter 20 Newsletter from Marigold Library HOME OCCUPATION AND DEVELOPMENT PERMITS: nil 1 7 5 ell,