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1994-08-09 Council Minutes
C 0 AGENDA COUNCIL MEETING AUGUST 9th, 1994 1 Approval of Agenda 2 Approval of Minutes July 19th, 1994 3 Approval of Accounts 3a Bank Reconciliation for month of July 4 J C Jeffery Report 5 Executive Committee Report APPOINTMENTS. 9 00 A M Bud Haskell 10.00 A M Representatives from Trochu Town Council See Item #6 2:00 P.M. Public Hearing - Wagstaff Redesignation See Item #21 3 00 P M Fire Chiefs and Ambulance Co- Ordinator See Item #8 PRIORITY ITEMS TABLED ITEMS: GENERAL ITEMS. 6. Meeting with Town of Trochu Councillors re- Waste Disposal Site Agreement 7 B Milan - Account for Cat Work - Rob DeBeaudrap Fire 8 Discussion with Fire Chiefs and Ambulance Co- Ordinator re M D radio system 9 Review Trochu Rubble Pit - Art Rode' fence problem 10 Discuss 1994 Christmas party arrangements 11 Review Wimborne Community Association re extra land no letter received from Association as yet 12 Need Motion to approve minutes of employee meeting July 18th, 1994 TRANSPORTATION ITEMS. 13 M D Secondary Road Priority list 14 Letter from Torchinsky re- Rowbottom Coulee slide problem 15. P.W.S Report Report re: Linden Church Road Dust Control Project 15a Request from Three Hills Airport for SB90 16 Capital Committee Report 17. Request to clean up ditch Road West of 6 & 7 in 32 -25 -4 and for dust control on SR 583 detour road 18 Acme Golf Course - request to use M D packer A S B 19 A S B Minutes - July 20th, 1994 1 e AGENDA COUNCIL MEETING AUGUST 9th, 1994 PLANNING ITEMS 20 Set date for public hearing - Amendment to M D land use by -law to put in place regulations concerning Bed and Breakfast Establishments 21 Public Hearing - Redesignation Request - Lorne Wagstaff 2.00 P M UTILITY OFFICER ITEMS. 22. Discuss Equity Water System PARKS /RECREATION LATE ITEMS• 23 Lloyd Denney Subdivision DISCUSSION ITEMS• ADJOURNMENT DEVELOPMENT APPEAL BOARD MEET DEVELOPMENT APPEAL BOARD HEAR F • C] 0 COUNCIL MEETJOG AUGUST 9th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, August 9th, 1994, commencing at 8.40 A M The following were present for the meeting Reeve Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James Hanger Division Five Richard M Vickery Division Six PRESENT Glen Wagstaff Division Seven Mr. John Jeffery, Municipal Administrator Mrs Jennifer Deak, Assistant Accountant, was present and recorded the minutes Reeve Marz called the meeting to order Mr. Boake moved approval of the agenda. APPROVAL CARRIED AGENDA Mr Hanger moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff, Marylea Lowen, Rick Vickery and APPROVAL Richard Marz CARRIED ACCOUNTS Mr Jeffery reviewed the July bank reconciliation statement, cash position statement and August 8, 1994 budget BANK STATEMENT; comparison report & FINANCIAL I Mr Boake moved approval of the July bank reconciliation REPORTS and financial reports CARRIED Mr Jeffery read an article Reeve Marz had prepared, for publication in The Capital, dealing with penalty date changes and explained the penalty bylaw Mr. Vickery moved approval of the article dealing with penalty changes and that it be published in the Three Hills Capital newspaper CARRIED Mr Bud Haskell, Public Works Superintendent, entered the meeting. Time 9.00 A M Mr Jeffery reviewed the M D. of Kneehill's 1994 Secondary Highway Road Inventory Program that Torchinsky Engineering had prepared The report recaps and lists all of the secondary road priority programs which had been previously agreed upon by Council Mr Hoff moved to accept the M D of Kneehill's 1994 Secondary Highway Road Inventory Program as prepared by 1 PENALTY CHANGE ARTICLE F� e SECONDARY ROAD PROGRAM K COUI JIL ME %TING AUGUST 9th. 1994 Torchinsky Engineering and that copies of this forwarded to the Minister of Transportation, M L A 's and other interested parties CARRIED program be a,. ►�'' `6 the local Mr Jeffery read a letter received from Torchinsky Engineering regarding the problem with SR 575 at the Rowbottom coulee, legal description N W 20- 29 -21 -W4 The M D had requested Torchinsky to inspect this area to determine if there was any potential danger to the road or those travelling on this road The letter received from Torchinsky advises that the ditch erosion at this site is quite severe in terms of depth and also the type of soil in this area is susceptible to rapid erosion In order to add stability to this section of road the ditch erosion should be repaired in the near future Torchinsky also advised that, in their opinion, there is no immediate danger to the travelling public as the entire length of the coulee is guardrailed It was agreed by council that, comparing this situation with the Appleyard coulee, it would be in the public s best interests to repair the ditch erosion in this section of road as soon as possible Mr Haskell noted that the only equipment needed to make the necessary repairs would be a cat Mr Jeffery noted that the only way to get to this problem area is through Messrs Paul, Mark and Len Andrews land and they are not willing to allow the M.D. workforce access unless they are compensated It was agreed by council that a meeting should be arranged, as soon as possible, between Messrs Andrews and the municipality to further discuss and attempt to negotiate access to this problem area Mr Vickery moved that Mrs. Marylea Lowen, Mr. Richard Marz and Mr Bud Haskell schedule a meeting with Messrs. Andrews, to discuss this matter, show them the letter from Torchinsky Engineering and attempt to negotiate further for access to this problem area and failing successful negotiation, in an effort to prevent potential dangers from erosion, proceed, as soon as possible, with the ditch erosion repairs CARRIED The Public Works Superintendent report was discussed. The back motor on the 1984 627B buggy will be replaced at an approximate cost of $3,000 00 Mr Haskell reported that the dust control product, SP90, seems to have worked well on the Linden Church Road since mixing more oil with the product A total of 115,000 litres of dust control was used on this road with an average of 700 litres /mile Mr Vickery reported that he had received complaints from ratepayers in his division who had requested, from Alberta Road Management, dust control treatment on their roads and had not received this service One ratepayer had requested dust control for two consecutive years and was yet to receive it Mr Vickery noted that the M D recommends Alberta Road Management for dust control to its ratepayers and in doing so should try to ensure equal services to all ratepayers. In previous years ratepayer requests for dust control were received by the municipal office and then forwarded to Alberta Road Management Mr Marz reported that the Three Hills Airport commission has requested some upgrading work on their runways A cost estimate for this request will have to be prepared and 2 ROWBOTTOM COULEE SLIDE &I o, 4n iop* 7 ZoA,-,# P W.S REPORT K a E9 • v v COUN" TL MELTT :'%AGUST 9th, 1994 submitted to the airport ccuunission. Mr. Haskell noted that this project, if approved, could be undertaken the same time the Fisher Davis Road project will be done. This road requires maintenance work Mr Haskell recommended no further gravel be placed on the Grainger Road at this time Mr. Hanger moved to leave the dust control work on the Fisher Davis Road until the spring of 1995 and that should the airport project be adopted by council this project be undertaken at the same time as the Fisher Davis Road project CARRIED Mr Vickery moved that for 1995 the M.D. officq. co ordinate the dust control projects between the ratepayers and the dust control contractor CARRIED Item #8, on Mr Haskell's report, Torrington Pit reclamation, was next discussed. Mr Haskell reported that the bottom of the pit has not yet been reached No stripping will be done on the east side but stripping will be required for reclamation Mr Haskell recommended drill testing at the pit and reclamation be undertaken by the M D workforce when the buggy's are free Until this time the pit will have to be pumped to keep the water level at a minimum The practice of the crews working Saturdays to make up for lost time was discussed along with banking hours and overtime Mr. Jeffery reviewed a report, prepared by Mrs Deak, outlining the labour standards for road construction employees including overtime hours calculation and overtime agreements. It was agreed to refer this matter to the employee committee. Mr. Boake moved overtime agreements, with all crews, be incorporated into next year's employee contract for all crews CARRIED Mr. Vickery moved the public works superintendent's report be accepted A short recess was held from 9.55 A M until 10.05 A M Mr Roger Bishop, Municipal Administrator, Reeve Wayne May and Councillor Frank Vanderkley all representing the town of Trochu entered the meeting when it reconvened Mr Marz welcomed the representatives to the meeting and expressed council's desire to resolve the concerns about the Trochu Rubble Pit agreement. Mr. Jeffery had forwarded, previous to the meeting, to each Trochu councillor, a copy of a date line summary of events regarding the Trochu Waste Disposal Site Mr Marz noted that council's main concern with the agreement was the clause that the town would keep the site open a specific number of days each week and the site would be supervised when open to the public It is now the M D 's understanding that the town has never provided supervision for the transfer boxes, only for the rubble pit area. However, the town has been charging the M.D for half of the wages of an attendant looking after the rubble pit even though the M D ratepayers were not able to use the rubble pit until the new agreement was arranged this spring. Mr. May advised the meeting that the supervision �J DUST CONTROL PROCEDURE FOR 1M5 - WORKING HOURS, FOR CREWS CoPN /r1 it /Abe: APPROVAL OF PWS REPORT i MEETING WITH TROCHU RE TRANSFER SITE AGREEMENT K 1 J i s E H J n COTr.:I .. PSETTrb7 ?UGUST 9th, 1994 charges comprised of wages for an attendant to clean up the site, keep it orderly, excavate new cells and close out filled ones He noted that the town has surpassed the conditions of the contract with the extended hours of operation and allowing M D residents use of the landfill. Mr. Marz noted that use of the landfill is not included and does not form part of the contract and M.D residents have been advised accordingly Mr Wagstaff asked Mr May if records were kept of landfill users so that it could be determined how many users were M D residents. Mr. May stated that records of users had been kept since November 1992 and were available at the Trochu town office for inspection Mr. Marz noted that since the terms of the contract are not being fulfilled perhaps the agreement should be renegotiated Mr May noted that it was his opinion that in January 1994 when he and Mr Bishop met with the M D council to discuss this matter, it had been agreed by all parties that the billing for supervision would offset the costs for allowing M D residents to use the landfill site plus maintenance costs Mr May clarified that the $13,990.36 for 1990 to 1993 supervision did not include any costs for the rubble pit. He also noted that no problems had arisen from the site being open twenty four hours Mrs Lowen expressed concerns over these hours noting that since the transfer boxes are cost shared any damages which might occur during times of non supervision would be shared between Trochu and the M D Mr Marz again stressed the need for the agreement to reflect accurately the operating procedures of the site otherwise there would be a lack of control He recommended the agreement should be amended to reflect the actual practices It was agreed by all parties a new agreement should be drawn up to reflect the actual practices of the operation. MEETING WITH TROCHU RE TRANSFER SITE AGREEMENT Mrs. Lowen moved Mr Jeffery set a date to review the 1994 Trochu Transfer Site Agreement with the committee members from the Town of Trochu, Mr Way May and Mrs Loretta Ling and the committee members from the M D of Kneehill, Mr Bob Rob and Mrs Marylea Lowen 044= � CARRIED 9 Cl--) Mr Bishop reviewed a bill he had received from Mr Art Rode, in the amount of $739 80, for materials and labour to replace his fence which burned during the recent fire at ACCOUNT FROM the Trochu transfer site. It was agreed that the amount ART RODE was reasonable and that the transfer site agreement is on a fifty -fifty cost sharing basis Mr Wagstaff moved the M.D. pay for one half of the $739 80 costs Mr Rode is billing the town of Trochu for fence replacement due to the recent Trochu transfer site fire and that the reimbursement be made to the town of Trochu after it has paid Mr Rode in full CARRIED Mr Marz thanked the representatives from Trochu for attending the meeting and resolving concerns about the transfer site agreement the town of some of the The representatives left the meeting - time 11.05 A M Mr Wagstaff moved the April 26th, 1994 motion withholding future payments to the town of Trochu until the rubble site agreement is resolved be revoked 4 APRIL 26/94 MOTION REVOKED Goy 7 Q Aewi% (fWA &d -/- Fli.E • 0 v V- COUNCIL MEETING ..UGUST 9th, 1994 CARRIED Mr Haskell returned to the meeting - time 11:10 A.M. Mr Jeffery reviewed the July 21, 1994 minutes of the Three Hills Airport Commission Mr Dean Covert, from Prairie Bible College Mission Aviation Training, has requested permission to create, at their cost, a drainage run along the northwest side of their newly constructed hangar This will involve contouring property not on their current lease This is necessary to bring the grade up approximately two feet to the same elevation as the ramp Mr. Vickery moved permission be given to Prairie Bible College Mission Aviation Training for access onto land adjacent to their hanger so that a drainage run can be constructed along the northwest side of their building. CARRIED Mr Jeffery read a letter from The Three Hills Airport Advanced Group listing their "wish list" which includes a parallel taxiway running beside runway 11 -29, the surfacing off- a taxi way between hangers on the west side of the airport, repaving and lengthening runway 11 -29 to 3500 ft , enlarging the size of the parking apron and building a new cross wind grass runway Other items include a new terminal building, reliable water source, new fuel facilities and living quarters for an airport manager /caretaker A request for SP90 has also been received It was agreed that the public works superintendent inspect the site and report back to council with an estimate for the parallel taxiway Mr Haskell noted that the taxiway would require a 6" base and a 2" top with a width to be 24' or 30' The request to hard surface the taxiway between privately owned hangars on the west side of the airport was also discussed including the cost Mr Vickery recommended that should this be undertaken all the private taxiways should be done at the same time Mr Marz reported that the airport is one of the busiest in Alberta and surpasses Lethbridge airport for number of take offs and landings �C\ Mrs. Lowen mov( Hills Airport, / agreea le to do SP90, a ost, costs o the F if ssibl i project .re the UlYA 1, 994 m' utes, of the Three 1 S be ad t , that the b be THREE HILLS AIRPORT COMM MINUTES PERMISSION FO ACCESS P B I HANGAR THRFF H 1 1 1 S 1 AIRPORT ADVANC GROUP "WISH LI T' 7 �v0 th w k of the p allel taxiwa nd apply APPROVAL THREE tha a public work superinten t obtain HILLS AIRPORT rsa'iect d that this w k tctifie un rtaken, MINUTES "conjunc 'or�i with the wisher Road CARRIED The report from the August 4th, 1994 capital committee meeting was reviewed The committee is recommending Benkleman Beam road testing in excess of government testing be contracted Torchinsky Engineering's cost for this testing is $136 00 per mile plus $125 00 per hour travel CAPITAL COMM. MEETING Mrs. Lowen moved Mr Jeffery contact Alberta Transportation and request a Benkleman Beam test on SR841 and on SR837 from highway #27 south to SR575 and should Alberta BENKLEMEN BEAM Transportation be unable to do these tests then Torchinsky TESTING Engineering be contracted to perform them CARRIED 5 r COUNCIL MEETING AUGUST 9th, 1994 The committee is also recommending transferring some equipment to different crews and disposing of other items A discussion followed on the proposed equipment disposal CAPITAL COMM schedule and contractor costs for work It was agreed to REPORT discuss this recommendation later in the day The committee is also recommending replacing P -7 -88 if council wishes to continue with contract grading in two divisions ® The final recommendation on the capital committee report is to purchase six fax machines, one for Marylea, Jim, Rick Glen and the office, transfer the office fax to the shop, FAX MACHINE keep one fax as a spare and offer the old machines for sale RECOMMENDATION by tender The meeting adjourned for lunch between 11.45 A M until 1.00 P M LUNCH RECESS i The capital committee report and recommendations were further reviewed when the meeting reconvened A lengthy discussion followed on the recommendation to transfer the I J D. R -6 -88 to the main crew, sell the Steiger R -7 -76 in 1996 along with the Massey R -12 -83 and the possibility of selling the Duetz R -10 in 1996 and keeping the P -10 CAPITAL COMMITTEE Champion grader for one more year The base course REPORT - EQUIP'. projects were reviewed along with the most cost effective RECOMMENDATION way to do these projects. It was noted that both the Linden Home Road and Buffalo Jump Road are scheduled as ® base course projects in 1995 -75- Mr. Marz also added that in addition to the recommendations in the capital committee report there is another recommendation to transfer T- 47 -87, GMC suburban, from Mr Jeffery to Mr Cunningham, Mr Cunningham's truck T -28 -87 Ford truck to Mr Ehmann and disposing of Mr Ehmann's truck, T -38 -87 Mr Hanger moved to accept the August 4th, 1994 capital committee report, concur with their recommendations but replace Mr Boake's name with that of Mr. Hanger's for new APPROVAL OF fax machines and also accept their recommendation to CAPITAL COMM transfer the suburban to Mr Cunningham, Mr Cunningham's REPORT truck to Mr Ehmann and dispose of Mr Ehmann's vehicle >cT,,�+o�o CARRIED�,,� Mr Marz requested that ditch be cleaned up north of Keivers, legal description w/o 6 &7, 32 -25 -W4 Trees have been piled up at this location from brushing projects ® Mr Marz also requested that dust control be applied to residences along the SR583 detour route The residences along this detour are experiencing dust problems because of the dry weather conditions and the large volume of traffic / Mr Marz moved that all tree piles, in the municipality, caused by brushing jobs be cleaned up as soon as the REMOVING TREE equipment and personnel are available to do so. PILES FROM CARRIED BRUSHING JOBS Mr Marz moved that the M D implement temporary dust control measures, with the most economical dust control costs, outside residences on roads that are used as detour TEMPORARY DUST roads due to secondary road construction CONTROL MOTION MOTION LOST • 6 • n U COUNCIL MEETING AUGUST 9th. 1994 Mr Jeffery reported that Del Bates, from the Acme Golf Club, has requested the use of small packer for REQUEST FROM constructing pathways for golf carts at course ACME GOLF COURSE Mr Boake moved the use of a packer, along with an operator, when available, be donated to the Acme Golf Course to help with the construction of pathways for the golf carts CARRIED Mr Haskell reported that he had inspected the Tolman Hill washout and is recommending pit run along with flax straw bales be used to recitify the problem and also that this be TOLMAN HILL undertaken as soon as possible because of the safety WASHOUT concerns It was agreed that Mr Haskell be authorized to proceed with the necessary repairs and purchase the necessary flax straw bales. Mr Marz requested a motion to adjourn in order to hold a public hearing. ADJOURNMENT FOR PUBLIC Mr Alex Cunningham, Mr Frank Wesseli.ng, Mr Lorne HEAR I NG Wagstaff, Mrs Sharon Wagstaff, Mr Helwin Nickel, Mr Bruce McArthur, Mrs. Carol McArthur, Mr John Beekman and Mr Danny Frere entered the meeting Mr Wagstaff moved he be excused from the proceedings of the public hearing due to family .involvement G WAGSTAFF CARRIED EXCUSED FROM HEARING Mr Wagstaff left the meeting - time 2.05 P M Mr Boake moved council meeting adjourn in order to hold the public hearing schedule for 2.00 P M to -day CARRIED Mr Boake moved council meeting reconvene, the public hearing having been completed CARRIED Time 2:50 P.M. The request to amend the M D land use by -law #1061 by redesignation of Block 13, X and V, Plan 4910S in the N E 8- 33 -23 -W4 from "A" - agricultural district to "CR" country residential to allow for the creation of six country BYLAW #1313 residential parcels was discussed Concerns were raised C WAGSTAFF about water and sewer access and the need for more details REDES I GNATI ON of the subdivision Mr. Vickery moved first reading to by -law 1313, this being the by -law to amend by -law 1061 by redesignation of Block 13, X and V, Plan 4910S in the N E 8- 33 -23 -W4 from 1 ST READING agricultural district to country residential district BYLAW #1313 I CARRIED Mr Marz moved second reading to this by -law CARRIED No motion was forthcoming for third reading of this by -law Mr. Cunningham and Mr Wesseling were requested by council to work with Mr and Mrs Lorne Wagstaff to address the VA 2ND READING BYLAW #1313 NO MOTION FOR 3RD READING BYLAW #1313 ay u L a I E. C E C COUNCIL MEETING AUGUST 9th, 1994 concerns expressed by council regarding planning, water and sewer and report back to the next council meeting. Mr Glen Wagstaff re- entered the meeting - time 2.55 P M All persons in attendance for the public hearing with the exception of Mr. Frank Wesseling, Mr Alex Cunningham and Mr Bernie Frere left the meeting Mr Frere, who resides on Lot F, Plan 4910 S, N E 8- 33- 23 -W4, requested council to inspect the ditch abutting the east side of his property. The ditch, which has been filled, was a natural waterway and is now causing flooding problems It was agreed by council to have the road committee inspect this problem Mr Frere thanked council for their consideration and left the meeting - time 3.00 P M Mr Jeffery noted a date should be set for a public hearing to amend the M D land use by -law to put in place regulations concerning bed and breakfast establishments. Mr Boake moved a public hearing date be set for Tuesday, September 13th, 1994 at 9:00 A.M. and Mr. Cunningham properly advertise the notice of the hearing CARRIED Mr Wesseling and Mr Cunningham left the meeting - time 3.00 P M Mrs Lowen moved approval of the July 19th, 1994 council minutes CARRIED Mr Keith Martin, Three Hills fire chief, Mr Garnet Bauer, Torrington fire chief, Mr Ian Appleyard, Carbon fire department, Mr Lawrence Hogg, Trochu fire chief and Mr Roy Enzie, Trochu fire department entered the meeting - time 3 00 P M Mr Marz welcomed the fire department representatives to the meeting He noted that the meeting with the fire departments and ambulance co - ordinator had been scheduled to discuss the concerns raised about the radio system Mr Hogg advised the meeting that the radio system had proven unreliable during emergency situations producing poor and sometimes no reception. At one fire call, the firemen had to use an adjacent councillor radio because their own would not work Since both radios are on the same system it was difficult to comprehend why this situation existed The Trochu fire department had conducted radio tests through out their district and found that the further east travelled the poorer the reception and re positioning the radios a mere hundred feet away could result in better reception Mr Bauer reported that the Wimborne /Torrington fire department only has a small antenna in its hall and this is the major problem with reception He noted that he got better reception with his own private radio system than with the M D system It was noted that the two towers and the extra equipment have not improved reception Mr Alex Cunningham and Mr at this time - 3 10 P M r� Paul Ehmann entered the meeting M,940 O REQUEST B FREIRE D I TTrH PROBLEM DATE SET FOR PUBLIC HEARING! LAND USE BYLAW: AMENDMENT FOR BED & BREAKFAStS A . 90 4c APPROVAL OF JULY 19/9 MINUTES MEETING WITH FIRE CHIEFS AND AMBULANCE CO ORDINATOR DISCUSSION OF RADIO SYSTEM COUNCIL MEETING AUGUST 9th, 1994 Mr Hogg reported that when Mr Rob Debeaudrap's had his Mr Cunningham advised the meeting that the Wimborne and fire a call was made to the M D requesting the aid of Carbon radio towers cover an area of sixty miles in which ® the terrain can deviate over 500 ft causing shadow areas Mr Haskell advised Mr Hogg that there was no M.D Reception is a major problem along with education Mr Paul Ramer, Kneehill Ambulance co ordinator, entered within close proximity and it would take hours to get the meeting - time 3.15 P.M. ® one to the location. Mr. Bernie Milan, a neighbour, had a Mr Marz welcomed Mr Ramer and introduced him to those present He asked Mr Ramer to comment on the radio and proceeded to the fire location to move the bales system Mr Ramer noted that the ambulance system uses the Regehr hill antenna and during his short term with us has has submitted a bill to the fire department for not experienced any communication problems and, has had no problems with mobiles He recommended a system of battery 63 The M D has a cost sharing agreement with the dating be implemented for the radio batteries to prevent battery failure MEETING WITH department A lengthy discussion followed on the radio system within FIRE CHIEFS AMBULANCE the municipality; the use of the simplex system and using AND Wagstaff moved the M.D. pay the bill submitted by Mr the repeater Mr Cunningham noted he was confident the CO ORDINATOR M D radio system was one of the best in the province The Milan for cat work at the Rob Debeaudrap fire fire departments requested an independent assessment of the system They felt it was unreliable in an emergency CARRIED situation and this was not acceptable. Suggestions for an independent assessment were reviewed; the type of executive committee report was reviewed by Mr assessment required and a cost estimate Mr Marz expressed, on behalf of council, the desire and He noted that some good positive responses had need to have the best possible service for the radio DISCUSSION system, especially in emergency situations and requested RADIO SYSTEM received from guests at the M D 's 50th anniversary the fire department members, along with Mr Cunningham and Mr. Ehmann get together to determine what type of assessment is needed, look into the engagement of an independent assessor to examine the radio system, make a recommendation and report back to council He also requested the fire departments advise Mr Cunningham of any problems they are encountering with the radios now so that these problems could be addressed prior to the assessment. Mr. Marz thanked all the fire personnel and the ambulance co ordinator for attending the meeting and expressing their concerns He requested that Mr Hogg remain in the meeting to discuss another issue The ambulance co ordinator, Mr Cunningham, Mr Ehmann and all the fire personnel, except Mr Hogg, left the meeting - time 4:10 P.M. Mr Hogg reported that when Mr Rob Debeaudrap's had his I� 71 bale fire a call was made to the M D requesting the aid of I ® a cat Mr Haskell advised Mr Hogg that there was no M.D BILL FROM cat within close proximity and it would take hours to get B MILAN FOR; one to the location. Mr. Bernie Milan, a neighbour, had a CAT WORK AT cat and proceeded to the fire location to move the bales R DEBEAUDRAp He has submitted a bill to the fire department for FIRE $521 63 The M D has a cost sharing agreement with the fire department Mr. Wagstaff moved the M.D. pay the bill submitted by Mr a Bernie Milan for cat work at the Rob Debeaudrap fire CARRIED The executive committee report was reviewed by Mr Jeffery He noted that some good positive responses had been received from guests at the M D 's 50th anniversary celebration I� 71 • C� r� U • COUNCIL MEETING AUGUST 9th, 1994 Mr Vickery moved to accept and approve the executive committee report CARRIED Mrs. Lowen moved approval of the minutes from the July 18th, 1994 employee committee meeting CARRIED Mr Boake moved approval of the July 20th, 1994 A S B minutes CARRIED Mr Vickery moved to table item 11 on the agenda, extra land Wimborne Community Association, as no letter has been received yet from the community association CARRIED Mr Jeffery reported that the town of Three Hills had requested to combine facilities and have a joint Christmas party with the M.D. staff The M D Christmas party has been booked for December 2, 1994 at Three Hills Community Hall with Morley Buyer catering Mr Marz suggested a special Christmas party be held this year for the staff to commemorate the 50th anniversary of the M D and that all permanent alumni staff and councillors be invited. Mr hanger moved the 1994 Christmas party not be held jointly with the town of Three Hills and that in celebration of the M D s 50th anniversary all past permanent alumni staff and all past councillors be invited to this event CARRIED Mrs Lowen moved the meeting do now adjourn CARRIED Time 4.30 P M - -- --- - - - - -- - - - - -- Reeve 10 Administrator APPROVAL EXEC COMM REPORT ! APPROVAL EMPLOYEE COMM MEETING MINUTES APPROVAL ASB MINUTES JULY 20/94 MOTION TO TABLE WIMBORNE COMM ASSOC ITEM 1994 CHRISTMAS PARTY REQUEST FROM TOWN OF THREE HILLS FOR JOINT EVENT All 1011RNMFAIT 0 • E Ll P.W S REPOR7' TO ::OJNCIL AUG 9 , 1994 1. Paving work on Sec # 575 likely will not start untill around Sept 10, 1994, due to some crusher problems They have started taking down the guard rails 2 All work on Sec # 836 from Highway #27 to Sec #575 has been completed 3. We have only a couple of roads that need line painting this year so maybe we could run them with whoever does the painting on Sec #575 after paving is completed 4. Arjon Contractor's have crushed over 200,000 yards from the Hutterite Pit so far and should be able to get the total amount from this pit. 5. We hired Robert Cranston with is T -S -14 Buggy to do some stripping at the pit as gravel to the east is deeper than we thought it would be, he charges $70 00 per hour. 6 Back Motor on the 1984 627B Buggy started giving us trouble, so be have ordered a rebuilt one for it When they drained the oil from the transmission they found problems with it, so we will have to replace it as well 7. The Linden Church road which we put the SB90 on seems to have turned out 0 K since they mixed more oil with it 8. The Hutterite Gravel pit will require a lot of reclamation work this fall before we can pull the pump's out 9 When the time sheets were done up for the month of July things didn't seem fair for some of the guy's who have been working Saturdays and banking thier hours Due to labor regulations we may have to make some changes r • .• 0 1 40 JOHN C. JEFFERY REPORT July lth to August 9th, 1994 REPORT- 1 Art Thomas' mother passed away July 20th, 1994 - M D sent flowers on behalf of Council, Staff and A S B Members 2 Sold Jim Christie 2 new grader blades at cost plus 5% and G S T $43 00 +- 3. Doug Hannah called about low level crossing - N E 17- 30 -25 -4 - asked if it was to be removed Advised it was and reasons for removal Suggested he contact Alta Water Resources re- possibility of installing a low level crossing from his land across the creek rather than on M D road allowance Would need permission from owner of land on north side of creek to trespass in order to get to M D. road allowance 4 Received Court Order from Solicitors for Mrs. Martha Gordon - M D to pay out to her $1089.07 plus interest from the tax recovery trust account in connection with her property in Swalwell which was taken under the Tax Recovery Act a few years ago 5 Request from M D. of Starland for 7000 yards of gravel from Garson Pit Discussed with Bud and Myles and R A M Unable to sell this quantity of gravel - would leave us short for next year as considerable quantity required for SR 836 project 6. Gave School Division two maps for school bus department $21.40 BALANCE FORWARD $348 18 CORRESPONDENCE 1 2. 3 4 5 6. 7. ., 9 10. 11 12 13 14 15 16 17 18 19 20 21 22. 1 Environmental Services Association 16th Annual Waste Management Conference - September 14, 15 and 16 in Calgary Letter from J J Keller re Motor Carrier Tax Seminar, etc Summer 94 Newsletter - Keeping you Informed - Alta Advanced Education Child Find Newsletter May, 1994 Alta First Call - Locator Newsletter Essentials of Excellent Customer Service - Seminar Sharp Environmental Ltd - Wellsite Reclamation Criteria Course Letter from Dept Environmental Protection re Red Deer River Corridor Integrated Resource Plan meeting - REB will attend AAMD & C News Highlights Received Keivers Lake Grant - $15,010 00 Newsletter from Carol Haley, M L A. Letter from Jubilee Insurance - Dean Marchon leaving Received renewal of Building Insurance Policy $4958 77 Alta Family & Social Services - Report on School Drop Outs and Ways to prevent children from leaving school Letter from Alta Agriculture re- Public Lands Annual Report Letter from Medicine Hat College - Safety Codes Officer Certification Course Letter from Nesbitt Thomson re. bond rates Job Advertisement for Assessment Department Ct Mt View AAMD & C News Highlights Letter from Nait re: Advertising Opportunities Letter from Minister of Health enclosing resource document - Getting Started - An Orientation for Regional Hospital Authorities Letter from Pan Canadian enclosing landowner information JOHN C. JEFFERY REPORT July 1pth to August 9th, 1994 package about proposed compressor installation on N W 1- 29 -22 -4 23. Letter from Alta Advanced Education re Apprenticeship 24 Information from Alta. Lake Management Society - Workshop September /October Pigeon Lake 25 Letter from Jubilee Insurance - Audited financial statement for 1993 M D equity in Reciprocal Insurance Exchange $3609 63 26. Letter from AAMD & C re. joint response to the Alta Tax Reform Commission 27 Letter advising Battle Creek and Strike Energy Inc have amalgamated and will be called Strike Energy Inc 28. Community Connections Newsletter 29 Management Problems Seminar - Fred Pryor Seminars 30 Brochure from Athabasca University re various seminars 31 AAMD & C News Highlights 32 Advice from A G T re Buried Cable Construction Plans - near Trochu and near Carbon 33 Letter from Specialized Office Machines re photo identification cards 34 Letter from Deep Basin re change in operatorship of well on S W 3- 30 -21 -4 to Bearspaw Petroleum Ltd 35 Job Offer from Town of Canmore - Chief Administrative Officer 36 Letter from AAMD & C re. survey on Library contributions by municipalities - completed and returned • 37. Alta. Environment Fact Sheet 38 Letter of Thanks from M.D. of Taber - sent their Dev Officer a copy of the M D land use by -law and other information 39 Report from Alta Tourism Corporation DEVELOPMENT PERMITS • • NIL 2 fe • Ai w� o q I 30 Ml�iim O O 0 0 0 N 00 s Lrm7� Ml�l© N Q ,�7 � � � � `" � ItttttttttttttttC: 'U11\I I �1 II II M C m i ©___i©i© O '- �IIIIIRM I�Illhh� I I'1�'tlle I!;�d1�1� ill'N I� „I'll,;,r O ^ 1,111;'11 I II:;IYI O ^ - CO O „ lla IIi yl l Iw I M'I,�kf�tll M G' 11;11 I %G4 �y l,Rl �l, O ^ Q N Q O° 1 H, I fl1i11L,44R,� II %j. 0 O C7 Z ai11:1Iyg1 %Nrjq tpl: tli�k'�Ij Z Z Z W O O O O Y AS I;Iaillria,'l re`4hillil z xailryl,i l t i 111 O ° C) U i��N ini 1 al': II w Z C O Z w co O Z 1 N%I' 1 m O O I 1 'n,ulllp o � z o m U) �'IN,l,11la���1� I I'Fjl� %II Q ao J m I „ti!, ";il N la1'lltir II'Ibb�NI''�,; ! 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Ng111�14 1I 'ppPP,ad O O o Iw'�; ;14k , m o O � ° � O V Q _ GI' 1'� II' 1NIa,l�t I Ihr'' YM; I IN � O t j, 1 1 w: O m II la i 1111111,1 L\ O 4l �0 O cl M I" 111111�N. dlllpl "li 'qIInl11', 11l. �O N O -5' N I' 1 " t 11 h ,,I O I� N �' It ',yhti1. Z W iaL Nll,l 'k'1 Fll "faixNie 'y tNali rl N1471 nrNi p: (� N �It,,1FApi n �I ih1 I h,. xil pl. it NNall ar' IIIIIXa;� I� Ix Fk , yal tj iii Q Ir i'II hN! I I N I l x' N N1N'rl ��i�i�i Ol I� NIIlhily `n 11 y OII��girl 11! o a1,r1 aI�lllll! u` i 1 I I. fNllylla; I1 N r'�s+a %ifl N f �IIL1 N 1 1 �' fill I Ali; l:;Il,l iry `i ;ilA 1p;1 alltfil VJ ' �4.r,11k ll,�'i�ii. 11'11 1. l„iN' 11 x411 it 1i Q% 2 O1 Z o M U 00 O C u m 00 M O WO U) a M N O m ^ 4k N Ik H = W a w O O o F— O Z Fn J �-- CC w w O (} O U-\ p N m m (j z m Z O O N— O a 2 Q W N ^ N Z Li. w m `o W p W f- O -� ►— Z v � 0 � W F- OQ IW— Z cr, Z �� _ v = a U -j _ z w U ur D � U } W Z g Q m Q J Q C7 m a I 30 Ml�iim O O 0 0 0 N 00 s Lrm7� Ml�l© N Q ,�7 � � � � `" � ItttttttttttttttC: 'U11\I I �1 II II M C m i ©___i©i© O '- O ^ O ^ - O O M O ^ Q N N �I O O 0 0 O M Q O 0 p U C7 Z r Z Z Z W W z Q 111 U U Z I Z w co a -'s V m O O z o o U) I Q m Q J m OUTSTANDING CHEQUES mAT JULY 31 If) 94 I'AYltOLL CHEQUES PAYROLL ChIEQUES GENLItAL CIIL;QIJI:S Cll 0 AMOUNT CK # AMOUNT CK # AMUUN "I 441 676 23 #7487 $ 968 11 #20408 $ 20 16 7443 2,195 18 7488 1,754 71 20497 260 75 77446 2,017 49 7489 1,716 20 20498 73 36 7450 2,521 1I+ 52,784 93 20790 107 00 7451 2,026 35 20837 11 77 7453 2,432 86 20855 295 80 7455 2,068 11 20877 1,158 90 7456 1,980 35 20929 796 75 7457 957 01 20939 2,554 oo 7458 2,252.11 20947 129 26 7460 2,427 43 20951 672 75 7462 2,404 59 20954 28 41 7463 1,489 52 20968 7 15 7464 688 47 20970 54 60 7465 1,428 43 20980 23 00 7467 75o 42 20991 115 56 7468 2,102 07 20999 294 25 7470 1,169 16 2100.1 106 80 7471 2,029 37 21024 19 96 747.2 2,153 57 7475 783 96 -------- - - - - -- -------------- 7476 1,385 62 7477 857 25 7478 32 32 7479 1,635 86 7480 1,412 12 7481 1,400 07 7483 1,302 96 7485 1 522 43 7486 2,243 46 TOTAL OUTSTANDING PAYItOLL CHEQUES S 52,784 . TOTAL OUTSTANDING GENERAL CHEQUES S 6,730 . 23 TOTALS 59,515 16 OUTSTANDING LOANS S N I L CASH ON HAND DEPOSITED S 26 . 167 .71 SUBMITTED TO COUNCILTHIS 9th DAYOI= AUGUST 19 94 REEVE MUN ADMIN a 0