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Home My WebLink About1994-07-05 Council Minutesr All -1 X: +' AGENDA COUNCIL MEETING JULY 5th, 1994 1. Approval of Agenda 2. Approval of Minutes 3 Approval of Accounts 4 J C. Jeffery Report APPOINTMENTS: 9.30 A.M. Bud Haskell PRIORITY ITEMS. TABLED ITEMS. nil GENERAL ITEMS: June 28th, 1994 0 5. Budget Comparison Report 6 Equity Water System 7 Joe Friederich - Retirement Presentation B. Western Land Services - Ron Fyten Oil Lease 9 Rental Proposal for M.D. Office from Exec Committee 10 Letter from Canadian Council for Public /Private Partnerships 11 Letter from Alcohol Drug Education Association of Alta. 12. Minutes - Kneehill Community Resource Board 13 Request from Dan Ferguson, Three Hills Neons Swim Club 14 ?Should do an article in Capital re- Change in Penalty Date 15 Trochu Waste Disposal Agreement - call from Mayor May TRANSPORTATION ITEMS 16 P W S Report 17 Need Motion to approve June 27th Road Committee Report (No motion passed at last meeting) .18. Letter from Alta Transportation re. SR 583 19. Safety Committee Report 20 Report from P S W. re: Railway crossings 21 Weigh Scale on SR 806 22 Pave M.D. Acme shop apron 23. Report - Councillor Lowen - Rowbottom Approach on SR 575 24 Report re Cost for Seminar - 1995 Employee Day 25 Policy Review UTILITY OFFICER ITEMS• A S B PLANNING ITEMS: �r" AGENDA COUNCIL MEETING JULY 5th, 1994 PARKS /RECREATION LATE ITEMS- DISCUSSION ITEMS- I ADJOURNMENT ---------------------------------------------------------------- I DEVELOPMENT APPEAL BOARD MEETING: DEVELOPMENT APPEAL BOARD HEARING- :7 4 COLTNCIL MEETING JULY 5th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, July 5th, 1994, commencing at 8.30 A M The following were present for the meeting Reeve* Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order Requests were made to add the following items to the agenda. 4a M D Parade entry 4b B A Toews Backsloping Borrow Pit Agreements - Renters' Consent 4c Courtroom Space proposal 4d Vickers land buying agreement Mr Boake moved approval of the agenda with addition of the above noted items CARRIED Mr Jeffery reported one of the Three Hills transfer boxes burned up last week Damage was extensive, will be covered with insurance, but with a $1000 00 deductible Mr Hanger moved approval of Mr Jeffery's report. CARRIED Mr Jeffery noted Jack Fenton from the local R C M P detachment has asked the M D to write to their M L A s to encourage the Province to continue to hold provincial court hearings in Three Hills It is possible the provincial building in Three Hills will be sold and court will be held in Drumheller, Calgary or Red Deer There was discussion about whether court hearings could be held in the M D office, as well as having the other provincial offices (District Agriculturist and Crop Insurance) located in our building Mrs. Lowen moved the M D write to the local M L A s to request them to try to have the provincial court continue to operate in Three Hills CARRIED 1 PRESENT ADD TO AGENDA APPROVAL AGENDA J C JEFFERY REPORT PROV COURT CLOSING IN THREE NTI 1 C 0 • i COUNCIL MEETING JULY 5th, 1994 Mr. Vickery moved the M D write to the Minister of Agriculture, and our M L A s Stan Schumacher and Carol Haley with an offer to rent space to the Province for the Alberta Agriculture and Alberta Hail and Crop Insurance offices as it appears the Provincial building in Three Hills may be up for sale. CARRIED. There was discussion about the M D entry in the Three Hills parade and the plans made to date It was agreed Jim Christie be invited to be part of the M D. entry in the parade and he be invited to attend the luncheon afterwards Mr Jeffery reviewed the number of people who will be coming, and there was discussion about the number of horses, wagons and cars needed to accommodate them Mr Vickery moved approval of the report CARRIED Mr Marz noted he met with Bruce Hastie with regard to the backsloping borrow pit agreements arranged with Mrs Betty Toews. Mr Hastie is renting Mrs. ToewsI land and as such must consent to the work being done on her land Mr Hastie indicated he would not consent unless he was paid for crop damage on the one acre of land being purchased by the M.D. He was not aware the M.D. was going to buy extra land for this road project and he seeded it several days prior to the agreement to buy being signed by Mrs. Toews He also wishes to make a presentation to council this fall if the price for peas is higher than the $175 00 per acre crop damage compensation Mr Wagstaff moved the M D accept the condition imposed by Mr. Hastie on the backsloping borrow pit agreements arranged with Mrs Betty Toews which requires payment for crop damage on the land being purchased by the M.D. for road widening, and further moved crop damage be paid to any other land owner (or tenant) involved with this project if he or she seeded the land prior to the M D purchasing the extra road widening. CARRIED Mr Vickery asked Mr Jeffery to check with the surrounding jurisdications to see what they pay for crop damage and how they deal with renters Mr Hoff moved the backsloping borrow pit agreement form be amended to include a requirement that renters must be contacted and their consent to the agreement be obtained CARRIED OFFER PROVIN( RENT Of SPACE l C�tPr M D El..... THREE HI- S PARADE 1 } 4t' c se � BRUCE �E TOE-WS B5 BP AOIFFFMFNTS P1�- , 'Ili c� CW r, 1 0,4 V CHANGE M D BS BP AGREEMENT Mr. Jeffery noted he has obtained land agreements from all the landowners involved with the Vickers forced road but VICKERS must now get the signature of Pan Canadian He reviewed FORCED the terms of the agreements and discussed with council ROAD whether there should be some preliminary surveying done at this time. Mr Haskell entered the meeting at this time 9 30 A M 2 [I 0 V COUNCIL MEETING JULY 5th, 1994 Mrs. Lowen moved approval of the agreements arranged for (e +�Pr the Vickers forced road subject to obtaining the consent of sen{- Pan Canadian and the necessary preliminary survey work uY-\ required to define the area required for the road diversion PG be done at this time CARRIED Mr Haskell's report was reviewed He noted T -19 - sand /water truck had a broken piston It has been repaired P WS by the M D mechanics. The company who provided the parts REPORT for the motor have agreed to do a complete motor overhaul because of the possible faulty pistons provided, but wish T -19 to do the work now The truck is being used by the base T RUT K crew It was agreed as the engine had been repaired by the shop the crew should continue to use the truck and if necessary the engine be overhauled by the company this fall REPLACEMENT There was lengthy discussion about purchasing a new or used TRUCK truck to replace T -14 - the Utility Officer's half ton and FAR -14 it was agreed the Capital Committee should proceed with a purchase, trading in T -14 if necessary Mr Boake moved the capital committee bring a report i3 concerning the purchase of a replacement for T -14 to the next meeting of council CARRIED Mr Haskell reported Arjon cannot get all the gravel from under water at the south end of the Torrington pit because ARJON the pumps cannot keep ahead of the water coming in -GRAVEL Another 6 inch pump which would run on propane would cost CRUSHING about $10,500. Mr Cunningham had been given authority to TORR PIT purchase a pump at a cost not to exceed $10,000. and he had purchased one pump at a cost of $4000 00. It appears there is a considerable quantity of gravel still under water and it will be necessary to pump down the water again when the next crush is to be done AUTHORITY Mr Boake moved Mr. Haskell and Mr Cunningham be PURCHASE authorized to purchase another pump at a cost not to exceed ANOTHER $12,000.00 in order to assist with pumping the water at the PUMP Torrington Pit and they be given authority to rent a �_G�= C� propane tank to operate the pump �v�s_ CARRIED Z-, t P " APPROVAL Mr Vickery moved approval of the report from Mr. Haskell. P WS CARRIED RFP()RT Mr Jeffery noted the June 27th road committee report was discussed at the June 28th meeting, but no motion was made ROAD COMM to approve it REPORT Mr Vickery moved approval of the June 27th road committee APPROVAL report CARRIED The meeting recessed for a 10 minute break Mr Hanger did not return to the meeting when it resumed 3 1A F� COli `.,:IL MEETING JULY 5th, 1994 Mr Jeffery reviewed the June 17th inter office memo from Alberta Transportation regarding the SR 583 road project. Mr Hanger returned to the meeting at this time - 10.25 A M Mrs. Lowen moved the M D send a letter to Rob Penny of SR 583 O Alberta Transportation advising him of the terms and PROJECT arrangements previously agreed to in connection with the SR 583 project I CARRIED 0 • • Mr Jeffery also read a letter from Mr Penny in which he advised the SR 575 paving project can now go to tender Mr. Hanger moved to accept and file the letter as information CARRIED Mr Haskell noted Torchinksy Engineering feel the culvert at the Appleyard coulee should be extended by approximately 10 meters and the side slope repaired and benched in order to correct the slide. Alberta Transportation has agreed to provide an extension for the culvert (Bridge file 74774 - SSW 28- 29 -22 -4) and they will also pay an installation grant of $3250 00 subject approval of the installation Mr Vickery noted the safety committee had a meeting recently The safety manual has been completed and copies will be provided to the foremen and any contractor who is hired to do work for the M.D A small verision of the booklet will also be printed The committee has appointed Mr Haskell as safety co- ordinator with Paul Ehmann as his assistant Mr. Knapp, mechanic at the shop, indicated the M D trucks are passing the provincial safety inspections as he is able to correct any problems when he does the 15,000 KM servicing The committee wondered if the local fire departments and the Kneehill Ambulance should be required to comply with the M D safety regulations It was agreed a copy of the manual might be provided to them but they likely could not be required to comply The safety committee asked if a video machine could be purchased for the shop and a supply of safety videos purchased. Then on a rainy day employees, as they must be paid for a minimum of 3 hours if they show up for work, and are not required for other work, could watch one or two safety videos to improve their safety knowledge No decision was made on this suggestion The committee has worked out a penalty system and this has been referred to the employees for input A reward system has not been worked out as yet Mr. Boake moved approval of the safety committee report CARRIED 4 SR 575 PAVING PROJECT APPLEYARD COULEE CULVERT EXTENSION N'?, V,\64a SAFETY COMM REPORT P" , k ( c"q SAS K COUNCIL MEETING JULY 5th, 1994 Mr Wagstaff moved to table item number 20 on the agenda - Report re. Railway crossing improvements - to the next meeting of council. CARRIED Mr Boake moved to table items 21 and 22 - Weigh Scale on SR 806 and paving apron at M D Acme shop - pending receipt of more information. CARRIED Mrs Lowen reported she discussed the road approach situation with Richard Rowbottom recently. He indicated he will be doing more work on the approach in the next two or three weeks Mrs Lowen moved this matter be referred back to the Road Committee for an inspection at a later date CARRIED Mr Jeffery reported it will cost $400 00 to hire Ray Kempster to do a half day seminar for employee day next year Mrs Lowen moved Mr Kempster be hired for a half day seminar for 1995 employee day, his seminar be held in the afternoon, and employee day be held on Friday, March 17th, 1995 CARRIED The topics to be discussed in the morning of employee day will be decided by council later Mr Jeffery noted the Trochu Golf Course wish to buy 35 yards of screenings. Mr Hoff moved the Trochu Golf Course be allowed to purchase 35 yards of screenings from the M D on condition the gravel must be loaded by our crew and the club arrange and pay for hauling the gravel CARRIED Mr Haskell left the meeting at this time 10 55 A M Mr Jeffery reviewed the budget comparison report. Mr Boake moved acceptance of the report CARRIED Mr. Jeffery noted Joe Friederich will not be retiring at this time He is ill and has applied for short term disability Mr Jeffery reviewed a letter from Western Land Services. Saxon Petroleum Inc has entered into a lease agreement with Ron Fyten on S E 7- 30 -24 -4 but as the M D has filed a tax notification against his land, they require the M D 's consent to allow the money from this lease to be paid to Mr Fyten Mr Hanger moved the M D not agree to release of these funds to Mr Fyten, same should be paid to the M D and applied against his outstanding taxes on this land CARRIED 5 TABLE ITEMS R ROWBOTTOM ROAD APROACH SR 575- �� amrn RAY KEMPSTE SEMINAR DATE FOR G 1995 EMPLOYEE DAY 1ei-E�r s�r� r TROCHU GOLF CLUB PURCHASE crnrrururc BUDGET COMPARISON REPORT JOE FRIDERICH NOT RETIRING'I sP r, RON FYTEN TAX NOTIF OIL LEASE • U COUNCIL MEETING JULY 5th, 1994 Mr Jeffery reviewed a letter received from the Canadian Council for Public- Private Partnerships Mr Wagstaff moved to accept and file as information CARRIED Mr Jeffery reviewed a letter received from the Alcohol Drug Education Association of Alberta Mrs. Lowen moved to accept and file as information. CARRIED The minutes from the June 24 meeting of the Kneehill Community Resource Board were reviewed Mr Hoff moved to accept and file as information CARRIED The request from Dan Ferguson for a grant for the Neon Swim Club to help offset the costs for attendance at the 1993 provincial swim meet in Edmonton last August was reviewed It was noted the M D 's policy concerning donations for this purpose was cancelled some time ago Mr. Boake moved the request for funding be denied CARRIED The idea of having an article published in the Three Hills Capital regarding the change in the M D penalty date was discussed Mr Vickery moved Mr Jeffery discuss the idea with the editor of the Capital. CARRIED Mr Jeffery reviewed with council the agreement with the Town of Trochu regarding joint use of their disposal site Mr Vickery moved the Council of the Town of Trochu and their Administrator be invited to the August 9th M D council meeting to discuss the entire situation CARRIED CAN COUNCI ALCOHOL DRUG EDUCATION ASSOCIATION LETTER KNEEHILL COMM RES BOARD MINUTES NEON SWIM CLUB GRANT REQUEST deft (-c s ,-,s+ CHANGE IN PENALTY DATE ARTICLE + �) 1.5 i TROCHU WASTE DISPOSAL SITE PROBLEM Gcrc� d b* The meeting recessed for dinner at this time - 11:45 A.M. and reconvened at 1 00 P M DINNER Mr Vickery moved approval of the June 28th council meeting minutes APPROVAL CARRIED MINUTES Mr Jeffery noted the legal advice requested by the M.D in connection with the Equity Water system petition has not yet been received Mr Wagstaff moved to table this matter to the next meeting of Council. CARRIED Various M D policies were reviewed and discussed at this time C. EQUITY WATER SYSTEM TADI rn M D POLICIES 0 L� COUNCIL MEETING JULY 5th, 1994 There was lengthy discussion regarding the M D road building standards and whether there is a need to build blade grade roads to a 26 foot width with ditches or dust put gravel down in order to provide a minimual dry weather access Mr Vickery moved Clause 8 of Policy 13 -16 -3 and Clause 7 of Policy 13 -16 -3A be amended to provide for a 24 foot minimum width instead of a 26 foot width CARRIED Policy 13 -16 -1 construction standards for secondary roads was discussed The sub grade width for these types of roads as well as the sub grade width for Type 2, 3 and 4 was also reviewed. Mr Marz reviewed a letter he had drafted regarding the recent sign vandalism suffered by the M D and there was discussion about the amount of the reward which is being offered for information about these incidents. Mrs. Lowen moved the reward offered be increased to a maximum of $500 00 and a reward be paid if charges are laid or restitution paid CARRIED The standards for the Type 3 minor farm access road (60 KM per hour design) was reviewed again Mr. Vickery moved the sub -grade width for this type of road be reduced to 26 4 feet (8 meters) CARRIED Policy 3 -4 Rates for meals for conventions, seminars, etc , was reviewed Mr Wagstaff moved Paragraphs 3 and 4 of Policy 3 -4 be amended by adding the following paragraph "if a meal is provided as part of the registration fee for a workshop, seminar or special occasion, the rate of $30.00 per day (or $60 00 per day) payable for meals shall be reduced by the individual meal rate established by the M D ($5 00 breakfast, $7 00 lunch and $9 00 dinner) " CARRIED Mr. Hanger moved this meeting do now adjourn. CARRIED Time 3.17 P.M. Reeve 7 - -- -- -------- Admi ` strato CHANGE TO POLICY 13-16-3 AND 13 -16 -3A c� o SIGN VANDALISM REWARD c.�e (e }fir l -10 fleer TYPE 3 ROAD DESIGN REDUCE SUB GRADE WIDTH a� a MEAL POLICY 3-4 v ADJOURN e JOHY C j;s''FERY REPORT June 28th to July 5th, 1994 REPORT BALANCE FORWARD $326 78 1 Three Hills Transfer box burned - June 28th, 1994 at midnight. No costs available as yet for replacement. BALANCE FORWARD CORRESPONDENCE. $326 78 1 The Alberta Counselletter - Alta Teachers Association 2 Recruiting and Supervision Today Magazine 3. News Release - Alberta Treasurer - balanced budget plan working 4 Three Hills School Division Minutes - June 22nd, 1994 5 Alta. Transportation Newsletter 6. Western Economic Diversification Spring newsletter 7 Invitation to attend Finning Stampede breakfast 8 AAMD & C News Highlights DEVELOPMENT PERMITS: 1. E. Pratt - Open Front Shed - SE 21- 28 -22 -4 - $1000 2 Greg Michelson - Machine Shed - N.E.24- 28 -24 -4 - $40,000 3 Pig Improvement - 2000 Sow Farrow Finish Operation N E 18- 29 =26 -4 - $420,000 6 1 (V,�