Loading...
HomeMy WebLinkAbout1994-04-20 Council MinutesEXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 The Executive Committee of Otto Hoff and Robert E. Boake met on Wednesday, April 20th, 1994 at the M D. of Kneehill office in Three Hills, commencing at 9.15 A M. John C. Jeffery, Municipal Administrator was present and Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed. 1 Alta Transportation re Power Poles The Minister of Transportation has written to remind all municipalities of their responsibility as road authorities for power poles stored within road rights of way Power companies have the right to install electric distribution lines within public road rights of way under the Water, Gas and Electric Companies Act, and transmission lines under the Hydro and Electric Energy Act. Power companies and road authorities must be vigilant about the safe storage of power poles within rights of way during programs of new installation and pole replacements Poles should be stored in a manner which does not • present a hazard to the motoring public. An adequate clear zone must be maintained between the road and the storage location. Also installation should be completed in a timely manner to minimize risk Executive Committee recommend to accept and file as information and a copy of the letter be given to each councillor, the public works superintendent and the foremen 2. M.D. Shut Down - Christmas Holidays There was discussion about the days the office will be closed over Christmas holidays and the need to advise employees about the number of days holidays they will require to cover the shut down days Executive Commission recommend the M D shut down at noon on Friday, December 23rd, 1994, and re -open at 8.00 A M Tuesday, January 3rd, 1995 This would require employees to save 3 days � holidays for that period of time i3u41M" AR-r ► n A IPA r 3 AAMD & C New Policy re: Future Seed Cleaning Program Grants The Association of Alberta Co -Op Seed Cleaning Plants Ltd , has developed a proposed policy to deal with handling of future seed cleaning program grants They forwarded a copy of the proposed policy to the Association who in turn sent it out to all municipalities for their consideration and comments The 1 :7 • ---q � EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 Association would like to have a copy of any comments any municipality may send to the Association about the proposal Executive Committee recommend a copy of the proposed policy be die given to each councillor sitting on a seed plant board for their �,le�► information we 4 AAMD & C Meeting with Standing Policy Committee on Agriculture and Rural Development The Association met with the Standing Policy Committee on Agriculture and Rural Development recently A copy of the Association's submission has been forwarded to all municipalities for their .information The submission covered the machinery and equipment tax, Alberta Tax Reform Commission, the Alberta Electrical System and User Fees for Water. Gee Executive Committee recommend to accept and file and a copy of the submission be given to each councillor 5 AAMD & C Information on Existing Health Care Boards The Association prepared and sent out to all municipalities a brief outline of the number and composition of the various existing health care boards. earl° Executive Committee recommend to accept and file as information 4 and a copy be given to each councillor. vl\ \C� 6 Drumheller Airport Commission The Chairman of the Drumheller Airport - Ray Page - has requested assistance from the M D of Starland by lowering taxes, and from the M D of Badlands and the M D of Kneehill for financial assistance to help with the operating costs for the Drumheller Airport. Executive Committee recommend the Drumheller Airport commission be advised the M D of Kneehill presently jointly operate the serf Three Hills Airportion with the Town of Three Hills and would not be in a position to share costs for another airport 7 M D Maps The new maps have been received Cost for obtaining the maps is about $5 00 plus Alex and Paul's time Sold old maps for $10 00 plus G S T if picked up in office and $12 00 plus G S T if mailed out Should the price be increased - for extra revenue? 2 • v EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 Executive Committee recommend the price be left at $10 00 and $12.00.��e�t v 8 Minutes - April 12th Meeting The April 12th minutes were reviewed and items to be deleted prior to publication were agreed upon T a 9. 1994 Budget The Department of Education will not provide municipalities with any information about the 1994 school requisition until after April 30th. It is therefore not possible to complete the budget until that information is received Executive Committee recommend to accept and file as information 10 Alberta Transportation and Utilities - Spraying Primary Highway Rights of Ways Alberta Transportation has asked if the M D Ag Service Board would be interested in spraying the primary highway rights of way in this area Mr Thomas reviewed the letter and provided Mr. Jeffery with the information asked for by the Province. He indicated it would be possible for his department to undertake the work and it would be another source of revenue which could be looked at by council C\ ✓ Executive Committee recommend Transportation be advised the M D Ag Service Board would be willing to undertake this work for the Province at the rates quoted by Mr Thomas - Spray Truck ✓ including operator $28 35 and pilot vehicle $15 75 per hour plus the herbicide cost. 11 Kevin Haller Celebrity Golf Tournament The organizers of the Kevin Haller Celebrity Golf Tournament j have requested the M D assist with this tournament by sponsoring a hole at $350.00, sponsor a celebrity player at $100 00 minimum or donate an auction item or some prizes. Executive Committee recommend to accept and file. 12 Canada /Alberta Infrastructure Works Program The province advises even though the M D has received money no project has yet been officially approved Executive Committee recommend to accept and file 3 �h X� to L C • EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 13 Canadian Western Natural Gas Canadian Western have written all councillors advising the Public Utilities Board has approved two changes to natural gas rates They provided information about the rate increase and how they propose to notify their customers. Executive Committee recommend to accept and file 14 Parker Bridge Alberta Transportation advises the superstructure of the bridge at SSW 13- 31 -24 -4 on SR 582 - Parker Bridge is scheduled for replacement this summer and fall They have asked the M D to provide the major survey information by May 4th if possible A copy of the letter has been provided to Torchinsky Engineering so the survey work can be undertaken as soon as possible. Executive Committee recommend the Torchinsky Engineering Tv {ch�rR survey be prepared by ,;�1e el � K ", 15 AAMD & C - Spring Convention Resolutions The association has forwarded a copy of the resolutions passed at the spring convention Executive Committee recommend to accept and file as information and any councillor who wishes may obtain a copy from the office 16 Vic Nielson - Trees Mr Nielson called April 18th Two or three of the spruce trees planted for Mr. Nielson by the M D last year have died He would like them replaced as per the agreement with him Mr Thomas will be inspecting the trees and make arrangements with the tree supplier to have the trees replaced h cis AO,-%e Executive Committee recommend to accept and file as information �.v-.d 17. AAMD & C - Planning Act Changes Alta. Mun Affairs has been conducting a public consultation process with respect to changes to the Planning Act A discussion document has been circulated by the Department and responses requested from all interested parties The association encourage all who have not responded to do so 4 e 6 Bridge 06588 SSW 27- 30 -26 -4 - Linden West Dafoe Bridge - bridge in fair to good condition - low level in fair condition Bridge has remaining life of 10 years needs some repairs, cannot justify replacement of bridge but will re- assess in 1997 Executive Committee recommend Mr Haskell inspect the road and determine if it will last until 1997 Bridge 13020 - SNW 28- 33 -23 -4 - Knievel - bridge in fair to poor condition Adequate for several years. Heavy loads can use other roads Recommend the M.D. inspect the bridge 5 �pGC k to G3 ��ntik EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 Executive Committee recommend to accept and file as information 18. Alberta Bridge Branch - Bridge Report ® Bridge Branch reviewed the M.D. bridge request and has responded j as follows: 1 Bridge 02475 - Golf Course Three Hills - some clean up work and grading to be done. Good job on the culvert installation Area should be seeded Executive Committee recommend acceptance of the recommendation from Bridge Branch 2 Bridge 07390 - ISW 16- 29 -24 -4 - Muchka Project- Culvert in fair condition - traffic is less than 100 vehicles per day - crossing satisfies existing needs - replacement of culvert be delayed until there is structural need for replacement Executive Committee recommend Bridge Branch be asked who is responsible for needed extensions as the road will be . upgraded in the next year or so 3 Bridge 74773 - WSW 17- 28 -22 -4 - Old SR 836 South of Sharples Culvert in fair condition - estimated life of 15 years - limited traffic - will provide a culvert when the road is reconstructed Require survey information - Executive Committee recommend the M D have the necessary survey done by Torchinsky Engineering 4 Bridge 08629 - WNW 32- 33 -22 -4 - Riep Project - culvert in fair condition - limited traffic, 20 year life - difficult to justify expenditure of public funds for replacement - M D should complete necessary repairs and leave as is until structural conditions warrant replacement Executive Committee recommend Bridge Branch be asked who is responsible for needed extensions as the road will be upgraded 5 Bridge 13972 SSW 4- 32 -25 -4 - SR 583 - culvert in fair condition, estimated life of 10 years, reconstruction will necessitate replacement of the culverts Need survey information Will provide comments when survey information is received i Executive Committee recommend the M D have the necessary survey ii done by Torchinsky Engineering 6 Bridge 06588 SSW 27- 30 -26 -4 - Linden West Dafoe Bridge - bridge in fair to good condition - low level in fair condition Bridge has remaining life of 10 years needs some repairs, cannot justify replacement of bridge but will re- assess in 1997 Executive Committee recommend Mr Haskell inspect the road and determine if it will last until 1997 Bridge 13020 - SNW 28- 33 -23 -4 - Knievel - bridge in fair to poor condition Adequate for several years. Heavy loads can use other roads Recommend the M.D. inspect the bridge 5 �pGC k to G3 ��ntik • Oft 0 EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 annually Scheduled replacement for 1997 subject to funding etc Executive Committee recommend the M D accept the recommendation from Bridge Branch Bridge 07712 SWS 16- 31 -24 -4 Richardson West - culvert has been strutted, appears to be stable tentatively scheduled for replacement in 1996 subject to funding, etc M D should inspect annually Executive committee recommend the M D accept the recommendation from Bridge Branch Bridge 07713 WSW 14- 31 -24 -4 - Robertson on Old 21 - culvert has been strutted, appears stable. Tenatively scheduled replacement for 1998 subject to funding, etc M D should inspect annually Executive Committee recommend the M D accept the recommendation from Bridge Branch Bridge 77396 WSW 21- 29 -26 -4 - Davis Road - culvert in good condition - would require survey information to assist with design of the extensions - extension project tentatively scheduled for 1995 subject to funding Executive Committee recommend the survey be done by Torchinsky Engineering Bridge 1276 - INW 14- 30 -23 -4 - Mauruz - bridge in good condition requires no maintenance estimated life of 20 years. Intend to remove the bridge when the bridge deteriorates Other bridge to the west provides access for heavy loads Recommend council make necessary plans for this removal Executive Committee recommend council should decide if a low level crossing would be satisfactory and if so arrange to have it installed sometime in the future Bridge 1703 SSW 2- 30 -25 -4 - Haining - bridge in good condition no maintenance required, has life of 25 years. M.D should maintain the strip deck - tenatively scheduled replacement of the strip deck for 1995/96. Presently reviewing the feasibility of strengthening the bridge and will advise council of their decision later Executive Committee recommend to review the bridge file when further information is received from Bridge Branch Bridge 1657 SSE 4- 34 -25 -4 - South Bigelow Dam - assessment not completed - comments and recommendations will be forthcoming by July 1st Executive committee recommend the review the bridge file when further information is received from Bridge Branch Bridge 6813 - WNW 29- 29 -24 -4 - Ralston - bridge in good condition strip deck may require replacement in 1996 Estimated life of 25 years - plan to remove the bridge when a major expenditure of funds is required Council should plan accordingly 0 YVy�` EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 Executive Committee recommend council should decide if low level crossing would be satisfactory at this location and if so plan to install one in future Bridge 0821 and 08574 - Beynon and Nottal - cannot justify keeping both bridges which one does council wish maintained Executive Committee recommend the Road Committee inspect these two locations and bring a recommendation back to council Bridge 08856 INE 12- 29 -22 -4 - Hesketh - good condition, life of 25 years - low level crossing provides access - no plans to upgrade - Executive Committee recommend to accept the recommendation from Bridge Branch Bridge 06595 - INE 13- 30 -25 -4 - Klassen Project - bridge in good condition - no maintenance at this time - remaining life of 20 years - recommend the bridge be removed in future and council should plan accordingly Executive Committee recommend the administrator review the bridge file with Robert Kennedy Bridge 06848 INW 14- 29 -24 -4 - Entice - bridge in good condition no maintenance at this time - remaining life of 20 years - bridge should be removed when a major expenditure is required council should plan accordingly Executive Committee recommend council shoudl decide if a low level crossing is satisfactory at this location and if so one be installed one sometime in future Bridge 13182 - INE 23- 29 -21 -4 - Helen Lowen - bridge in good condition - no maintenance required - estimated life of 20 years recommend no upgrading - heavy traffic can go around - would be prepared to reassess when structural conditions warrant action Executive Committee recommend to accept the recommendation from Bridge Branch Bridge 70377 WSW 2- 30 -25 -4 - South Megli Pit - assessment not completed - will advise by July 1st Executive Committee recommend to review this file when further information received from Bridge Branch Bridge 70076 ISE 13- 29 -23 -4 - Carbon East to Sharples - good condition, no maintenance required - remaining life of 25 years alternative routes available - difficult to justify a large expenditure of funds at this time - no action for now Executive Committee recommend to accept the recommendation from Bridge Branch. SridgQ 70976 ISW 17- 29 -22 -4 - Sharples - good condition - no maintenance required - remaining life of 15 years - low level crossing provides access for wide and heavy loads - limited traffic - recommend the bridge and low level be maintained and will review when structural conditions or change in traffic patterns require reassessment No action for now it L' EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 Executive Committee recommend to accept this recommendation from Bridge Branch Executive Committee further recommend a response be sent to Bridge Branch about the above noted bridges when all necessary information is available 19 Elected Official Symposium - Red Deer University of Alberta is putting on the 16th Elected official Symposium June 15th to 17th in Red Deer. Executive Committee recommend all councillors and Mr Jeffery be authorized to attend the symposium if they wish N B. PLEASE ADVISE OFFICE WHO WILL BE ATTENDING AS SOON AS POSSIBLE SO WE CAN MAKE THE NECESSARY RESERVATIONS, ETC 20 AAMD & C - Tapes from Spring Convention The Association has cassette reproductions of two of the speakers at the convention Cost is $5.00 each plus G.S.T. ko �G �C qv c \3 re Executive Committee recommend to accept and file and if a a councillor wishes to obtain one they may obtain a copy of the �� \e letter from the office. 'I 21 1994/95 Road Construction Program Mr Jeffery reviewed the letter he has prepared to send to Mr Znak regarding the 1994 road agreement with the Province He has outlined the projects and estimated costs for same Executive Committee recommend the agreement with the Province w be signed and returned to Mr Znak with the letter prepared by the Administrator. I V^ 22 Acme School Modernization Grand Opening Mr Jeffery noted the School Board is holding a grand opening of the renovated Acme School on Thursday, April 28th commencing at 1:00 P M Executive Committee recommend to accept and file and Otto Hoff attend the opening on behalf of the M D if he is able 23 Kneehill Historical Society Grand Opening P"'Y' • • 0 EXECUTIVE COMMITTEE REPORT APRIL 20th, 1994 The Kneehill Historical Society is holding a grand opening of their new building at 1 30 P M April 23rd, 1994 and would like someone from the M D to attend Executive Committee recommend Otto Hoff or R A Marz attend the }�w opening on behalf of the M D 24 Canada Infrastructure Grant Program Mr Jeffery reviewed the application which he has prepared in connection with this program and the letter he will be sending to the Honourable Ken Kowalski The application covers the SR 575 paving project from Hesketh east to the Carbon corner Executive Committee recommend the application be signed and sent to the Minister for approval 25 M D Secondary Road Priorities - 1994 -1995 Mr Jeffery reviewed the letter he had prepared to send to Mike Znak regarding the M D plans for secondary road projects for 1994 and 1995. lQ�Nf C/ Executive Committee recommended an addition be made to the letter to determine if any credits will be earned by the M D as a result of doing the reconstruction work, base course and chip seal on SR 583 and the revised letter be sent to Mr Znak ✓ 26 Town and Country Club - Swalwell A representative from the Swalwell Town and Country Club called regarding the equipment at the play park in Swalwell The club owns the equipment and they wish to know who would be liable if someone was hurt there. The M.D. owns the land, but the club owns the equipment She was advised it would be a joint liability and the club should likely look at carrying some liability insurance , 1 Executive Committee recommend to accept and file as information Executive Committee then adjourned. J A Jean Wilkinson 11.35 A M 9 P/�