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HomeMy WebLinkAbout1994-02-28 Council MinutesEXECUTIVE COMMITTEE REPORT FEBRUARY 28th, 1994 The Executive Committee of Richard A Marz and Otto Hoff met on Monday, February 28th, 1994 at the M D of Kneehill office in Three Hills, commencing at 9.00 A M John C Jeffery was present for the meeting and Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed 1 Kinsmen and Kinette Newspaper The Editor of the Fourum, the Kinsmen and Kinette Newspaper of Alberta and North Eastern B.C., has asked if the M D would like to put an advertisement in their paper, thanking the local Kinsmen / Kinette Club for work done by the clubs in the M D Cost is $50 00` Executive Committee recommend to accept and file as information. +. 2 Tourism Industry Association of Alberta The Tourism Industry Association is hosting a meeting to discuss The Proposal for an Alberta Tourism Corporation on Friday, February 25th in Calgary or Monday February 28th in Edmonton Executive Committee recommend to accept and file as the meeting dates have passed 3. Annual Recreation By -Laws - Urban Centers and Rural Community Organizations The annual recreation by -laws are normally passed by council in 3uaSe -4 the month of March L ^MME i Executive Committee recommend the by -laws be referred to the Budget Committee for their consideration and recommendation 4 SR 583 Reconstruction The idea of meeting again with Rob Penney of Alberta Transportation to discuss and attempt to renegotiate the financing for this project was discussed Executive Committee recommend Reeve Marz and Deputy Reeve Hoff meet with Mr Penney, after the engineering plans and estimates are available, to discuss and attempt- to re- negotiate the financing for this project. 5 SR 836 - Varga Culvertz 1 a a v 11J EXECUTIVE COMMITTEE REPORT FEBRUARY 28th, 1994 The concern expressed by Mr Snell about the installation of the Varga culvert was discussed He was concerned he was not notified by council of their decision to install it Executive Committee recommend a letter be sent to Gordon Snell �e�ter apologizing for Council's oversight in not advising him about s �� their decision regarding this culvert and to point out it was put in immediately after the decision was made so it was in before the road was surfaced 6 Health Advisory Council 9/21 The Health Advisory Council 9/21 has forwarded a copy of the brief they sent to the Minister regarding regional structure They note affiliation of all health agencies within the suggested regional area has not been confirmed, but the proposal offers a viable solution to the regional process Executive Committee recommend a copy of this brief be made avaiable to any councillor who wishes one 7 Canadian Association of Petroleum Producers The Canadian Association of Petroleum Producers is holding its annual meeting on Thursday, March 24th, 1994 at the Calgary Convention Center The speaker at the dinner will be the Honourable Anne McLellan Minister of Natural Resources Canada. She will speak on the government s approach regarding jobs, international trade and deficit reduction and will also outline the federal perspective on the role of energy and other industries in this period of the Canadian economy Any one interested in attending the reception and dinner are welcome Dinner tickets are $50.00 per person Executive Committee recommend Richard A Marz and John C Jeffery attend this dinner 8 Environment Council of Alberta - Workshop on Waste Reduction The Environment Council of Alberta is holding workshops in various areas to discuss ways to reduce waste going into landfill sites. There will be one in Red Deer on March 14th, 1994 at the Captri Center Reeve Marz and Councillor Boake both received the package of information Executive Committee recommend Councillor Boake be authorized to attend if he so wished. 9. J D Mollard & Associates Limited J D Mollard & Associates have written asking if the M D would like them to undertake airphoto gravel mapping This firm did some work for the M.D some years ago and it was not very productive RRm Executive Committee recommend to accept and file as information iAc L 2 �i C EXECUTIVE COMMITTEE REPORT FEBRUARY 28th. 1994 10 Estella Reich - Possible Gravel Source Councillor Hoff noted there may be a possible gravel source on land owned by Mrs Reich She owns the East half of 35- 28 -23 -4 Executive Committee recommend if Mrs Reich is willing to sign a IN-V three year gravel lease with the M D , the M D would undertake "� x�, gravel testing on her lands 11 Alberta Motor Association - Directional Signs AMA have written advising they will provide directional signs at rural and secondary road interesections If there are any intersections the M.D. wish to have signed the enclosed form should be completed and returned to their office prior to May 15th Executive Committee recommend if any councillor wishes to have any directional signs erected by the association they notify the office prior to May 15th 12 AAMD & C re: Education Amalgamation /Restructuring The association met with the Minister of Education recently and the department provided new and detailed information regarding the provincial plan with respect to the amalgamation/ regionalization process for education Deadline of August 31st has been set for voluntary regionalizations, after which the department will assess the need for further amalgamations Final implementation of new boundaries is required by March 1st, 1995 A special task force will hold regional meetings on this issue Background material has been provided on this issue by the association Executive Committee recommend to accept and file as information and any councillor who wishes may obtain a copy from the office. ® 1� 13 Alta Municipal Affairs - Municipal Corporate Review R E Ahlstrom, Municipal Advisor, has forwarded his report on the recent municipal corporate review The report was favourable. He felt perhaps the M D should formalize an objective setting process for performance appraisals Executive Committee recommend to accept and file as information 14 AAMD & C Fall Convention Resolutions The Association has forwarded a copy of the government's response to the resolutions passed at the fall convention 3 I "116 �-, \e A 0 Er E EXECUTIVE COMMITTEE REPORT FIEBRUARY 28th, 1994 Executive Committee recommend each councillor be given a copy of the government's response to the M.D 's resolutions and the letter be accepted and filed 15 Kangas Ablett - Federal Budget Summary Kangas Ablett have forwarded a summary of the February 22nd federal budget Executive Committee recommend to accept and file as information{ and any councillor may review the summary if they so wish 16 The Enviro Products Business Show The Recycling Council of Alberta and the Action on Waste Program Committee of the Alberta government is holding the first Alberta Enviro Products Businmess Show in Red Deer April 20th to 21st. Executive Committee recommend to accept and file as information 17 Kangas Ablett 1993 Financial Statement Kangas Ablett have now completed the 1993 financial statement Executive Committee reviewed same and same was signed by the Administrator Executive Committee recommend the 1993 financial statement be 'Pe' sent to the Province and further recommend the M.D. hold an =-fN I annual meeting on March 31st, 1994 at 1:30 P M in the Three 'rIt4f- Hills Community Center, the Administrator publish the schedules from the finanical statement as recommended by the auditor, plus the auditor's report, the Reeve's report and the AMA Inspector's report 18 Allingham Community Association The Allingham Community Association have submitted a proposal asking the M D to authorize them to move their hall from its present location to Keivers Lake Executive Committee recommend the advised the M D is not prepared to on going costs for maintenance of the economic situation and the uncerta Keivers Lake (due to the quantity provincial funding cuts) Community Association be accept the building or the building, due to the inity about the future of of water in the lake and I ?E%P r ,: } NOTE TO COUNCIL Would prefer this item to be dealt with by a��, separate motion of council, not just by approval of the Executive Committee Report 19 Alberta Transportation - 1994 Grant 4 10-04 E • • EXECUTIVE COMMITTEE REPORT FEBRUARY 28th, 1994 The Honourable Peter Trynchy has sent a letter to Reeve Marz indicating the 1994/95 transportation grant for the M D is $398,346. The M D grant has been cut by 10% and the Public Transportation Operating Assistance Grant for transportation of seniors and persons with disabilities has been transferred to Municipal Affairs This grant will be part of a new unconditional grant which will give municipalities more flexibility in determing spending priorities Executive Committee recommend Reeve Marz send a letter to the �c}lcr Minister thanking him for the information about the grant and .Cry for the good working relationship between the Province and the M.D. in past and hopefully in future 20 February 22nd Council Minutes Executive Committee reviewed the minutes and agreed on what 4-0 should be deleted prior to publication. 40 21 Canada Committee for the Internation Year of the Famil A letter and information has been received from the Canada Committee for the International Year of the Family. Executive Committee recommend to accept and file 22 Alberta Transportation Survey re. Barrier Free Transportation Alberta Transportation have forwarded a survey to gather more information on whether transportation services are being provided for seniors and persons with disabilities Executive Committee recommend the department be advised a iP�}er Srn } portion of the M.D Public Transportation Operating Assistance Grant is allocated to the towns and villages for their v transportation projects and the remainder of the grant is normally allocated to service providers such as Eltrohills Dats Society. 23 National Trail Conference The National Trail Conference is being held in Banff April 22 to 24th Vice President of CP Rail will be there to announce a new policy concerning turning abandoned rail beds into trails Province will also be present to announce a new Rails a1P� Abandonment policy eL Executive Committee recommend to accept and file as information 24 Request from Ghost Pine Athletic Association 5 t a r I EXECUTIVE COMMITTEE REPORT FEBRUARY 28th, 1994 I Harold King from the Ghost Pine Athletic Association has asked if the M D. would consider covering their association for liability insurance for their sports ground This matter was discussed some years ago by council and decided at that time it would not be a workable solution due to the number of organizations involved. Executive committee recommend Mr King be advised the M D. is kr not prepared to provide this liability insurance coverage. o�^+ 25 Seminar - How to Handle Negativity in the Workplace National Seminars of Canada are holding a workshop on this issue in Calgary on May 4th Cost is $98 00 plus GST Executive Committee recommend R A Marz and J C Jeffery or rr3 two alternates attend this workshop 26. AAMD & C Bridge Inspection Working Committee Questionnaire Alberta Transportation has recently initiated a review of the delivery of bridge engineering services to rural municipalities Objective of the review is to evaluate the entire process of managing standard bridges and culverts As part of the review the AAMD & C has been requested to submit names of a public works superintendent and an administrator to participate on the working committee that will be conducting the study Executive Committee recommend to accept and file 27 Government of Alberta New Releases The Province has issued various new releases as follows. 1 Ag Ministry's Three Year Plan (ASB funding retained) 2 Unconditional Municipal Grant 3 Alta Municipal Affairs Priorities for next 3 years 4 Alta Seniors Benefit Program 5 Alta. Transportation Business Plan Highlights Executive committee recommend all councillors be given a copy of �C these new releases 28 Photo Copy Costs The cost for the M.D. to photo copy documents for people were discussed Executive Committee recommend the price be increased from 25 cents to 50 cents a copy v 29. Shared Services - Towns and Villages 6 L�] E, [VII EXECUTIVE COMMITTEE REPORT FEBRUARY 28th. 1994 The idea of sharing services with the various towns and villages was discussed The Town of Three Hills want a quote from the M D to do a general assessment for them Executive Committee recommend in view of the motion for our assessor to undertake a general assessment for the M D at this time and the need to have a separate PC computer and the T4 software to do other areas' general assessment and or on going assessment work, The M.D. advise the Town it would consider the option of doing a general assessment after the M D 's general assessment is completed Executive Committee also recommend M D equipment be rented to towns and villages and Alberta Transportation at government rate less 5% if equipment is available The equipment can be rented to another area without our operator as long as they have a qualified operator and this decision will be based on the judgement of the Public Works Superintendent, Grade Foreman or Shop Foreman Any material is to be charged out at cost plus 5% Recommend the M.D. share office staff in peak times, the M D chip coat streets in Acme and Linden, do grader work and snowplowing, etc , discuss fuel tenders with other areas and call for tenders for 1994/95 fuel supply, and a draft custom work agreement should be prepared which will address what services we will perform and how to address M D insurance and liability coverage The meeting then adjourned Time 4.30 P.M. 11 � -� cl�- -rl\ (- �Iw V- --\S � i�tr)N "s -T R O+�_