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Home My WebLink About1994-03-08 Council Minutesf i ti i E r L 0 AGENDA COUNCIL MEETING MARCH Oth, 1994 1 Approval of Agenda 2 Approval of Minutes February 3 Approval of Accounts 4. J C Jeffery Report 5 Executive Committee Report 6 Bank Reconciliation Statement APPOINTMENTS 10.30 A M. James Ablett 10.30 A M. Bud Haskell PRIORITY ITEMS• 22nd meeting - February, 1994 7 AAMD & C re. Interview with Premier Klein 8. Report on Budget Highlights 9 Report on Machinery and Equipment Stakeholders Committee 10. Canada - Alberta Infreastructure Works Program 11. Report - Contract Grader - Ken Busby TABLED ITEMS GENERAL ITEMS: 12 1994 Fire Meeting Date 13 Date for 1994 employee Day 14. Report from R.E Boake re. Milton Hansen Garbage Business 15. Letter from Minister Community Development - Cut back in Keivers Lake Operational Grant TRANSPORTATION ITEMS. 16. Meeting with James Ablett re- Costing 16a Report from P W S 17 Report - J C Jeffery - Cost Sharing with Oil Companies for Road Construction 18. Report - J C. Jeffery - City of Edmonton Sand /Salt Mixture 19. Busby Bridge - SW 21- 34 -25 -4 - Report R M. Vickery 20 Review need for yield sign - Otto Hoff 21 Road Oil and Crackfilling Material - Quotes 22 Report - Rental Rate for Steamer - Bud Haskell 23 Report - SR 583 Portion in Town of Three Hills 24. Possible Weigh Scale on SR 806 - R E Boake 25 Pioneer Land Services - M D Road Allowance - SW 16- 28 -22 -4 26 Report from Safety Committee - R M.Vickery /Paul Ehmann UTILITY OFFICER ITEMS• 1 Allll� i 0 E AGENDA COUNCIL MEETING MARCH 8th, 1994 PLANNING ITEMS 27 Future of Planning Commissions - Report from Palliser Regional A.S.B PARKS /RECREATION LATE ITEMS. 28. Wimborne Community Association Land 29 Council Motion re Stop Payment Process 30 Road Bans 31 Report on Census Process 32 Kissick Street Light 33. Ben Armstrong Fencing - Rates 34 Allied Land Services 35 Resolution - Mt View DISCUSSION ITEMS- ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING DEVELOPMENT APPEAL BOARD HEARING F, P/q� a 30 L COUNCIL MEETING MARCH 8th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, March 8th, 1994 commencing at 9:00 A M The following were present for the meeting. Reeve Richard A Marz Councillors• Marylea Lowen Otto Hoff Robert E. Boake James Hanger Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C. Jeffery, Municipal Administrator Reeve Marz called called the meeting to order at 9.00 A.M. Mr. Vickery moved approval of the agenda CARRIED APPROVAL AGENDA Mr Wagstaff moved approval of the February 22nd council APPROVAL meeting minutes MINUTES CARRIED Mr Hoff moved Council go into camera IN CAMERA CARRIED SESSION Mr. Hoff moved Council meeting do now resume, the in camera session having been completed CARRIED Mrs Jean Wilkinson, Assistant Administrator entered the meeting at this time to record the minutes Mr Boake moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of R A Marz, Otto Hoff, Marylea Lowen, and himself CARRIED Mr. Jeffery's report was then reviewed as well as the draft C of the annual report which if satisfactory will be REPORT published in the Three Hills Capital for the information of ANNUAL the ratepayers nFpnQ r Mr Hoff moved approval of Mr Jeffery's reports CARRIED The Executive Committee report was reviewed and discussed EXEC COMM including whether the M D should hold an annual meeting REPORT 1 K 0 C7 COUNCIL MEETING MARCH 8th, 1994 in 1994. Executive committee had recommended holding one on March 31st at 1.30 P M Mrs. Lowen moved an annual meeting be held at 7.00 P M on Thursday, March 31st, 1994 in the Three Hills Community Center and the Reeve's report be read at that meeting CARRIED The request from the Allingham ,',immunity Association regarding moving their hall from its present location to Keivers Lake was discussed The Executive Committee had recommended the building not be moved to the park due to economic conditions, possibility of reduction in the Keivers Lake operating grant and uncertainty about the future of the park if the pumping of water is stopped and the lake eventually dries up Mr. Hoff moved the Allingham Community Association be advised the M D is not prepared to authorize the movement of their hall to Keivers Lake Park. CARRIED Council discussed the idea of sharing machinery and equipment with the towns and villages and it was agreed that M.D. work must take priority over doing work for other areas The rate to be charged for any work done by the M D was also discussed Executive Committee recommended a rate of 5% less than government rates for machinery rental and 5% above cost for any materials used ANNUAL MEETING DATE ALLINGHAM COMM ASSOCIATION HALL letter ssr1'I*- V SHARING WITH OTHER MUNICIPALITIES Mrs Lowen moved approval of the Executive Committee report CARRIED Mr Wagstaff moved consideration of the February bank TABLE i3 reconciliation statement be tabled to the next meeting. BANK CARRIED STATEMENT The Association has requested each municipality submit two questions which they would like to ask Premier Klein if they were able to interview him. The association is planning an interview with the Premier as part of the spring convention program. It was agreed the one question council would ask would be - "Should the Province be funding professional sports in any manner ?" Council also agreed that Premier Klein should be advised the Council is very supportive of what the Province is trying to do There was discussion about whether there will be amalgamation of urban and rural areas and it appears there has been no decisions made on this issue at this time 2 1A1111 AAMD &C SPRING CONVENTION INTERVIEW PREMIER KLEIN QUESTION FOR KLEIN N COUNCIL MEETING MARCH Oth, 1994 Mr Vickery moved the question regarding funding professional sports and the Council's comment be forwarded to the Association. CARRIED Council also reviewed the draft resolution prepared by the County of Mountain View regarding the county form of governance They wish to present this resolution at the spring convention if there appears to ue support for it Mr. Wagstaff suggested the government should be asked to look at implementation of a true county system which is a more regional type of government, rather than regionalization of existing school, health and municipal boards It has been suggested the county system without the education component should be redefined and all rural areas be designated as a county and the name Municipal District no longer be used It was agreed the M D could not support the resolution as drafted by the County of Mountain View as retaining the county system to administer local government, education and health issues does not appear to be an option Mr Boake moved to accept and file the resolution as information. CARRIED The meeting recessed for 10 minutes at this time Mr. Haskell, Public Works Superintendent and James Ablett, Auditor for the M D of Kneehill entered the meeting at this time - 10.10 A M Mr Ablett discussed at length the costs which are included in the M D costing process, and in particular discussed the grader costing Mr Ablett was advised the annual meeting will be held on Thursday, March 31st at 7.00 P M and he indicated he likely would attend He was thanked for coming and he left the meeting Mr Boake moved the process used in the 1993 grader analysis and for other M D costing be referred to the Budget Committee for further discussion CARRIED It was agreed the Budget Committee should meet at 1.00 P M March 15th and the Capital Committee meet on March 17th at 9.00 A M CT MT VIEW RESOLUTION RE COUNTY SYSTEM Se-r Zr" AUDITOR DISCUSSION COSTING SYSTEM C a � r-r '✓ Mr Haskell's report was reviewed Lonnie McCook has indicated he would like to buy an old 5 foot culvert which P W S is stored at the shop yard The culvert is rusted quite REPORT badly and will not be reused by the M D Mrs Lowen moved the used culvert be sold to Lonnie McCook for $32 00 3 CARRIED 4110 L` n �7 9 4 COUNCIL MEETING MARCH 8th, 1994 There was discussion about whether council is in favour of renting out M D equipment to the various towns and RENTAL villages and local businesses The existing policy OF M D prohibits renting out any M D equipment except for the EQUIPMENT divisional graders and the A S B rental equipment. Mr Jeffery noted given the discussions undertaken with the M D POLICY other jurisdications and the concept of co- operating with them in a win -win situation, he and Mr. Haksell have rented out some M D equipment to other municipalities and, in an situation where its own equipment was down, to a local business WAIVER Mr Vickery moved Policy 13 -14A may be waived by a POLICY committee of Mr. Boake, Mr Wagstaff and Mr Jeffery as required, and further moved approval of Mr. Haskell's WQ\v��r�� report CARRIED G-,e Mr Jeffery noted Ken Busby advised he would like to retain the contract for grading in Division 5 and would be willing CONTRACT to undertake the work in Division 3 as well However as blade costs have gone up 18% his contract price would go up GRADER to $63 30 from $61 80, unless the M D could sell him KEN blades at less than $100.00 a set He would leave the BUSBY same grader in Division 5 and use a 1990 740 Champion in Division 3 ETC There was lengthy discussion about which area should have a contract grader, the fact that if M D employees are working in Division 4 and 5 it allows Mr Haskell access to two more people to help out with other jobs, as well as the costing figures for the divisional grading areas The meeting recessed for dinner at 11.50 A.M. The meeting reconvened at 1.10 P M Mr. Haskell returned to the meeting at this time Mr Jeffery noted Mr Busby would also be willing to contract the grading services for Division 5 and 1 at $63 30 per hour plus G S T for summer time grading only There was further discussion about the costing analysis, should the M D be contracting any grading services, and if so in what division, the difference in hours of grading between divisions and the age and state of repair of the divisional graders. Mr Hanger moved the M D contract grading services in Division 1 and 5 during the summer time frame only (approximately six months) in 1994 and Patrol 7 be sold MOTION WAS LOST Mr Boake moved the M.D. hire Ken Busby for contract grading services in Division 5 during the 1994 summer time frame only MOTION WAS LOST The meeting recessed for 10 minutes and then reconvened Mr. Wagstaff moved no contract grader be hired for summer grading in any division in 1994 a COUNCIL MEETING MARCH 8th, 1994 MOTION WAS LOST Mr Vickery moved the M D hire a contract grader for Division 5 and Division 1 to grade roads and snowplow during the winter for the year May, 1994 to April 30th, 1995. Mr Marz requested a recorded vote In favour R M Vickery, James Hanger, Marylea Lowen Opposed: R. E. Boake, Glen Wagstaff, Otto Hoff and R A Marz MOTION WAS DECLARED LOST Mr Marz moved the M D contract out grading services in the summer time frame only for Division 1 and 2 Ott Hoff requested a recorded vote In favour: R A Marz, Marylea Lowen Opposed- Otto Hoff, R M Vickery, R E Boake, Glen Wagstaff and James Hanger MOTION WAS DECLARED LOST Mr. Boake moved the M D contract out divisional grading service in Division 5 on a year round basis from May of 1994 to April of 1995 11'- l� T-t" .l) rA �� r`-1 o ved e Mr. Marz requested a recorded vote 1�� ors oil M�s1�P�,�6r l �✓ �0 In favour Otto Hoff, Glen Wagstaff, Robert E Boake ` James Hanger.�� Opposed- Marylea Lowen, R A Marz, R M Vickery V- MOTION WAS DECLARED CARRIED ANNUAL The date for the annual fire meeting was discussed FIRE MEETING Mr Boake moved to table this matter until Mr Cunningham DATE has completed his review of all the M D fire protection agreements and departments CARRIED Mr Hanger moved Ken Busby Grading Services be hired at the HIRE KEN rate of $63 30 per hour for contract grading service in BUSBY Division 5 for the period May 1st, 1994 to April 30th, CONTRACT 1995. GRADING CARRIED Mr Jeffery reported briefly on the provincial budget news release and how it may affect funding for the M D PROV�'ll BUDGET He also read a letter from Gary G Mar, Minister of NEWS Community Development advising the M D the provincial RELEASE operating grant for Keivers Lake Park will be cut by 25% in 1994, down to $15,000 00, and there will be a further 25% cut in 1995 KEIVERS LAKE GRANT Ilel REDUCED 5 R A L i i i I C M COUNCIL MEETING MARCH 8th, 1994 Mr Wagstaff moved each councillor be given a copy of the °i budget news release and the letter regarding Keivers lake park operational grant be accepted and filed CARRIED Mr Jeffery read a letter received from the Machinery and Equipment Stakeholders Committee regarding the activities of this committee and the importance of keeping the issue alive now The government must be made fully aware of the negative affect on municaplities if the machinery and equipment assessment is done away with The committee is requesting all areas discuss the issue with their local M L A and ensure he or she is well informed There was discussion about the possibility of meeting with Carol Haley, M L A , when she is next in Three Hills and how many councillors will be attending the meeting in Hanna to discuss the future of Palliser Regional Planning Commission Mr. Hanger moved Mr Marz, Mr Hoi meeting in Hanna on March 18th, Mrs Lowen and Mr Wagstaff meet morning of March 18th, if possible official opening of the seniors afternoon `f and he attend the PRPC Mr Jeffery, Mr Boake, with Carol Haley in the and Mr. Boake attend the lodge in Linden in the CARRIED The Canada - Alberta Infrastructure Grant Program was discussed Mr Jeffery noted application must be made shortly if council wish to obtain funding from this program. Mr Hoff left the meeting at this time - 4.15 P M There was discussion about SR 575 from Drumheller to Acme The entire road needs resurfacing Mr Hoff returned to the meeting - 4.25 P M It was suggested the M D 's one -third share of costs for projects approved under the Canada - Alberta Infrastructure Grant program could be taken from the M D pavement rehabiliation reserve M & COMM REPOT MEETING WITH CAROL HALEY RE M & E mac. s Ih ic e4 1 0 3 1 O 30 A rn V, N1 &I- � q jn A CANADA ALTA INFRASTRUCTURE GRANT PROGRAM SR 575 RE SURFACING Mrs Lowen moved the M D apply to the Province for funding under the Canada - Alberta Infrastructure Grant program for hot mix for SR 575 from the Hesketh corner west to Acme, with the road from the Hesketh corner west being considered as top priority for the resurfacing CARRIED Mr. Hanger left the meeting at this time - 4 30 P M Mr Haskell noted as the M D may be able to use the Town of Three Hills steamer to unthaw culverts this spring STEAMER it should not be necessary to rent another steamer from a RENTAL company such as Certified Rentals Mr Boake moved to accept the report from the Public Works��+ Superintendent regarding steamer rentals CARRIED Mr Jeffery noted the Town of Three stills has not advised SR 583 him whether they wish to have the half mile of SR 583 0 i 4 t L-01 0 COUNCIL MEETING MARCII 8th, 1994 within their boundaries up- graded this summer Mr Vickery moved to table this matter pendin g receipt t of c c3 information from the Town of Three Hills CARRIED There was discussion about employee day It is normally EMPLOYEE held when the road bans are on DAY Mr Vickery moved employee day be held on Friday, March 7pr� L�r 25th, 1994, commencing at 8 00 A M and the employee committee be authorized to arrange a program and lunch for C4� the employees .. CARRIED Mr Boake reported he had spoken to Milton Hansen regarding by the Road Committee his garbage pickup business He does not pick up garbage MILTON in Mountain View, and presently has arrangements with 15 HANSEN people in our area He hauls stricly household garbage to GARBAGE the transfer boxes. If he picks up waste oil he disposes PICKUP of it elsewhere Mr Hansen had requested permission to BUSINESS erect signs at the M D transfer sites advertising his ',e6 business He also noted the Municipal Planning Commission had discussed Mr Hansen's business operation Mr. Boake moved to table this matter to the next meeting of council Mr Boake moved to table the balance of the agenda to the CARRIED next Mr. Marz noted he had inspected the location in Sunnyslope near the Kissick residence. It is about 180 feet from the KISSICK north side of the Kissick residence to the nearest street REQUEST light but the light does not illuminate their property STREET because there is a grove of trees in between their LIGHT residence and the street light. Mr Hoff moved the M.D arrange to have a street light $� erected near the Kissick residence in Sunnyslope CARRIED The road bans which have been put on by the Road Committee were reviewed ROAD BAN Mrs Lowen moved approval of the report from the Road REPORT Committee ',e6 CARRIED Mr Boake moved to table the balance of the agenda to the next meeting of Council TABLE CARRIED AGENDA Mrs Lowen moved this meeting do now adjourn CARRIED ADJOURN Time 5 00 P M Reeve �10 -- �� -- --- - - - - -- Admin strat'dr C • C E JOHN C JEFFERY REPORT February 22nd to March 8th, 1994 REPORT BALANCE FORWARD $120 55 1 Paid for lunch - Councillors meeting with Carol Haley M L A $ 70 76 2 M D. aerial photographs will be coming soon There has been some problems with delivery Accounts received $5074 02 plus G S T One - Quarter of this cost will be included to billing to Alta. Mun. Affairs as part of general assessment costs Net to M.D. $3802 01 Account will not be paid until photos delivered and accepted BALANCE FORWARD CORRESPONDENCE- $191 31 1. Three Hills School Division Minutes - January 27th and February 14th, 1994 2 Executive Meeting Highlights 3 AAMD & C News Highlights 4 Alta Parliamentary Digest - Week Ending February 13th & 20th 5. Seminar - Life Balance & Stress Reduction 6 Ercon Environmental Resource Consultants looking for work 7 Town of Three Hills Amending Land Use By -Law to allow a dwelling unit at the rear of a central commercial district building 8. Received Notice of Assessment for M D Shop in Acme 9 AAMD & C News Highlights 10 Alta Community Development Newsletter 11 Butterworths Publishers - New Labour Publications 12 Information re Community Planning Association 1994 Conference - April 13 to 15 in Red Deer 13 Letter from The Pilgrims of Saint Michael - Fight for Social Justice DEVELOPMENT PERMITS. 1 Cameron Koch - Machine Shop NW 16- 32 -24 -4 $30,000 2 Conny Neufeld - Home occupation Sewing - NE 16- 31 -26 -4 3. Connie Midgley - Home Occupation Metal Fab & Welding Pt 25- 30 -26 -4 - Quonset $ 500 4 Keith Helton Estate - 2nd Residence (existing) SE 29 31 -24 -4 5 Tom Chan - 400 Sow Farrow to Wean Pig Operation NE 26- 28 -24 -4 - $250,000 6 Don Tchir - House, Garage NE 23- 29 -21 -4 - $100,000 1 X__2�