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HomeMy WebLinkAbout1994-02-22 Council MinutesAGENDA COUNCIL MEETING FEBRUARY 22nd, 1994 1 Approval of Agenda 2 Approval of Minutes February 8th meeting 3 Approval of Accounts 4 J C Jeffery Report 5. Executive Committee Report APPOINTMENTS. 10:30 A M Bud Haskell 10.30 A M Colin Stroeder, - See Item #17 PRIORITY ITEMS• TABLED ITEMS. GENERAL ITEMS See Item #16 Torchinsky Engineering 6 Lots 9 to 12 in Block 1 Wimborne - By -law required 7 Report - Edward Dunay re General Assessment 8. Town of Three Hills Letter - Disposal Site Costs9 Report re town hall meetings 10 Letter from CP Rail re taxing railway right of way 11. Request from Town of Three Hills re. general assessment 12 Request for Street light in Sunnyslope 13 Review M D. dust control policy 14. Request to drill well within 1 6 KM of Hesketh 15. Request for funding for Tourism booths from Town of Three Hills TRANSPORTATION ITEMS: 16. P.W S report 17 Meeting with Torchinsky Consulting - 10.30 A M See Item #7 - Executive Committee Report - Ward Intersection 18 Amending by -law re. bridge load limits 19 Report re. Class B Bridge Inspection Course 20 Discuss need to up -grade Huxley Streets 21. Review contract grader situation UTILITY OFFICER ITEMS 22 Request to Advertise Business at Waste Disposal Sites 23. Trochu Rubble Pit Agreement PLANNING ITEMS. 24 Future of Planning Commissions - Report from Palliser Regional A S B 25 A.S.B Minutes - February 15th, 1994 1 /V)""Yq LJ1. is AGENDA COUNCIL MEETING FEBRUARY 22nd, 1994 PARKS /RECREATION LATE ITEMS• 26 Letter from Alta Motor Transport Services re road bans 27 Letter from Health Plan Coordination Project DISCUSSION ITEMS- ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING. 28 Set date to review information on Horseshoe Canyon Development (if information is available) DEVELOPMENT APPEAL BOARD HEARING• 2 te� 0 v • COUNCIL MEETING FEBRUARY 22nd, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, February 22nd, 1994 commencing at 9.00 A M The following were present for the meeting. Reeve Richard A Marz Councillors Marylea Lowen Otto Hoff Robert E Boake James Hanger (After 9:05 A M ) Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called called the meeting to order at 9.00 A M Requests were made to add the following items to the agenda 15a Grader Incident PPFCFNT ADD TO erFNnA Mr Vickery moved approval of the agenda with addition of APPROVAL the above noted item CARRIED AGENDA Mr Boake moved approval of the February 8th council meeting APPROVAL minutes CARRIED MINUTES Mr Hoff moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of R. A. Marz, Marylea Lowen, Glen Wagstaff and himself CARRIED Mr Jeffery's report was then reviewed, including the J C JEFFERY request to install two more street lights in Wimborne REPORT Mr. Vickery moved approval of Mr Jeffery s report STREET LIGHTS CARRIED IN WIMBORNE The Executive Committee report was reviewed and discussed �tEker+sL-µ It was noted Colin Stroeder from Torchinsky Engineering EXEC will be in later today to review the Ward road project COMM REPORT Item #24 was noted and Mrs Lowen reported further on the matter It appears the problem of lack of access to the M.D. road allowance West SW 28- 29 -21 -4 has been solved Mr Andrews has agreed to accept the offer from Gulf to move the texas gate off the M D road allowance and put it in his road approach, to move his fence over to the east GULF CANADA ACCESS TO M D ROAD WSW 28 29 -21 -4 letter s H • COUNCIL MEETING FEBRUARY 22nd, 1994 side of the road allowance and remove the shelters which are presently on road allowance Mr Wagstaff moved to accept the Executive Committee report CARRIED Mrs Wilkinson reviewed the by -law which has been prepared in connection with taking clear title to Lots 9 to 12 in Block 1 in Wimborne She explained the value of the property is greatly reduced from the time it was originally appraised for purposes of the tax sale in 1990 The land was valued at $2400 00 and the buildings at $4970 00 A more realistic value is $1700 00 for the land and $100.00 scrap value for the buildings This change in value will have to be explained to the Minister before the sale can be approved Mr Boake moved first reading to by -law number 1301, this being a by -law to take clear title to Lots 9 to 12 in Block 1 Wimborne 7015 E F , for the sum of $1700 00 for the land and $100.00 for the buildings. CARRIED Mrs Lowen moved second reading to this by -law CARRIED Mr Hoff moved third reading be given to this by -law at this time. CARRIED UNNANIMOUSLY Mr Wagstaff moved third reading to this by -law CARRIED Mr Jeffery reported on whether there is a need to do a general assessment at this time Mr Dunay noted nothing has changed, the equalized assessment, will go to 100 %, and the M D has the option of waiting for 7 years from the date of the last general before doing another Mr Boake moved the M D commence working on a general assessment at this time, with the new assessment to go on the roll January 1st, 1996, if possible CARRIED Mr Jeffery reviewed a letter received from the Town of Three Hills regarding the landfill site costs for 1993 The town was sent a bill for $17,303.99, but it appears some of these costs should not have been charged to the Town The costs for assisting with removal and replacement of the transfer boxes, the subdivision application fee and removal of the waste oil tanks should not have been charged to the town Their share of the costs should be $11,447 04 Mr Boake moved the account be revised as necessary and a letter of apology be sent to the town CARRIED EXEC COMM ` REPORT V f E CLEAR TITLE BY LAW 130-L LOTS 9 TO 12 IF BLOCK 1 WIMBORNE rvJ 44 GEN ASSESSMENT v LANDFILL SITE COSTS THRFF HTI I rN =":"e r-" W`�\ � o M There was discussion and reports made with regard to the TOWN town hall meetings held February 8th to the 10th There HALL was reasonably good attendance at the meetings and for the MEETINGS most part postive response from the people There were a few complaints regarding the grading and plowing operations, concern about the increase in the water rate 2 IA�� I Er 0 1*1 COUNCIL MEETING FEBRIIARY 22nd, 1994 for Huxley, not a great deal of support for contracting grading services, a concern that the King road did not need to be rebuilt and the need to do some work on the Tolman Hill for safety reasons Suggestions from the Carbon meeting on how to cut costs were as follows 1 Cancel the Capital newspaper subscriptions 2 Cut M D representation on the Seed Plant Boards 3. Contract out assessment work 4. Fire trucks are too fancy 5 Shut off the pump at Keivers Lake 6 No more money for tourism projects All voted "no" to need for by -law enforcement officer and expressed concern about need to issue Agri 1 Slips for borrow pit and other compensation paid by the M D Also suggested the M D should buy more land to widen a road when reconstructing it a so fences could be put back away from the road. Asked how big a farming operation can get before it is classed commercial" Some at the Carbon meeting would like to see a contract for Division 5 & 3 for a full year and a contract grader in either Division 1 or 2 It was also mentioned at this meeting that the Three Hills skating rink project will likely not go ahead until sometime next year and no M D money would be required Concern was also expressed that a person who brings a concern to council should be advised when that issue will again be discussed by council so he or she may be present at the meeting and be made aware of the decision made by council. Mr Hoff moved to accept the town hall meeting minutes. CARRIED Mr. Jeffery read a letter received from C P Rail The company feel they should not be taxed on their actual railway right of way Truckers are not taxed for the highways and this provides them with an advantage over the railway companies The actual mileage of the lines in this area was noted as well as the amount paid by each railway in 1993 Mr Vickery moved as the requirement to tax the railway right of way is a provincial regulation a copy of the letter be sent to AAMD & C and Alberta Municipal Affairs - Assessment Services Division - for discussion with the Province and the letter be accepted and filed as information CARRIED The request from the Town of Three Hills for the M D to undertake a general assessment was discussed as well as the time required to do the work now the M D will be proceeding with their own general assessment 3 i�l LETTER FROM CP RAIL Ie REQUEST TOWN THREE HILLS FOR M D TO DO GEN ASSESSMENT 3 COUNCIL MEETING FEBRUARY 22nd, 1994 Mr Wagstaff moved this requested be referred to the TcS Executive Committee for further discussion CARRIED Mr Marz noted Mr and Mrs Kissick have again requested the M D install a street light in front of their property KISSICK in Sunnyslope. They had requested a light in 1993 and the SUNNYSLOPE road committee inspected the area It was agreed there was STREET sufficient lighting in the area already LIGHT It was also noted Mr and Mrs Kissick had indicated they were moving to Sunnyslope in 1993, but to date have not done so Mr Hoff moved no street light be installed at this time Soffit and Reeve Marz inspect the location sometime at his opt �Rm. convenience CARRIED Mr. Marz reported he had received a thank you from a THANK YOU ratepayer with regard to snowplowing done during NOTE the recent bad weather The M D dust control rebate policy was discussed It appears the rebate is considered to be income and must be reported by the farmer in his income tax return DUST CONTROL Any rebate of this nature over $100 00 must be reported to POLICY the government by issuing an Agri 1 slip AMENDMENT There was discussion whether the M.D. should be providing any financial assistance for provision of dust control Mrs Lowen moved policy number 13 -2 be amended to provide for an M D. rebate of half the costs involved for ch�r��� application of LS2000 on an M D road in front of a residence to a maximum of $100 00 CARRIED The meeting recessed for 10 minutes at this time WARD ROAD Bud Haskell and Colin Stroeder from Torchinsky Engineering PROJECT entered the meeting at this time - 10 35 A M Mr Stroeder discussed the Ward project and reviewed how sight distance on an intersections is calculated. He advised council this intersection has to be controlled to ® i make the north south traffic yield to the east west traffic He was advised council had already agreed to installation of the yield signs There was lengthy discussion about the required sight distance for road approaches Mr Stroeder reviewed a SIGHT basic road design with council The M D presently DISTANCE requires 800 foot sight distance in either direct. ion. Mr REQUIREMENTS Vickery noted he felt 800 feet is too much and this ROAD distance should be reduced to between 500 and 600 feet for APPROACHES an 80 KMP road (gravel or dirt road) There was no change made to existing M D policy Mr Jeffery noted council would like to have a water approach installed near the bridge on the Ward project WATER ii Mr Stroeder suggested an approach could be located on the ACCESS north side of the road and on the east side of the creek. APPROACH h 4 COUNCIL MEETING FEBRUARY 22nd, 1994 This may be private land and it would be necessary to purchase land Mr Stroeder advised the preliminary engineering work has been done for SR 583 The previous cost estimate included half a mile of road which is in the Town of Three Hills The M D will have to discuss with the town whether they wish to be involved in the up- grading project Mr Stroeder also noted the asphalt should be buried in the grade as it would be very expensive to reclaim it and the quality of the asphalt is not very good There was discussion with Mr. Stroeder about the King Road project in Division 5 Mr. Haskell noted the road is not in good shape, it creates a snow trap, it is narrow and low and there is a sight distance problem Mr Stroeder noted the preliminary engineering work on this road has been done Mr Hanger agreed he would discuss this project with ratepayers in that area, but for now the road should be left on the road program There was discusson about the Buffalo Jump Park Road and the need to ensure the railway crossing is up- graded when the road is rebuilt. Mr Stroeder left the metting at 11 10 A M Mr Jeffery read a letter from Leanne Constable about an incident involving Patrol 4 Mrs Constable is requesting the M D reimburse her for the wheel alignment she had to have done on her car after she was forced to drive into the ditch because the M D grader was plowing snow on SR 583. Mr Jeffery had reviewed this letter with Brownlee Fryett and they advised the M D to write Mrs Constable a without prejudice letter and pay the claim of $32 05 without prejudice Mr Boake moved Leanne Constable be sent a without prejudice and a without prejudice cheque for $32 05 CARRIED There was discussion about the need for graders to put up warning signs while plowing snow Mrs. Lowen moved two warning signs be purchased for each snow removal machine CARRIED Mr Haskell's rr -port was reviewed Mr Boake moved acceptance of Mr Haskell's report CARRIED Mr Haskell asked if council wish to purchase another steamer this year Cost for a small one would be $10,869 plus G S T There was discussion about the need for another steamer and whether it would be more economical to rent one for the short period of time in the spring when it is required Mr Haskell was requested to get rental prices and bring a report back to council later 5 1 d�w SR 583 KING ROAD PROJECT BUFFALO m imp RnAD PATROL 4 GRADER INCIDENT Gheyue Sr�� 3,4 �0 A6 P W S k� REPORT CULVERT STFAMFR �V] E 0 0 COUNCIL MEETING FEBRUARY 22nd, 1994 Mr Haskell asked about gravel for the base of SR 583 It SR 583 will take about 21,000 yards for the base on those portions GRAVEL of the road which will be rebuilt. It may also be necessary to pump out the Torrington pit in order to remove and crush more gravel there this year TORRINGTON PIT GRAVEL Mr Haskell was directed to advise the gravel crusher it 'PUMP may be necessary to crush more gravel or the M D this WATER summer Mr Haskell noted there is alot of screenings at the Torrington pit now, but no decision was made regarding possible uses for the screenings. BASE There was discussion about the rotation for the base crew CREW program It was suggested SR 836 4 mile project would be PROGRAM done first, then SR 583 if the reconstruction has been completed and then the Linden Home road would be done There was discussion about the need to have a stock pile site for the SR 583 project, but agreed it could be hauled directly from the pit after it is crushed Mr Haskell discussed with council the plans to remodel the main shop The east wall in the area to be used for tire MAIN SHOP storage and wash bay should be removed entirely and the REMODEL new wall on the south side built using block, not wood and AREA blocks Cost for this work would be about $3900 00 Mr Hanger moved the M D crews, using the blocks door on the west bay be replaced, plus G S T the section of the east wall be removed by and the new wall be built up to the ceiling removed from the east wall and the outside side of the building leading into the wash with the total cost not to exceed $5000 00 CARRIED The meeting adjourned for dinner at this time - 11.50 A M DINNER The meeting reconvened at 1 05 P M Mr Haskell returned to the meeting Mr Jeffery read a letter from Bridge Branch regarding the SHARPLES Sharples bridge - Bridge file 70976 ISW 17- 29 -22 -4 BRIDGE The department have determined this bridge can carry legal #70976 loads, therefore the load restriction signs should be removed and the M D by -law amended to delete reference to this bridge Mr. Vickery moved first reading to by -law 1302, this being a by -law to amend by -law number 1271 by deleting any BY LAW reference to the bridge in SW 17- 29 -22 -4 - Bridge file 1302 70976 CARRIED�,Uw Mrs Lowen moved second reading to this by -law CARRIED Mr. Boake moved third reading be given to this by -law at this time C CARRIED UNANIMOUSLY 0),- l U COUNCIL MEETING FEBRUARY 22nd, 1994 Mr Hoff moved third reading to this by -law CARRIED Bridge Branch advises they will be holding a Class B. bridge inspection course October 17th to 21st As the classes fill up quickly they wish to know if anyone from the M D will attend There was lengthy discussion about this matter, including the need to have someone with some training for back up purposes It was agreed Mr Haskell should determine in consultation with the bridge inspector who should attend Mr Hoff moved a maximum of two people be authorized to attend this course CARRIED The condition of the sidewalk on the main street in Huxley was discussed again Mr Wagstaff moved the road committee inspect the sidewalk problem in Huxley and also determine if there is a need to re -chip the roads in the hamlet and bring a recommendation to council. CARRIED There was discussion about the contract grader situation and whether the M D will continue to hire a contract grader in Division 5 or other areas of the M D BRIDGE INSPECTION COURSE (ear se rJ HUXLEY MAIN ST 'UDFWA1 K ROADS IN HUXLEY Cr, myn CONTRACT GRADER Mrs Lowen moved Ken Busy be asked if he would be agreeable „ to extending his existing contract at the same rate of $61 80 plus G S T per hour for two graders, one to be located in Division 1 and one in Division 3, for the 1994 summer grading season only, which is approximately April 15th to the end of October CARRIED Mr Haskell reported Ken Adams has a steamer and his rental KEN rate is $72 00 per hour with a minimum of 2 hours ADAMS Westside Trucking does not have a steamer STEAMER Mr Haskell was directed to check with Certified Rentals RENTAL to see if they have a steamer and what their rental rate RATE would be I' Mr. Haskell noted the grader in Division 7 may need a motor PATROL 7 job soon It was suggested P -7 be brought in and P -10 be ? MOTOR used in Division 7 for the time being JOB There was discussion regarding the need for yield signs on the Carbon south access road. YIELD SIGNS Mr Hoff moved yield signs be erected at the intersection WSW 9-29 - WSW 9- 29 -23 -4 to require the north south traffic to yield 23 -4 to the east west traffic CARRIED Mr Haskell asked about road oil and crackfilling material 1994 OIL REQUIREMENTS for 1994 and he was directed to obtain prices and bring a report back to council Pan Canadian has requested permission from the M D to drill a well within 1.6 km of the hamlet of Hesketh 7 )J'11111� DRILL WELL NEAR HFI;KFTH w S E 17t �rrrrrrrrr COUNCIL MEETING FEBRUARY 22nd, 1994 Mrs Lowen moved Pan Canadian be granted permission to If � t � drill a well within 1 6 KM of Hesketh '5�e'r` CARRIED The Town of Three Hills has asked if the M D would assist RENTAL with the costs of rental space for booths at two trade COSTS fairs this spring. One will be at the TIAALTA trade show TRADE in Edmonton March 15th - cost $360 00 and one at the Three FAIR Hills Trade Fair May 26th to 28th, 1994 - cost $250 00 BOOTHS t e �k,r TOWN Mr Marz moved the M D decline this request s� THREE CARRIED HILLS A request has been received from Milton Hansen for permission to erect advertising signs at the Three Hills, Linden and Torrington waste disposal sites He is starting MILTON a rural garbage collection business It was agreed more HANSEN information would be required from Mr Hansen about his GARBAGE business, where he is located and where he proposes to BUSINESS dispose of the garbage he collects Mr. Wagstaff moved Councillor Boake discuss this matter R�e� with Mr Hansen and Alex Cunningham and report back to _ council at a later date�3 CARRIED Councillor Wagstaff noted the Town of Trochu wish to have the M D dig and recover the cells at their rubble pit at TOWN TROC M D cost, not just dig the new cells RUBBLE PIT The agreement as prepared does not include this requirement AGREEMENT Mr Wagstaff moved the draft agreement be revised to include the requirement for the M D to dig new cells and �J recover the old cells at its own cost for a period of five years or until a new site is required, and this revised agreement be sent to the Town for its consideration CARRIED Mr Jeffery reviewed a letter from Pallisur Regional Planning Commission. The commission is planning a meeting in Hanna with the local M L A 's, commission members and councillors on Friday, March 18th, 1994 at 1 30 P M Prior to that meeting the commission is requesting all councillors to think about the future of regional services and in particular local planning services Reeve Marz and Councillor Hoff are attending a meeting with the commission on March 3rd to discuss this matter and perhaps will have more information after that meeting Mr Vickery moved to table this matter until the March 8th meeting of council CARRIED The February 15th Agricultural Service Board minutes were then reviewed The possibility of a private retail rental business being set up in this area was discussed It was agreed it would not be necessary to hold a joint council and ag service board meeting P711r2 FUTURE PLANNING COMMISSIONS MEETING MARCH 18/9 A S B MTNIITFS L` C C E�] COUNCIL MEETING FEBRUARY 22nd, 1994 Mr Hoff moved approval of the February 15th minutes and further moved the Ag Service Board be requested to pe, consider holding off on the purchase of the rental equipment until more information is available regarding the private rental business which may be opened in this area CARRIED Mr. Jeffery read a letter from Alberta Motor Transport Services They would like to know which M D roads might be banned this spring Mrs Lowen moved Alberta Motor Transport Services be advised which roads Council normally ban during spring breakup CARRIED The letter from Health Plan Coordination Steering Committee was briefly reviewed The committee has provided information which might assist health boards and municipalities in their discussions on regional boundaries Mr Boake moved to accept and file and a copy of the information be given to Councillor Hoff, Reeve Marz and himself. CARRIED Mrs Lowen moved this meeting do now adjourn CARRIED Time 3.20 P M - - - -- - - - - - -- -; - - - -- Reeve 9 - - -; t - -- - - - - -- Administrator 1994 ROAD BANS HEALTH PLANNING STEERING ('nMM T TTF F ADJOURN N �i C7 0) JOHN C JEFFERY REPORT February 8th to February 22nd, 1994 REPORT. BALANCE FORWARD $0 1 Paid Otto Hoff for meals - meeting with Rob Penney at Red Deer $120 55 2 Village of Acme called (Joanne Weller) - Village needs some paving or chip coat work done on their streets R E B suggested to one of their councillors the M D might be able to do the work for the village Advised her still in discussion stages with this idea and no rates established Asked her to submit a written request to council outlining the number of streets, distance involved, material required, and when they would want the work done Council and Public Works could then review the request and get back to them 3. Request from resident of Wimborne (through MPC minutes) to have a street light erected outside the church and by the mail boxes 4 Street light in Sunnyslope blinks on and off (reported by R E Boake through M.P.C. Minutes) Has this been reported to Alberta Power? BALANCE FORWARD $120 55 CORRESPONDENCE. 1. Letter from Western Star Trucks re- new dealership in Calgary 2 Letter from Bearden Engineering outlining work they have done in various areas 3. Brochure re: Management Course - Teamwork in the 90's Banff April 14th to 17th, 1994 Cost $1495 00 4 Invitation to R A Marz and Robert E Boake to attend opening of Linden Benevolent Society Lodge opening - March 18th 5 AAMD & C News highlights 6 Poster re. National Citzenship Week April 17th to 23rd 7 Wild Rose Foundation - Vitalize 94 Conference - June 9, 10 and 11 in Grande Prairie 8 LawNow Brochure 9 Request for donation - National Citizens Coalition 10 Carbon Recreation Board Minutes and Agenda 11 Marigold Library Report 12 Received $615.00 for SR 836 Project from Transportation 13. Information re- Alberta Society of Engineering Technologists 14 Letter from Canadian Wildlife Federation - National Wildlife Week - April 10th to 16th 15. UMA Project News letter 16 Brochure re seminar - Training the Trainer 17 Received $459 00 in fines 18 Letter from Alta Public Affairs Bureau - Alta Statutes now on computer disk 19 Hesketh Community Hall Association Report for 1993 Revenue - Rent $75.00, Community Acitivites $177 35 M D Grant $350.00, Hesketh Unifarm $426 77 Expenses including shingles for hall $2483 78 20. Alta Planning Board appeal hearing - M D Badlands subdivision NE 7- 29 -20 -4 21 Alta Mun Health and Safety Association - Registration fees for 3 employees - safety courses in Airdrie and Red Deer - $75 00 22 AAMD & C Executive Meeting Highlights - January 27th, 1994 1 fi� � E, F-1 LJ 0 • JOHN C JEFFERY REPORT February 8th to Febru 22nd, 1994 23. AAMD & C News Highlights 24 Information from Pitch in Alberta regarding Pitch in Week May 2nd to 8th, 1994 25 Alberta Labour - Information re* their bulletin subscription 26 Newletter from Tire Recycling Management Board 27 Brochure from Chrysler Canada Fleet Operations 28. Rental Book from CMI Rentals of Edmonton 29. Brochure re- Various Seminars 30 Swalwell Community Association financial statement Revenue $21,339 41 Expenses $17,824 49 Bank Balance $14,222 34 DEVELOPMENT PERMITS. nil