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HomeMy WebLinkAbout1994-02-03 Council Minutes• • I* s EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 The Executive Committee of Richard A Marz and Ott Hoff met on Thursday, February 3rd, 1994 at the M D of Kneehill office in Three Hills, commencing at 9.00 A M John C Jeffery, Municipal Administrator was present and Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed 1 School Board Requisition - 1994 The Minister of Municipal Affairs has ;forwarded information about the plan for restructing education in Alberta The Province will now have the authority to equisition residential and non residential property and will repeal the provisions permitting requisitions by school boards All revenues together with revenue from the Province will be used to fund schools in Alberta This will bring stability to the requisition system and simplify the process for all municipalities By tax year 1996 the school tax burden on equalized assessment will be uniform across Alberta The changes will be phased in Municipalities will have to pay a requisition to local school boards in March of this year in order to maintain cash flow for the school system and after that funding will be paid to the boards by the Province The requisition for the municipalities will be set by the Province later and would be payable to the Province less a credit for the payment made to the School board in March 77n n e Executive committee recommend each councillor be given a copy of 1�1�P,4 this letter and same be accepted and file as information ✓ 2 Environment Council of Alberta A letter has been received from the Environment Council of Alberta Province is committed to achieving a fifty percent reduction in solid waste in landfill sites by the year 2000 The Council is undertaking a project to determine the role that economic instruments (user fees, charges, etc) can play in helping to meet this objective Task force has been established and will hold a series of eight workshops throughout Alberta to hear from Albertans directly regarding waste management issues The Council wish to know what individuals in the community should be invited to attend the workshop to be held in this area Executive Committee recommend Councillor Boake attend if possible 3 Seminar - Creating Wealth Through a Quality Revolution in Rural Alberta Ross Risvold, Manager of Banff Centre for Management sent information about a workshop to be held in Banff March 24 to 27th Cost is $595 00 Executive Committee recommend to accept and file as information /)O/A come j �t�3 EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 4 Federation of Canadian Municipalities Federation has forwarded some information about their association. 0 II Executive Committee recommend to accept and file as information 5 Alice Hanson, M L A - Letter re: FCSS Fundin Ms Hanson, M L.A. and Family and Social Services Critic for the Liberal Opposition has written regarding proposed cuts to the Provincial Family and Community Support Services budget. She asked for any comments, insight and in particular what you believe will be the consequences of these cuts in your community Executive Committee recommend to accept and file as information 6 Alberta Transportation Letter Mr Penny, Regional Director, Alberta Transportation, has confirmed the appointment of Mike Znak as new District Engineer in Hanna, effective January 1st, 1994 Executive Committee recommend to accept and file as information 7 Machinery and Equipment Stakeholders Committee Report Iris Evans, Chairperson for this committee has forwarded an up -date on the activities of the committee Alberta Education is using machinery and equipment revenues in its calculations for the dollars it intends to requisition and allocate for education It appears 65% of municipal school requisitions will decrease and 35% will increase Tax Reform Commission will release its report soon Committee has received the message that they should have positions developed to discuss with government following the release of the tax reform commission report Committee has started to define possible solutions or bridges to the different positions which industry, their group and the province may take in the wake of the report Committee would like any ideas which might assist them Executive committee recommend to accept and file as information. 8 1993 Reserves 2 0 :7 EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd 1994 The auditor wishes to know if council plan to establish any reserves in the 1993 financial statement. There was discussion about establishment of a paving reserve fund Executive Committee recommend the M D set up up to $500,000 as a reserve for asphalt rehabilitation and reconstruction in the 1993 financial statement 9 Former Gerald Dube Property (Crossroads Gas Co -Op Building) W i m1-,r - The lease which the M D granted Mr Dube for this property expires February 25th 1994 The taxes are presently $5522.69 and by 1996 will exceed the appraised value set for the property in 1992 when it went into tax sale M D has several options - lease it again to Mr Dube for $1 00 or set a lease rental equal to the current taxes and frontage tax and retain it under tax forfeiture title, or obtain permission from the province to take clear title, tear down the buildings and sell the land Under the $1 00 lease option the M D lis having to pay the annual frontage charge of $130 80 from g neral revenue as well as losing tax revenue Executive Committee recommend the lease renewed, he be directed to remove his pi permission be obtained from the Province the property, and if that is received the and the site cleaned up ATTENTION COUNCILLOR VICKERY- 10 Letter from Palliser with Mr Dube not be -r%N operty from the site, wig, :o take clear title to 40 buildings be torn down V ional Plannin& Commission Palliser Regional is investigating the feasibility of expanding their services to include engineering and assessment services. They have forwarded a questionnaire which they would like the mun.ici.alities to complete Some of the questions are- how often and for what type of projects do s your municipality require the services of an engineering H w much do you spend on engineering services, etc Executive Committee recommend Mr Jeffery and return to the Commission 11 Alberta Fire Commissioner Report � lete the survey '�'W 61 A report on the December 1992 and January to July 1993 fire losses has been received. M D has property fire and 3 vehicle fires for a total loss amount of $4,424 Executive Committee recommend to accept and file as information n \J L` • EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 12 January 14th Council Meeting Minutes The minutes from the January 14th meeting were reviewed and items to be deleted prior to publication were agreed on 13 Tarragon Oil and Gas Limited Request Tarragon Oil and Gas, through their land agrent, Antelope Land, have requested permission to drill a well within 1 5 KM of Hesketh. .r',-r Executive Committee recommend the company be granted permission. 14 Letter from Jim Dinning, Provincial Treasurer Mr Dinning has responded to the M D 's letter expressing concern about the make up of the Alberta Tax Reform Commission A copy of our letter has been sent to the commission The Minister felt the commission would act in the best interests of all Albertans s, era Executive Committee recommend to accept and file as information. ✓ 15 AAMD & C Survey The Association wish to have some information regarding recovery of costs associated with providing fire protection services to other jurisdictions A survey was enclosed Executive Committee recommend the survey be completed and returned v 16 Minutes - Meeting with Town of Three Hills - January 17/94 Reeve Marz and Mr. Jeffery met with Mayor Robertson and Jack Ramsdem on January 17th Many items discussed Agreed to leave make up of the airport commission as is for now as could not agree to have non elected voting members on the commission No definite decisions or recommendations other than about the airport commission were made. Executive Committee recommend to accept and file as information 17 Crowfoot Progressive Conservative Committee The Crowfoot Constituency is holding a retirement evening for 4 is E] Oft EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 Arnold Malone Tickets will be $35 00 a couple or $18 00 per person They would like a pin from the varous jurisdications to put on a plaque for Mr and Mrs Malone Call 742 -5661 for tickets Executive committee recommend the M D send some M.D pins 5rn 18 Town of Trochu - Rubble Pit Agreement An agreement has been prepared with regard to M D residents making use of the Town of Trochu rubble pit Clauses in the agreement include- M D will accept cost for digging new cells for a period of 5 years or until a new site is acquired, whichever comes first The M D will not accept any liability for reclamation or responsibility for clean up of the existi g site, but may enter into negotiations with the town to determine a flat rate sum to be paid to the town to assist with the re lamation at such time as it is undertaken I�P�cre� b cK Executive Committee recommend the agreement be sent to the Town for their consideration�,�nce f i I ✓ 19 M D Pins As the donation policy regarding contributions for teams going to provincial finals has been cancelled the office wish to know whether pins may still be given to the teams In some cases they are asking for over 100 pins Pins cost about 69 cents each Executive Committee recommend the M D continue to donate pins to any team or person attending a provincial final 20 Financial Statement - CAAMD & C Bonspiel The final costs for the bonspiel were reviewed. Revenue $1300 00, expenses - rink rental, refreshment, and meals totalled $1992 87 Cost to M D $692 87. Executive Committee recommend to accept and file as information 21 AAMD & C Letter re: Tsli s for Farm Support Payments Wilde, Miller, Tetreau and Luther, C A have provided the association with information regarding the new federal legislation which requires municipalities to issue T slips for farm support payments The following are not farm support payments - right of ways, fencing, borrow pits and pest control AGR -1 slips must be issued for damage payments, crop payments and grants or subsidies 5 )0� I s 2 IM' EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 Torchinsky Executive Committee recommend administration set up necessary II accounts to keep track of damage payments, crop payments and any drawings to subsidies and the M D issue the necessary AGR -1 slips „ 22 Gravel Inventory Report application for approval and funding Mr Jeffery reviewed the gravel inventory report as of December 21st, 1993 Various pits and stock pile sites will be adjusted up or down depending on circumstances Chips will be written down 32 yards, 3/4 down in total by 8863, and 1 1/2 inch by 25 Acme School Request for Assistance 15,580. The Acme School is hosting the Provincial A Boys Basketball Executive Committee recommend a copy of the inventory be given to each councillor for their information know if the 23 Palliser Regional Planning Commission - Regional Building Inspections contribution Mr Wesseling has prepared a draft report regarding the possibility of the commission undertaking building inspections. • They would like some input from the areas involved Executive Committee recommend the M D would not wish to be le6r involved in this idea as the M D does not issue or require building inspections to be done pins for the i 24 Kneehill Creek - Erosion by Dunphy Bridge Mr. Jeffery noted Alberta Environment will not correct the erosion problem at this site The M D may hire an engineer, have engineered drawings done on how to correct the problem and request funding and the necessary approval from the Province on a cost shared 75% 25% basis 2 IM' Executive Committee recommend the M D hire Torchinsky P�kr II Consulting to prepare the necessary engineered drawings to correct the problem at this site and make the necessary application for approval and funding 25 Acme School Request for Assistance The Acme School is hosting the Provincial A Boys Basketball Tournament on March 18th and 19th They wish to know if the M D would contribute some money or assist with a contribution of food for the banquet, luncheons, etc n�ris Executive Committee recommend the M D contribute pins for the players if requested 26 Sick Days Pay Liability Executive Committee discussed with James Ablett, M D auditor the liability which exists as a result of the M D. sick day 2 IM' 0 0 CJ EXECUTIVE COMMITTEE REPORT FEBRUARY 3rd, 1994 payout policy He feels the M D should set up this unfunded liability as there is a vested liability to the employees The Province is recognizing this liability exists for many areas and has requested it either be booked or disclosed on the financial statement It would initially be a charge against prior year's surplus and the liability would have to be up -dated yearly thereafter Executive Committee recommend the unfunded sick day pay liability be booked and charged to prior year surplus The Executive Committee ly� IL Mrs Jean 'nso Assistant dministrator 7 ing then adjourned a