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Home My WebLink About1994-02-08 Council MinutesL:J C7 :J AGENDA COUNCIL MEETING FEBRUARY 8th, 1994 1 Approval of Agenda 2. Approval of Minutes January 14th meeting 3 Approval of Accounts 4 J C Jeffery Report 5 Executive Committee Report 6 January Bank Reconciliation and Budget Comparison Report APPOINTMENTS. 10 30 A M Bud Haskell See Item No. 13+ 1 00 P M Kent Heinrich See Item No 9 PRIORITY ITEMS 7 Report - Meeting with Mayors and Reeve and others 8. Report - Meeting with Alberta Transportation - Rob Penney TABLED ITEMS. GENERAL ITEMS. 9 Meeting with Kent Heinrich - Wild Rose Mapping 10 AAMD & C - 1994 Spring Convention Information 11. Report - Trochu Fire Hall 12 M D of Rockyview Fire /Mutual Aid Agreement TRANSPORTATION ITEMS: 13 Report from Public Works Superintendent 14. Need By -law for Texas Gate - Czar Resources 15 Discuss Dirt Roads and Site Distance required for road approaches. Review requests from Atlantis Resources re permission for road approaches 11- 7- 34 -25 -4 and 5- 21- 34 -25 -4 both lack sight distance Clay Currie would like to meet with Road Committee UTILITY OFFICER ITEMS A S B. ��I= A-�7� 0 AGENDA COUNCIL MEETING FEBRUARY Oth, 1994 PLANNING ITEMS 16. Report from MPC and Alex Cunningham re. Compliance with Environmental Protection Act - Policy Change Required Should M D undertake environmental assessment of its Operation? 17 Report re- Is there a need to change Land use By -law re* developments in a flood plain area PARKS /RECREATION LATE ITEMS. 18 Review Riep /Painter Project and condition of culverts in N W 32- 33 -22 -4. 19. Review Draft M.D Safety Manual Seminars - Safety Committees and Accident Investigations 20 Anniversary Pins DISCUSSION ITEMS. ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING DEVELOPMENT APPEAL BOARD HEARING• 2 /0� • • • COUNCIL MEETING FEBRUARY 8th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, February 8th, 1994 commencing at 9 00 A M. The following were present for the meeting Reeve Richard A Marz Councillors Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M. Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called called the meeting to order at 9.00 A M Requests were made to add the following items to the agenda 15a Palliser Regional Planning Commission Road Study Meeting 15b Mary Cadman Road 15c Susan Guttridge Road Complaint 15d. Sanding Material Mr Vickery moved approval of the agenda with addition of the above noted items CARRIED ADD TO AGENDA APPROVAL AGENDA Mrs. Lowen moved approval of the January 14th council APPROVAL meeting minutes MINUTES CARRIED Mr. Boake moved approval of the accounts presented for payment today, subject to further review by the finance APPROVAL committee of R A Marz, Otto Hoff, Richard M Vickery and ACCOUNTS James Hanger f CARRIED Mr. Jeffery's report was then reviewed J C JEFFERY There was discussion about when the M D should start a REPORT general assessment to move to the 100% assessment level Mr Jeffery was requested to discuss the situation again GEN with Mr Dunay and bring a report to the next meeting of ASSESSMENT council C (xcs) Mr Wagstaff moved approval of Mr Jeffery's report. CARRIED EXEC COMM The Executive Committee report was reviewed and discussed REPORT 1 Ll C COUNCIL MEETING FEBRUARY 8th, 1994 The reserves which are to be set up for 1993 were reviewed 1993 Executive Committee had recommended setting up a $500,000. RESERVES asphalt rehabiliation and reconstruction reserve Mr Hoff moved $100,000 00 to added to the M D continguency 0"eon,;(-t- reserve, $500,000 00 be set up as a reserve for asphalt a�tv�s�1 rehabiliiation and reconstruction and the balance be declared as a surplus for the 1993 year r CARRIED The recommendation regarding the former Dube property in TAX RECOVER' Wimborne was reviewed and discussed January as well as a cash PROPERTY comparison statement. BANK WIMBORNE Mr Vickery moved the lease with Mr Dube not be renewed Mr Vicke ry and the M D proceed to obtain clear title to Lots 9 to 12 7w WA jo in Block 1 Wimborne, but no decision be made at this time CARRIED as to whether the buildings should be demolished held with M L.A Carol Haley yesterday was CARRIED discussed Mr Boake moved approval of the Executive Committee report APPROVAL office as a place to meet CARRIED EXEC COMM mornings a month REPORT Mr. Jeffery reviewed the bank reconciliation statement for January as well as a cash flow comparison statement. BANK RECON Mr Vicke ry approval moved a of the reports. STATEMENT CARRIED The meeting held with M L.A Carol Haley yesterday was discussed It was noted Ms Haley will be using the M D MEETING office as a place to meet with her constituents two Friday.. WITH CAROL mornings a month HALEY M L A The minutes from the Mayors and Reeve's meeting as well as the Administrator and Public Works Superintendents' meeting were discussed Mr Jeffery reviewed the various items discussed at these meetings Sharing of equipment seemed to be well received by all areas and council must decide on what rate would be charged if M D equipment provides a service to another jurisdication Also council must decide if they wish to continue pursuing the point use and sharing suggestions put forth at these meetings Also if M D equipment is to provide service to other areas there must be decisions made on how that service would be provided Perhaps a committee should meet and establish some ground rules and what rate would be charged for provision of services Mr Vickery moved these reports be referred to the Executive Committee to draft up a letter which could be sent to the towns and villages outlining what the M.D would be willing to do for them and what rate would be charged for the service and bring a report back to council CARRIED Mr Haskell entered the meeting at this time. - 10 30 A M Mr Jeffery reviewed the report from the meeting with Rob Penney, Regional Director of Alberta Transportation Mr Vickery reviewed the letter and other information received which outlines the change in provincial policy regarding MEETING WI CENTERS SHARING SERVICES ETC C 1� MEETING ALTA TRANSPORTATION C7 COUNCIL MEETING FEBRUARY 8th, 1994 secondary roads and the provincial contribution for these projects. Mr Jeffery asked if Council wish to have Torchinksy Engineering review the condition of SR 583 to determine the SR 583 amount of work which must be done to up -grade the road UPGRADING before repaving can be undertaken. He also asked if Torchinsky Engineering should be hired to determine the condition of all the M D. secondary roads HIRE paved roads This would provide council with necessary TORCHINSKEY information and assist them in setting priorities for up- grading the roads in future It was noted SR 575 needs to be chip coated in order to preserve the integrity of the road SR 841, which was done by a contractor, is in bad shape and needs to be re- surfaced in order to save the base of the road The Carbon south road also needs a chip coat Mr Boake moved the M D hire Torchinsky Engineering to undertake the preliminary engineering work on SR 583 from Three Hills west to the intersection with SR 806. CARRIED UNANIMOUSLY There was lengthy discussion about the costs of paving as opposed to hot mix surface and what the M D 's priorities fpr up- grading secondary paved roads should be. Mr Boake moved 11 1/2 miles of SR 575 from Highway 21 west to Acme be re- chipped in 1994 Mr Hoff moved an amendment to Mr Boake's motion as follows - "and 6 miles of the Carbon South Road be rechipped in 1995 A vote was taken on the amendment to the motion and was declared CARRIED A vote was then taken on the amended motion and it was declared CARRIED There was also discussion regarding the Huxley streets Money was approved for 5 loads of hot mix to repair the streets and after that is done the streets should be rechipped No decision was made regarding this matter Mr. Jeffery noted as soon as the preliminary engineering work is done on SR 583 Council should meet with Transportation again to discuss the plans for upgrading the road There was discussion about the reconstruction work required on SR 583 before it can be repaved and whether the work would be done by the M D. crew If so it might be necessary to put all or part of the 1994 local road program on hold until 1995 Mrs Lowen moved the M D. accept SR 583 from SR 806 to the Three Hills Seed Plant as its first road reconstruction priority for 1994, the M D public works crew are to do any necessary reconstruction work on the road and if necessary 3 ,6� (ei- RE CHIP SR 575 AND SR 841 1994 AND 1995 HUXLEY STRFFTS SR 5R1 SR 583 FIRST PRIORITY IN 1994 FOR MAIN CREW 0 CJ L2 COUNCIL MEETING FEBRUARY 8th, 1994 the local road program be put on hold for another year CARRIED UNANIMOUSLY It was agreed it will be necessary to find out what should be done with the asphalt which will be removed from SR 583, and what it would cost to retrive, reprocess and reuse the asphalt Mr. Jeffery reviewed the report from Mr Haskell The furnace in the Weich shop has burned out and will have to be repaired or replaced Mr Haskell asked if council wish to continue to use this building as the truck repair shop or will it be used for grader storage If so it would not be necessary to replace the furnace as the existing heaters would be sufficient for storage purposes If the truck shop is to remain in the Weich building the air exchange unit will also have to be improved REPORT P W SUPERINTEDENT WEICH SHOP FURNACE ETC Mr Hanger moved the truck shop be moved back to the main tool shop as soon as the necessary improvements are completed in the main shop, the Weich shop be used for grader storage, % ;h the heater be turned off in the existing grader shed and X��r the furnace in the Weich shop not be repaired or replaced CARRIED Mr Vickery moved the quick change for the backhoe bucket be purchased at this time. �uw °�EUbY QUICK CARRIED G CHANGE PURCHASE Mr Haskell noted Arjon would like to defer the M D gravel crushing until closer to spring and he felt the crush would be better if they waited. Council agreed there was no rush GRAVEL as long as the gravel is available when required CRUSHING Mr. Boake moved approval of Mr. Haskell's report. CARRIED The meeting recessed for dinner between 12 00 Noon and 1 00 P M Mr Jeffery noted the AAMD & C spring convention is scheduled for March 28th to the 30th at the Edmonton Inn Mr Boake moved all councillors, Mr Jeffery and Mr Haskell be authorized to attend the spring convention CARRIED Czar Resources have written indicating the legal description provided to the M D for installation of a texas gate on M.D. road allowance was incorrect The correct location is WSW 4- 33 -26 -4 - not 33 -25 -4 Mr Boake moved first reading to by -law 1300, this being a by -law to authorize installation of a texas gate at WSW 4- 33 -26 -4 and to repeal by -law 1287 CARRIED i Mr Wagstaff moved second reading to this by -law CARRIED 4 X/41110 APPROVAL P W S REPORT DINNER SPRING CONVENTION AAMD & C + s �S r.rd BY LAW 1300 TEXAS GATE CZAR RESOURCES U1 LOW u^ l 11 • • COUNCIL MEETING FEBRUARY 8th, 1994 Mrs Lowen moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law. CARRIED Atlantis Resources has requested permission to install two road approaches - one from 11- 7- 34 -24 -4 and one from ATLANTIS 5- 21- 34 -25 -4 Both are on dirt roads and it is not RESOURCES possible to obtain sight distance due to the topography. Mr Wagstaff moved Atlantic Resources be granted permission to install a temporary approach from 11- 7- 34 -25 -4 as long as the approach is installed at the top of the hill, and a temporary approach from 5- 21- 34 -25 -4 at the location indicated on the survey plan, and if the wells are producing wells, permanent approaches which comply with M D regulations must be installed CARRIED There was discussion about the cost sharing arrangement the M D presently has with oil companies The M D wi11 provide any necessary culverts and gravel the road It was suggested the cost sharing should be reviewed and a 75% 25% cost sharing be considered Mr Wagstaff moved this matter be tabled and Mr Jeffery contact other jurisdications to see what type of cost sharing agreements they have with oil companies CARRIED Kent Heinrich from Wild Rose Mapping entered the meeting at 1.30 P M He reviewed with council the rural atlas and directory which his company produces He showed council the atlas directory done for Starland, Stettler, Camrose, Vermilion River and explained what is included The company use the M D base map and contact each landowner to see if they wish to have information about themselves and their farm printed in the atlas The company will try to presell the book to people at the same time they obtain the information about them The cost for the atlas is $135 00 regarding of the size of the area In Starland they printed 400 books The company would request a letter from the M.D granting them permission to undertake the project in the M D of Kneehill which they would use to introduce themselves to the residents They would also ask for permission to use the M D. base map, for access to the M D tax roll, for co- operation from the office and perhaps to have the M D purchase a number of books for their fire departments and or emergency service personnal Reeve Marz requested Mr Heinrich to leave a couple of sample books here and they will review the project with the people who come to the meetings to be held with M D residents this week Mr Jeffery reviewed the letter provided to the company by the M D. of Starland 5 ROAD APROACHES LACK SIGHT DISTANCE COST SHARING FOR ROAD CONSTRUCTION OIL COMAPNIES WILD ROSE MAPPING ATLAS 0 LJ a r 7M COUNCIL MEETING FEBRUARY 8th, 1994 Mr. Heinrich was thanked for coming and he left the meeting - 1.45 P M Mrs Lowen moved Wild Rose Mapping be granted permission to undertake their atlas directory project in the M D of Kneehill and the company be given access to the M D tax roll as necessary CARRIED There was lengthy discussion about the M D sight distance requirement for road approaches Is there a need to have 800 feet in both directions No change was made to the existing M D policy Mr Jeffery advised Palliser Regional Planning Commission will be hosting the annual secondary road study meeting in Hanna on March 9th, 1994 commencing at 1 00 P M SIGHT DISTANCE ROAD APPROACHES ROAD STUDY MEETING Mrs Lowen noted Mary Cadman has purchased the former H Heysa property and is planning to develop a retreat there She is concerned about the condition of the road and wishes MARY CADMAN to know if the M D will improve the road ROAD It was agreed the M D would keep the road gravelled in the same manner as has been done in the past Mrs Lowen noted Susan Guttridge had called condition of an east west road in her area get plowed as often as other roads in ti Haskell noted the roads in her area are in plowing areas and that particular road may different time than the other roads her about the It does not ie area Mr SUSAN two different GUTTRIDGE be done at a COMPLAINT Mr Wagstaff noted the City of Edmonton use a different mixture for sanding their streets He thought they used dry sand and only 2% salt. Mr Wagstaff moved the office contact the City of Edmonton and request information about the sand /salt mixture they use CARRIED There was further discussion about the Huxley streets including the width of same, whether the streets should be rechipped in 1994, and whether the sidewalks should be taken out or not A previous motion was passed to remove the sidewalks and widen out the paved area of the street It was suggested the sidewalk on main street be removed, and that area be seeded to grass Mr Wagstaff moved to table this matter to the next meeting of council CARRIED Mr Haskell left the meeting at this time and the meeting recessed for 10 minutes The meeting reconvened and Mr Cunningham entered the meeting SANDING MIXTURE HUXLEY STREETS c4 AMENDMENT Mr Jeffery reviewed the changes proposed to Policy 5 -8 POLICY 5 -8 to accommodate the possible need to have an environmental impact study done before a subdivision or development permit is granted It would also require an inventory of 6 Aj�� COUNCIL MEETING FEBRUARY 8th, 1994 known existing contaminated site to be maintained and updated as required and require that tax recovery property ownership not transferred to the M D until an environment audit has been completed and an estimate of costs for reclamation assessed It is necessary for the M D to comply with provisions of the new Environmental Protection Act Mr Boake moved Policy 5 -8 be amended by adding Clauses 8 to 11 as proposed by the Municipal Planning Commission CARRIED There was discussion about the save harmless agreement prepared for the M D by Brownlee Fryett and the legal SAVE advice provided by Mr S3orlie about these types of HARMLESS agreements The Municipal Planning Commission was to AGREEMENT review this advice and determine if there is a need to amend the land use by -law regarding allowing developments in a flood plain area Mr Boake moved to table this mater until the M P C can C 0 review this advice again and determine how other areas deal with construction in a flood plain area CARRIED • Reeve Marz left the meeting at this time 2.55 P M Mr u C nningham also left the meeting at this time The need to construct a new fire hall in Trochu was again FIRE discussed Mr Jeffery noted a fire hall would likely not HALL be considered for a grant under the community Facility TROCHU Enhancement Grant Program. The Trochu Ag Society may contribute $40,000 towards a new building as long as the building was not elaborate At this time the Town of Trochu has not made a decision about construction of a new hall Cost for a 4 bay building would likely be about $150,000 00 Mr Wagstaff moved the town be asked what its position is with regard to construction of a new fire hall in Trochu as the M D has been approached by the Trochu Fire Department as well as by the Trochu Ag. Society which is considering 01 making a contribution towards the cost of a new hall CARRIED Mr. Jeffery noted the Fire Chief for the M.D. of Rockyview has submitted a mutual aid agreement for signature by the M D ROCKY M D Rockyview and Mountain View have signed the VIEW agreement and both have established charges for responding MUTUAL to mutual aid requests Rockyview was previously advised AID the M.D of Kneehill does not charge for responding to AGREEMENT mutual aid requests and would not enter into an agreement where charges would be levied Mr Hanger moved the M D of Rockyview be advised the M.D. j1, I t�s would only enter into a mutual aid agreement on a recipical C-4. CN + no charge basis � CARRIED 7 LJ ow 0 COUNCIL MEETING FEBRUARY 8th, 1994 The Riep Painter road project was reviewed. The previous construction on this road only went up to Edgar Riep's residence approach Mr Kennedy, the Bridge Inspector, has indicated there are two culverts to the north of Mr. Riep s approach which are in bad shape and should be removed and replaced with larger culverts He suggested this work should be done when the road project is undertaken. RIEP PAINTER ROAD PROJECT Mr. Vickery moved the Riep Painter road project be expanded '-.anr,\z „p from a 2 mile project to a 2 1/4 mile project to include acab the portion of the road West of N W 32- 33 -22 -4 which was .x1414 not previously rebuilt CARRIED we Mr. Jeffery noted an accident investigation seminar is scheduled for February 17th, 1994 Lonnie McCook and Brian Bauman have been registered to attend A draft safety DRAFT manual prepared by the safety committee was then reviewed SAFETY and discussed. MANUAL Mr Hanger moved to adopt this preliminary draft in principle and the committee continue with its work on this project CARRIED Mr Jeffery noted the M D anniversary pins have been received There was discussion about how these pins should ANNIVERSARY be distributed to people PINS Mr. Vickery moved a maximum of one anniversary pin per person be given to anyone requesting one CARRIED Mr Vickery moved this meeting do now adjourn ADJOURN CARRIED Time 3.30 P M Reeve U Ad n strat 0 0 JOHN C JEFFERY REPORT January 14th, 1994 to February 8th, 1994 REPORT: BALANCE FORWARD $0 1. Leased the Town of Three Hills our cat loader and grader 2 Offered Andy Brown our graders to wing off highway system at a He to be to me upon high blading and would o Reel, save them bringing in graders from out of the area 3 Discussed summer only grader operations to ascertain Y contract prices Len Zenovick 306 - 469 -4411 - Same bid as prevous Ken Busby - 845 -6206 - would likely be lower 4 School Division Trustees per diem reduced by loo February 1st, 1994 Recommended to Minister to amalgamate school boards effective September 1st, 1994 Proposed to amalgamate Three Hills with divisions to the east such as Starland and Drumheller, but not limited to those two areas This proposal has not been agreed to by any of the jurisdications 5 Ron Ahlstrom, Municipal Affairs, coming to M.D. Wednesday, February 9th, 1994 9 30 A M re. corporate review follow up if you are interested in attending the meeting 6 Frank Wesseling feels P R P C will survive with payment of provincial funding and requisitions for the next 3 years. Our requisition should remain at $24,000 level Will have to review the situation before 3 years expires 7. M.D of Kneehill saves $4801 16 in U.I C premiums in 1993 because the M D has a group health benefit plans (Short Term and Tong Term Disability) As part of obtaining this reduction we advised U I C we shared the saving with the employees by putting on employee day, picnic, and Christmas party, and providing them with training BALANCE FORWARD CORRESPONDENCE $0 1 Three Hills Recreation Board Meeting Minutes - January 17/94 2 Introduction letter from ARM Strong & Associates 3 Copies of recent Government Annoucements from Carol Haley, MLA 4 Statement of Income and Expenses - CAAMD & C bonspiel Cost to M D $692 87 5. Newsletter from Local Government Administrators of Alberta 6. AAMD & C News Highlights 7. Newsletter from the Federation of Canadian Municipalities 8. Letter from Ron Ahlstrom re: Municipal Affairs Corporate Review follow up - Set for February 9th, 1994 9 Three Hills School Division Minutes - January 19th, 1994 10 Received $50,735 31 from Alta Transportation Paget Service Road and from Surface Rights 11. Minutes - Three Hills School Division Meeting January 12/94 12 Brochure - Workshop Managing Principal Contractor 13 AAMD & C News Highlights 14 Receipt received from Stars - for donation 15 Brochure - Seminar - Training the Trainer [A 1�1 C7 J JOHN C JEFFERY REPORT January 14th, 1994 to February 8th, 1994 16 Brochure - Various seminars Custom Learning Systems 17 Received 1994 Requisition - Drumheller Solid Waste $81,847 ($17 37 per capita) 18 Report re- fines 19. Letter from Alta Assessment Equalization Board re change from 65% to 100% assessment 82 municipalities agree 100% fair actual value is more understandable and have done general assessments on that basis 73 others are in process of converting for 1994 tax year 20 Big Country Tourist Association Minutes and other correspondence 21. Letter from Calgary Economic Development Authority regarding the objectives of their association 22 AAMD & C News Highlights 23 Newsletter from Community Connections - Alberta Community Development, Central Region 24. Letter of Thanks from Mr and Mrs Madsen for birthday certificate for Mr Madsen 25. News Release from Premier's Council in Support of Alberta Families - re International Year of the Family 26 Brochure and Information from the Flag Shop 27 Financial Statement - Drumheller Hospital - year ending March 31st, 1993 DEVELOPMENT PERMITS• 1 0 2 Peter Berniko - Home Occupation - Perogie /Baked Goods Lot 1 in Block 6 Plan 7810530 Connie Gaudrealt - Home Occupation - Ceramics and Crafts N W 6- 32 -23 -4 0