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Home My WebLink About1994-01-14 Council Minutesfil q j a :E 0 AGENDA COUNCIL MEETING JANUARY 14th, 1994 1 Approval of Agenda 2 Approval of Minutes January 4th meeting 3. Approval of Accounts 4 J C Jeffery Report 5 Executive Committee Report 6 December Bank Reconciliation and Budget Comparison Report APPOINTMENTS 10 00 A M - Wayne May - See Item #10 10 30 A M - Public Works Superintendent - See Item #11+ 2.00 P.M. - Public Hearing re Hamlet Street Numbering By -Law See item #17 2:30 P M - Meeting with Alex Cunningham and Jennifer Deak See Item #13 PRIORITY ITEMS TABLED ITEMS• GENERAL ITEMS- 7 Harold Mierau Water Account 8 Offer to Purchase Swalwell Lots - Dave Wiebe 9 Discuss AAMD & C Suggestions re Environmental Liability and Land Transactions 10 Meeting With Mayor May from Trochu - re. rubble pit, etc TRANSPORTATION ITEMS. 11 Minutes - meeting with employees and grader operators and recommendation from Employer Committee 12 Report from Public Works Superintendent and Administrator re. 1994 Capital Requirements 13 Meeting with Alex Cunningham and Jennifer Deak re. Partners in Injury Program 14 Discuss Dale Merkel Driveway - Request from Councillor Lowen 15 Report from Public Works Superintendent 1 4 3 f i 1 I AGENDA COUNCIL MEETING JANUARY 14 UTILITY OFFICER ITEMS• 16 Discuss alternate site for Linden Rubble Pit - Report from Councillor Boake A.S.B. 17 Reappointment - Art Thomas and A S B Members PLANNING ITEMS 18 Public Hearing re. Street Numbering by -law in hamlets 19. Discuss Cash in Lieu of Reserves for Subdivisions PARKS /RECREATION LATE ITEMS DISCUSSION ITEMS• ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING DEVELOPMENT APPEAL BOARD HEARING• llr� �10 i, ,A Fj .9� i i 1 i s 1 a f 1 1 3 0 COUNCIL MEETING JANUARY 14th, 1994 A meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Friday January 14th, 1994, commencing at 9 00 A M The following were present for the meeting- Reeve Richard A Marz Division Four Councillors• Marylea Lowen Otto Hoff Robert E Boake Richard M Vickery after 9:10 A.M Glen Wagstaff Division One Division Two Division Three Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called called the meeting to order at 9.00 A M Requests were made to add the following items to the agenda 20 Report re, Meeting with School Board 21 Road Committee Report 22 Drumheller Health Unit Report Mr. Wagstaff moved approval of the agenda with addition of the above noted items CARRIED Mr Boake moved approval of the January 4th council meeting minutes CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of R A Marz, Otto Hoff, Glen Wagstaff and Marylea Lowen CARRIED Mr Jeffery's report was then reviewed. Mrs Lowen moved approval of Mr Jeffery s report CARRIED The Executive Committee report was reviewed and various items discussed Mr Vickery entered the meeting at this time - 9.10 A.M Mrs Lowen moved approval of the Executive Committee report. CARRIED The December bank reconci.lation statement and a budget comparison report was reviewed and discussed Mr Vickery moved approval of the reports CARRIED 1 0 PRESENT ADD TO AGENDA APPROVAL' AGENDA I APPROVAL MINUTES APPROVAL ACC— OUNTS v J JEFFERY REPORT EXEC COMM REPORT BANK STATEMEP r a 140-q 11 COUNCIL MEETING JANUARY 14th, 1994 Mr Jeffery reported Harold Mierau formerly of Wimborne owes $177 41 for water The house is vacant, the water is H MIERAU shut off, and Mr Mierau is not in the area The account WATER is getting larger because penalties are being added every ACCOUNT quarter The office has suggested the account be put in suspension for the time being �or� Mr Wagstaff moved the outstanding water account be charged to the tax roll for this property. CARRIED The offer from David Wiebe of Linden to purchase Lots 15 and 16 in Block 6 Swalwell was discussed Mr. Wiebe has OFFER offered to purchase the two lots for $800 00 Mr Jeffery TO reviewed the appraisal prepared by Mr Dunay He has PURCHASE suggested the lots are worth at least $1000 00 each based SWALWELL on sales which have occured recently LOTS Mr Vickery moved the offer from Mr Wiebe not be accepted C0-' as market value for vacant lots in Swalwell is at least $1000 00 per lot CARRIED Mr Jeffery reviewed the letter and clauses prepared by AAMD & C regarding environmental liability when purchasing ENV or selling any land LIABILITY WHEN Mr Marz left the meeting at this time - 9.30 A.M. and PURCHASING Deputy Reeve Hoff took charge of the meeting LAND ETC There was discussion about the liability which would be incurred by the M D when purchasing or assuming control of any property under the new environmental protection act and �i„ar,yc regulations aid d•w*g i Mr Boake moved the two clauses prepared by AAMD & C be included in any agreement for sale or purchase of land by the M D. CARRIED { Mr Boake noted he had discussed the possibility of using LINDEN Part of the SE 30- 30 -25 -4 owned by John Vanderlaak as a RRITBLE I - site for a rubble pit The area in question is an old gravel pit. There was discussion about reclamation costs ALTERNATE as it was never been reclaimed after the gravel was SITE removed It was noted Alberta Environment and the Health Unit would have to be involved in determing if the site would be suitable for use as a rubble pit and whether the M D would have to be involved in the total reclaimation of the site if it made use of the site for a rubble pit Mrs Lowen moved a commmittee of Mr Boake and Mr Jeffery meet with the Village of Linden and Village of Acme to discuss the suitability of this site for a rubble pit CARRIED Mr Boake moved Art Thomas be appointed as Soil Conservation, Weed Control and Pest Control Officer for the M D. of Kneehill for 1994 and the appointment of Richard M Vickery, Glen Wagstaff, Elton Wilkinson, Kevin Hoppins, a Member from Alberta Agriculture, Art Thomas, Ag Fieldman and Jennifer Deak as Secretary to the board be re- confirmed for the ensuing year CARRIED RE APPOINT A S B E • COUNCIL MEETING JANUARY 14th, 1994 The issue of cash in lieu of reserves for subdivisions was briefly discussed It was suggested in light of the many changes which are coming due to provincial government j cutbacks, the matter be filed for the time being CASH 11 IN LIEU Mr Wagstaff moved the report prepared by Palliser Regional RE— SERE Planning Commission about taking cash in lieu of reserves SUB on subdivision be filed DIVISIONS CARRIED -� i fed 1 There was discussion about the Trochu rubble pit and whether an agreement can be arranged with the town for TROCHU rural residents to make use of the pit RUB ff LE Mayor Wayne May from the Town of Trochu entered the meeting PIT at 10 00 A M There was discussion with Mr May regarding the rubble pit issue, the 20 year life expectancy of the town' existing rubble pit, and what the M D would be prepared to do to acknowledge the financial investment the town already has in the land being used as a rubble pit The Town had requested the M.D. to dig any new cells at the rubble pit at no cost to the town to offset this cost The pit will likely last 10 years if both rural and urban residents are allowed to make use of the rubble pit The cost of purchasing another site was noted and Mayor May suggested the cost might be at least $10,000 an acre The cost for digging a new cell if it took two days would be about $3000 00 Mayor May advised the town just dug a new cell last year and it should last at least 1 to 2 years, but is difficult to know how long it would last with both rural and urban people making use of the site He also noted it is difficult to know how many farmers make use of the site now as a number of farmers live in town He noted there is an area for burning clean burnable material and an area to store metal and concrete material Asphalt shingles and drywall are not permitted If there is joint use of the site it may be necessary to establish rules about the material will be accepted at the site Mayor May suggested in answer to a question the town would likely wish the M D to dig the new cells at no cost to the town until such time as a new site is required which would be purchased jointly and at that time the cost for digging new cells at the new site would be shared on a 50 50 basis Various other items including the town grader, the need for review of the existing fire agreements, need for a new fire truck and fire hall for the town and cost sharing arrangements was also briefly discussed It was suggested purchase of a new truck should be put off for at least another year until the fire protection issue for the entire M D of Kneehill and urban centers therein can be reviewed Perhaps the service can be shared and the number of trucks and fire halls reduced. The meeting recessed and reconvened at 10.45 A M Mr Jeffery noted the Mayors and Reeve Marz had suggested all areas should be looked at for cost saving measures and the first area being looked at is fire protection A 3 leil-I N N COUNCIL MEETING JANUARY 14th, 1994 report is being prepared and will be discussed by the M D council shortly Mayor May noted the Trochu department would be happy with a very plain down to earth operational facility and the town is being pressured by the Museum to get the fire trucks out of the existing hall An area of land south of the Three Hills School Division shop and office is being considered as a site for a new hall Mr Jeffery noted the M.D. is presently in discussions with the School Division regarding possible joint use of buildings and provision of service. Everbody has to be a team player and negotiate a win win solution if cost cutting measures are to be implemented Mayor May was thanked for coming and he left the meeting 10:55 A.M Mr Wagstaff moved the M.D. enter into an agreement with the Town of Trochu to share costs for the Trochu rubble pit subject to the following conditions- 1. Any M D resident will be allowed to make use of the Trochu pit. 2 The M D will accept responsibility for the total costs of digging new cells at the existing Trochu rubble pit for a period of five years commencing 1994, or until such time as it is necessary to purchase a new site, whichever occurs first. 3 The other operational and capital costs incurred will be shared on a 50/50 basis. 4 At the expiration of five years or at such time as it is necessary to purchase a new site, whichever occurs first, the cost sharing agreement will be revised to share costs for digging any necessary cells at the site on a 50 -50 basis 5 When it is necessary to purchase land for a new rubble pit site, the M D and the Town will enter into negotiations to determine an appropriate sate, price to be paid for the land and a cost sharing arrangement for purchase of the land CARRIED Mr Jeffery reported he and Mr Marz met with representatives of the Three Hills School Division board and reviewed the school bus numbers and the idea that the M.D shops at Carbon and Acme might be jointly used by both jurisdications. It was suggested if an arrangement is worked out the School Division might pay the utility costs for these two buildings in exchange for use of the buildings during the day Various other items were discussed including grant cutbacks, possible loss of machinery and equipment assessment, pupil teacher ratio, average wage for teachers, the M D 's plan for cutbacks, and the idea that the M D will be looking at using population for requisitions rather than equalized assessment Agreed that there would have to be co- operation on both sides to make joint use and joint services work 4 Al), AGREEMENT TROCHU RUBBLE PIT I CA k SCH DIV MEETING JOINT USES ETC N N • COUNCIL MEETING JANUARY 14th, 1994 When the administrators meet many of these items will be discussed further and all issues have to be discussed on a very positive basis so all areas win and costs are reduced Mrs Lowen moved the M D agree to continue meeting and discussing with other municipalities the idea of cost sharing and point uses in a very positive way, in a spirit of co- operation and in an attempt to negotiate possible win /win solutions CARRIED M D POSITI( �� SHARE SERVICES ETC The road committee meet with Colin Stroeder of Torchinsky Consulting regarding the curve alignment of the road South of 16, 17 & 18 in 29 -24 -4 which will be rebuilt in 1994 ROAD The committee agreed with the recommendation from Mr evw COMM Stroeder. . s °" REPORT Also met with Clay Currie regarding two well site road approach problems The road committee agreed the company could install a "temporary approach" to access the well on SW 11- 34 -24 -4 on condition they erect danger signs and 50 KM advisory speed signs and if the well is a producing well the company must arrange to install a permanent approach which will meet with M D. regulations The other approach the company wished to install was inspected and agreed it must be moved to the top of the hill to the west Mr Boake moved acceptance of the Road Committee report. CARRIED Paul Ehmann and Jennifer Deak entered the meeting at this time - 11.30 A M Mrs Deak reviewed the Pilar program which has been PILAR set up by the Workers Compensation Board It is geared to PROGR reduction of premium costs, and may result in obtaining AND cost relief from some of the claims incurred in the past PARTNERS 6 years. IN INJURY She noted it was not necessary to be involved in a complete REDUCT. safety program as far as the Pilar program was concerned PROGRAM Mr. Ehmann reviewed the Partners in Injury program which has been set up by the Alberta Municipal Health and Safety Organization in co- operation with the Compensation Board Participation in this program would result in obtaining a certificate of compliance It would require a complete audit and evaluation of the M D operation in order to obtain such a certificate There are a number of courses which can be taken by employees under this program It was noted. Participation in this program could be the start of an M.D. safety program, It could be costly to be involved in a full blown safety program Mr Ehmann noted this program sees the employees being more involved in setting up a safety program for the M D rather than the Province setting up the regulations It was suggested employee 67 education about safety is /J-1/0 �q W COUNCIL MEETING JANUARY 14th, 1994 important Mr Marz entered the meeting at this time - 11 40 A M Mr Boake moved to accept the report and the M. D. agree to participate in the Partners in In3ury Reduction Program � and an M D safety program be developed P�ex CARRIED Mr Ehmann noted there will be some time required for M D employee training and perhaps rainy days could be used for that purpose Mrs Deak and Mr Ehmann left the meeting at this time The meeting recessed for dinner Time 11.45 A.M. DINNER The meeting reconvened at 1.00 P M Mr Boake reported the Drumheller Health Unit has decided to accept a proposal and amalgamate with the Big Country DRUM Health Unit which covers the area from Hanna east to the HEALTH Saskatchewan border UNIT REPORT There was discussion regarding the potential regionalization of all hospital boards and health units and the new boundaries that will be created for these areas Mr Boake moved to accept this report CARRIED Mr Marz reported on the CAAMD & C directors 'meeting held this morning It was reported the Fall Convention will be CAAMD & cut to 3 days The directors discussed corporate pooling, C the possible 5% rollback for municipal employees, future of MEETING planning commission areas and various other items Mr Marz moved to accept this report v CARRIED No one was present for the public hearing scheduled for 2.00 P M today to review the proposed by -law which will PUBLIC establish a numbering system for lots in Wimborne, Huxley HEARING and Swalwell. NUMBER LOTS Mr Vickery moved first reading to by -law 1299, this being IN a by -law to establish a house numbering system for the HAMLETS hamlets of Swalwell, Huxley and Wiimborne CARRIED BY LAW 1299 Mr Wagstaff moved second reading to this by -law CARRIED Mr Boake moved third reading be given to this by -law at v this time CARRIED UNANIMOUSLY Mrs Lowen moved third reading to this by -law CARRIED Mr Jeffery reported on the employee employer committee meeting held recently The Committee also meet with ry iJ 1 L [�E COUNCIL MEETING JANUARY 14th, 1994 representatives from the grader operators following the first meeting The committee made the following recommendations 1 Continue with a contract grader in Division 5 during the summer season only 2 When Division 3 grader operator retires replace him with a temporary employee for the sumer season only 3 In the winter time the remaining 5 permament grader operators will look after the entire M.D. making use of the other M D graders if necessary Mr Marz suggested another grading area could be contracted out for the summer seasons if necessary Mr Wagstaff suggested the M D might sell two graders and hire a contract grader for the base crew until that program has been completed and one for the main crew There was further discussion regarding the contract grader in Division 5 and the idea of contracting out only the summer grading work only in one or two areas rather than on a year round basis It appears the contractor will not want to renew his contract with the M.D. when it expires at the end of April as he has not been getting much work in the winter months. Mr Haskell entered the meeting at this time - 2.30 P M The variation in hours in the various grading areas was discussed as well as the number of miles each area serves and the changes in grading areas which will be implemented after the contract in Division 5 expires this year Mrs Lowen moved to table this matter until the office can obtain advice from one or two contractors (the two lowest bidders) to see if they would be more interested in submitting a bid for a six month summer grading contract than for a year round contract CARRIED Mr Jeffery reviewed the revised capital list The proposed capital expenditures is about $500,000 00 Mr Haskell asked if council wish to purchase a ridge mulcher this year It is not on the capital list at this time Cost for this piece of equipment would be $11,700 and it would require at least a 80 HP tractor to pull it. The M D. of Starland is using one and feel it is a good machine It was agreed to add $20,000 00 to the 1994 proposed capital expenditure list and the capital committee go to Starland to see how their machine is working Mr Haskell's report was reviewed Mr Vickery moved an underground line, lights and plug ins be installed before fall on the salt shed at a cost not to exceed $1500 00 CARRIED Mr Vickery moved the report from the Capital Committee and the report from the Public Works Superintendent be accepted CARRIED 7 /1!1� EMPLOYEE EMPLOYER COMM MEETING RECOMM GRADER CONTRACT G.\ REVISED CAPITAL LIST 1994 RIDGE MULCHER U-G.Tr POWER FOR SALT SHED �av,rle Gc�v�SCC6 4 C7 a COUNCIL MEETING JANUARY 14th, 1994 Mrs Lowen reported Dale Merkel is concerned about SR 837 in front of his residence Two people have gone off the road, ended up in his yard and in the process destroyed some of his trees He asked if the M.D. would install guard rails around the corner of this road Mr Wagstaff moved this request be referred to the road committee for inspection and a recommendation CARRIED Mr Haskell noted a company is now selling a cable type guard rail - 3 strands of cable in each section It costs about half of what regular guard rails costs and would take much less time to install It is 1/2 or 3/4 inch galvanized cable This type of guard rail would eliminate the snow problem Mr Hoff moved Mr Haskell be authorized to try this type of guard rail in one or two locations to see how it works CARRIED Mr Boake moved this meeting do now adjourn. CARRIED Time 3.05 P M Reeve Ad nistrat DALE M RKEL SR 7 CABLE TYPE GUARD RAILS v" ADJOURN 1�9 2� JOHN C JEFFERY REPORT January 4th, 1994 to January 14th, 1994 REPORT BALANCE FORWARD $0 1. Have arranged a meeting with Rob Penney, Alberta Transportation at 1.00 P M January 28th, 1994 in Red Deer to discuss 1994 program and cost sharing - Prov Building 4920 - 51st Street Room 403 2 Have arranged a meeting with Carol Haley - February 7th, 1994 at noon at the Country Cousins Restuarant (Ms Haley's number is 948 -8741) Have reserved back room of restuarant for lunch Advised all council by message - January 7th, 1994 at 3.50 P M except for Councillor Lowen - Not at work and recorder not on at home 3 Gave 50 M.D. pins to Tim Doerksen for hockey players from England playing in Three Hills BALANCE FORWARD $0 CORRESPONDENCE. J 1. Brochure from Alberta Association of Recreation Facility Personnel 2 Brochure re- Seminar on Winning In The Canadian Casino Industry 3. Carbon Recreation Board Minutes December 13/93 Agenda for January 10th meeting 4 Received $5318 58 - Alta Transportation paid for pit run gravel taken from Garson Pit 5 Received $640.00 fines 6 Report from Alex Cunningham on number of development permits issued in 1993 - 32 residences, 30 farm developments, 8 industrial, 20 Others including Iiome Occupations Total of 100 for a value of $4409M Figures on previous years also included 7 Report from Alex Cunningham re- RRAP 16 applications approved, 18 completed - total loans $66,374 Fees received $21,674 Figures on previous years also included 8 AAMD & C - survey re. problems with collecting taxes from oilfield improvements. Issue raised at 1992 and 1993 Convention and same areas still having problems Survey completed to indicate the M D. does not have a problem with tax collections as yet Have about $7000 00 outstanding from 5 companies 9 AAMD & C News Highlights 10 AAMD & C Executive Meeting Highlights 11 Government Finance Officers Association December newsletter 12. Government Finance Officers Association of U S A and Canada - Alberta Chapter - 1994 GFOA Conference at Grande Prairie June 22 to 24th 13 Received $7060 00 from Alta Transportation Bridge File 7723 WSW 2- 31 -24 -4 14 Brochure re: 1994 Excellence in Teaching Awards 15 Letter from National Citizens Coaltion - asking M D to belong Fee $120 00 16 Brochure from Alberta Association of Fund Raising Executives - Conference in February at Banff 17 Minutes from Drumheller and District Solid Waste meeting - December 16th, 1993 18 Notice from Drumheller & District Solid Waste Annual Organizational Meeting - February 17th, 1994 Annual General Meeting June 16th, 1994 1 /�7 E Ea JOHN C JEFFERY REPORT January 4th, 1994 to January 14th, 1994 19. Newsletter from Keith Driver and Associates - Land use and Planning Consulting Firm 20 Brochure re Certification for health /Safety and Environment Practitioners - February 14th, 1994 21 Brochure re: Training the Trainer - Seminar Calgary March 24th, 1994 22 Brochure re. Environmental Law and Regulation Seminar February 28th and March 1st, 1994 - Vancouver 23 Brochure re- Prof Dev for Women in Management Calgary March 23rd, 1994 24 City of Drumheller - 1992 Annual Report 25 Newsletter - Milner Fenerty - Month of December DEVELOPMENT PERMITS 1 D W Madsen - Machine Shed 50 x 80 $14,500 SW 5- 31 -22 -4 2 Isaac Jenzen - Shop Machine Storage $40,000 NW 28- 30 -25 -4 2