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Home My WebLink About1994-01-04 Council MinutesC? [4J N AGENDA COUNCIL MEETING JANUARY 4th, 1994 1 Approval of Agenda 2 Approval of Minutes December 14th meeting 3 Approval of Accounts 4 J C Jeffery Report 5. Executive Committee Report 6 Budget Comparison Report December 17th, 1993 APPOINTMENTS' 9.30 A M - Public Works Superintendent - See Item #14 PRIORITY ITEMS. TABLED ITEMS GENERAL ITEMS• 7 SR 837 - Purchase of Extra Land for Road Widening 8. By -law to Establish Recreation Areas in M.D 9 Discuss Trochu Rubble Pit Situation 10 Local Governing Officials Meeting Cancel or Not? 11 Discuss report re Future of Planning Commissions 12 Report from Committee re Water System - Pan Canadian Line Letter from Lee Maher Engineering Ltd 13. Invoice received from Big Country Tourist Association $1178.00 for 1994 membership fee TRANSPORTATION ITEMS• 14 P W Superintendent Report 15 Motion required to approve Dec 9/93 road committee report 16 Request from Antelope Land Services for Tarragon to drill 2 wells within 1.5 KM of Hesketh one on 8 -14 and the other on 16 of 11 in 29 -22 -4 Request to access SR 575 Road Approach 3- 30- 29 -21 -4 Gulf Canada 17 Letter from Alta Environment re Kneehill Creek erosion at Dunphy 18 Review road projects approved - need definition of what projects are 19. Report form Capital Committee Meeting - December 20th, 1993 20 Discuss Winther /Johnson problem with drainage SE 14- 34 -24 -4 21 Report re. Gene Tupper brushing request 1 IV-11� C7 U AGENDA COUNCIL MEETING JANUARY 4th, 1994 UTILITY OFFICER ITEMS. PLANNING ITEMS. A S B 22 A S B Minutes - Dec 21/93 PARKS /RECREATION LATE ITEMS 23. Letter from Alta Traffic Supply Ltd 24 Letter from Alta. Lotteries re. Anniversary Celebrations DISCUSSION ITEMS: ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING. DEVELOPMENT APPEAL BOARD HEARING. 2 *k-� v • • N COUNCIL MEETING JANUARY 4th, 1994 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office, Three Hills, Alberta, on Tuesday, January 4th, 1994, commencing at 9 00 A M The following were present for the meeting- Reeve Richard A Marz Division Four Councillors Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M Vickery Glen Wagstaff Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator I�4m %YN' — c or Mrs Jean Wilkinson, Assistant t, was present and recorded the minutes Reeve Marz called called the meeting to order at 9.00 A.M. Requests were made to add the following items to the agenda 25 Should M D publish a notice of congratulations to Catherine Greenlfty of Three Hills as she has recorded her first album Mr Boake moved approval of the agenda with the addition of the above noted item CARRIED The December 14th minutes were reviewed Mr Vickery moved approval of the December 14th council meeting minutes CARRIED Mr Hanger moved approval of the accounts presented for payment today, subject to further review by the finance committee of R A Marz, Otto Hoff, Richard M Vickery and Marylea Lowen CARRIED Mr Jeffery noted Tarragon Oil has requested permission to drill two wells within 1 1/2 KM of the hamlet of Hesketh He also asked if council wish to establish a policy which would allow the Utility officer to review same with the local councillor and grant permission if so authorized by the local councillor Mr Boake moved Tarragon Oil be granted permission to drill the two wells within 1 5 KM of the hamlet bf Hesketh. CARRIED Mr. Jeffery noted Gulf Resources have requested permission to access on to SR 575 from a well site on 3- 30- 29 -21 -4 There is a north south gravel road on the west side of the quarter which could be used PRESENT ADD TO AGn DA APPROVAL OF AGENDA APPROVAL MI�TES APPROVAL ACCOUNTS TARRAGON OIL Cnn, v e! r%� C C„ GULF RESOURCES ROAD APPROACH 0 0 • COUNCIL MEETING JANUARY 4th, 1994 Mr Hoff moved Gulf Canada be authorized to install a road approach to access directly on to SR 575 from LSD 3- 30- 29 -21 -4 in accordance with the plans submitted, on condition the road approach complies with M D policy and the apron on to SR 575 is paved, and further in order to ensure the company will accept full responsiblity and not let mud from the well site be carried out and left on SR 575 the company is to post a $10,000 00 letter of credit with the M D which will be retained until the lease road is gravelled and the apron paved to the satisfaction of the M D CARRIED Mr Jeffery's report was then reviewed Mr. Wagstaff moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed and various items discussed The letter from the Minister of Municipal Affairs regarding provincial funding cuts and the provincial request for all municipalities to work with their employees and unions to achieve a 5% reduction also was discussed at length It was noted the Province has not yet put out their 3 year business plan, but it is expected shortly The reduction in grants to municalities is effective January 1st, 1994 Council agreed to discuss the issue later Mr Haskell entered the meeting at this time - 9.35 A M The Partners in Injury Reduction program was reviewed It was requested a full report on this program be prepared and discussed at the next meeting of council. Mr. Vickery moved to table Item #11 from the Executive Committee report pending receipt of a full report CARRIED Mrs Lowen moved approval of the remainder of the Executive committee report CARRIED The budget comparison report was reviewed and discussed Mr Vickery moved approval of the report CARRIED The budget committee agreed to meet on Wednesday, January 12th, 1994 to discuss the 1993 budget comparison report Mr Haskell s report was discussed. He advised he had met with Don Kimmel regarding his request to have some brushing work done It appears there are alot of trees on private land as well as on the road and Mr Kimmel would like the M.D to do the brushing on the private land as well Mr Haskell noted there are alot of trees which should be hand brushed out first and these could be used for fire wood Hand brushing first would allow a better job to be done 2 /V-11-� R� ��r r"a TO A \rf, J C JEFFERY R ORT EXEC COMM RFPnRT PARTNERS IN INJURY REDUCTION PROGRAM C'%5 s,c, T -T'v �P. A r APPROVAL EXEC REPT BUDGET COMPARISON REPORT DON KIMMEL REQUEST BRUSHING �01 r] 0 COUNCIL MEETING JANUARY 4th, 1994 Mr Hanger moved the M D would agree to hand brush and machine brush the road allowance east of Section 22- 31 -26 -4 and an area about 6 to 8 feet wide on private property adjacent to the road allowance subject to the following conditions - 1 The cost of any brushing work done by the M D on private property would be charged to the landowners involved 2 Prior to the M D undertaking the brushing work on road allowance the landowners should arrange to clear sufficient brush from their land to stop the trees from growing back out on the road allowance 3. The landowners must arrange for removal of their fences. 4 The landowners are to sign an agreement outlining the conditions under which this work will be done CARRIED There was discussion regarding the recommendation from the Public Works Superintendent to have the gravel crew work a GRAVEL double shift for two weeks. There was also discussson CREW about the motion passed on December 14th and it was DOUBLE suggested the previous motion made by council should stand SHIFT Mr Haskell noted if the gravel crew does not double shift now the gravel might not be in place in the spring if weather conditions and or road bans prevent completion of the required stockpiling Mr Boake moved to accept the Public Works Superintendent s report CARRIED Mr Haskell reported layoffs stripping work is completed at Mr Jeffery noted at the last passed regarding the December Mr Vickery moved approval committee report will be required once the the Blackie pit meeting no formal motion was Ith road committee report APPROVAL DE- C 9— of the December 9th road ROAD COMMITTEE CARRIED REPORT Mr Jeffery read a letter from Alberta Environment regarding the erosion of the Kneehill Creek bank to the south west of the Dunphy Bridge The creek is washing into KNEEHILL the old C.P.R. railway bed and if the erosion continues the CREEK M D road could be affected Environment indicated it is EROSION up to the M D to correct the problem Mr. Vickery moved to table this matter until Mr Jeffery C can obtain more information about the matter from Kent Berg of Alberta Environment CARRIED The road projects which have been approved by council were discussed Mr Vickery presented some ideas regarding how ROAD t MTRUCTI( POLICY 3 ' i co i 4 y :7 0 COUNCIL MEETING JANUARY 4th, 1994 the M D. road construction policy could be amended to more clearly define the type of construction to be undertaken and what machinery would be involved in the different projects Mr Vickery moved this matter be tabled, the Administrator draft a new policy, taking into consideration his ideas and y -erred bring a recommendation back to council at a later date s G s CARRIED Mr Jeffery reviewed the preliminary report from the Capital Committee and suggestions from one of the foremen regarding various items of equipment It was suggested CAPITAL R -1 -84 be kept and used for ditch cleaning, brushing and COMM other similiar small projects Also R -12 could perhaps be REPORT kept for another year There was discussion about whether the truck shop should be moved back to the main shop and the Weich building rented or sold Mr Boake moved Mr Haskell review the proposed capital list with the foremen, mechanics and other appropriate � employees and bring their recommendations back to the cpaital committee for further discussion CARRIED Mr Jeffery read the letter received from John Johnson regarding the drainage problem on the south west corner of the N E 11- 34 -24 -4 He also read a letter from Allan Winther regarding this problem as well as a letter Mr Winther had sent to Mr Johnson It appears after work was done on SR 587 a drainage problem arose Council had approved minor grade work to be undertaken in order to correct the problem This was done but Mr Winther was not notified nor was an agreement obtained to go on to his land - SE 14- 34 -24 -4 A drainage ditch was constructed in order to try and correct the problem, but Mr Winther filled it in and Mr. Johnson is now concerned an area of his land will be flooded Mr Wagstaff moved levels be taken at this location, and if possible the ditch and an area on N E 11- 34 -24 -4 on the south side of SR 587 be lowered by the divisional grader in order to allow the water to drain to a culvert located further east, on condition the landowner is willing to enter into an agreement with the M D CARRIED With regard to the request from Gene Tepper for some brushing work to be done on the road north of the N W 32- 34 -23 -4 Mr Jeffery reported the County of Red Deer will do the work as time permits Mr Vickery moved to accept the report as information. CARRIED Mr. Jeffery reviewed a letter received from Alberta Traffic Supply Ltd., The company has agreed to guarantee the township and range signs from any product or workmanship failure until September 30th, 1994 n JOHN JOH DRAINAGE PROBLEM GENE T PPER BRUSHING REQUEST 1(117R61i1U AND RANGE SIGNS ACCOUNT AND WARRANTY C 1111 COUNCIL MEETING JANUARY 4th, 1994 Mrs Lowen moved the account owing to Alberta Traffic Supply be paid CARRIED Mr. Haskell left the meeting at this time 11 30 A M l.a.....r �� There was further discussion regarding the Allan Winther drainage problem and the fact the Public Works ALLAN Superintendent did not obtain permission from Mr Winther WNTRER to go on to his land DRAINAGE PROEM Mr Wagstaff moved a letter of apology be given to Mr. Winther, documentation regarding this incident be placed in the Superintendent's file, and a memo be sent to the Superintendent, the foremen and the grader operators stressing again that written agreements must be in place before going on private property to do any work. CARRIED The meeting recessed for dinner at 11.45 A.M. The meeting reconvened at 1 00 P M Mr Jeffery reviewed with Council the need to purchase additional land in connection with the new road through Section 34- 29 -21 -4 - SR 837 Mr Boake moved the M D purchase the additional land required from Section 34- 29 -21 -4 for the new road and purchase price be credited to the tax rolls involved and Mr Delmar Adie be advised CARRIED By -law 1298 was reviewed This by -law was given first and second readings at the December 14th meeting of council The purpose is to establish by by -law the recreation areas of the M D of Kneehill using the boundaries previously established by policy Mr Boake moved third reading be given to by -law 1298. CARRIED Mr Jeffery read a letter received from the Town of Trochu regarding use of the Trochu rubble pit by M.D. residents. Mrs Lowen moved a delegation from the Town of Trochu be invited to the next meeting of council to discuss the Trochu rubble pit issue further. CARRIED letter DINNER SR 837 ADDITIONAL LAND SEC 34 29 -21 -4 j ��_ BY LAW 1298 REC AREAS TROCHU RUBBLE PIT Mr Vickery moved, due to circumstances and economics, all CANCEL parties be advised the M D will not be holding the Local Vic`' LOCAL Governing Officials combined meeting in 1994 lek, +r GOVERNING CARRIED OFFICIALS MEETING The brief prepared by Mr Wesseling, Director of Palliser Regional Planning Commission on the future of planning commissions was discussed Mr Wesseling was looking at FUTURE various areas which the Commisison might become involved in OF as a means of generating extra revenue Their funding from PLANNING the Province will be reduced and may be cut out totally in COMM 3 years 5 I L �q COUNCIL MEETING JANUARY 4th, 1994 Mr Marz noted the M.D. is the second higest local contributor to funding the operational costs of the Palliser Regional Planning Commission as contributions as based on equalized assessment He discussed with council his idea that the rural areas, perhaps including the County of Wheatland, might consider hiring one or two planners and as well as doing the planning for the rural areas, the planners could do necessary planning work for the smaller urban centers on a contract basis It was his opinion the rural areas cannnot continue to subsidize provision of planning services for the urban centers If planners were hired by the rural areas the costs could be shared on a per capita basis, or if the commission continued to exist and requisitions still paid on equalized assessment basis, the larger areas must have a weighted vote However he felt the commission could not continue to operate without provincial funding Mr Hoff moved to table this issue until the first meeting of Council in March of 1994 CARRIED The Big Country Tourist Association has forwarded an account for the 1994 membership fee of $1178 00 There was discussion about whether the M D obtains any benefit from belonging to this association 0 F�; BIG COUN ASSOCIATI Mr Hoff moved the M D pay the 1994 membership fee of FEE $1178 00 4 CARRIED Mr. Jeffery noted Lee Maher Engineering would conduct an PROVISION engineering study in connection with provision of water to WATER some rural residents making use of the Pan Canadian water RURAL line and water from the Town of Three Hills, at a flat rate RESIDENTS cost of $3000 00 plus G S T Mr Cunningham advised UMA had indicated their cost would be somewhere between $5000 00 to $10,000 00 The water committee must now see the landowners involved and arrange to obtain their contributions towards the cost of the study. There was discussion regarding the M.D.'s intention or involvement in provision of water to rural ratepayers. It appears the M D might be involved in the administration of the system and obtain debenture funding for the group It was agreed the committee should contact the people who have expressed an interest in obtaining water from the system and obtain sufficient funds to cover the estimated engineering costs before the engineer is hired Mr Vickery moved the firm of Lee Maher Engineering be hired to undertake the necessary engineering study for provision of water to rural residents from the Town of Three Hills, making use of the Pan Canadian water line, on condition those who have expressed interest are in favour of hiring this firm and funds are in place to cover the cost of the engineering study CARRIED r I LA r i �41 FA L Ll COUNCIL MEETING JANUARY 4th, 1994 The Agricultural Service Board minutes were reviewed A S B Mr Wagstaff moved approval of the minutes MI— NU S CARRIED Mr Jeffery read a letter from the Alberta Lotteries and ANNIVERSARY Gaming The Province will provide a municipality with a CELEBRATIONS grant of $1000 00 or 10 cents per capita to assist with anniversary celebrations. These funds will be made available from the lottery funds k'�4- The M D had previously agreed to order M D pins with a bar on the bottom .indicating the incorporation date of the M D and the 50th anniversary date. There was discussion about whether the M D should put a float in local parades in 1994 Mrs Lowen moved the M D order 2500 anniversary pins CARRIED Mr. Jeffery read a letter from Don Goodridge of Three Hills regarding damage suffered to his vehicle on SR 583 He indicated the damage was caused as a result by an M D sand truck Mrs Lowen moved Mr Goodridge be advised the M D. does not accept liability for these types of claims CARRIED Mr Marz moved the M.D publish a notice of congratulation in the M D news section of the Capital to Catherine Greenl (*y a local singer /songwriter who has just recorded her first album. CARRIED The meeting reconvened for 10 minutes Mrs Wilkinson left the meeting at this time The meeting reconvened at 2.30 P M and Mr Jeffery recorded the minutes Petroland Services on behalf of Canadian 88 has requested permission to install an approach from 4- 33- 31 -22 -4 on to SR 836 Mrs Lowen moved the company be given permission to install the approach subject to the following conditions 1 The approach must comply with M D standards 2. The company is to file with the M D a $5000 00 letter of credit and same will be retained until the lease road is gravelled CARRIED There was lengthy discussion about the provincial government funding cuts and the need for the M D to implement some cuts as well Council agreed in principle with the request from the Province for municipalities to implement some type of rollback, but felt people on the low end of the wage scale should not be affected, and any wage roll backs should not be implemented until approximately April of 1994 It was agreed a meeting should be set up with the employees on January 11th, 1994 commencing at 1.00 P M Mrs Lowen moved this meeting do now adjourn CARRIED _ _ _______ ____ Reeve Muni al dmi 'strator Time 355 PM ORDER PINS DON GOODRIDGE CAR DAMAGE CONGRATULATE CATHER NE GREG I ROAD APPROACH SR A-116� PROV FUNDING CUTS L-� ADJOURN C&I C7 JOHN C JEFFERY REPORT December 14th, 1993 to January 4th, 1994 REPORT. BALANCE FORWARD $0 1 P W S advises R Beeton fence has been removed and material taken to M D shop Work was done Dec 15/93 No letters were sent out. Only 2 posts broken during removal 2 P W S advises Company picking up filters requires payment in advance for one barrel pickup P O issued for $35.00 set up fee and $165 00 for advance payment BALANCE FORWARD $0 CORRESPONDENCE 1 Alta Community Development sent information about its new mandate 2. Three Hills School Division December 15th minutes 3 AAMD & C News Highlights 4 Three Hills Recreation Board Meeting - December 6th, 1993 5 Christmas Card from Stan Schumacher 6 Received $8020 68 from AAMD & C for 1992/93 dividends 7 Christmas Card from Lorene Frere with note of thanks to councillors for the support given to St Anne Ranch 8 Received accounts from Robin Arthurs - Paget Ranches, $1944 19, H M Toews road survey $3801.71, Waste Transfer Site $1879 99, SR 837 Additional Work $849.58, Referencing and replacement of pins $4391 81 9 Chase Drilling has been taken over by Artisan Drilling Ltd 10 Message from Premier Ralph Klein re International Year of the Family 11 Community Connections Newsletter 12. Marigold Library report 13 Carbon & District Recreation Board minutes - November 15th and Agenda for Meeting - December 8th, 1993 14. Account from Brownlee Fryett for save harmless agreement $286 65 15 Invoice from Torchinsky for SR 836 engineering $658 05 for Golf Course Project $3151 15, Bridge File 2475 $2675 00 16 ARMAA Newsletter 17 AAMD & C News Highlights 18 Cheque from Alta Transportation for culvert for Bridge file 2475 - $40,869 19 Fines received $300 00 DEVELOPMENT PERMITS 1 Larry Reid - Block 1 Plan 9112474 - SE 16- 28 -24 -4 Kennel for Doberman dogs $4000 2. Pig Improvement - SE 34- 29 -26 -4 - genetic improvement station - $9000 1