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HomeMy WebLinkAbout1993-12-09 Council MinutesL Cam'. Cq i EXECUTIVE COMMITTEE REPORT DECEMBER 9th, 1993 The Executive Committee of Richard Marz and James Hanger met at 2 25 P M on Thursday, December 9th, 1993 at the M D of Kneehill office in Three Hills John C Jeffery, Municipal Administrator was present and Mrs Jennifer Deak, Assistant Accountant was present and recorded the minutes The following items were discussed 1 1993 Senior Transportation Grant The town of Trochu has requested funding from the M D of Kneehill, under the Senior Transportation Grant Program, for part of the costs of installing wheelchair access to both residential and commercial locations in the town The letter of request, dated December 7, 1993, was sent after the advertised ter deadline for funding applications � ,q � ry P'l's Executive Committee recommend that this request for funding be declined because of the application did not meet deadline requirements 2 Hamlet Water and Sewer Rates Mr. Jeffery reviewed the water and sewer operations in the hamlets of Swalwell, Huxley and Wimborne The M D is recommending no increase in water rates in Swalwell but the annual administration charges to the water and sewer systems be increased to $1,300 00 for water and $200 00 for sewer to more accurately reflect administration costs Administration costs include water sampling, maintenance and quarterly billings The recommendation for Huxley is that water charges increasel4,te\ from $8 50 per month to $11 50 per month and annual administration fees for sewer and water be set at $200 00 and $500 00 respectively c:lr,C r The recommendation for Wimborne water is for no increase in v- water rates and the annual administration fee for sewer be set at $200 00 per annum with a debt review in 1996/1997 Executive Committee recommend to accept, in philosophy, the \e� r administration recommendations for water and sewer increases in Ne the hamlets of Swalwell, Huxley and Wimborne �� �4 7 3 Terry Dzogan Water Billing - Account #210 Terry Dzogan resides in Wimborne (Lot 1, Block 4) She has not paid for any water billings in 1993 The M D is unable to disconnect her water services because her water line is connected with the neighbour's line, John Prohl and disconnection would also cut off Mr Prohl s water The cost to separate these water lines to allow single service lines would be approximately $1,500 00 w Executive Committee recommend the administration department look into the possibility of placing Ms Dzogan 's water account arrears onto her property taxes ` 4 Palliser Regional Plannina rate increases Palliser Regional Planning Commission is advising all members that effective January 1, 1994 the application fee for 1 �q 0 E*W 7401 EXECUTIVE COMMITTEE REPORT DECEMBER 9th, 1993 subdivision processing will be $200 00 plus $50 00 per lot and the endorsement fee will be $100 00 Executive Committee recommend to accept and file 5 M D Flags There are three M D flags left and by ordering with the same supplier the initial costs of doing the logo are not charged again Executive Committee recommend flags be ordered with the original a� y supplier up to a maximum cost of $500 00 6 1993 Fall Convention Transcript The AAMD &C has available, at a cost of $7 00 plus GST and postage, the transcript of Mr John Crispo s wind up speech from the fall convention Executive Committee recommend any councillor wishing toi�e(� personally purchase this tape request an order form from the Y office 7 Drumheller Chamber of Commerce Joint Meetina The Drumheller & District Chamber of Commerce is planning on having a joint information meeting on January 20, 1994 at the Drumheller Inn Executive Committee recommend that Reeve Marz attend this A„� h�S meeting f' 8 AB Government News Release on Reductions in Public Sector The Alberta government, in a November 24, 1993 news release, announced a one time reduction in funding to health, education and municipal organizations Municipal Assistance Grant reductions of 20% have already been announced The government has compiled total municipal expenditures for 1992 and indicate 42% of costs are allocated to salaries and benefits, 20% to capital expenditures and 38% to operating expenditures In comparison, the M D of Kneehill's 1992 expenditures were 22% allocated to salaries and benefits, 5% to capital expenditures and 73% to operating expenditures On the revenue side 35% of revenues were received from taxes, 21% from sales of goods and services, 19% from grants and 25% from other revenue The M D of Kneehill's 1992 revenues compare at 74% from taxes, 21% from grants and 15% from sales of goods and services Executive Committee recommend to accept and file this information and make available, upon request, copies of the news release to any councillor 9 Drumheller District Music Festival The Drumheller District Musical Festival Association is requesting funding to hold its 1994 festival which runs from March 17 - 25 In previous years the provincial government has provided some funding through the Culture and Recreation Grant but with the demise of the grant alternate sources of funding is being sought 2 P411-- MEOW • N 1�q r7l EXECUTIVE COMMITTEE REPORT DECEMBER 9th, 1993 f Executive Committee recommend that a letter be sent to the i r e� Drumheller District Music Festival advising them of Councils 54!" revised policy concerning donations 10 Victor Penner letter Mr Victor Penner enclosed a note with his property tax payment questioning his penalty levy of $165 97 because his taxes were six days late due harvesting Executive Committee recommend a letter be sent to Mr Penner informing him that taxes are levied on a calendar year, mailed kk�'e the end of May with first penalty not until October 1st; that l4ei\ X the office does accept post dated cheques and also advising him of the new tax penalty dates for 1994 11 Esso Used Oil Collection Esso Imperial Oil is implementing an environmentally assured used oil collection for its customers and has prepared an agreement with the M D of Kneehill where it will collect, transport and dispose of our used oil at no charge This agreement is for the period November 15, 1993 to October 31, 1994 Executive Committee recommend this agreement with Esso Imperial Oil for used oil disposal, at no cost to the M D of Kneehill, be signed. 12 Regional Response Improvement Grant Mr Peter Trynchy, Minister of Alberta Public Services has advised that the Wimborne radio tower grant monies, in the amount of $49,472 50, will be presented to Reeve Marz by Ms Carol Haley, M L A on November 26, 1993 at the M D of Kneehill office Executive Committee recommend to accept and file as information and also that a letter of thanks be sent to the Minister 13 Burials for indigent persons A letter has been received from Alberta Municipal Affairs advising that Alberta Social Services has been assuming the responsibility of local governments by paying for the costs of burials for indigent persons, destitute persons and unclaimed bodies Effective January 1, 1994 Social Services will no longer assume this responsibility except as specified in Alberta Regulations 240/90 Total provincial costs for providing burials has run about $1,3000,000 00 a year Social Services has developed statistics for costs by district They also have a contract, which expires March 21, 1994, with the Alberta Funeral Service Association for burial services at a fixed rate Executive Committee recommend a letter be sent to Alberta Social Services requesting more information regarding costs and specific statistics for this municipality 14 Hot Mix for SR575 & SR837 pavement repairs Mr Peter Trynchy, Minister of Alberta Transportation and Utilities, has advised that up to 360 tonnes of hot mix material K, Co ✓ t?Vkf Lek ,� ✓ sew • • 7� EXECUTIVE COMMITTEE REPORT DECEMBER 9th, 1993 will be made available, at cost, to our municipality for the required repair work on SR575 & SR837 11 �e d Executive Committee recommend to accept and file as information �� ✓ 15 Leon Root Retirement Mr Leon Root has sent a thank you card to Reeve Marz and Deputy Reeve Hoff for attending his retirement party and also for the gift certificate for Stage West 1R Executive Committee recommend to accept and file � 16 Conference - Empowering Older Adults An invitation has been extended to attend a conference on "Empowering Older Adults ", scheduled for September 16 - 17, 1994 at Medicine Hat College Executive Committee recommend to accept and file as information 17 Alberta Lung Association canvas The Alberta Lung Association has requested permission from the municipality to carry out their 1994 Asthma Allergy Canvas between March 15 and April 2, 1994 1e�� Executive Committee recommend a letter of permission be forwarded to the Alberta Lung Association 18 Alberta Agriculture, Food and Rural Development An invitation has been received from Mr. Barry McFarland, Chairman, Standing Policy Committee on Agriculture and Rural Development, to participate in a workshop to discuss possible economic directions for the future of Alberta Agriculture, Food and Rural Development The workshops have been scheduled throughout Alberta from November 29 - December 2, 1993 ��\d Executive Committee recommend to accept and file this information 19 T - slips for farm support payments The AAMD &C, in response to member inquiries, is requesting clarification from Revenue Canada regarding the requirement to provide T -slips for any farm support payments made by a municipality There is uncertainty as to what exactly constitutes a "farm support payment" and what sort of municipal and ASB programs may fall under this definition Executive Committee recommend to accept and file as information. 20 Lawrence Hogg legal action Mr Mike Welsh the lawyer acting on the M D 's behalf in the Hogg legal claim, has submitted his account for this case and also a letter recommending that in future, no written response be given to claims of a similar nature unless they are received within 60 days and double registered, as required by the Municipal Government Act Sec 188 & 189 In the Hogg case, Council responded to the claim even though it was not presented as required under the Act 4 • F-7 to EXECUTIVE COMMITTEE REPORT DECEMBER 9th, 1993 Executive Committee recommend to accept and file this information 21 Post Hunting Season /Wildlife Management Meetings Alberta Forestry Lands and Wildlife have scheduled meetings, from November 29 - December 71. 1993, to discuss and focus on wildlife management concerns Executive Committee recommend to accept and file as information 22 Pitch -In Alberta Campaign Pitch -In Alberta is requesting a contribution of $375 00 towards �� their campaign scheduled for May 2 -8, 1994 Executive Committee recommend to accept and file as information 23 Palliser Planning Commission meeting Palliser Planning Commission has extended an invitation to attend a meeting, scheduled for January 6, 1994 at 7 00 P M at their offices in Hanna, to discuss the future of the planning Vq,� commission u�rde� e le \ Executive Committee recommend both Mr Marz and Mr Hoff attend fie"' C 3 this meeting I'', 24 Post Injury Loss Reduction Program Evaluation The W C B has completed the first part of the M D 's Post Loss Reduction Program (P I L R ) which involved an evaluation of the organization The evaluation was carried out on October 21, 1993 and a total of seven staff members from different levels in the organization were interviewed Areas evaluated included management, promotion, human resources and operations Recommendations from the evaluation include the development of a formalized policy and procedure to control the claims management system and that this policy be endorsed by Council The second phase of the P I L R program will be a two day training seminar to provide employers with the necessary tools and expertise to effectively manage their W C B claims This seminar has been scheduled for December 13 - 14, 1993 in Calgary The final phase of the program will be ongoing support services to assist employers with claims administration Executive Committee recommend to accept this information and that Jennifer Deak be authorized to attend the two day training ✓ seminar in Calgary 25 November 9th & 30th, 1993 Council Meetinq Minutes The committee reviewed and edited the minutes from the November 9th & 30th meetings for publication in the newspaper Executive Committee recommend to accept the edited versions of the minutes for publication in the newspaper The Executive Meeting then adjourned Time 4 07 P M 5 E 1z w w Oe V e qc C Vt R r` h e N r� 11141':; i'gli; 'ia 11!1 111 1 'i 1 it :., +ilt6'I+IN, 11 1U,, pi , CD CD O CD O Iu I� x41111 y; iillll O O O O J 1: 11 ° I; I , ° O ° O O CD Y O ,eI ;I I 'i', ! 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'IIII,U:, V V V \l ,ul w U) O M M CF Q� M Q 4,11 O CO 00 O i III {hl fO j,;i l0 O l0 LO � Q O O O O M 00 N M m N Ln J n � l0 M Ln �y- U illulll�i IIII�IIIjNI!I ^ II�NIIIIIIN' t\ M I� I . hN�l rr I,A I I L I : � 1 V) cn to v3 M = M Z O C\j `_ N U C>> U = o rn ¢ I- W Z �1 Z U) D O o 2 al C7 U a H w Z 0 0 Imo-- w _0 � O p U O oC g Z(r ¢, 0O U U) >- Q° o C7 C� Z E Z} ^ � a 0 U a QQ. a o w Z Z Z w a� ►- O w > C7 `r r j C) CL w rn °rn owC w 0 Z Z w z w rn Z oC — m Z oC 0 Z w Q Q U LO LO 0 m o rn ° a w O f- v �k w Q ►- ° w Z cn cn Z U rn ° E- -' z d O ►w- ° z w g Q V = U Q Z N b4 U U O N z m O O m Q� z n Y cn Y m ¢ w a- C7 ° m Q p w p -1 1 m Q I m • • OUTSTANDING PAYROLL CIIL•QUES CHEQUES m AI' November 30 Iry 93 GENERAL CHEQUL•S GENERAL CIILQUIiS CII X AMOUNT CK f AMOUNT CK AMUUN'I 6997 $ 220.57 18757 $ 300 00 19052 $ 192 96 7001 697 85 18785 32 63 19053 58 48 7004 478 82 18948 21 40 19054 457 32 1009 1520 48 18955 9 60 19055 291 04 18956 23 00 19056 1181 28 18973 150 00 19057 613 27 18989 1260 25 19058 9 52 19005 1697 50 19059 4 28 19006 443 25 19060 5 00 19007 418 00 19061 100 67 19010 24 00 19062 502 90 19016 20 00 19063 11.88 19023 171 00 19064 44 94 19035 422 57 19065 925 55 19036 6 53 19066 23 00 19037 119 18 19067 1872 50 19038 106 56 19068 150 00 19039 48 91 19069 6263 40 19040 50 00 19070 42 850 78 19041 85.60 19071 977 92 19042 759 60 19072 327 58 19043 166 06 19073 901 81 19044 22 47 19074 171 20 19045 1255 45 19075 7 78 19046 65 32 19076 14,326 87 19047 24 60 19077 733 72 19048 150.00 19078 393 00 19049 12 55 19079 356 97 19050 499 34 19080 1150 00 19051 268 92 19081 397 24 TOTAL OUTSTANDING PAYROLL CHEQUES $ ta TOTAL OUTSTANDING GENL•RAL CHEQUES $ TOTAL $ OUTSTANDING LOANS $ CASH ON HAND DEPOSITED $ SUBMITTED TO COUNCIL THIS DAY Or 19 REEVE MUN ADMIN s • • OUTSTANDING CHEQUES Askr November 30 93 PAYROLL CIIEQUL•S GENERAL CHEQUES GENERAL CIILQUI_S Ci( AMOUNT CK f AMOUNT CK +R AMOUNT 19082 $ 245 00 19112 $ 2304 00 19083 393 76 19113 2400 00 19084 6 31 19114 3089 37 19085 5000 00 19115 10 02 19086 23,157 49 19116 774 38 19087 88 56 19117 444 05 19088 5646 93 19118 189 96 19089 1073 21 19119 120 00 19090 296 59 19120 149 61 19091 1423 01 19121 1960 00 19092 42 80 19122 292 31 19093 74 90 19123 1438 76 19094 599 20 19124 2214 43 19095 26 35 19125 231 89 19096 22 20 19126 1896 52 19097 193 24 19098 295 38 19099 40 00 19100 1000 00 19101 2000 00 19102 3793 51 19103 33 71 19104 50 00 19105 805,000 00 \ 19106 640 07 19107 34 799 50 19108 1800 00 19109 799 67 19110 57 48 19111 151 00 TOTAL OUTSTANDING PAYROLL CHEQUES S 2917.72 TOTAL OUTSTANDING GENERAL CHEQUES S 990,202.32 TOTALS 993 ,120.04 OUTSTANDING LOANS S CASH ON HAND DEPOSITED S 758.812 _19 SUBMITTED TO COUNCIL THIS 14th DAY OF December 19 93 REEVE �" _ MUN ADMIN _12 /V /1 (1) EO • H ROAD COMMITTEE REPORT DECEMBER 9th. 1993 The road committee of Richard Vickery, Robert E. Boake and Vernon Haskell met on Thursday, December 9th, 1993 and reviewed the following projects 1 Ralph Beeton Fence Recommend taking fence down during winter or first thing in the spring. 2 Ward Project- Check about water levels at culvert with Bridge Branch to see whether it is possible water could flood the golf course Recommend the road going west of golf course to the Ward Intersection be kept closed until spring, then gravel when the road is completed. Width of road is good, some trimming left Gravelling of intersection going south, north and west will be done before spring Grade complete, but lots of trimming, ripping and black dirt to be put back Project looks good Cannot be written off until spring 3 1st Time Gravel - West 29- 32 -22 -4 - Hazelwood Road Gravel was put on in July or August 2 /10th of KM in total Okay to write off 4 Ditch Cleaning - West of 16 & 21 in 32 -25 -4 - 2 mile project Alan Hazel South Buggy work on edges was done in September Some cleaning up with Division 4 grader New fence being constructed on Alan Hazel quarter. Not sure if on property line If snowplow has to go down the road the new fence could cause problems Measurement of fences at intersection Township Road 32 -4 and Range Road 25 -4 is 46 feet Recommend M.D. not accept responsibility if in future any damage occurs Send letter to landowners and Councillor for Division 4 be notified Okay to write off 5 Ditch Cleaning - West of 17- 32 -25 -4 - East of Dwayne Weisenburger Pipe extended in coulee 13� • L�q Eff L01 1 KM project Looks good Touch up with P -4 in the spring Okay to write off 6 Ditch Cleaning - West of 7- 32 -25 -4 - North Keivers Lake Touch up with P -4 in the spring Fence line on west - left a ridge because of phone line Brush to be burnt and buried Okay to write off Questions- How long is project? 7 Ditch Cleaning West 25 & 36 in 32 -26 -4 Folkman North Culvert installed in low area Some clean up required in spring by P -4 Brush to be burnt and buried Questions. How long is project? Is it okay to write off? 8 Crossroads Gas Co -Op - SE 20- 32 -26 -4 Gas line installed across road into Schmautz Pit Signs are up Looks okay Write off 9 Czar Resources - SW 4- 33 -25 -4 No Texas Gate at this location ? land location Texas Gate installed at SW 4- 33 -26 -4? Looks okay Note- all correspondence from Czar Resources indicates legal as SW 4- 33 -25 -4 Should clarify location before writing project off. 10 Ditch Cleaning - West of 6 & 7 in 34 -25 -4 Meers North Touch up with P -6 in the spring Okay to write off Questions What is length of project Project was approved West of 6 only 11 Don Reynolds bins SE 8- 33 -24 -4 Nothing done - bins are still there Councillor Vickery to speak to Mr Reynolds 12 Ditch Cleaning - N 20- 33 -23 -4 Norman Koch West k"110- 0 17 8/10 of a KM First 300 meters on south side had 3 A.G.T. lines, nothing touch and shouldn t cause problems Culvert installed with water stop Road and backsloping looks good Okay to write off. 13 Fisher Davidson Road - SB Dust Control Project 6 miles Looks good. North 2 miles has some rough spots See what happens in the spring. Bud might have it re- worked first thing in the spring with Sandvick blade 14 First Time Gravel W 29- 32 -22 -4 - East and North of Louis Lemay Gravelling has been done Okay to write off Question What is length of project? 15 Canadian 88 Energy Corporation 16- 5- 32 -22 -4 and 14- 4- 32 -22 -4 Road Committee recommend to relax site distance for approach If road is ever re -built site distance will be addressed at that time 16 SR 836 Recommend Signs controlling traffic entering from east and west should be changed to Stop Signs, not yield signs 17 Gulf Canada 11- 22- 30 -22 -4 - Access South of Carney's only Recommend Gulf have consent for use of road and approach Recommend also the road not be upgraded at this time 18 Jack Vickers - 35- 28 -21 -4 Problem with Doug Lowen Phoned and talked to Mrs Vickers Mr Vickers not available Went and looked but too foggy to see what might be the problem Tabled to next road tour