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HomeMy WebLinkAbout1993-12-14 Council MinutesE* a i [A AGENDA COUNCIL MEETING DECEMBER 14th 1 Approval of Agenda 2 Approval of Minutes November 30th Meeting 3 Approval of Accounts 4 J C Jeffery Report 5 Executive Committee Report 6 Bank Reconciliation, Cash Flow Statement and Budget Comparison Report APPOINTMENTS• 9 30 A M - Public Works Superintendent - 9 30 A M - Gravel Foreman - See Item #19 10 00 A M - Dennis Young and Robert Kennedy PRIORITY ITEMS TABLED ITEMS GENERAL ITEMS• 1993 See Item #17 - See Item #22 7 Report Mayors and Reeves Meeting 8 Wimborne Community Association Land Expansion 9 Water System - Pan Canadian Water Line 10 Report - Huxley residents meeting 11 Three Hills Seed Plant request 12 Three Hills Arena Up- Grading Project 13 AAMD & C - Privatization of Assessment Services 14 Agenda for Joint Governing Officials Meeting 15 Review real property report / subdivision Sisters of Charity 16 Drumheller Rural Fire Agreement - Account TRANSPORTATION ITEMS 17 P W. Superintendent Report 18 Buffalo Jump Road - Base Course Project 19 Meeting with Gravel Foreman 20 1992 Shop Analysis for 1992 21 Paving /Dust Program Cost Analysis 22 Meeting with Alta Traffic Supply - Dennis Young 23 Road Committee Report 23a 1993 Road Program 24 Grader Operator Report 25 Review Blade Grade Road Standards 26 Proposed Policy re Violence in the workplace 27 Riep /Pai.nter Road Project 28 Report from Capital Committee re T -33 Sand Truck Motor 3 1 pP 4 N • AGENDA COUNCIL MEETING DECEMBER 14th, 1993 UTILITY OFFICER ITEMS• PLANNING ITEMS• 29 Review Frank Wesseling's report - Future of Planning Commissions 29a Review Approach for Subdivision N E 12- 28 -21 -4 A S B PARKS /RECREATION LATE ITEMS• 30 ?Send Congratulations to Betty Kilgour 5th book in publication 31 Three Hills Waste Oil Disposal Site DISCUSSION ITEMS ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING DEVELOPMENT APPEAL BOARD HEARING Oa 1�q �q COUNCIL MEETING DECEMBER 14th, 1993 A regular meeting of the Council of the Municipal of Kneehill #48 was held in the Council Chamber Office, Three Hills, Alberta, on Tuesday, Decemb( 1993, commencing at 9 00 A M The following were present for the meeting. Reeve Richard A Marz Division Four Councillors Marylea Lowen Otto Hoff Robert E Boake James Hanger Richard M Vickery Glen Wagstaff Division One Division Two Division Thre Division Five Division Six Division Seve John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant �sxr t 4 t, was pre recorded the minutes Reeve Marz called called the meeting to order at 9 00 A M Requests were made to add the following items to the agenda 23A West 18 & 19 in 34 -25 -4 Martha Peters Road 2 miles Ditch Cleaning 29b. A.S.B. Report 16a. Request R A Marz - Seminar Mr Boake moved approval of the agenda with the addition of the above noted items CARRIED The November 30th minutes were reviewed Mrs Lowen moved approval of the November 30th council minutes CARRIED Mr Hoff moved approval of the accounts presented for payment today, subject to further review by the finance committee of R A Marz, Glen Wagstaff, Marylea Lowen and himself CARRIED Mr Jeffery reviewed his report He noted Marc DeBoer wishes to join council for lunch today There was discussion about the 1993 Christmas party and attendance at same It was agreed possible activities for the 1994 Christmas party will be discussed by council at a later date Mr Wagstaff moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed and various items discussed. 1 ADD TO AGENDA APPROVAL it rrKin A APPROVAL MINUTES APPROVAL ACCOUNTS r J C JEFFERY REPORT EXEC COMM REPORT H 9 • COUNCIL MEETING DECEMBER 14th, 1993 It was suggested there may be a need to have a paver in order to properly patch the secondary paved roads Perhaps the Capital Committee should look at the cost for one. Mr Vickery moved approval of the Executive Committee report CARRIED The bank reconciliation, cash flow and budget comparison report were reviewed Mr Boake moved approval of these reports CARRIED Mr Marz reported on the meeting he had with the Mayors of the six towns and villages in this area They discussed various ideas including shared services for things like training, equipment, office functions such as payroll, etc , the fact that each area wishes to retain its own identity, renegotiation of fire agreements, is there a need for more than one fire truck in each center, payment of certain requisitions on a population basis not equalized assessment, that the M D is not prepared to pay more costs for shared facilities, such as fire, garbage disposal, etc , holding the line on taxes for next year, sending a letter to the School Board requesting them to do the same, duplication of services, consolidation of boards and the idea of regional municipal governments Discussions triggered alot of thought, and they did agree it would be hard for all munciipalities to work together and still retain their own identity However they did agree to try to work together as a team They likely will have another meeting in March, or prior to that if some important item comes up It was agreed the M D should investigate fire regulations and insurance regulations to try and determine if it is necessary to have two trucks in each area and if there was only one truck what might the extra costs be to property owners It was also suggested each area should write a letter to the School Division asking them to give careful consideration to their 1994 budget and to not increase their requsition if at all possible Mr Marz reported a School Trustee indicated to him the School Division might be interested in allowing a portion of their land to be used for a new fire hall in Trochu However the Town has some property which they would like to contribute to the joint project as part of their share of the costs He also noted he has been asked to meet with the School Division Board sometime in January to discuss a number of items This matter will have to be discussed further It was suggested the Administrators and the Public Works Superintendents of each municipality should also get 2 APPROVAL I a EXEC REPT. BANK STATEMENT MEETING WITH MAYORS n 0 H COUNCIL MEETING DECEMBER 14th, 1993 together and discuss the .idea of working together as a team in order to cut costs Mr Marz moved, if approved by the various mayors, Mr Jeffery be authorized to set up a meeting of the Administrators and Public Works Superintendents of the M D and the towns and villages, investigate the fire and insurance regulations, draft a letter to the School Division and report back to council at a later date and further moved approval of his report CARRIED Mr Haskell and Mr Maerz entered the meeting at this time 9 50 A M Mr. Maerz reviewed what gravel stock piling he has to get GRAVEL done this winter They must move 39,500 cubic yards after STOCK Christmas holidays He advised this could be done in one PILING 8 hour shift between January and the end of March WINTER He noted they hauled out about 5000 yards less divisional MONTHS gravel than last year, some divisions got more and some got less because of weather conditions and circumstances Next year he plans to go back to rotating through the DOUBLE OR divisions rather than staying in one division until all the SINGLE gravelling has been done SHIFTS ETC He presently has 5 trucks per shift and there are 63 working days until the end of March to get the stockpiling done There was discussion about the number of trailers and he advised council there are seven belly dump trailers and one of these could be disposed of as there are now only six trucks It was agreed the Capital Committee should look into this matter Mr Hanger moved the Gravel Foreman be authorized to run `�� A one 8 hour shift on the gravel crew over the 1993/94 winter months, and if the stockpiling work gets behind, he be given the authority to extend the hours the crew works on the single shift to a maximum of 12 hours a day or run a double shift, whichever he feels is appropriate Mr Wagstaff moved to table a vote on this motion until after Items 18 and 21 on the agenda are discussed CARRIED There was discussion about the 1994 base course program and 1994 it was noted there is only 6 miles to be done next year BASE Should the M D do part of the Buffalo Jump base course COURSE project in 1994? A decision on this project had been PROGRAM tabled until after discussions were held with Transportation at the Fall Convention Should the road BUFFALO be done in 2 stages in 1995 and 1996 or 2 miles of the road JUMP be done in 1994 ROAD Mr Wagstaff noted it likely will be necessary to do an environmental impact assessment on the road where it crosses the railway line which could delay the project. Mr Wagstaff moved a base course paving project be done on the Buffalo Jump Road with two miles to be done in 1994, 3 [4m H 1� M COUNCIL MEETING DECEMBER 14th, 1993 starting at Highway 21, and the remaining 4 miles to be done in 1995 MOTION WAS LOST Mr. Vickery moved a 6 mile base course paving project be undertaken on the Buffalo Jump Road in 1995 and the project commence at Highway 21 CARRIED UNANIMOUSLY There was discussion about whether the crew could stock pile all the gravel for a six mile project during the 1994/95 winter months Mr Maerz noted there should not be • problem as he could hire 4 or 5 qualified truckers to run • double shift during the winter months if necessary Mr Haskell noted running one shift of the gravel crew over the winter months will require lay off of employees. Mr Jeffery reported on the taxes received from the properties adjacent to the Fisher Davidson Road, the Grainger Road, the Linden Church and the Linden Home roads These roads had SB 90 dust control product applied in 1993 Mr Boake moved to accept and file as information.�e� CARRIED A vote was then taken on Mr. Hanger's motion and was declared CARRIED It was noted that any layoffs which will be required are to be worked out by the Gravel Foreman, the Grade Crew Foreman and the Public Works superintendent. Dennis Young from Alberta Traffic Supply entered the meeting at this time - 11 00 A M Robert Kennedy also entered the meeting They discussed with council the township and range sign project. Mr Young noted his company has tried to solve the problems with the signs They came back and replaced the cap screws with set screws and feel that will solve most of the problems. He noted the bracket is forged and there will always be some failures in a manufacturered item He indicated he cannot give any assurance his company accept this responsibility Mr. Kennedy suggested the signs should be bolted to the brackets Mr Young indicated his company likely will not agree to come back and drill 2000 holes in order to put bolts in all the signs There has been some brackets broken, one post failed due to wind, and one was driven over by a vehicle Also one or two signs may have been stolen Mr Young indicated once the int.ial problems are worked out 4 rA/,/� B J ROAD REPORT RE TAXES & DUST CONTROL PROGRAM VOTE ON MOTION GRAVEL CREW TOWNSHIP AND RANGE SIGN [It C. n LJ COUNCIL MEETING DECEMBER 14th, 1993 the system should be satisfactory Mr Young noted they have replaced one or two stolen signs using some of the surplus signs However they will need documentation of any future problems If more signs fall off and it can be documented that the set screws were a problem they will replace these signs, but cannot give a warranty on the brackets because the company advised they did not have a problem with them He did indicate he will try to respond to any documented problems, but cannot say how long the posts, signs and brackets will last It should be a 20 year system Mr Marz asked if Alberta Traffic would agree to a 10% hold back on their account until the end of March of 1994 Mr Young agreed to discuss this request with the company and will also see if the company will replace any of the failed brackets However did indicate on going maintenance of the system will not be the company's responsibility He noted he would like to see if there is a bracket failure after the set screws have been installed before the M D. goes to the expense of a different bracket or putting bolts in all the signs He was thanked for coming and he left the meeting. 11.45 A M Mr Haskell and Mr Kennedy left the meeting also The meeting adjourned for dinner. The meeting reconvened return to the meeting a Mr Jeffery noted Mr M D about 3 acres of Community Center site plus the M D doing application at 1 05 P M Mr Haskell did not t this time Gordon Whatley agreed to sell the land for expansion of the Wimborne Cost would be $1500 00 per acre the survey and the subdivision Mr Boake moved the M D. proceed with the purchase of approximately 3 acres of land from Mr Whatley, the land be registered in the name of the M D of Kneehill, and the necessary survey and subdivision application be undertaken at the expense of the M D. CARRIED Mr Haskell returned to the meeting at this time - 1.10 P M The analysis done of the shop costs was discussed Mr Jeffery asked if council wish to establish a per hour cost to be used for costing purposes He also noted Mr. Smith did not feel the shop should be charged with the Wilson building costs and some other items As costing is a very selective exercise his figures could be challenged There was discussion about the Weich shop It is a very expensive building and perhaps should look at moving the truck bay back to the main shop and making some other use 5 �en4,,n DINNER WIMBRONE COMM CENTER EXPANSION T v SHOP COST ANALYSIS AND HOURLY RATE FOR COSTING PURPOSES 1-0i A E10 COUNCIL MEETING DECEMBER 14th, 1993 of the Weich building It could perhaps be leased out to private industry Mr Jeffery suggested $50 00 an hour be used for costing purposes for 1994 Mr Wagstaff moved to accept the shop analysis report and a shop rate of $50 00 per hour be used for 1994 costing purposes. CARRIED Mr. Haskell noted it was suggested the Weich building might be used for grader storage and the heat in the grader shop could then be turned off to reduce the hearing costs Mr Hanger noted the thermostat in the grader shop will be replaced so the heat can be turned down to abou 40 degrees This should cut the heating costs somewhat Mr Haskell reviewed his report Council asked Mr Haskell to bring in a report from the Gravel Foreman about the stockpiling progress at the end of January The need to order culverts for 1994 was discussed Twister Pipe advises the cost of culverts will increase 5 to 10% in 1994 and if same are ordered now the price increase would be avoided A review of inventory indicates the M D should order about $62,000 00 worth of culverts for 1994. Mr Vickery moved Mr Haskell be authorized to place an order now for up to $62,000 00 worth of culverts for the 1994 road program from whichever supplier provides the best price CARRIED Mr Haskell noted Orbit Construction put in too much guard railing through the Anderson coulee on SR 836 The cost for the job exceeds the price previously authorized The company installed 24 more pieces to the north of the approach Mr Vickery advised they reviewed the project on road tour the other day and felt the extra guard rail was necessary Mr Haskell noted there will be about $900 00 more labour involved Mr Wagstaff moved to refer this account to the Executive Committee for their recommendation and further moved to approve the report from Mr Haskell CARRIED Mr Haskell reported it appears about 20 posts were stolen from this job site Mr Jeffery reviewed the road committee report and various items were discussed The fence at Ralph Beeton s was discussed at length and it was agreed this fence should be removed immediately if at all possible Mr Vickery moved a letter be sent to Mr Beeton advising him the old fence belongs to the M D of Kneehill and it will be removed by the M D as soon as possible 6 lalll� c�av�sed SGS � V WEICH SHOP DISCUSSIONS GRADER SHOP HEATING COSTS ORDER CULVERTS FOR 9994 Gl�-A r 1 C:1 ANDERSON COULEE GUARD RAILS OVER PRICE ESTIMATE STOLEN POSTS ROAD COMMITTEE REPORT i R BEETON FENCE -�en cC� Ve c NO Lqr" gLrQdP r • �q • • COUNCIL MEETING DECEMBER 14th, 1993 CARRIED Mr Jeffery also reviewed a report regarding the 1993 road program and reviewed those projects which were not completed in 1993 Mr Hanger moved the SR 836 project from SR 585 to Highway 27 as well as the King Hill project be removed from the M D road program CARRIED There was discussion about the ditch cleaning and blade grade projects which have been approved recently Mr. Vickery noted the road north of Betty Hoppins - East of 13 & 24 in 34 -25 -4 - 1 mile should be on for ditch cleaning, but does not show on Mr Jeffery's list Also the Martha Peters' road ditch cleaning - West of 18 and 19 in 34 -26 -4 2 miles Mr Boake indicated he felt the Gibbs road should be on for ditch cleaning as well Mr Jeffery agreed he would review the recent minutes and determine if there are any approved projects which do not show up on the list It was also suggested it is not necessary for a ditch cleaning project which meets policy to be referred to council Mr Boake moved to table the ditch cleaning and blade grade portions of this report until the next meeting CARRIED Mr Vickery moved to approve the balance of the 1993 road program report CARRIED Mr Jeffery reviewed with council an analysis which he had done of one grader operator's time sheets taking into consideration the suggestions from council regarding less hours of work, no over time, etc Mr Hanger moved to table this report to the next meeting of council. CARRIED Mr Jeffery reviewed the existing M D ditch cleaning and blade grade policies There was lengthy discussion regarding these policies As no motions were forthcoming the policies will remain in effect Mr Jeffery reviewed a draft policy regarding violence in the workplace Mr. Hanger moved to accept and file and the policy not be implemented CARRIED Mr Jeffery reported the Riep /Painter project will in fact be a 2 mile project Mr Boake moved to accept and file as information 7 /0� 1993 ROAD PROGRAM KING HILL REMOVED FROM PROGRAM DITCH CLEANING BLADE GRADE PROJECTS c i GRADER OPERATORS TIME ANALYSIS c3 DITCH CLEANING BLADE GRADE POLICIES VIOLENCE IN WORK y PLACE C, PAINTER RIEP PROJECT LL �Itl 0 COUNCIL MEETING DECEMBER 14th, 1993 CARRIED The condition of T -33 Sweeper truck was discussed briefly Mr. Wagstaff moved to table this matter pending a report from the Capital committee CARRIED Mr Haskell asked if Council felt another Sandvick blade should be purchased Cost would be about $3800 00 and it would be useful for the divisional graders Mr Vickery moved Mr. Haskell be authorized to purchase another Sandvick blade at a cost not to exceed $4000 00 CARRIED Mr Haskell left the meeting at this time Mr Marz noted the Three Hills Seed Plant would like to refinance their debt They are presently paying A D C 10% and feel they could get a five year loan at a lessor rate from other lending sources Mr Boake moved the M D would have no objection to the Three Hills Seed Plant refinancing their existing debt. CARRIED Mr. Cunningham entered the meeting at this time Mr Jeffery noted a group of ratepayers submitted a request for the M D to be involved in provision of water services for their area making use of the Pan Canadian water pipeline. There are about 26 farmers which have expressed interest in hooking up to this line They would like the M D to construct and operate the water distribution system They suggested the M D take out a debenture for the total costs and charge same back to the participants Future users would have to pay a contribution to the system plus interest in order to access the system It appears P.F R.A would prefer the M D to be involved in provision of water for a larger area of the M D and this be considered Stage 1 of a much larger system There was discussion about whether the people should set up a water co -op and deal directly with the Town of Three Hills for their water The Churchill Water Co -Op deal with the City of Drumheller and operate the system themselves. The interested people have requested the M D undertake a design study to determine the actual costs involved It was suggested the people who are interested should cover the costs of the feasability study - perhaps up front contribute $500 00 each towards this cost If the system does not proceed any excess money from their contribution would be returned to them after paying for the design study Mr Hoff moved the water committee of Alex Cunningham, R M Vickery and Marylea Lowen obtain estimate of costs for doing an engineering feasability study for the proposed /&111� SWEEPER TRUCK T -33 SANDVICK GRADER BLADE PURCHASE THREE HILLS gFFD PI ANT PAN CAN WATER LINE PROPOSED WATER PROJECT rq H • a COUNCIL MEETING DECEMBER 14th, 1993 water system using the Pan Canadian water line and contact the interested parties to see if they would be willing to put up an equal share of these estimated costs on the understanding that any excess monies after payment of the costs for the design study would be reimbursed to them if the project does not proceed, and the committee bring a report back to council before proceeding further with the project CARRIED The report from the meeting with the Huxley residents was reviewed and discussed It was suggested and agreed if the sidewalk on main street was removed and a wider area of the street paved when the streets are redone it would solve a problem with the poor sidewalk and be less expensive Mr Vickery moved the sidewalks on the main street of Huxley be removed the next time the streets in Huxley are repaved CARRIED Mr Wagstaff moved C.N.R , Doug Lea and the owner of the vacant lot(s) in Huxley be sent letters requesting them to clean up and mow their properties CARRIED The problem with toad flax is to be referred to the Ag Fieldman Mr Wagstaff moved the Smithies approach culvert be extended if possible and the report be accepted and filed. CARRIED Mr Marz reported he, Mr. Wagstaff, Mr Hoff and Mr Hanger had inspected the grader shed The thermostat was set at 50 degrees and the furnace was running continuously. The building doors require some work to cut down the drafts Mr Hanger had agreed to obtain a different thermostat so the heat could be turned down lower than 50 degrees It was also suggested the heat be turned off and the graders plugged in However this may not be satisfactory Mr Hanger moved the new thermostat be installed about 4 feet higher than the existing one and the temperature be set at 40 degrees CARRIED Mr Jeffery reported on what is necessary if Council wish to hold a plebisicte vote in connection with up- grading the Three Hills Arena Council can establish recreation areas by by -law and then agree to accept a letter from a certain number of the electors in that area requesting the M D to contribute so many dollars to the up- grading project If that letter of support is received, a plebisite vote could be held and the area s proprietory electors would be eligible to vote It would require 50% plus 1 to approve the expenditure Mr Boake moved the Three Hills Arena up- grading committee be advised if they present council with a letter of request from 66% of the estimated electors in the proposed Three Hills Recreation area, (66% = 300 people) for the M D to contribute money to assist with the up- grading of the Three �M HUXLEY i RESIDENTS MEETING SIDEWALKS 13ui '4"1k-.M4 V CLEAN r, UP w,t1 VACANT,;,,, LOTS l`" ETC TOAD FLAX CULVERT EXTENSION GRADER SHED THERMOSTAT HEATING COSTS THREE HILL ARENA UP GRADING P t t-f r, 9'A4 • • COUNCIL MEETING DECEMBER 14th, 1993 Hills arena the M D will hold a plebisite votE proprietory electors in that area and 50% plus decide the issue CARRIED Mrs. Lowen moved first reading to by -law number 1; being a by -law to establish the M D recreation areas in the rural areas around the urban centers of Three Hills, Trochu, Acme, Linden, Carbon, Torrington and Drumheller in the same manner and using the same boundaries established previously by council policy CARRIED Mr Boake moved second reading to this by -law CARRIED Mr Vickery moved third reading be given to this by -law at this time MOTION WAS NOT CARRIED UNANIMOUSLY The proposed bylaw will be discussed again at the next meeting of council Mr Jeffery reviewed a letter received from the AAMD & C As the Province is looking into privatization of assessment services, the Association wish to know if the members feel the association should pursue the possibility of providing this service This idea was discussed at length and generally agreed the questionnaire be completed indicating the M.D. does not feel the association should pursue this option Mr Jeffery noted council must establish an agenda for the local governing officials meeting to be held January 28th It was noted both of the federal Members of Parliament and one of the M L A s are new and it may be very difficult for them to provide much information this year Also it appears 3 of them may not be able to come Mr Vickery moved a letter be sent to the towns and villages asking for agenda items and is no items are received prior to January 4th the M D will consider cancellation of the meeting CARRIED Mr Jeffery reviewed the situation with the Sisters of Charity subdivision application in Block Y In N.E. 8- 33 -23 -4 There are existing buildings which encroach from Block Z - St Ann's Ranch - on to the parcel which the Sisters of Charity intend to sell to Lewis Frere The surveyor for the Sisters has indicated these buildings will be removed but to date this has not happened One of the conditions for approval of the subdivision requires provision of a real property report Mr Vickery moved the surveyor be advised a real property report must be provided for Lot 1 and Lot 2 in Block Y before the subdivision is completed CARRIED 10 RECREATION AREAS BY LAW 1298 AAMD & C ASSESSMENT SFRVTCFS reQ l LOCAL GOVERNING OFFICIALS MEETING Ie }�er- SISTERS CHARITY SUBDIVISI( le0ri C„cOA" If H .7 U L COUNCIL MEETING DECEMBER 14th, 1993 Mr Jeffery reviewed an account received from the City of Drumheller in connection with a fire call on the former Don Tchir acreage in SW 6- 29 -20 -4. The owner was burning garbage and the fire got away and burned down through the coulees in that area. The City of Drumheller called in trucks from the M D of Badlands and also had to pay their own staff for time involved with the fire The cost for the Drumheller Fire Department was $820 00, for Badlands was $1020 00 and for extra city staff the charge was $611.12 a total cost of $2451.12 Badlands had billed their costs to the City. Mr Hoff moved to accept the report and pay $2451 12 to the City of Drumheller for this fire CARRIED Mr. Vickery noted the Three Hills Agricultural Society have excess funds on hand and they would be prepared to donate the money to the M.D. if the M D would purchase cattle handling equipment and rent same to the local farmers. The Ag. Service Board has looked into the cost for a cattle trailer, corral panels, cattle squeeze and a calf table Cost for these items would come to about $10,000 They also looked at the price of a grain vac - around $10,000. It would cost the M D money to administer the rental of these items as well as maintenance of same The trailer and grain vac are very high maintenance .items There was discussion about purchase of a small pull scraper or a manure plow down cultivator After discussion it was suggested the M D might accept sufficient dollars to purchase the cattle squeeze, calf table and corral panels, and perhaps a small 4 to 6 yard scraper, and the Ag. Service Board discuss these ideas with the representatives from the Ag Society and bring a report back to council at a later date Mr Boake moved acceptance of the report from Mr. Vickery CARRIED The report prepared by Frank Wesseling on the future of provincial planning commissions was noted Mrs Lowen moved to table this matter to the next meeting. CARRIED Mrs Wilkinson noted Brian Jensen is purchasing an acreage which is being created by Shelley James in N.E. 12- 28- 21 -4.As part of his agreement with Shelley James he is obligated to put in an approach into the cultivated portion of this land The existing approach on this quarter goes into pasture land and is a very poor approach Previously the owners used the undeveloped road allowance on the east side of the quarter and accessed the cultivated field through the proposed acreage Mr Jensen has requested he be allowed to complete the subdivision at this time on condition he install the approach for the owner at his cost next spring Mrs Lowen moved approval for completion of the subdivision at this time without installation of the approach on 11 �v DRUM FIRE AREA ACCOUNT THREE HILLS AG SOCIETY EXCESS FUNDS pry FUTURE PLANNING COMMISSIONS SUBDIVISION NE 1 2 --7---4 i r i i • COUNCIL MEETING DECEMBER 14th, 1993 condition the purchaser installs an approved app June 30th, 1994 CARRIED Mr Marz asked if council wish to express congratulations to Mrs Betty Kilgour on the occasion of publication of BETTY her 5th book on How KILGOUR Confidence and Power Cost 5TH Mr. Hanger moved a congratulatory message be published in -B 60- K R A MARZ the Three Hills Capital. ATTEND Mr Vickery moved Mr Marz be authorized to attend the seminar and the costs be covered by the M D CARRIED Mr Jeffery reported it cost $3493 82 to have an Mrs. Lowen moved this meeting environmental impact study done on the waste oil tank site afer the tanks were removed The study showed there was WASTE contaminated soil and it cost $2683 05 to dig out the tanks OIL and the contaminated soil There will be an additional cost TRANSFER to move that dirt to Drumheller SITE Mr. Wagstaff moved to accept and file this report. CARRIED Mr Marz asked for permission to attend a seminar in Calgary in February on How to Make Presentations with Confidence and Power Cost for seminar is $195 00 plus G S T R A MARZ ATTEND Mr Vickery moved Mr Marz be authorized to attend the SEMINAR seminar and the costs be covered by the M D � -"Vrkf V V % CARRIED 4' ✓ Mrs. Lowen moved this meeting do now adjourn ADJOURN CARRIED Time 4 55 P M !�-7/ ----------- Reeve 12 - - -- -- -------- Adm ni.stra o E 101 r-*- L J U JOHN C JEFFERY REPORT November 30th to December 14th, 1993 REPORT BALANCE FORWARD $463 20 Nil Report BALANCE FORWARD $482 25 CORRESPONDENCE 1 Served 82 persons at Christmas party 88 advised they were coming - 82 came - this is better response that previous years 2 Paddle Petroleum has assigned M D surface lease 4- 3- 30 -21 -4 to Deep Basin Petroleum Corporation 3 AAMD & C News Highlights 4 Palliser Regional Newsletter 5 Safety Codes Council - information re. energy efficiency legislation for Alberta 6 Fact Sheet from Seniors Advisory Council of Alberta 7 Received $223,145 39 frrom the Province SR 836 Project $216,883 39, Step Grant $6125 00 Field Inspection Expenses $137 00 8 Letter from Drumheller Health Unit - Board make up 9. Province News Release - Budget roundtable workbook for Advanced Education and Careep Development 10 Letter from Alta Economic Development and Tourism re. Publication of Dates for Events 11 Letter from EXH Engineering Services Ltd , Jim Bussard 12 Letter from Peter Trynchy Minister of Public Safety Services re Regional Response Improvement Program Grant - $98,945 00 Grant - $39,578 00 from Federal $9894 50 from Province and M D contributing balance 13 Received final signed agreement re SR 837 and SR 838 Seal Coat Project 14 AAMD & C News Highlights 15 AAMD & C - copy of resolutions passed at convention DEVELOPMENT PERMITS- 1 John Neibauer - addition to residence SE 5- 34 -23 -4 $4500 2 Delroy Schuze - mobile home, ostrich barn Pt SE 14- 30 -24 -4 $55,000 3 George Friesen - home occupation electrical - SW 3- 32 -24 -4 4 David Watson - pole shed for cattle NE 16- 32 -22 -4 - $6000 5 Robert Barnes - pole shed for farm equipment SW 30- 29 -22 -4 $20,000 6 George Schwab - 1 Home Occupation - Craft Studio -SE 14- 28-23 -4