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Home My WebLink About1993-11-09 Council MinutesP� 0 0 AGENDA COUNCIL MEETING NOVEMBER 9th, 1993 1 Approval of Agenda 2 Approval of Minutes October 26th Meeting 3 Approval of Accounts 4 J C Jeffery Report 5 Executive Committee Report APPOINTMENTS: 9.30 A M - Public Works Superintendent PRIORITY ITEMS• 6 Reeve and Deputy Reeve Report/ Discussion with Crews re: Foremen's authority 7 Report from Reeve Marz re Mun Affairs Three Year Business Plan - Meeting Nov 5/93 Calgary Item tabled at last meeting. 8. M.D. Secondary Road Priorities 9 1994 Base Course Program 10 Report - Mayors and Reeves meeting 11 Open tenders for Contract Graders - Division 3 & 5 12 Open tenders for Gravel Crushing TABLED ITEMS- 13. Report re. M.P.C. and D.A.B. by -laws 14 Discuss printing M D maps 15 Continue review of M D policy book (waived policies) GENERAL ITEMS 16 Letter from Jim Dinning re. Tax Commission 17 Three Hills Airport Commission report 18 Proposed Donation by -law 19. 1994 Anniversary Celebration 20 Letter from Minister of Justice re RCMP funding 21 Report R E Boake - Linden Rubble Pit Alternate Site 22 Letter from Mun Affairs re. 100% Assessment TRANSPORTATION ITEMS 23 Report from Public Works Superintendent including report re Case Tractor Purchase 24 Road Committee Report - October 28th, 1993 25 Carragana - North of P B I 1 /&I/-, 0 0 AGENDA COUNCIL MEETING NOVEMBER 9th, 1993 UTILITY OFFICER ITEMS 26 Report from Committee re PFRA and Rural Water Systems PLANNING ITEMS• 27 Minutes from MPC - several items referred to council with recommendations A S B PARKS /RECREATION LATE ITEMS 28. Wimborne Water Line repairs Report from Alex Cunningham 29 Request from Gulf Canada Resources re- use of dirt road 30 R E Boake - Report re- Village of Acme water 31 Sour Gas Well - 1 5 KM Wimborne DISCUSSION ITEMS ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING- DEVELOPMENT APPEAL BOARD HEARING- 2 • COUNCIL MEETING NOVEMBER 9th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M.D Office, Three Hills, Alberta, on Tuesday, November 9th, 1993, commencing at 9 00 A M The following were present for the meeting Councillors• Marylea Lowen Otto Hoff Robert E Boake Richard A Marz James Hanger Richard M Vickery Glen Wagstaff Division One Division Two Division Three Division Four Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs. Jennifer Deak, Assistant Accountant, was present and recorded the minutes Reeve Marz called called the meeting to order at 9 00 A M Two tender bidders entered the meeting and Mr Jeffery commenced to open the sealed bids for gravel crushing and contract grading The following grader bids for Division #3 and Division #5 were received— G S T not included in bid prices. The following gravel crushing bids were received - Div #3 Div #5 Len's Trucking $63.00 $63.00 Busby No bid $63 50 Aldale $67 00 $67 00 Scorpion $67.00 $67.00 Ace Industries $69 00 $69 00 Shanks $69 90 $72 90 Shanks - snowplowing $74 90 $77 90 G S T not included in bid prices. The following gravel crushing bids were received - G S T not included in bid prices Mr Jeffery reported that LaFarge had been invited to tender the gravel crushing but had declined because of prior commitments 1 I W/ PRESENT nR6nFR RInc GRAVEL CRUSHING BIDS Arjon Richardson Stewart Hopkins Garson 3/4" $1 81 /yd $2 40 /yd $2.50 /yd $3.08 /yd Esau chips $2 68 /yd $5 00 /yd $4.25/yd $3 45 /yd Esau 3/4" $1 81 /yd $2.30 /yd $2 10 /yd $2 63 /yd Torrington 3/4" $1 81 /yd $2 25 /yd $2 30 /yd $2 36 /yd Schmautz 3/4 $1 90 /yd $2 40 /yd $2 35 /yd $2 65 /yd G S T not included in bid prices Mr Jeffery reported that LaFarge had been invited to tender the gravel crushing but had declined because of prior commitments 1 I W/ PRESENT nR6nFR RInc GRAVEL CRUSHING BIDS • e �3 COUNCIL MEETING NOVEMBER 9th, 1993 Mr. Marz requested Mr Haskell review all the bids to ensure consistency and report back to council later in the day Mr Haskell and the two tender bidders then left the meeting - time 9.10 A.M Mr Vickery moved approval of the agenda CARRIED Mr Marz presented the Reeve and Deputy Reeve Report concerning the need to clearly define the lines of authority to all employees. It was agreed that Council should support decisions made by the foreman and public works superintendent and that any employee having grievances should follow the policy of the two up system This system provides that every employee in the organization has two higher levels of authority to approach with concerns or grievances, first his foreman then the public works superintendent, the administrator and Council. By following this policy of the two up system Council could devote it's time to municipal issues and only be involved with personnel issues brought to their attention by the administrator Mr Hanger moved that Mr. Marz and Mr Hoff, along with the public works superintendent, go out to the work forces as soon as possible and explain the two up system and make it clear to all employees that Council fully supports the authority of the foremen and public works superintendent and will not tolerate any insubordination CARRIED UNANIMOUSLY Mr Marz next reported on a meeting he and eighty other Reeves and Mayors attended with Mr Steve West, Minister of Municipal Affairs, in Calgary on November 5, 1993 The purpose of the meeting was to announce and discuss the new provincial government three year business plan The plan includes a twenty percent cut to transportation grants this year and funding for only current paving programs in 1994; the provincial government has no plans to be part of the federal work plans for 1994; no plans to change senior housing funding; giving municipalities more autonomy to save money Mr Marz noted that all Municipal Assistance Grants .including F C S S , parks, culture and recreation are being targeted for review The Municipal Affairs department has cut staff from 1200 employees to 800 and is anticipating a further cut of 400 The plan includes more municipal responsibility in the planning process and the possible moving of the planning appeal process from the provincial to the local level Questions addressed at the meeting included concerns about 'voluntary' health care cuts requested by year end, especially when some organizations have union agreements that extend into the new year This will ultimately result in confrontations between local legislators and unions and quite possibly the loss of jobs Mr Marz also reported that M D of Brazeau has applied to Municipal Affairs to form a community government, combining all local governments, hospital, health and school boards in its area and sharing services Brazeau has a population of 14,000 with a total of 32 elected officials and five administrators In comparison, within the M D of Kneehill is 64 elected officials and ten K AP AG RE RELvL mcruni REPORT ON MAYOR & REEVES MEETING r� U L COUNCIL MEETING NOVEMBER 9th, 1993 administrators Mr. Marz reported that Municipal Affairs is looking favourably upon Brazeau s shared services" but will not be pressuring municipalities to share services nor introducing legislation for same A lengthy discussion followed on the need to review shared services agreements to ensure the M D is not subsidizing other interests and that the amount of dollars the M D is contributing for these shared services are reflected by representation on the decision making boards Mr Marz noted Mr West concluded the meeting by advising municipalities his three year plan will be published later this month and his advice to municipalities is to maintain their current resources and not to expand It was agreed by Council that when the plan is made public Council hold town hall meetings with ratepayers to discuss these issues and their effect upon the municipality Mr. Marz moved to adopt this report CARRIED A short recess was taken from 10.10 A M until 10.25 A M Mr Jeffery reviewed the previous motion Council had made listing their Secondary Road priorities He requested that Council consider the priorities and indicate if any changes are needed It was noted that SR #836 was not included in this list Only six of the ten miles of this project have been completed with the balance scheduled for completion in 1994 The contract with Alberta Transportation was to complete the ten mile SR #836 project by November 1, 1993 Due to inclement weather and gravel problems this contract was not fulfilled. It is unknown if Alberta Transportation will allow the M D work force to contract the balance of the project or will contract it out A discussion followed on the gravel crushing and stock piling needs Mr Jeffery noted that Alberta Transportation has not committed to pay for the gravel from Garson Pit for the balance of SR #836 project. Mr Haskell re- entered the meeting - time 10.55 A M Mr Haskell noted that to finish the SR #836 project 20 - 25,000 yards of 3/4" base standard gravel will need to be crushed. If this gravel is not used on SR #836 it can be used elsewhere, especially if it is crushed to base standard and not road standard Mr Hoff moved that 25,000 yards of gravel be crushed at Garson Pit to 3/4" base standard quality and that gravel crushing requirements at the Torrington Pit also be crushed to 3/4" base standard quality CARRIED Mr Haskell reviewed the stock piling requirements He noted that there is approximately 58,000 yards of stock piling to be done before the end of March 1994 There are ninety -nine working days to the end of March and taking into account days lost to inclement weather there could be a possible 85 days available for gravel hauling The trucks could haul approximately 1,000 yards per day Given these estimates it was agreed that the gravel to be crushed at Garson Pit could be stock piled Mr Haskell recommended the M D consider using Huxley and Watts stock piles for the gravel crushed at Garson's and not to consider a new stock pile site because of the amount of gravel lost when making a new base for stockpiling 3 M-O SEC ROAD PRIORITIES GRAVEL CRUSHING REQUIREMENTS STOCKPILING SrHFr)lll I Nr, 0 COUNCIL MEETING NOVEMBER 9th, 1993 Mr Hanger moved that the gravel crew immediately commence working one shift of eight hours per day until further notice CARRIED Mr. Haskell reviewed the gravel crushing tenders It was noted that three tests would be done during the crushing to ensure quality Mr Vickery moved to accept the gravel crushing bid from Arjon for crushing 20,000 yards of 3/4" at Garson Pit at a price of $1 81 /yd, 5,000 yards of chips at Esau Pit at a price of $2 68 /yd, 25,000 yards of 3/4' at Esau Pit at a price of $1.81 /yd; 40,000 yards of 3/4" at Torrington Pit at a price of $1 81 /yd and 30,000 yards of 3/4" at Schmautz Pit at a price of $1 90 /yd plus G.S.T. with crushing to commence December 5, 1993 (weather permitting) and to be completed by April 30, 1994 with the M D responsible for all stripping and pit restoration involved with the crushing i CARRIED I A discussion continued on the secondary road priorities It was agreed that since SR #836 is in progress a letter should be presented to Alberta Transportation, at the meeting scheduled with them during the convention, thanking j them for the contract and noting that delays due to the weather have postponed the project but it will be completed in 1994 It was agreed to add as secondary road priority #3 SR #575 overlay and final paving Acme east and as secondary road priority #4 Tolman Bridge safety concerns It was also agreed to have these priorities listed in a letter to be presented to Alberta Transportation at the meeting with them and to discuss with the M.D. of Starland the Tolman Bridge safety concerns Mr. Wagstaff also suggested mentioning at this meeting the portion of the Buffalo Jump Road the M D rebuilt and that it is an .investment as partners with the province since the road goes into their provincial park It was also agreed to have available, at the meeting, the information and costing for SR #836 It was generally agreed that this would be the presentation ,j format to Alberta Transportation GRAVEL CREW HOURS /SHIFT GdvA --k-a ✓ GRAVEL CRUSHING TEND R SEC ROAD PRIORITIFS Mr. Jeffery next reviewed the 1994 base course program. He noted that the two mile Linden Home Road project is 1994 BASE currently in progress with all the gravel is in place COURSE PROGRAM Mr Hanger moved to accept the two mile Linden Home Road base course project and the above priorities be presented to Alberta Transportation in Edmonton CARRIED Mr Marz proposed that all the mayors and reeves in the area meet to discuss shared services and the funding structures of currently shared services He expressed concerns about accountabilty to ratepayers for these services and the need to review representation and contributions It was agreed that Council has a commitment SHARED SERVICES to service its ratepayers in the most equitable way possible and due to economic restraints and the upcoming provincial government's three year plan a reassessment of these services would beneficial. 4 J 0 E COUNCIL MEETING NOVEMBER 9th, 1993 Mr Hanger moved that, upon receipt of the provincial three year plan, Reeve Marz extend an invitation to all Mayors and the School Division Chairman to meet, at the M D of Kneehill offices, to discuss the effectiveness of mutual services in an effort to promote a fair and equitable system that's economically viable for all participants and also that a municipal staff member be presented to record the minutes of the meeting CARRIED Mr Boake moved that the November 23, 1993 council meeting date be changed to November 30, 1993 CARRIED The meeting then recessed for lunch from 11 50 A M to 1.00 P M Mr Haskell was present at the meeting when it reconvened - time 1.00 P M A lengthy discussion was held on the contract grader bids Concerns were expressed that M D employees were snow fencing in the contract grader operator division and that this job is usually done by the divisional grader operators and therefore the snow fencing costs should be included with the contractor costs to more accurately reflect total costs Mr Marz also noted that the M D costing includes all the infrastructure that's in place and paid for Contracting out more grader services and keeping the same level of infrastructure in place will result in inflating the balance of the divisional grader costs It was also noted that approximately $20 00 /hr of the grader costing is attributed to infrastructure costs and since the infrastructure is paid for by contracting services the M D is outlaying more cash Mr Marz also pointed out that the grader operators located close to Three Hills are accessible and can be utilized for other types of work when not grading Mr Boake noted that there is no data available for contract grader costs during the winter Mr Jeffery then reviewed some of the input received from a recent meeting with the divisional grader operators, Reeve Marz and himself The operators all agreed and were willing to work flex hours, overtime rates to be paid only after 173 hours /month to a maximum of 200 hours /mth unless authorized by council, working Saturdays, at regular pay, to replace days lost to bad weather, all overtime hours in excess of ten per day to be taken as time off and to take a pay cut if necessary Mr Jeffery added that the operators were willing to negotiate and also wanted to bring to Council s attention their service - they usually respond within 24 hours to road problems, have good public relations with the ratepayers, save the public works superintendent time by reporting road conditions and missing signs in their division Mr Jeffery also reported on the staffing levels in the municipality since 1970 As at December 31st each year there were 41 staff in 1970, 54 in 1975; 58 in 1980, 50 25 in 1985, 52 in 1990 and 41 in 1993 It was agreed that Council was committed to obtaining the best value for the ratepayer's dollars and given so many unknown factors this would be difficult to determine and a commitment not be made until more data and information is available /04'V SHARED SERVICES COUNCIL MEETING DATE CHANGE CONTRACT GRADER BIDS r� • I -, 11 COUNCIL MEETING NOVEMBER 9th, 1993 Mr Wagstaff moved not to accept any grader tenders at this time CARRIED Mr Haskell gave his public works superintendent report Six miles of SR #836 have been completed and primer oil applied There is a two mile portion on this road that goes through a coulee and safety concerns were raised if the road is to be left in its present state. Closing this portion of the road would mean a four mile detour Mr Haskell noted that should the weather be warm enough the oil could be ordered and chips applied to this surface The last day to order oil this year is November 19th Mr Wagstaff moved that, weather permitting, chips be applied, if possible, to the completed portion of the SR #836 project CARRIED It was agreed not to accept the offer from Guard's Implements in Trochu to purchase the tractor the M D had rented New government regulations are now in place for the disposal of used oil and anti freeze filters A company, Filtercor Recovery Inc , will for a $35 00 set up fee, supply 45 gallon drums for the used filters and pick up used filters at a charge of $165 00 - $195 00 drum The company also sells a crusher, at a price of $4,000 00, to crush the filters prior to disposal Mr Vickery moved the public works superintendent check out other sources and prices for used filter disposals and report back to Council with the information CARRIED Mrs Lowen moved to accept the public works superintendent's report CARRIED Mr Marz moved that Mr Boake chair the meeting in his absence CARRIED Mr Haskell, Mr. Marz and Mr Hoff then left the meeting - time 1.55 P M Mr Wagstaff moved that the October 26th, 1993 minutes be approved. CARRIED Mr Vickery moved that the accounts presented for payment to -day be approved subject to review by the finance committee of Mr Marz, Mr Hoff, Mr Vickery and Mr Hanger. CARRIED Mr Jeffery's report was reviewed and various items discussed Alberta Traffic Signs will be replacing all screws in the township and range signs with set screws and re- installing those signs that are down. Mrs Lowen moved that only half the cost for the township and range signs be paid now and the situation be re- evaluated in January 1994 R /90-11", GRADER BIDS P W S REPORT PURCHASE OF TRACTOR FROM GUARDS USED FILTER DISPOSAL � f-t� APPROVAL MINUTES I APPROVAL ACCOUNTS TWSP & RANGEI SIGNS PAYMENT i • COUNCIL MEETING NOVEMBER 9th, 1993 CARRIED Mr Vickery moved that Mr. Ron Frere's request for M D brushing on the road north of 34 & 35 - 33 -25 -W4 and west of 2 & 11 - 34 -25 -W4 be referred to the divisional councillor. CARRIED Mr. Vickery moved approval of Mr. Jeffery's report CARRIED The Executive Committee report was reviewed next Mrs Lowen moved approval of the Executive Committee report CARRIED Mr Jeffery report that he received a telephone call from I G A advising him that any orders for hams or turkeys for Christmas must be made now to ensure delivery Mrs Lowen moved that all permanent employees (41), the three garbage attendants, the janitor and the contract grader operator employee all be given either a turkey or a ham at Christmas CARRIED Mr Jeffery reported on the letter received from the Hon Jim Dinning, Provincial Treasurer, regarding the tax commission Concerns have been raised that the committee is not represented by people directly concerned with tax reform Mr Jeffery also reviewed his presentation concerning this matter and noted that at present 40% of M D revenue is from power and pipeline assessments, 15% from machinery and equipment and 10% from provincial grants Mr. Hanger moved that Reeve Marz write a letter to the Hon. Jim Dinning, Provincial Treasurer, expressing concerns that the tax commission does not include representation from people directly concerned with the issues CARRIED Mr Jeffery read a letter from the Town of Three Hills concerning their proposed changes to the Three Hills Airport Commission. The town is recommending that their town members to the Airport Commission board be appointed at large and a motion was passed stating one of their members be a delegate from Prairie Aviation School and the second member from the Flying Club A further motion was passed by the town recommending to the M.D. that the members at large on the Airport Commission board be given voting privileges A discussion followed and concerns were raised about the town's proposal for non elected officials to vote on the Commission The 1994 Airport Commission budget was also reviewed and it was noted that the M D share of the requisition has been set at $5,000 00, the same amount as last year Mr Vickery moved that a letter be sent to the town of Three Hills advising them of Council's concerns at having non elected members at large with voting privileges and that the M D of Kneehill is definitely not in favour of 7 �ryti c a I^" R. FRERE REQUEST FOR BRUSHING APPROVAL J C JEFFERY REPORT CHRISTMAS HAMS P ROV TAX CnMMISSInN \,J r IV 63 AIRPORT COMM PROPOSAL & BUDGET tee k-r Sk-r,,C- 6 y\1 cocr , i • 0 • COUNCIL MEETING NOVEMBER 9th, 1993 their motion and also that the M D approve the Airport Commission 1994 budget and M D requisition of $5000.00 CARRIED The previous motion concerning the funding for the proposed Three Hills arena renovations was reviewed The motion was that the M D levy a special recreation to raise 22% of the costs that would not be covered by grants Mr Vickery moved to rescind the previous motion concerning M D funding for the proposed Town of Three Hills arena and that a letter be sent to both the town and arena committee requesting a petition from the people indicating what they would like to be done about the arena and if enough support is received in the petition Council will consider -i- _ _ _.. _ . e_Zf 1>v\dnc� le CARRIED A short recess was held from 2.35 P M until 2.55 P M The annual donation bylaw was reviewed Mr Jeffery noted the donations last year were $2,000.00 to S T A R S and $1,000 00 to the Salvation Army Mr Hanger moved first reading to Bylaw #1296 this being the bylaw respecting donations for the 1993 year and that a donation in the amount of $1,000 00 be made to the Salvation Army and a donation in the amount of $2,000 00 be made to the Shock Trauma Air Rescue Society (S T A R S ) CARRIED Mr Wagstaff moved second reading be given to this Bylaw CARRIED Mr Vickery moved that third reading be given to this Bylaw at this time CARRIED UNANIMOUSLY Mrs Lowen moved third reading to this bylaw CARRIED Mr Vickery gave a report on behalf of himself, Mr Marz and Mr Hoff who were all appointed on a committee for the M.D. 50th anniversary celebration Mr Vickery reported that the committee felt that in these times of fiscal restraint and cutbacks anniversary celebrations should be restricted and that the township and range signs would be promoted as the M D 's major anniversary project Mr Vickery also requested input from the rest of council about the possibility of hosting an open house, making special anniversary M D pins Mr Hanger moved that the M.D. of Kneehill 50th anniversary celebrations be limited to the township and range signs and that Mr Hoff and Mr Vickery be authorized to order up to 2,000 M D pins, using the current logo, with the addition of a 50th anniversary bar CARRIED Mr. Jeffery next read a letter from Mr Ken Rostad, Minister of Justice, concerning R C M P funding Mr Rostad reported that in 1992 a grant was provided from the Solicitor General s department to the R.C.M P to assist in purchasing alcohol detection devices It was at the R C M P 's discretion which departments received these devices Three Hills detachment did not receive one of N. erg THREE HILLS ARENA FUNDIN yc BY LAW #1296 DONATION BY LAW C �� V ica^ `�• '� 4 v M D 50th ANNIVERSARY to f, V f C) RnV 4 o�A v R C M P FUNDING E C7 • 0 COUNCIL MEETING NOVEMBER 9th, 1993 these devices and the local detachment had requested financial support from M D. and other organizations to purchase one Mr. Vickery moved to accept and file this letter. CARRIED Mr Boake moved to table his report on the Linden Rubble Pit alternate site CARRIED Mr Dunay entered the meeting - time 3.10 P.M. LINDEN RUBBLE PIT REPORT Mr Dunay proceeded to explain that in order to set assessments at 100% value provincial legislation requires a general assessment be done in the municipality The last 1994 ASSESSMENT general assessment was in 1991 and assessment were set at 65% value at that time Mr Wagstaff moved that Bylaw #1290 be rescinded and that RESCIND BY LAW first reading be given to Bylaw #1297, this being the bylaw #1290 & BY LAW to replace Bylaw #1290 and keep the assessment for 1993 at #1297 ADOPTING 65% valuation and adopt the 1993 assessment for 1994 1993 ASSESSMENT taxation purposes FOR 1994 CARRIED Mrs Lowen moved second reading to this Bylaw. CARRIED Mr Vickery moved that third reading be given to this Bylaw a at this time W �� CARRIED UNANIMOUSLY Mr Hanger moved third reading to this Bylaw. CARRIED Mr. Dunay left the meeting - time 3.20 P.M. Mr Jeffery discussed various items on the October 28/93 road committee report It was reported by the committee that Joe Friedrich, Div #3 grader operator, dial a good job on the Harvey Toews ROAD COMM blade grade. The committee is also recommending Mr Parry REPORT be paid for his fence repairs which resulted from trees knocked down and left in the ditch It was also noted that in Division #5, one mile east of SR #836 east of 29- 28 -22 -W4 the contract grader operator has pushed grass lumps into the ditch Mrs Lowen moved to approve the road committee report APPROVAL CARRIED RD COMM REPORT The November 2, 1993 Municipal Planning Commission (MPC) minutes were reviewed The MPC is recommending Mr Tony Regehr be refunded for one half of his permit cost as he decided not to proceed with the development Mr Wagstaff moved that one half of the $80 00 development permit fee paid by Mr Tony Regehr for a second residence T REGEHR DE\ mobile home on S W 3- 30 -25 -W4 be refunded PERMIT REFUNI CARRIED �w -tv �- 5CU5.S w 1 The MPC has also proposed a numbering system for the '�Se-s' hamlets of Wimborne, Swalwell and Huxley This would be very beneficial for emergency services and the cost for HAMLET numbering would be the residents expense NUMBERING SYSTEM 9J E :7 Ev. 8 COUNCIL MEETING NOVEMBER 9th, 1993 Mrs Lowen moved that a public hearing date be advertised to discuss a proposed bylaw to provide for the orderly PUBLIC numbering of lots in the hamlets of Wimborne, Huxley and HEARING Swa lwe l l CARRIED NUMBERING YSTEM Gulf Canada Resources Ltd has requested, through its agent, D R Hurl & Associates, consent to utilize a government road and construct an approach in 11- 22- 30 -22 -W4 to transport a rig to the site Mrs Lowen moved to refer this request to the road committee CARRIED Mr Jeffery reported that the two year term for MPC and DAB members was only Council direction in the policy book There is no restriction on the length of terms Mr Hanger moved to accept and file this information CARRIED Mr. Jeffery reported that Gulf Canada Resources Ltd. is requesting permission to locate a well site within 1 5 km of the hamlet of Wimborne in 5- 35- 33- 26 -W4. Mr Vickery moved the M.D. advise Gulf Canada Resources Ltd. that it has no objection to its well drilling in 5- 35- 33 -26 -W4 CARRIED Mr Hanger reported that he had spoken to Mr Gorman regarding the Gorman /Nakaska road and Mr Gorman is agreeable to having an approach and two culverts installed, if he can mark the location of same, and the road left as is Mr Hanger moved that two used culverts be installed on the Gorman /Nakaska road, the road left as is and this work be scheduled for this fall, if possible, at the discretion of the public works superintendent CARRIED A short recess was taken from 3 55 P M until 4.05 P M Mr Marz, Mr Hoff and Mr Haskell all re- entered the meeting when it reconvened and Mr. Marz assumed the role of chairman Mr Marz proceeded to give a report to Council regarding his, Mr Hoff's and Mr. Haskell's meetings with the public work employees that had just taken place He reported that the first meeting was with the gravel crew and comprised of an announcement of Council's earlier discussion regarding the line of authority, the two up system, Council's unanimous motion to support the foremen and public works superintendent and not to tolerate any insubordination In addition the gravel crew was requested to use the radio only for business purposes and not for socializing Mr Marz then concluded by requesting any comments from the crew and thanking them for their time. He also added that the office would be open until 5.00 P M to accept resignations from any employee who felt they could not abide by Council s motion Mr Marz reported that there were no comments or discussions after the presentation 10 //11/1� APPROACH REQUEST 11- 22- 30 -22 -4 i 5 -35 -33 -26x4 PERMISSION ca GORMAN NAKASKA ROAD -3U4 rd��s�l v,nc -nna REEVE'S REPORT ON EMPLOYEE MEETING ti r IC c b DWI COUNCIL MEETING NOVEMBER 9th, 1993 Mr Marz, ,\also took the gravel foreman, Miles Marz, aside and informed him of Council's motion to have only one gravel shift The main crew was next visited The same announcement wasmade regarding Council's earlier motion Added to this announcement was a word of appreciation, on behalf of Council, for all the efforts and overtime the crew had put in on the SR #836 project The shop was next visited and the same announcement made Mr. Haskell added that he appreciated Mr Marz and Mr Hoff going directly to the crews with the announcement Mr Marz concluded his report to Council by saying that a lot of time and deliberation had gone into hiring the public works superintendent and foremen and Council felt they were the right men for the job and would support their actions and hopefully this would be a one time action Mr Haskell then reported that Mr Dan Hagel has requested an amendment to his borrow pit /land agreement in that he would be agreeable to the M D. installing and paying all fence costs (approximately 1/8 mile) in lieu of Mr Hagel putting in the corrals Mr Vickery moved to accept Mr. Hagel's offer CARRIED Mr Haskell also reported that Mr Ralph Beeton has not yet removed the fence and that he would be contacting Mr Beeton and advising him that if the fence is not removed by the week end the M D. will take it out Mr Keith Smith, the shop foreman, reported the motor in P -3 has a combustion leak This is under warranty and the grader will be going to Calgary tomorrow for repairs. It was also reported by Mr Haskell that the main crew will not be working Nov. 12/93 but the rest of the crews will be working Mr Boake moved the council meeting set for December 7/93 be canceled, the December 14/93 meeting remain unchanged with the possibility of extending the meeting to December 15/93, if necessary, the January 18/94 meeting be changed to January 14/94 with Executive Committee meeting re scheduled for January 11/94 instead of January 13/94 CARRIED Mr Haskell left the meeting and Mr. Cunningham re entered the meeting - time 4 20 P M Mr Cunningham reported that there are no M D maps left. 1989 was the last printing of the map, 2,000 were ordered at that time The costs for printing 1,000 new maps is $10,000 00 Mrs. Lowen moved Mr Cunningham obtain prices for printing 2,000 maps and also obtain a price for including township and range locations on the new maps CARRIED Mrs Lowen moved to table agenda item #15 - policy book review until the next meeting CARRIED 11 SOM HAGEL AGREEMENT R BEETON FENCE P -3 PROBLEMS ,;\ \e4 COUNCIL MEETING' DATE CHANGES fed M D MAP PRINTINr �i1RK Av do C� c fir. POLICY BOOK REVIEW J .9 ,I Ef- s rql COUNCIL MEETING NOVEMBER 9th, 1993 Mr Marz reported that PBI had requested a load of gravel at their new hanger and taxi way because they have to pull their planes out onto the taxi run Mr Hoff moved a load of gravel, not to exceed 18 yards, be delivered to PBI's new hanger at the Three Hills Airport. CARRIED Mr Hanger reported that the carragana problem north of PBI is no longer a problem as the owner does not want the trees removed. Mr Hanger moved to rescind an earlier motion to remove the carragana north of PBI and accept and file this matter CARRIED Mr Cunningham reported on the water line problem in Wimborne at Mr Williams' quonset. Due to a water line leak at Mr Williams' quonset Mrs Rear is unable to receive water as they share the same line Mr Cunningham is recommending a new water line be installed around the quonset to Mrs Rear's house with appropriate curb stops installed Costs for the new line is estimated at $1,000 00 - $1,500 00 The M D has an easement on Mr Williams' property - a 12 ft strip on the east side Mr Vickery moved to install a new water line to Mrs Rear's residence and that Mr Williams absorb his own costs for repairing the water line under his quonset and that the easement on Mr. Williams property be removed CARRIED Mr Jeffery read the highlights from the Water Committee meeting held on November 1, 1993 which was attended by Mr Vickery, Mrs. Lowen and Mr Cunningham The meeting was held to discuss and explain some ideas for developing, installing and operating a regional water system The town of Three Hills currently has a water system in place that is only operating at 25% capacity The town gets its water from the Red Deer River Possibilities for a water line off the Pan Canadian line at Trochu, which gets water from Three Hills, were discussed as well as the feasibility of other lines It was generally agreed that this concept is in preliminary stages and that more information should be made available to the public to assess needs and costs Mr Marz recommended that this project remain at the committee level so that the two council representatives on the committee can focus on this project and report back to council Mrs Lowen moved that Council be willing to become involved in this regional water system if a saving could be realized to the water users and it would be a user cost system with no costs for this service to be charged to the general tax payer CARRIED Mr Vickery moved approval of the Water Committee report CARRIED Mr Boake moved the meeting do now adjourn CARRIED 12 0/4/� REQUEST FOR GRAVEL - PBI NEW HANGER aid ad.. Imo!' d CARRAGANA NORTH OF PBI WIMBORNE WATER PROBLEM - REAR WATER COMM REPORT - REGIONAL WATER SYSTEM A tt-f A$ya56e4 APPROVAL WATER. COMM REPORT ADJOURNMENT to • COUNCIL MEETING NOVEMBER 9th, 1993 Time 5 00 P M �? ----- ----- Reeve -- - - -- - - - - - -- Municipal Adm' 'strator i Ln D� JOHN C JEFFERY REPORT OCTOBER 26th to NOVEMBER 9th, 1993 REPORT. Balance Forward $332 12 1 Appears we are not getting 3 years from some line painting projects 2 Paid Otto Hoff for meals - September 16th, 1993 $24 08 3 Someone indicated at last meeting that M D Westlock costs for graders was $45 00 per hour Phoned Administrator and he advised they do not have a costing system and they do not cost out their graders or anything else Mentioned 2000 hours per grader on approximately 120 to 140 mile areas 4 Alta Traffic Supply agreed to replace all cap screws with set screws on bottom bracket on all signs and will re install those that are down at no cost to M D 5 Ron Frere requested M D brush out the road North of 34 & 35 �� in 33 -25 -4 and West of 2 & 11 in 34 -25 -4 - cannot get through 3ee- 01 "CA with farm equipment 6 SR 836 - o/s September 30th, 1993 62% $615,664 53 $585,597 00 for project and $30,067 53 for engineering Total funding at start of project was $894,969 00 for project and $105,000 00 for engineering 7 Renewed Canadian Speeches Magazine for one year Requested by Reeve November 3rd, 1993 Cost $ 85 00 8 Paid for dinner for Lawrence and Bruce Hogg Oct 28 $ 22 00 9. Ordered 20 copies of updated M D. land use by -law from Palliser - they will provide 10 copies, M D will be billed for 10. BALANCE FORWARD CORRESPONDENCE $463 20 1 Carbon Recreation Board Minutes and Agenda for Nov 8 2 Brochure from Stats Canada Re Canadian Economic Observer 3 Brownlee Fryett Municipal Law Bulleting October, 1993 4 Reynolds, Mirth Law Firm - Legal Update - Fall 1993 5 Municipal Affairs 1992 -93 Annual Report 6. Brochure re Courses and Resources available through Rural Education and Development Association 7 Received three invoices from Torchinksy for engineering services - SR 837, SR 836 and Old Highway 21 8 News Highlights 9 Letter from Alta Career Development re STEP program completed for 1993 - will send cheque for $6125 10 Three Hills School Division Minutes - October 25 meeting 11 UMA Invitation to come to their Hospitality Suite at Convention 12 Leter from Real Tech Environmental Engineering Services Inc Seminar on Environmental site Assessment 13 October newsletter from AIFE 14 AAMD & C News Highlights 15 AAMD & C Partners Program for Convention DEVELOPMENT PERMITS. 1 Darryl Gorr - SE 20- 30 -26 -4 - Feeder Hog Barn $85,000. 2 Wiebe Farms - NE 20- 29 -26 -4 - Addition to Hog Barn $60,000 3. Keith Doerksen - Feed Lot Expansion 600 head to 2000 head NW 23- 34 -23 -4 4 P B I. SW 33- 31 -23 -4 Hanger $150,000 5 Cream Coulee Farm - NW 8- 31 -22 -4 - Bed and Breakfast Home Occupation 6 Sam Boese - NE 29- 30 -25 -4 - Mobile Home $55,000 7 A M Gallant - SW 3- 33 -26 -4 - House, Shed - $150,000 8 Marylea Lowen - SW 21- 29 -21 -4 - Pole Barn $8000 1