HomeMy WebLinkAbout1993-10-26 Council MinutesC7
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AGENDA COUNCIL MEETING OCTOBER 26th, 1993
1. Approval of Agenda
2. Approval of Minutes
Correction required to October 19th Organization Meeting
Minutes
3 Approval of Accounts
4 J C Jeffery Report
5 Executive Committee
6 September Bank Reconcilation Statement
APPOINTMENTS•
10 30 A M Public Works Superintendent
10.30 A M Robert Cranston
11:15 A.M. Blackwood Hodge
11.45 A M Lunch at Coffee Break (Blckwood Hodge)
1 00 P M 1993 Tax Sale
PRIORITY ITEMS.
7 Review SR 836 Project
8 Set reserve bids for properties up for tax sale today.
8a Review possible changes to Taxation System in Alberta
8b Report re meeting with Town of Three Hills - Waste
Disposal Site Operation
8c Discuss M D secondary road priorities
TABLED ITEMS•
9 Proposed Trochu Transfer Site Agreement
GENERAL ITEMS:
10 Review agenda for Fall Convention - Two Optional Concurrent
Sessions on Monday, November 15th at 1 00 P M - Who wishes
to attend?
11. Town of Three Hills Proposal re: Three Hills Airport
Commission and other items
12 Alta Municipal Affairs - Meeting with Minister re
3 Year Business Plan requirement
13. Report re: Set up of MPC and DAB
14 Discuss need for printing M D maps
15 Request from Tarragon Oil - Drill Well within 1 5 KM
of Hesketh
16 Report re. WCB Rate Reduction
17. Continue review of M.D. Policy Book - particularly
any policies waived
TRANSPORTATION ITEMS.
18 Report from P W S
Report re- yellow line painting
19 Discuss purchase of grader with Blackwood Hodge
20 Removal of Caragana - North of P.B I.
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AGENDA COUNCIL MEETING OCTOBER 26th, 1993
21 Meeting with Robert Cranston re. Grader Tender
PLANNING ITEMS
22. Notice of Subdivision appeal hearings
UTILITY OFFICER ITEMS•
A S B
PARKS /RECREATION
LATE ITEMS•
DISCUSSION ITEMS:
ADJOURNMENT
DEVELOPMENT APPEAL BOARD MEETING:
DEVELOPMENT APPEAL BOARD HEARING.
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COUNCIL MEETING OCTOBER 26th, 1993
A regular meeting of the Council of the Municipal District
of Kneehill #48 was held in the Council Chambers, M D
Office, Three Hills, Alberta, on Tuesday, October 26th,
1993, commencing at 9 00 A M
The following were present for the meeting-
Councillors.
Marylea Lowen
Division
One
Otto Hoff
Division
Two PRESENT
Robert E Boake
Division
Three
Richard M Vickery
Division
Six
Glen Wagstaff
Division
Seven
John C Jeffery, Municipal Administrator.
Mrs Jean Wilkinson, Assistant Administrator, was present
and recorded the minutes
Reeve Marz and Councillor Hanger were not present for the
meeting.
Deputy Reeve Hoff took charge of the meeting due to the
absence of Reeve Marz and called the meeting to order at
9:25 A M
Requests were made to add the following items to the agenda
21a Elmer Meding Bridge
21b SR 585 West of Mirrel Haller's residence
21c Request for approach - Wilmer Forsch - NE 16- 28 -22 -4 ADD TO
21d Richard Clark - request for dirt road improvement AGEMA
SW 27- 28 -21 -4
Mr Vickery moved approval of the agenda with addition of APPROVAL
the above noted items CARRIED
Mr Jeffery noted Mr Marz would like a correction made to
the October 19th council minutes, After his election as CORRECTION
Reeve he had discussed with Council the idea of electing a MINUTES
Reeve at large and would like a notation in the minutes as
follows.
"Reeve Marz discussed with council the idea of electing a
reeve at large for a three year term as this concept may be
provided for in the new Municipal Government Act. It was
the general feeling of council the present method of
electing a reeve from among the members of council is
satisfactory "
Mrs Lowen moved approval of the October 12th and October APPROVAL
19th council meeting minutes, subject to the approved noted MINUTES
correction in the October 19th minutes
CARRIED
Mr Vickery moved approval of the accounts presented for
payment today, subject to further review by the finance APPROVAL
committee of Otto Hoff and Marylea Lowen ACCOUNTS
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COUNCIL MEETING OCTOBER 26th, 1993
CARRIED
Mr Jeffery s report was discussed including the problem
DON WILLIAMS
with the water line at Don Williams' shop in Wimborne
WATER LINE
PROBLEM
Mr Vickery moved the water line problem in Wimborne be
Alex„a
resolved in the most economical way possible
CARRIED
Mr Wagstaff moved approval of Mr Jeffery' s report
APPROVAL
CARRIED
J C JEFFERY
The Executive Committee report was reviewed and various
REPORT
items discussed
Mr Hoff reviewed with council what has transpired so far
D(EC
with regard to the future of regional planning commissions
COMMITTEE
REPORT
Mr Boake moved approval of the Executive Committee report.
CARRIED
The bank reconciliation statement and cash flow statement
BANG
for the month of September was reviewed
STATEMENT
Mrs Lowen moved approval of the September bank
reconciliation statement
CARRIED
Mrs. Wilkinson reviewed the property which will be offered
for sale today in the 1993 tax sale The only property
SET RESERVE
left in the sale is Lots 11 to 26 in Block 7, Swalwell and
BID
Mr Dunay has appraised the property at $2000 00
1993 TAX
SALE
Mr. Hoff moved the reserve bid be set at $2000 00 cash for
Lots 11 to 26 Block 7, Plan Swalwell 5050 A.K
CARRIED
Mr Jeffery noted Linden is hosting a round table
discussion on education at 7.30 P.M. at the Community
ROUND TABLE
Center in Linden on Monday, November 1st, 1993.
DISCUSSION
They would like representation from the M D at this
EDUCATION
meeting.
C, 0Pz
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Mr Hoff moved Mr. Marz be authorized to attend the meeting
on behalf of the M.D., and if Reeve Marz is unable to
1Z
attend, as Deputy Reeve he would attend, and failing his
ability to attend, Councillor Wagstaff should attend
CARRIED
Mr Jeffery noted the SR 836 base course and paving project
will not be completed this fall Six miles will be
SR 836 BASE
completed, but it will not be possible to complete the full
COURSE
10 mile project this fall Does council wish to request
PROJECT
Alberta Transportation to consider extending the contract
to next spring?
What are the M D s priorities for base course and paving
on secondary roads next year? Mr Boake noted SR 575 is in
bad shape and requires rechipping Mr Hoff noted the
Carbon south road also needs to be rechipped in 1994
Should the M.D complete SR 836 next spring if the Province
does not extend the contact and will not fund completion
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COUNCIL MEETING OCTOBER 26th, 1993
of the job next year, or should the M D leave completion
of SR 836 until provincial funding is available and do 4
miles of Buffalo Jump Park Road instead
It was noted if there is no base course, paving program for
1994 it will only require one shift of the gravel crew to
stock pile gravel this winter and there would likely have
to be some permanent staff layouts as a result
Mr Jeffery noted all the engineering funding for this
project has been expended this year so if the project is
carried over to next year the M D will have to cover the
engineering costs
It was agreed to discuss this matter later today.
Robert Cranston and Vernon Haskell entered the meeting at
this time 10 40 A M
Mr Boake noted Mr Cranston had asked him if the M D would
be interested in selling P -3 to him
Mr. Hoff indicated Council has not made any decision
regarding P -3 at this time.
Mr Cranston was advised if he wishes, he should present a
written offer and council would consider same He was
thanked for coming and left the meeting
Time 10 45 A M
There was further discussion about the M D. priorities for
SR 836 and /or the Buffalo Jump Park Road
Mr Boake moved the M.D request a time extension from
Alberta Transportation for completion of the SR 836 10 mile
project so the job may be completed in the spring of 1994.
CARRIED
It was noted Council should discuss the Tolman Hill safety
concerns with Transportation at the Fall Convention
Mr. Hoff moved Item 8c on the agenda - M D secondary road
priorities - be tabled and discussed at the next meeting of
council as a priority item
CARRIED
There was discussion about whether there is a need for a
second shift to haul and stock pile gravel over the
winter If not there would be at least 3 and possibly 4
permanent employees who would have to be laid off
Mr Wagstaff asked if the M D would do 4 miles of the
Buffalo Jump Park Road in 1994 if more funding cuts are
made by the Province Will there be a base course and
paving program in 1994?
At the present time the only base course project approved
is 2 miles on the Linden Home Road and 2 miles on the
Linden West Road
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TOWN HILL
SAFETY
ASPECTS
M.D C
SR
ROAD
PRIORITIES
GRAVEL
HAILING
WINTER TIME
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COUNCIL MEETING OCTOBER 26th, 1993
Mr Boake moved a decision about doing the Buffalo Jump
Park Road base course project be tabled to the next meeting
of council
CARRIED
Mr Larry Stovka and Mr Rob Warner, representatives from
Blackwood Hodge entered the meeting at this time - 11.20
A M
Mr Stovka noted Blackwood Hodge would sell the M.D a new
Champion 740A grader and take P -6 on trade at a net price
of $56,000 00, with delivery by December 30th, 1993 if the
order is placed now The quote is good for 30 days
However Blackwood Hodge will not take P -6 and P -10 on trade
for one new grader.
After discussion of the offer, the representatives left the
meeting Time 11.35 A M
Council discussed the offer at length
The meeting recessed for dinner between 11.45 A M and 1 00
P M
Mr. Haskell returned to the meeting. The report which
shows the cost per hour for divisional graders using repair
costs only over the life of the grader was discussed
Mr Boake moved the M D purchase a new 1994 740 A Champion
grader from Blackwood Hodge at a price of $168,500 00,
trading in P -6 at a trade in value of $112,000 00 for a net
difference of $56,500 00 plus G S T in accordance with
terms of the October 25th quotation from the company
CARRIED
Mr Haskell reviewed his report with council Maclin
Motors have agreed there is a problem with the new trucks
purchased last year, will take the trucks in to Calgary
when the work slows down and get them fixed
Mr Haskell asked if Council wish to purchase the 2470 Case
tractor which he has rented from Guards for the SR 836
project The rental charge is now $8750 00 and the tractor
was available for sale for $13,000 00. Perhaps Guards
would apply the rent towards the purchase of the tractor
The tractor is better than the Steiger for pulling
packers Mr Haskell was directed to discuss the idea
with Guards and bring a report back to council and also to
have one of the mechanics at the shop look over the tractor
before a decision is made about purchasing or continuing to
rent the tractor
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W&O am
ROAD PROJECT
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Mr Haskell reported Linden Contractors is ceasing
operations as of December 9th, 1993 His equipment will be LININ
sold Mr Hazelton wanted to know if the M D wish him to MUTWORS
crush the gravel at the Schmautz Pit before he shuts down SEILIWG0UT
Mr Vickery moved Mr Hazelton be thanked for the work he GRAVEL CRU9iING
has done for the M.D. over the years and invitational bids
be requested for the gravel crushing the M D requires
done, including the gravel crush at the Schmautz Pit \ '
CARRIED lej,�
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COUNCIL MEETING OCTOBER 26th, 1993
Mr Vickery moved to accept the report from the Public
Works Superintendent
CARRIED
Mr Haskell noted he has not yet met with the
representative from Triple A Painting regarding the line LINE PAINTING
painting project
Mr Hoff moved to table this matter until the next meeting C
of council
CARRIED
Mr Vickery moved Item #20 on the agenda - caragana north
of P B I - be tabled to the next meeting of council CARAGW
CARRIED NnRTH P R I
It was agreed the Road Committee of
Mr Haskell,
Mr
Vickery and Mrs Lowen meet on Thursday, October 28th,
ROAD 0"
1993, commencing at 8 30 A M
Mr Wagstaff advised Mr Haskell the
road coming off
the
Elmer Meding bridge is pounding out and
should be looked
at
E MEDING
Mr Wagstaff moved the Public Works
Superindent and
the
BRIDGE
Bridge Inspector inspect this road and
the bridge and
have
�v
the necesssary repairs done.
CARRIED
�
Mr Wagstaff noted a section of SR
585 West of Mirrel
Haller's residence was patched recently Complaints
have
the
PAT PATq�
been received about the condition of
the road since
patch work was done
SR 585
Mr Boake moved the Public Works Superintendent inspect the
job and have the problem corrected if necessary
CARRIED
Mrs Lowen noted Wilmer Forsch, owner of the N E
16- 28 -22 -4 requires an approach since the M D did work on WILKR FORSCH
the road east of his property He can no longer drive off
the road as ditches have been created He would like a 50 REQJEST
foot approach installed directly across from the existing APPROADi
approach on the N W 15- 28 -22 -4 There was discussion
about the size of the approach requested and whether it
would exceed policy. It will also be necessary for the
Utility Officer to inspect the location to ensure it meets
M D policy requirements
Mrs. Lowen moved the M D install an approach for Mr
Forsch in accordanc with existing M D policy, as time
permits CARRIED
Mrs Lowen noted Richard Clark would like some work done on
a dirt road WSW 27- 28 -21 -4 There are two bad spots on the R CUM
road and it is difficult to haul grain out of that area DIRT ROAD
Mr Vickery moved the Road Committee inspect the road WSW IM)WV94NT
27- 28 -21 -4 and bring a recommendation back to council
CARRIED
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COUNCIL MEETING OCTOBER 26th, 1993
Mr Jeffery advised Council Reeve Marz and he will be
making a presentation to the Alberta Tax Reform Commission
at 10:50 A M tomorrow in Red Deer The Commission is ALTA TAX
looking at all aspects of taxation in Alberta, including Rffu
the possibility of dropping the machinery and equipment COMISSION
assessment
Mr Jeffery reviewed the submission which will be made at
the hearing
Mr Wagstaff left the meeting at this time
The M D submission looks only at how loss of machinery and
equipment assessment would affect the school supplementary
requisition for the M D and the urban centers There
would be a definite shift of taxes over to the urban
centers and likely an increase in everyone's taxes to
accomodate this loss of assessment base
Mr. Boake moved to accept and file as information
CARRIED
Mr Wagstaff returned to the meeting at this time
Mrs. Lowen moved council go into camera at this time
CARRIED
Time 2 00 P M
Mr. Boake moved council meeting do now resume, the in
camera meeting having been completed
CARRIED
Time 4:20 P.M
Mr Wagstaff moved the office draft up a policy to
establish guidelines outlining how violence in the
workplace will be dealt with by council and this draft
policy be considered by council at the next meeting, and
further moved a memo regarding the incidence which occured
between Miles Maerz and Trevor Friesen and how it was dealt
with and ultimately resolved be placed in their personnal
files.
CARRIED
There was discussion regarding whether the M.D. is
communicating well with the ratepayers A suggestion has
been made that the Reeve, with the assistance of a free
lance writer - David Nadeau - should put a report in the
local paper each week. Some ratepayers are still unhappy
because the minutes are not printed until 3 or 4 weeks
after the meeting
Mr Jeffery noted he will discuss the matter with Reeve
Marz
Mr Jeffery reviewed a resolution which has been prepared
by the County of Parkland for presentation at the Fall
Convention
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SESSION
DRAFT POLICY
CO M NICATIONS
WITH
RATEPAYERS
RESOLUTION
FALL.
CONVENTION
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COUNCIL MEETING OCTOBER 26th, 1993
It appears the Province is planning to charge for providing
municipalities with the electric power and pipeline
assessment information They have suggested 1 /10th of a
mill on the municipality's electric power and pipeline
equalized assessment, which would be a substantial amount
of money The resolution is requesting the Province
change the legislation to allow municipalities the option
to generate their own assessments on properties presently
assessed under the Electric Power and Pipeline Assessment
Act
The County of Parkland is requesting support from the M D.
for their resolution at the Convention
Mr Vickery moved to accept the report and a copy of the
proposed resolution be given to each councillor
CARRIED
Mr
Jeffery
reported on
the
meeting held with the Town of
Three Hills
regarding
the
operation of the Three Hills
Waste Transfer site
The
committee from the town agreed
TFREE
the
present
attendant could
be retained to supervise the
HILLS WASTE
gate
and the
transfer site
His wages would be split on a
DISPOSAL
75%
M D 25%
town basis
and
the town will then have their
SITE
own
employee
doing the
other work they require at their
site.
The committee also suggested the M D and the towns and
villages should co- operate and set up a joint hazardous
waste clean up day once a year It was noted the towns,
villages and M D must try to work together in many other
areas in order to cut costs
The M D committee has recommended the recommendations from
this meeting be accepted
V
Mrs Lowen moved the recommendations from the committee be
accepted and a new agreement be prepared
CARRIED
The proposed waste disposal site agreement with the Town of
Trochu was then reviewed and discussed in detail. TROM
Mr Wagstaff moved the draft agreement be referred to the WASTE
town for their consideration and approval if satisfactory DI-
CARRIED SITE
--Tw ✓
Mr Jeffery noted Roger Bishop of the Town of Trochu had
contacted him as well as Mr Wagstaff regarding the fire
hall in Trochu The town was considering buying the liquor
store building and converting same into a fire hall. He
wanted to know what the M D would think about this
suggestion The Town had made an offer to the Province
for the building, but it likely would not be accepted as it TROM FIRE
was quite low Would the M D agree to pay a share of a HALL
higher bid? Mr Vickery advised council he heard the
building had already been sold There was discussion about
this matter. It was suggested due to economic times and
cutbacks being experienced at all levels of government,
this would not be a good time to look at building
replacements
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COUNCIL MEETING OCTOBER 26th, 1993
Mr Vickery moved if the town get a firm figure for purchase
of the building the matter be discussed again at that time
CARRIED
Mr Jeffery noted there are two optional concurrent
sessions being set up for Monday, November 15th, 1993, at
the Fall Convention One deals with waste disposal issues
and the other with assessment services
It was agreed Mr Boake and Mrs Lowen attend the session
on waste disposal and Mr Jeffery and Mr Vickery attend
the one on assessment services
Mr Boake moved to table item 11 on the agenda - Three
Hills Airport Commission report - to the next meeting of
council
CARRIED
Mr Jeffery advised that Tarragon Oil wish to drill a well
within 1 5 kilometers of the hamlet of Hesketh The well
will be located on 8- 12- 29 -22 -4 which is to the south east
of the hamlet
Mrs. Lowen moved the company be advised the M D would have
no objection to drilling a well at this location
CARRIED
Mr Jeffery reported the M D 's Workers Compensation
premium will be reduced for 1994 from $3 00 per $100 to
$2 15 per $100 He also reviewed with council the PILAR
program the M D is undertaking which will should help to
increase safety in the M D
Mr Vickery moved to accept and file the report as
information
CARRIED
Mr Jeffery noted two subdivision appeal hearings will be
held on Tuesday, November 9th, 1993 at Hanna This is a
council meeting day and no one from the M D will be able
to attend.
Mr. Boake moved to accept and file as information
CARRIED
Mrs. Lowen moved to table the balance of the agenda and
this meeting do now adjourn
CARRIED
Time 5:00 P M
Reeve
0
Munici al A 'nistrator
FALL CONVENTION
OPTONAL
SESSIONS
AIRPORT
COMMISSION
DRILL WELL
WAD 1 F(ZVF 41
W C B
RATE
1
SIMDIVISION
APPEAL
HEARINGS
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JOHN C JEFFERY REPORT OCTOBER 19th to OCTOBER 26th, 1993
REPORT:
Balance Forward
$332 12
1 AAMD & C requested completion of a survey regarding whether
municipalities provide insurance for community groups and or
associations Survey completed No and returned
2 Alex received call from Don Williams of Wimborne M D has a
water line on East 12 feet of his property Block B protected by
easement Water line serves Violet Rear property His building was
constructed in 1985 over water line with cement walls. He has
hooked into water line - with two outlets Line is now leaking in
his building. He wants it fixed We are obtaining copy of
easement Alex suggests M D install new line to serve Mrs Rear
on the 5 feet between building and property line and cut off line
under the building Mr Williams could then hook in to new line
Would be cheaper than digging up the concrete walls
3. Lent Three Hills Chamber of Commerce 30 (or 60) snow fence
pegs for Mud Bog Event this past weekend
BALANCE FORWARD
CORRESPONDENCE-
$332 12
1. Newsletter from Tiaalta - Tourism Department
2 October Newsletter Central Alberta Community Development
Department
3 Card of Thanks from Ralph and Leona Loosmore for anniversary
plaque
4. Marigold Library report
5 Letter from Three Hills Recreation Board - appointment of
Keith Harder and Bob Long as members to the Board
6. Minutes from Three Hills Recreation Board
7 Received $1488 in fines
8 Brochure re: Canadian Council for Public Private
Partnerships
9 AAMD & C News highlights
10 Carbon Recreation Board Minutes
11. Red Deer River October Newsletter
12 October Law Bulletin from Brownlee Fryett
13 October Law Bulletin from Milner Fenerty
14 AAMD & C News Highlights
15 Brochure re. Homemaker Home Support Week October, 1993
16 Brochure re: EXH Engineering Services Ltd.
DEVELOPMENT PERMITS
1 Byron Jensen - Residence NW 7- 28 -20 -4 $55,000
2 Lewis Klassen - Storage Shed for farm use - SE 35- 30 -26 -4
$20,000
3 Dennis Oster - Home Occupation - handicrafts, mechanics,
metal fabrication - NW 31- 32 -25 -4 - no cost
4. Ken Linderman - Mobile Home 2nd Residence NE 21- 33 -26 -4
$15,000
5. Fred Weisenburger - Home Occupation Harness Making
Block B Plan 6680 A P Huxley - no cost
6 Erminda Johnson - Home Occupation - NE 12- 31 -25 -4
Dried Flower Arrangements - no cost
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OUTSTANDING
CHEQUES As AT September 30 ,,,93
PAYROLL CHEQUES GENERAL CHEQUES GENERAL CI- IEQUI.S
CII !
AMOUNT
CK •
AMOUNT
CK #
AMOUNT
6836
$1642 69
18455
$ 27 50
18704
$ 365 07
6856
559 46
18526
222 81
18705
31 32
18579
175 00
18706
215 40
18614
124.73
18707
1 150 00
18633
231 22
18708
110 24
18637
47 36
18709
26 75
18650
226 44
18710
187 25
18678
790 00
18711
255 13
18682
353 87
18712
12 00
18683
170 00
18713
74 22
18684
6 00
18714
186 08
18685
9 95
18715
270 87
18686
85 66
18716
2889
18687
919 24
18717
155 15
18688
6 42
18718
422 12
18689
837 55
18719
70 44
18690
3,094 81
18720
640 22
18691
223 50
18721
12 57
18692
1,790 01
18722
33 84
18693
7,490 00
18723
798 00
18694
1,837 33
18724
8 45
18695
214.43
18725
34 95
18696
17 12
18726
15 16
18697
711 36
18727
30 407.05
18698
97 85
18728
415 75
18699
150 00
18729
9,495 24
18700
148 00
18730
3,243 75
18701
918 70
18731
501 96
18702
35 334 92
18732
750 00
18703
108._5502
18733
405 00
33
TOTAL OUTSTANDING PAYROW81I&ES $ 2202.15
TOTAL OUTSTANDING GENERAL CHEQUES $ 109,956 17
TOTALS 112, 1 5T8 32
OUTSTANDING LOANS $
CASH ON HAND DEPOSITED $ 6,499,856.03
SUBMITTED TO COUNCILTHIS 26th DAY Or October 1` >_93_.
REEVE MUN ADMIN � ' —
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1993 TAX SALE M D OF KNEEHILL #48
Mrs Jean Wilkinson, Assistant Administrator for the M.D
of Kneehill #48 opened the 1993 tax sale
She reviewed the property which was to be offered for sale
today by public auction, that being Lots 11 to 26, Block 4,
Plan Swalwell 5050 A K and noted the reserve bid for the
property has been set by council at $2000 00, cash All
other properties have been removed from the sale
No one was present for the sale and therefore no bids were
received for the property
Mrs. Wilkinson declared the 1993 tax sale closed
Jean W c7n;� Assistant Administrator