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HomeMy WebLinkAbout1993-10-19 Council Minutes4 L��] r. ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John Jeffery on Tuesday, October 19th, 1993 at 9.00 A M The following were present for the meeting- Councillors: Marylea Lowen Division 1 Otto Hoff Division 2 Robert E Boake Division 3 Richard A. Marz Division 4 James M. Hanger Division 5 PRESENT Richard M Vickery Division 6 Glen Wagstaff Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr. Jeffery called the meeting to order and asked for nominations for Reeve for the ensuing year NOMINATIONS Mr Vickery nominated Richard A Marz FOR REEVE AND DEPUTY Mr Jeffery called for nominations for Reeve a second REEVE Mr Hoff moved nominations cease CARRIED Mr Jeffery declared Richard A Marz elected by acclamation as 1 Reeve for the ensuing year Mr Marz took the chair and expressed his thanks to the other t`n'N`��C�ci councillors for their confidence in him 14 Mr Marz completed his oath of office and took charge of the 1 meeting V II He called for nominations for Deputy Reeve for the ensuing year. i �I 1, Mr Wagstaff nominated Otto Hoff G�Le Mr Marz called for nominations for Deputy Reeve a second and a third time " Mrs. Lowen moved nominations cease CARRIED Mr Marz declared Otto Hoff elected by acclamation as Deputy Reeve for the ensuing year Mr Hoff completed his oath of office and thanked council for electing him again as Deputy Reeve There was discussion regarding the dates for holding regular meetings of council and whether the meetings could be changed to a different day COUNCIL DAYS Mr Boake moved the regular meetings of council be held on the second and fourth Tuesdays of each month "REEVE MARZ DISCUSSED WITH COUNCIL THE IDEA OF ELECTING A REEVE AT LARGE FOR A THREE YEAR as this concept may be provided for in the new Municipal Government Act It was the general feeling of council the present method of electing a reeve fran among the maters of council is satisfactory " 1 ID I i. i 1. LJ ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 CARRIED Mr. Hoff moved the M D of Kneehill continue banking with the Alberta Treasury Branch, Three Hills, Alberta, and signing BANKING authority for the general account be one of the Reeve or Deputy Reeve with one of the Municipal Administrator or Assistant Administrator, and further moved the Municipal Administrator or Assistant Administrator be given authority to sign the M.D. payroll cheques CARRIED The need to pass a borrowing by -law for 1994 was then discussed BORROWING BY LAW Mr Boake moved first reading to by -law number 1294, this being 1294 a by -law to authorize the M D to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000 00 ) to meet its current expenditures and obligations for the calendar year 1994 CARRIED Mr Hanger moved second reading to by -law 1294 CARRIED Mr. Vickery moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to by -law 1294 CARRIED The make up of the 1993 -94 committees was then discussed in detail 1993/94 Mr Vickery moved the following be the M D committee COMMITTE appointments for the 1993/94 year. g 4 L 1. Kneehill Ambulance Committee o� « R A Marz cj 2 Palliser Regional Planning Commission's Otto Hoff James M Hanger - alternate {- 3. Parks and Cemeteries• Marylea Lowen Glen Wagstaff 4. Drumheller Health Unit and Drumheller Health Unit DTS Society R E Boake 5 Employee and Safety Committee Richard M Vickery Marylea Lowen 7 Employees appointed by the employees to sit on the Employee /Employer Committee 6. Recreation Board: Acme - Linden - R.E. Boake - R A Marz - alternate Torrington - Richard M Vickery - R A Marz - alternate .i 3 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 Three Hills - James M Hanger - Otto Hoff - alternate Trochu - Glen Wagstaff - Richard M Vickery - alternate Carbon - Marylea Lowen - Otto Hoff - alternate Drumheller - Representative from the Hesketh Community Association will sit on the Drumheller Recreation Board on behalf of the M D for a one year term November 1st, 1993 to October 30th, 1994 Marylea Lowen and James M. Hanger may attend any meeting in an unofficial capacity 7 Road Committee Richard M Vickery Otto Hoff Marylea Lowen and James M. Hanger - alternates Public Works Superintendent (Road Foreman - alternate for Superintendent if he is unable to attend) 8 Finance Committee Robert E Boake James M Hanger Richard M Vickery Glen Wagstaff - alternate 9 Fire Committee and Fire Capital Purchase Committee Robert E Boake Marylea Lowen James M Hanger - alternate In connection with purchase of fire capital items up to two councillors from the urban center involved will be requested to be part of this committee Robert E Boake will represent the M D on the Alberta Fire Chief's Association for the 1993/94 year 10 Golden Hills Lodge R A Marz 11. Alberta Disaster Services Committee Reeve, Deputy Reeve and Municipal Administrator R A Marz, Otto Hoff and J C Jeffery 12. Fence, Backsloping and Borrow Pit Agreement Local Councillor Foreman of the Crew 13. Seed Cleaning Plants - Rosebud - Marylea Lowen - KIBA - Robert E. Boake - Otto Hoff - alternate - Three Hills - Richard A Marz - James M Hanger 14 Three Hills School Division • ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 Glen Wagstaff James M. Hanger - alternate 15 Executive - Central Association of Municipal Districts and Counties Reeve and Deputy Reeve R A Marz, Otto Hoff 16. Alberta Development Corporation Otto Hoff 17 Drumheller and District Solid Waste Association Robert E Boake Marylea Lowen - alternate 18 Further Education Co- Ordination Council Marylea Lowen James Hanger - alternate 19 Agricultural Service Board Richard M Vickery, Chairman Glen Wagstaff, Council Member Elton M Wilkinson, Ratepayer Member Kevin Hoppins, Ratepayer Member One Representative from the District Agriculturist Office Ag Fieldman Art Thomas Mrs Jennifer Deak, Secretary to the Board 20 Three Hills Airport Commission James M Hanger R A Marz J C Jeffery (or his designate) 21 Big Country Tourist Association & M D Tourism Action Plan Marylea Lowen Otto Hoff 22 Capital Review Committee: Glen Wagstaff James M Hanger Richard M Vickery Public Works Superintendent 23 Executive Committee. Reeve and Deputy Reeve R. A Marz and Otto Hoff Alternate. Any other member of council Must always be two members on committee 24 Alberta Environment - Surface Reclamation Board- Emil Heinrich, Gordon Park, Art Thomas, Ag Fieldman 25. Municipal Statutes Review Committee and M D Policy Review Committee. Robert E Boake Glen Wagstaff Richard M Vickery - alternate 26 M D Representatives on F.0 S S Boards. Kneehill Community Resource Board Richard A Marz James M Hanger E N E • ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 Otto Hoff - alternate Northern Zone Committee- Glen Wagstaff R. M. Vickery Central Zone Committee: R A Marz James Hanger Southern Zone Committee Otto Hoff Marylea Lowen 27 Municipal Planning Commission To be reviewed each year at organizational meeting Robert E Boake James M Hanger Richard M Vickery Lisa Paget, Secretary 28 Development Appeal Board To be reviewed each year at Organizational Meeting Otto Hoff Richard M Marz Glen Wagstaff Marylea Lowen M. Jean Wilkinson - Secretary 29 M D Building Committee. Robert E Boake Glen Wagstaff 30 Kneehill Economic Development Authority R A Marz and further moved any councillor unable to attend a meeting may appoint an alternate member to act in his place on all committees with the exception of the following- Drumheller Health Unit, Court of Revision, The Agricultural Service Board, and the Alberta Agricultural Development Committee and the committee list be published in the Three Hills Capital. CARRIED COURT Mr Vickery moved first reading to by -law 1295, this being a REVISION by -law to establish the 1994 Court of Revision with members as BY LAW follows. 1295 Otto Hoff, Glen Wagstaff, Robert E Boake, Marylea Lowen and James M Hanger done J C Jeffery, to act as Clerk of the Court and Mrs Jean Wilkinson as alternate if he is absent for any reason CARRIED Mr Boake moved second reading to this by -law CARRIED Mrs Lowne moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY 0 0 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 Mr Wagstaff moved third reading to this by -law CARRIED Mr. Vickery moved the 1993 budget be accepted as an interim budget for 1994 until the actual 1994 budget can be completed. CARRIED Mr Wagstaff moved council go in camera at this time CARRIED The meeting recessed for dinner between 12:00 Noon and 1 00 P M. The in camera session continued after dinner Mr. Boake moved council meeting do now reconvene, the in camera session having been completed CARRIED Mrs. Lowen moved an amendment to policy 3 -4 as follows- Add to Paragraph 1 COUNCILLORS. Councillors may take their spouses to Convention, the Agricultural Service Board Agricultural Service Board Convention reimburse the councillor for the costs for spouse as follows -- -etc. Delete from Paragraph 2 COUNCILLORS IN CAMERA DINNER AMENDMENT �— the AAMD & C Fall Summer Tour and the t'G� ICj and the M D will c "?n, both councillor and If the councillor is not being reimbursed by any other board and has been authorized by council to attend other conventions, such as the AAMD & C Spring convention, Fire Chiefs' Convention, Hospital or Health Unit Convention, - -- etc CARRIED Reeve Marz requested the office determine the cost for providing 3r��` r coverage for councillors on the M D Alberta Health Care group plan and the Manulife employee benefit program and this matter BENEFIT be discussed again at the next meeting of council COVERAGE Mr Jeffery reviewed his report It was agreed the gravel FOR crushing uthorized at the COUNILLORS g previous meeting should be done by Linden Contractors. The tentative offer from Blackwood Hodge to replace P -6 with an GRAVEL CRU equivalent new machine at a trade price of between $47,000 to SHING $60,000 was discussed. There was lengthy discussion as to GRADER whether the M.D. should purchase another grader, will there be a PURCHASE surplus grader if there is no base course program next year, what would be the price if P -6 was traded in and what price if S c� P -6 and P -10 were both traded in on one new machine, and the ,, \ \,Aa fact that P -6 is still on warranty It was agreed Blackwood Hodge should be asked for a price if P -6 is traded in and a price for trading both P -10 and P -6 as council might be interested if the price is reasonable. The minutes from the divisional operators meeting held yesterday were discussed The council committee had made some recommendations after the operators asked that council put forth a proposal so they could consider something concrete MEETING WITH DIV GRADER OPERATORS v E C7 C7 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993 The way the entire divisional operation is carried on, making the divisional operators divisional managers, paying a flat rate for the operator to totally look after his division, including putting up signs, cutting grass, ensuring roads are gravelled, etc , was discussed at length The costing figures for each division were reviewed and it was suggested Mr Jeffery should meet with the operators to review same with them Mrs Lowen moved Mr Jeffery be authorized to review and compare F C- -s 1992 divisional grader costs, including wages paid to the grader operators, using the changes suggested by the committee as a way to reduce the overall costs for the operation, and also meet with the grader operators after hours to discuss the current costs CARRIED Mr Jeffery noted William Duncan MacDonald is creating a subdivision in the N W 29 and S W 32 in 28 -24 -4 There is no approach in to the S W 32 and at the present time the owners of the S W 32 and N W 32 use the ditch and a joint gate access to get to these two quarters. It does not appear necessary to install a culvert but under existing policy the M D would be responsible to install an approach into the N W 32 Mr Boake moved Mr. subdivision without the S.W 32- 28 -24 -4 and the proper joint approach i 32 as time permits. MacDonald be allowed to complete the need to install an approach into the M D arrange for installation of a nto the S W and N W quarters of Section CARRIED Mr Hanger moved this meeting do now adjourn CARRIED Time 3.15 P.M. Reeve G:� Municl al Admin.i� rator DUNCAN MACDONALD SUBDIVISION w vM ADJOURN v H 1*1 EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993 The Executive Committee of Otto Hoff and Robert E Boake met on Tuesday, October 19th, 1993, at the M D of Kneehill office in Three Hills, commencing at 3.30 P M John C Jeffery, Municipal Administrator was present and Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes The following items were discussed. 1 J Lillie Subdivision - SW 30- 30 -25 -4 1. Mr. Lillie and Mr. Jim Berry are doing a subdivision in the above noted quarter, firstly to add more land to Mr Berry's property and secondly to split off a rental house parcel from Mr Lillie's land Mr Berry's house is now very close to the forced road which is on the west side of their property One requirement of completion of the subdivision was to take road widening along the entire length of the land involved If 16 1/2 feet was to be taken for road widening Mr. Berry's house would be 15 feet from the edge of the road They are requesting council to relax this requirement and not take road widening as the road is a forced road and not heavily used Executive Committee recommend the condition to require an agreement for road widening be waived and the subdivision be allowed without provision for the road widening 2. Carol Haley, M L A Response re Alberta Health Care M.L A Haley has forwarded a letter and some information about the government's plans for the health care system including hospitals She indicates the total health care system is being looked at for ways to cut expenditures Executive Committee recommend a copy of her letter and the information be given to each councillor. 3 AAMD & C - T -slips for Farm Support Payments Revenue Canada is initiating a policy which will require tax information slips to be issued to recipients of farm support payments The Association requested the federal government exempt municipalities from this requirement due to the administrative difficulties for very small payments being made It is hard to tell from the letters whether this requirement would involve backsloping borrow pit, crop damage payments, etc Executive Committee recommend the Administrator contact the association and obtain more information about this issue 4 AAMD & C Fall Convention Hotel Reservations 1 IP ��Pr PRPC done. �,kec G� T � C!] N EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993 The Association has confirmed hotel reservations at the Terrace Inn for 4 rooms and a suite Executive Committee recommend to accept and file as information 5. AAMD & C - Information re. International Year of the Famil The Association have forwarded information regarding the International Year of the Family which will be celebrated in 1994 The Canada Committee of the United Nations is encouraging municipal governments to develop policies that are family oriented and have also prepared a discussion paper outlining some reasons why such policies are important Executive Committee recommend to accept and file as information 6 Jubilee Insurance - Master Auto Policy Loss Ratio Jubilee Insurance advise the loss which the M D incurred in August of 1989 will drop off after this term The M D loss ratio should be greatly reduced providing the 1993 -94 policy term has a good loss record Executive Committee recommend to accept and file as information. 7 Alberta Public Safety - Regional Res nse Improvement Program The Province is continuing its regional response improvement program for the 94/95 fiscal year Executive Committee recommend to accept and file as the M D just obtained a grant under this program in 1992/93 8 Response from Minister Municipal Affairs re: Planning Commissions c�r +��ec - ,a J Steve West has written thanking the M D for their input regarding reduced funding for planning commissions However he indicates all areas must be reviewed for reduction in spending 9 Jubilee Insurance - Wrongful Dismissal Coverage Jubilee Insurance has forwarded renewal of liability policy They advise coverage for has changed and coverage will not be granted legal opinion has been obtained prior to employee Also coverage for sudden and ac( coverage has been increased the M D general wronful dismissal if only a verbal dismissal of an :idental pollution done Executive Committee recommend each councillor be given a copy of "£,�e� ✓ the letter for their information F L 11 0 EA EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993 10 County Strathcona - Machinery and Equipment Committee County of Strathcona have requested the M D pay an additional $525 00 towards the costs of this committee Also forwarded information regarding the Tax Reform Commission which has been set up and is planning to hold public hearings to review the tax system in Alberta and try to determine if the tax system in Alberta is competitive Executive Committee recommend a copy of this letter and information be given to Reeve Marz and Mr Jeffery 11 Pan Canadian Grand Opening Pan Canadian has invited Reeve Marz to attend the grand opening of their new building in Drumheller on Friday, October 29th, 1993. Executive Committee recommend Reeve Marz attend if he so wishes 12. Letter from Minister Municipal Affairs re- Police Fundin Mr West has referred the M D letter regarding adequate funding for police enforcement to Ken Rostad, Minister of Justice for his information and reply Executive Committee recommend to accept and file as information 13 Health Canada - Community Action Proaram for Children Health Canada has forwarded a guide for applicants for the community action program for children in Alberta, which is a component of Health Canada's Brighter Futures Initiative Executive Committee recommend to accept and file as information 14 AAMD & C Survey re- Anti - Freeze AAMD & C have asked for municipalities to complete a survey regarding their recent offering of anti - freeze as the response to the offer was less than expected Executive Committee recommend the survey be referred to the Public Works Superintendent for his input. 15. AAMD & C - Financial Statement Year Endinq Julv 31/93 3 V V ,,., t,, rrA M e'A S 1� N X • EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993 AAMD & C has forwarded financial statements for the association and Jubilee Insurance The statements will be reviewed at the Fall Convention Executive Committee recommend to accept and file and a copy be made available to any councillor if they wish one ✓ 16 RRAP Program Canada Mortgage and Housing have advised they will continue to deliver Emergency Repair Program under the RRAP during 1994 This is to recognize the need to provide emergency repairs for those with critical housing problems Mr Cunningham advises he has only dealt with one application for emergency repairs in 15 years and does not see there is a need for the program in this area, particularly as the other segement of the program is being cancelled 0 Executive Committee recommend the M D advise CMHC the M D will ✓ no longer be involved in the delivery of this program 17 M D Rocky-view - Water Policy M D of Rockyview is updating its water policy They would like a copy of the M D policy outlining requirements for drilling wells or whether or not the M D require the landowners to obtain water through a surface water source The M.D does not have a policy regarding drilling of wells and provision of potable water. M Executive Committee recommend this request be referred to the ✓ M P C for their input 18 Alberta Community Development - Keivers Lake Grant The Province has forwarded to the M D a second payment of $10,000 00, to cover the remainder of the 1993 grant for operation of Keivers Lake jet�er Executive Committee recommend to accept and file and a letter of Sent- thanks be sent to the Minister V 19. CAAMD & C Curling bonspiel Central Association has forwarded a list of which jurisdications have hosted the spring and fall meetings of the association and the number of times and which jurisdications have hosted the curling bonspiels since inception in 1980. ✓ Executive Committee recommend to accept and file as information 4 Eel 1�q n F_W Ln EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993 20. Request from Beaver Lumber re Business Cards Sick Child A request has been received from Beaver Lumber asking the M.D to forward a business card to a child who is dying from a brain tumor and send the request on to another 10 businesses h j �, e Executive Committee recommend to accept and file 21 1993 M D Donation By -Law The M D annual donation by -law was reviewed In 1992 the M D contributed $1000 00 to Salvation Army and $2000 00 to Stars Executive Committee recommend the M D make the same donations in 1993 and a draft by -law be prepared and brought to the first ' meeting in November 22 Kneehill Community Resource Program 1992/93 Review The Board has completed its 1992 -93 review and sent one copy to all participating municipalites Executive Committee recommend the review be left in the Reeve's office and all councillors read same and initial booklet to indicate they have reviewed it 23. October 12th Meeting Minutes 1, I sa Executive Committee reviewed the October 12 minutes and agreed on what should be deleted prior to publication. The Executive Meeting then adjourned Time 4.40 P M. ,} v M s Jean on A sistant Administrator E