HomeMy WebLinkAbout1993-10-19 Council Minutes4
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
The organizational meeting of the Council of the M D of
Kneehill Number 48 was called to order by the administrator,
John Jeffery on Tuesday, October 19th, 1993 at 9.00 A M
The following were present for the meeting-
Councillors:
Marylea Lowen
Division
1
Otto Hoff
Division
2
Robert E Boake
Division
3
Richard A. Marz
Division
4
James M. Hanger
Division
5 PRESENT
Richard M Vickery
Division
6
Glen Wagstaff
Division
7
J C Jeffery, Municipal Administrator
Mrs Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Mr. Jeffery called the meeting to order and asked for
nominations for Reeve for the ensuing year NOMINATIONS
Mr Vickery nominated Richard A Marz FOR REEVE
AND DEPUTY
Mr Jeffery called for nominations for Reeve a second REEVE
Mr Hoff moved nominations cease
CARRIED
Mr Jeffery declared Richard A Marz elected by acclamation as
1 Reeve for the ensuing year
Mr Marz took the chair and expressed his thanks to the other
t`n'N`��C�ci councillors for their confidence in him
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Mr Marz completed his oath of office and took charge of the
1 meeting
V II He called for nominations for Deputy Reeve for the ensuing year.
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Mr Wagstaff nominated Otto Hoff G�Le
Mr Marz called for nominations for Deputy Reeve a second and a
third time "
Mrs. Lowen moved nominations cease
CARRIED
Mr Marz declared Otto Hoff elected by acclamation as Deputy
Reeve for the ensuing year
Mr Hoff completed his oath of office and thanked council for
electing him again as Deputy Reeve
There was discussion regarding the dates for holding regular
meetings of council and whether the meetings could be changed to
a different day
COUNCIL DAYS
Mr Boake moved the regular meetings of council be held on the
second and fourth Tuesdays of each month
"REEVE MARZ DISCUSSED WITH COUNCIL THE IDEA OF ELECTING A REEVE AT LARGE FOR A THREE YEAR
as this concept may be provided for in the new Municipal Government Act It was the
general feeling of council the present method of electing a reeve fran among the maters
of council is satisfactory "
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
CARRIED
Mr. Hoff moved the M D of Kneehill continue banking with the
Alberta Treasury Branch, Three Hills, Alberta, and signing BANKING
authority for the general account be one of the Reeve or Deputy
Reeve with one of the Municipal Administrator or Assistant
Administrator, and further moved the Municipal Administrator or
Assistant Administrator be given authority to sign the M.D.
payroll cheques
CARRIED
The need to pass a borrowing by -law for 1994 was then discussed BORROWING
BY LAW
Mr Boake moved first reading to by -law number 1294, this being 1294
a by -law to authorize the M D to arrange for borrowing up to
the sum of Two Million Five Hundred Thousand Dollars
($2,500,000 00 ) to meet its current expenditures and obligations
for the calendar year 1994
CARRIED
Mr Hanger moved second reading to by -law 1294
CARRIED
Mr. Vickery moved third reading be given to this by -law at this
time
CARRIED UNANIMOUSLY
Mr Wagstaff moved third reading to by -law 1294
CARRIED
The make up of the 1993 -94 committees was then discussed in
detail 1993/94
Mr Vickery moved the following be the M D committee COMMITTE
appointments for the 1993/94 year. g
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1. Kneehill Ambulance Committee o� «
R A Marz cj
2 Palliser Regional Planning Commission's
Otto Hoff
James M Hanger - alternate
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3. Parks and Cemeteries•
Marylea Lowen
Glen Wagstaff
4. Drumheller Health Unit and Drumheller Health Unit DTS
Society
R E Boake
5 Employee and Safety Committee
Richard M Vickery
Marylea Lowen
7 Employees appointed by the employees to sit on the
Employee /Employer Committee
6. Recreation Board:
Acme - Linden - R.E. Boake
- R A Marz - alternate
Torrington - Richard M Vickery
- R A Marz - alternate
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
Three Hills - James M Hanger
- Otto Hoff - alternate
Trochu - Glen Wagstaff
- Richard M Vickery - alternate
Carbon - Marylea Lowen
- Otto Hoff - alternate
Drumheller - Representative from the Hesketh Community
Association will sit on the Drumheller
Recreation Board on behalf of the M D for a
one year term
November 1st, 1993 to October 30th,
1994
Marylea Lowen and James M. Hanger may
attend any meeting in an unofficial capacity
7 Road Committee
Richard M Vickery
Otto Hoff
Marylea Lowen and James M. Hanger - alternates
Public Works Superintendent (Road Foreman - alternate
for Superintendent if he is unable to attend)
8 Finance Committee
Robert E Boake
James M Hanger
Richard M Vickery
Glen Wagstaff - alternate
9 Fire Committee and Fire Capital Purchase Committee
Robert E Boake
Marylea Lowen
James M Hanger - alternate
In connection with purchase of fire capital items
up to two councillors from the urban center
involved will be requested to be part of this
committee
Robert E Boake will represent the M D on the Alberta
Fire Chief's Association for the 1993/94 year
10 Golden Hills Lodge
R A Marz
11. Alberta Disaster Services Committee
Reeve, Deputy Reeve and Municipal Administrator
R A Marz, Otto Hoff and J C Jeffery
12. Fence, Backsloping and Borrow Pit Agreement
Local Councillor
Foreman of the Crew
13. Seed Cleaning Plants
- Rosebud - Marylea Lowen
- KIBA - Robert E. Boake
- Otto Hoff - alternate
- Three Hills
- Richard A Marz
- James M Hanger
14 Three Hills School Division
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
Glen Wagstaff
James M. Hanger - alternate
15 Executive - Central Association of Municipal
Districts and Counties
Reeve and Deputy Reeve
R A Marz, Otto Hoff
16. Alberta Development Corporation
Otto Hoff
17 Drumheller and District Solid Waste Association
Robert E Boake
Marylea Lowen - alternate
18 Further Education Co- Ordination Council
Marylea Lowen
James Hanger - alternate
19 Agricultural Service Board
Richard M Vickery, Chairman
Glen Wagstaff, Council Member
Elton M Wilkinson, Ratepayer Member
Kevin Hoppins, Ratepayer Member
One Representative from the District Agriculturist
Office
Ag Fieldman Art Thomas
Mrs Jennifer Deak, Secretary to the Board
20 Three Hills Airport Commission
James M Hanger
R A Marz
J C Jeffery (or his designate)
21 Big Country Tourist Association & M D Tourism Action Plan
Marylea Lowen
Otto Hoff
22 Capital Review Committee:
Glen Wagstaff
James M Hanger
Richard M Vickery
Public Works Superintendent
23 Executive Committee.
Reeve and Deputy Reeve
R. A Marz and Otto Hoff
Alternate. Any other member of council
Must always be two members on committee
24 Alberta Environment - Surface Reclamation Board-
Emil Heinrich, Gordon Park, Art Thomas, Ag Fieldman
25. Municipal Statutes Review Committee and M D Policy Review
Committee.
Robert E Boake
Glen Wagstaff
Richard M Vickery - alternate
26 M D Representatives on F.0 S S Boards.
Kneehill Community Resource Board
Richard A Marz
James M Hanger
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
Otto Hoff - alternate
Northern Zone Committee-
Glen Wagstaff
R. M. Vickery
Central Zone Committee:
R A Marz
James Hanger
Southern Zone Committee
Otto Hoff
Marylea Lowen
27 Municipal Planning Commission
To be reviewed each year at organizational meeting
Robert E Boake
James M Hanger
Richard M Vickery
Lisa Paget, Secretary
28 Development Appeal Board
To be reviewed each year at Organizational Meeting
Otto Hoff
Richard M Marz
Glen Wagstaff
Marylea Lowen
M. Jean Wilkinson - Secretary
29 M D Building Committee.
Robert E Boake
Glen Wagstaff
30 Kneehill Economic Development Authority
R A Marz
and further moved any councillor unable to attend a meeting may
appoint an alternate member to act in his place on all
committees with the exception of the following-
Drumheller Health Unit, Court of Revision, The Agricultural
Service Board, and the Alberta Agricultural Development Committee
and the committee list be published in the Three Hills Capital.
CARRIED
COURT
Mr Vickery moved first reading to by -law 1295, this being a REVISION
by -law to establish the 1994 Court of Revision with members as BY LAW
follows. 1295
Otto Hoff, Glen Wagstaff, Robert E Boake, Marylea Lowen
and James M Hanger done
J C Jeffery, to act as Clerk of the Court and Mrs Jean
Wilkinson as alternate if he is absent for any reason
CARRIED
Mr Boake moved second reading to this by -law
CARRIED
Mrs Lowne moved third reading be given to this by -law at this
time
CARRIED UNANIMOUSLY
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
Mr Wagstaff moved third reading to this by -law
CARRIED
Mr. Vickery moved the 1993 budget be accepted as an interim
budget for 1994 until the actual 1994 budget can be completed.
CARRIED
Mr Wagstaff moved council go in camera at this time
CARRIED
The meeting recessed for dinner between 12:00 Noon and 1 00 P M.
The in camera session continued after dinner
Mr. Boake moved council meeting do now reconvene, the in camera
session having been completed
CARRIED
Mrs. Lowen moved an amendment to policy 3 -4 as follows-
Add to Paragraph 1 COUNCILLORS.
Councillors may take their spouses to
Convention, the Agricultural Service Board
Agricultural Service Board Convention
reimburse the councillor for the costs for
spouse as follows -- -etc.
Delete from Paragraph 2 COUNCILLORS
IN CAMERA
DINNER
AMENDMENT
�—
the AAMD & C Fall
Summer Tour and the t'G� ICj
and the M D will c "?n,
both councillor and
If the councillor is not being reimbursed by any other board and
has been authorized by council to attend other conventions, such
as the AAMD & C Spring convention, Fire Chiefs' Convention,
Hospital or Health Unit Convention, - -- etc
CARRIED
Reeve Marz requested the office determine the cost for providing 3r��` r
coverage for councillors on the M D Alberta Health Care group
plan and the Manulife employee benefit program and this matter BENEFIT
be discussed again at the next meeting of council COVERAGE
Mr Jeffery reviewed his report It was agreed the gravel FOR
crushing uthorized at the COUNILLORS
g previous meeting should be done by
Linden Contractors.
The tentative offer from Blackwood Hodge to replace P -6 with an GRAVEL
CRU
equivalent new machine at a trade price of between $47,000 to SHING
$60,000 was discussed. There was lengthy discussion as to GRADER
whether the M.D. should purchase another grader, will there be a PURCHASE
surplus grader if there is no base course program next year,
what would be the price if P -6 was traded in and what price if S c�
P -6 and P -10 were both traded in on one new machine, and the ,, \ \,Aa
fact that P -6 is still on warranty
It was agreed Blackwood Hodge should be asked for a price if P -6
is traded in and a price for trading both P -10 and P -6 as
council might be interested if the price is reasonable.
The minutes from the divisional operators meeting held yesterday
were discussed The council committee had made some
recommendations after the operators asked that council put forth
a proposal so they could consider something concrete
MEETING
WITH
DIV
GRADER
OPERATORS
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ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT
OF KNEEHILL #48, TUESDAY, OCTOBER 19th, 1993
The way the entire divisional operation is carried on, making
the divisional operators divisional managers, paying a flat rate
for the operator to totally look after his division, including
putting up signs, cutting grass, ensuring roads are gravelled,
etc , was discussed at length
The costing figures for each division were reviewed and it was
suggested Mr Jeffery should meet with the operators to review
same with them
Mrs Lowen moved Mr Jeffery be authorized to review and compare F C- -s
1992 divisional grader costs, including wages paid to the grader
operators, using the changes suggested by the committee as a way
to reduce the overall costs for the operation, and also meet
with the grader operators after hours to discuss the current
costs
CARRIED
Mr Jeffery noted William Duncan MacDonald is creating a
subdivision in the N W 29 and S W 32 in 28 -24 -4 There is no
approach in to the S W 32 and at the present time the owners of
the S W 32 and N W 32 use the ditch and a joint gate access
to get to these two quarters. It does not appear necessary to
install a culvert but under existing policy the M D would be
responsible to install an approach into the N W 32
Mr Boake moved Mr.
subdivision without the
S.W 32- 28 -24 -4 and the
proper joint approach i
32 as time permits.
MacDonald be allowed to complete the
need to install an approach into the
M D arrange for installation of a
nto the S W and N W quarters of Section
CARRIED
Mr Hanger moved this meeting do now adjourn
CARRIED
Time 3.15 P.M.
Reeve G:�
Municl al Admin.i� rator
DUNCAN
MACDONALD
SUBDIVISION
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EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993
The Executive Committee of Otto Hoff and Robert E Boake met on
Tuesday, October 19th, 1993, at the M D of Kneehill office in
Three Hills, commencing at 3.30 P M
John C Jeffery, Municipal Administrator was present and
Mrs Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
The following items were discussed.
1 J Lillie Subdivision - SW 30- 30 -25 -4
1. Mr. Lillie and Mr. Jim Berry are doing a subdivision in the
above noted quarter, firstly to add more land to Mr Berry's
property and secondly to split off a rental house parcel from
Mr Lillie's land Mr Berry's house is now very close to the
forced road which is on the west side of their property One
requirement of completion of the subdivision was to take road
widening along the entire length of the land involved
If 16 1/2 feet was to be taken for road widening Mr. Berry's
house would be 15 feet from the edge of the road They are
requesting council to relax this requirement and not take road
widening as the road is a forced road and not heavily used
Executive Committee recommend the condition to require an
agreement for road widening be waived and the subdivision be
allowed without provision for the road widening
2. Carol Haley, M L A Response re Alberta Health Care
M.L A Haley has forwarded a letter and some information about
the government's plans for the health care system including
hospitals She indicates the total health care system is being
looked at for ways to cut expenditures
Executive Committee recommend a copy of her letter and the
information be given to each councillor.
3 AAMD & C - T -slips for Farm Support Payments
Revenue Canada is initiating a policy which will require tax
information slips to be issued to recipients of farm support
payments The Association requested the federal government
exempt municipalities from this requirement due to the
administrative difficulties for very small payments being made
It is hard to tell from the letters whether this requirement
would involve backsloping borrow pit, crop damage payments, etc
Executive Committee recommend the Administrator contact the
association and obtain more information about this issue
4 AAMD & C Fall Convention Hotel Reservations
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EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993
The Association has confirmed hotel reservations at the Terrace
Inn for 4 rooms and a suite
Executive Committee recommend to accept and file as information
5. AAMD & C - Information re. International Year of the Famil
The Association have forwarded information regarding the
International Year of the Family which will be celebrated in 1994
The Canada Committee of the United Nations is encouraging
municipal governments to develop policies that are family
oriented and have also prepared a discussion paper outlining
some reasons why such policies are important
Executive Committee recommend to accept and file as information
6 Jubilee Insurance - Master Auto Policy Loss Ratio
Jubilee Insurance advise the loss which the M D incurred in
August of 1989 will drop off after this term The M D loss
ratio should be greatly reduced providing the 1993 -94 policy
term has a good loss record
Executive Committee recommend to accept and file as information.
7 Alberta Public Safety - Regional Res nse Improvement Program
The Province is continuing its regional response improvement
program for the 94/95 fiscal year
Executive Committee recommend to accept and file as the M D
just obtained a grant under this program in 1992/93
8 Response from Minister Municipal Affairs re: Planning
Commissions
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Steve West has written thanking the M D for their input
regarding reduced funding for planning commissions However he
indicates all areas must be reviewed for reduction in spending
9 Jubilee Insurance - Wrongful Dismissal Coverage
Jubilee Insurance has forwarded renewal of
liability policy They advise coverage for
has changed and coverage will not be granted
legal opinion has been obtained prior to
employee Also coverage for sudden and ac(
coverage has been increased
the M D general
wronful dismissal
if only a verbal
dismissal of an
:idental pollution
done
Executive Committee recommend each councillor be given a copy of "£,�e� ✓
the letter for their information
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EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993
10 County Strathcona - Machinery and Equipment Committee
County of Strathcona have requested the M D pay an additional
$525 00 towards the costs of this committee Also forwarded
information regarding the Tax Reform Commission which has been
set up and is planning to hold public hearings to review the tax
system in Alberta and try to determine if the tax system in
Alberta is competitive
Executive Committee recommend a copy of this letter and
information be given to Reeve Marz and Mr Jeffery
11 Pan Canadian Grand Opening
Pan Canadian has invited Reeve Marz to attend the grand opening
of their new building in Drumheller on Friday, October 29th,
1993.
Executive Committee recommend Reeve Marz attend if he so wishes
12. Letter from Minister Municipal Affairs re- Police Fundin
Mr West has referred the M D letter regarding adequate funding
for police enforcement to Ken Rostad, Minister of Justice for
his information and reply
Executive Committee recommend to accept and file as information
13 Health Canada - Community Action Proaram for Children
Health Canada has forwarded a guide for applicants for the
community action program for children in Alberta, which is a
component of Health Canada's Brighter Futures Initiative
Executive Committee recommend to accept and file as information
14 AAMD & C Survey re- Anti - Freeze
AAMD & C have asked for municipalities to complete a survey
regarding their recent offering of anti - freeze as the response
to the offer was less than expected
Executive Committee recommend the survey be referred to the
Public Works Superintendent for his input.
15. AAMD & C - Financial Statement Year Endinq Julv 31/93
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EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993
AAMD & C has forwarded financial statements for the association
and Jubilee Insurance The statements will be reviewed at the
Fall Convention
Executive Committee recommend to accept and file and a copy be
made available to any councillor if they wish one ✓
16 RRAP Program
Canada Mortgage and Housing have advised they will continue to
deliver Emergency Repair Program under the RRAP during 1994
This is to recognize the need to provide emergency repairs for
those with critical housing problems
Mr Cunningham advises he has only dealt with one application
for emergency repairs in 15 years and does not see there is a
need for the program in this area, particularly as the other
segement of the program is being cancelled
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Executive Committee recommend the M D advise CMHC the M D will ✓
no longer be involved in the delivery of this program
17 M D Rocky-view - Water Policy
M D of Rockyview is updating its water policy They would
like a copy of the M D policy outlining requirements for
drilling wells or whether or not the M D require the landowners
to obtain water through a surface water source
The M.D does not have a policy regarding drilling of wells and
provision of potable water. M
Executive Committee recommend this request be referred to the ✓
M P C for their input
18 Alberta Community Development - Keivers Lake Grant
The Province has forwarded to the M D a second payment of
$10,000 00, to cover the remainder of the 1993 grant for
operation of Keivers Lake
jet�er
Executive Committee recommend to accept and file and a letter of Sent-
thanks be sent to the Minister V
19. CAAMD & C Curling bonspiel
Central Association has forwarded a list of which jurisdications
have hosted the spring and fall meetings of the association and
the number of times and which jurisdications have hosted the
curling bonspiels since inception in 1980. ✓
Executive Committee recommend to accept and file as information
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EXECUTIVE COMMITTEE REPORT OCTOBER 19th, 1993
20. Request from Beaver Lumber re Business Cards Sick Child
A request has been received from Beaver Lumber asking the M.D
to forward a business card to a child who is dying from a brain
tumor and send the request on to another 10 businesses
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Executive Committee recommend to accept and file
21 1993 M D Donation By -Law
The M D annual donation by -law was reviewed In 1992 the M D
contributed $1000 00 to Salvation Army and $2000 00 to Stars
Executive Committee recommend the M D make the same donations
in 1993 and a draft by -law be prepared and brought to the first '
meeting in November
22 Kneehill Community Resource Program 1992/93 Review
The Board has completed its 1992 -93 review and sent one copy to
all participating municipalites
Executive Committee recommend the review be left in the Reeve's
office and all councillors read same and initial booklet to
indicate they have reviewed it
23. October 12th Meeting Minutes
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Executive Committee reviewed the October 12 minutes and agreed
on what should be deleted prior to publication.
The Executive Meeting then adjourned
Time 4.40 P M.
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M s Jean on
A sistant Administrator
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