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Home My WebLink About1993-09-28 Council Minutes0 E COUNCIL MEETING SEPTEMBER 28th, 1993 A regular meeting of the Council of the Municipal D of Kneehill #48 was held in the Council ChamberE Office, Three Hills, Alberta, on Tuesday, September 1993, commencing at 9:00 A.M The following were present for the meeting- Reeve. Richard A Marz Councillors: Marylea Lowen (after 9.05 A M ) Otto Hoff Robert E. Boake Richard M. Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Six Division Seven John C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was and recorded the minutes Councillor Hanger was not present for the meeting Reeve Marz called the meeting to order A request was made to add the following items to the 18a Dirt Roads Mr Vickery moved approval of the agenda with additio the above noted item CARRIED Mrs Lowen entered the meeting at this time It was noted a correction is required on page 10 of the September 14th minutes The date of the CAAMD & C fall meeting is October 8th not October 28th Mr Boake moved approval of the September 14th council meeting minutes subject to the above noted correction. CARRIED Mr. Hoff moved approval of the accounts presented for payment today, subject to further review by the finance committee of R. A. Marz, Richard M Vickery, Robert E Boake and himself CARRIED Mr. Jeffery's report was reviewed and discussed Mr Vickery moved approval of Mr Jeffery's report. CARRIED The Executive Committee report was reviewed and various items discussed, including the Allen Toews road approach Mr Vickery moved the 1993/94 organizational meeting be held on Tuesday, October 19th, 1993 at 9:00 A.M instead of October 26th, 1993 CARRIED 1 1AUCRUTA CORRECTION SEPT 14 MT NI ITFC APPROVAL MINUTES APPROVAL ACCOUNTS APPROVAL JCJEFFERY REPORT EXEC COMM QPWIPT ORGAN MEETING DATE .e e .L r C C r 1�q • C COUNCIL MEETING SEPTEMBER 28th, 1993 Mrs Lowen moved the M D give Leon Root, Alberta Transportation Deputy Minister, a gift certificate for two for an afternoon at Stage West as a retirement gift CARRIED It was agreed Mr Hoff and Mr Marz attend the retirement dinner for Mr. Root. Mr Wagstaff moved approval of the Executive Committee report CARRIED The bank reconciliation statement for the month of August was reviewed and discussed Mr Boake moved approval of the reconciliation statement. CARRIED The budget comparison report as of September 30th was reviewed and discussed Mr. Boake moved to accept and file as information CARRIED The draft resolutions regarding the Must program were reviewed and discussed Mr Wagstaff moved these resolutions be presented for discussion at the Fall meeting of the CAAMD & C. CARRIED There was discussion regarding the 1994 anniversary celebrations and plans for same It was suggested a letter should be put in the Capital by the Reeve explaining how the township and range sign system works Mr Jeffery noted Alberta Traffic Supply have submitted a letter regarding payment for the township and range signs It was noted a motion was passed authorizing payment for all the signs in 1993 rather than paying for them over a two year period There was discussion about the strength of the posts and possible breakage as well as possible ideas for the anniversary celebrations Mr Boake moved to accept the report and the 1994 anniversary celebration plans be tabled to the first meeting of November CARRIED LEON ROOT RETIREMENT GIFT 0 W ' R AM c 4 v i sad 0 �c�c -n Z� APPROVAL EXEC COMM REPORT BANK STATEMENT BUDGET COMPARISON REPORT MUST PROGRAM 4r -Ciwd ANNIVERSARY CELEBRATI N TOWNSHIP AND RANGE CTrNc The proposal to up -grade the Three Hills Arena was discussed as well as what share of the up- grading costs UP GRADE should be paid by the M D Representatives from the town THREE had suggested to Reeve Marz a 60 - 40 split would be HILLS appropriate ARENA It was noted the Trochu Swimming Pool requires substantial up- grading and the town will likely be asking the M D. to TROCHU help with these costs SWIMMING The meeting recessed for 10 minutes Time 10 30 A M POOL Mr Haskell entered the meeting at this time - 10 40 A M The meeting reconvened K r \ r [A • 4w COUNCIL MEETING SEPTEMBER 28th, 1993 Mr Jeffery reviewed the report submitted by Mr Haskell There was discussion regarding the SR 836 project as to the amount of gravel and oil being used It was also noted there may not be sufficient gravel available to finish this job May have to crush more gravel at the Garson pit to finish the fob depending on the amount of gravel left after the re -crush is done Mr Haskell suggested the 18,000 yards of 1 inch gravel at the Garson pit could be used but it would be a 20 mile haul Given good weather six miles should be finished before November 1st. There was discussion about whether the gravel fleet could help with hauling gravel for the project To finish the project before November 1st would require hiring another grader, packers and a heavy duty disc Does council wish to authorize hiring more equipment to get the project done before November 1st? Mr Boake moved the M D authorize the Public Works Superintendent and the Grade Crew Foreman to hire equipment and crush gravel sufficient to complete the SR 836 10 mile base course project before November 1st, 1993 MOTION WAS LOST It was agreed the crew is to carry on and do the best they can to complete as much of the road as possible before November 1st, without spending more money for hired equipment Mr. Jeffery noted there is a toll cable and a pipeline involved in the Paget service road project. Cost to move the toll cable would be about $10,000 00 and to move or lower the pipeline about $8000 00 Alberta Transportation will fund the project up to $45,000 00 There is another location which could be used for an approach which would have better sight distance and would miss the pipeline and the toll cable, but it would access directly on to Highway 21 and no work would be done to cut down the hill on the east west road No motions were made to change the previous council decision so the project will proceed There was discussion about the Buffalo Jump Park Road and it was suggested it is premature to make any decision regarding doing this project Mr. Wagstaff noted he had located a site which could be used for a stock pile site on this project Mr Haskell noted he can purchase flax bales for 60 cents a bale in the field Mrs Lowen moved the M D purchase 500 bales at a price not to exceed $1 00 a bale if the owner will stack and store same in his yard CARRIED Mr Hoff moved approval of the report from the Public Works Superintendent CARRIED There was discussion regarding the proposed changes to the 3 P W S REPORT SR 836 PROJECT J PAGET SERVICE ROAD BUFFALO JUMP ROAD RAU rMipu CQ FLAX BALES 13 C' G r rc. rt�t. APPROVAL P W S REPORT �r • v • 0 COUNCIL MEETING SEPTEMBER 28th, 1993 divisional grading area boundaries A decision is required on these proposed changes before the tenders are called for contract graders for Division 3 and 5 Mr Wagstaff moved the call for bids for contract graders be advertised and the new grading boundaries be approved CARRIED Mr Jeffery noted Linden Contractors is willing to sell its gravel pit to the M.D. at a cost of 75 cents per cubic yard Total cost based on estimated gravel reserves would be about $240,000 00 Mr Vickery moved Linden Contractors be offered $75,000 00 cash for the 20 acre gravel pit in the S E 16- 32 -26 -4 CARRIED CONTRACT GRADERS DIV GRADING AREAS CONTRACT LINDEN CONTRACT GRAVEL PIT Mr Jeffery reviewed the special conditions requested by Mr. and Mrs Holsworth for renewal of the stock pile site HOLSWORTH agreement on S W 5- 30 -22 -4 Mr Holsworth wanted the area STOCK PILE where oil was spilled dug out and also wanted the M D to SITE spray the site for wild oats for the next two years Mrs Lowen moved the agreement be approved CARRIED The meeting adjourned for dinner between 12.00 Noon and 1 00 P M DINER Mr. Wagstaff did not return to the meeting at this time Mr Vickery moved to table Item #17 (removal of carragana north of P B I ) to the next meeting of council CARRAGANA CARRIED REMOVAL 3 Mr Jeffery noted Chauvco Resources wish to install an approach from the N W 24- 29 -25 -4 on to SR 575 ROAD APPROACH NW 9a- 9Q_9r._d Mr Haskell entered the meeting at this time Mr Hoff moved Chauvco Resources be granted permission to install a road approach to access SR 575 as per diagram submitted with their letter of request, on condition the apron is paved CARRIED Mr Wagstaff returned to the meeting Time 1.10 P M Mr Marz noted he received two requests for improvements to two dirt roads as follows- 1. East of 17 and 20 in 32 -25 -4 2 East of 26 and 35 in 32 -26 -4 It would take between 2 to 4 days with a cat and buggy to push down the banks and level the road Mr Marz moved the above noted dirt road projects be done, a maximum of 3 days be spent on the two projects using a cat and buggy to widen the road and level the high banks CARRIED 4 DIRT ROAD PROJECTS 43 U � gcyV �Seq 0 • U COUNCIL MEETING SEPTEMBER 28th, 1993 Mr Vickery noted a buggy could be used to do the work on the Frere Salinity project The cost of $1650 00 for this work could be recovered through the CAESA program Mr Marz moved the buggy work required on the Frere salinity project be undertaken by the M.D. Mr Wagstaff moved he be excused from voting on this motion due to family involvement CARRIED A vote was taken on the motion made by Mr Marz and declared to be CARRIED Alex Cunningham and Frank Wesseling entered the meeting at this time Mr Vickery moved council meeting recess in order to hold a public hearing scheduled for today at 1:30 P.M. CARRIED Time 1 30 P M Mr. Wagstaff moved council meeting do now reconvene, the public hearing having been completed CARRIED Time 1:45 P M. There was discussion regarding the proposed amendment to the Land Use By -law 1061 to incorporate regulations under the Three Hills Area Structure plan into the land use by -law Mr Boake moved first reading to by -law number 1293 CARRIED Mrs Lowen moved second reading to this by -law CARRIED Mr Hoff moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr. Vickery moved third reading to this by -law. CARRIED Mr Jeffery and Mr Cunningham reviewed the costs for development permits, appeal hearings, etc. charged by other areas The M P C recommended increasing the fees charged by the M D as follows Development Permits: $20 00 basic rate for a permitted use and $40 00 basic rate for a discretionary use plus an additional charge of $2 00 per $1000 00 value Public Hearing $200 00 Development Appeal $200 00 There was discussion about whether there should be a limit on the amount charged for a development permit. 5 FRERE SALINITY PROJECT Arrr ( Te rL ez d v + set{ PUBLIC HEARING LAND USE BY LAW AMENDMENT BY LAW 1293 �w �R �a DEV PERMIT FEES ETC `r E* reck 14P L� 1 i COUNCIL MEETING SEPTEMBER 28th, 1993 Mr. Wagstaff moved the rates as proposed by the Municipal Planning Commission be accepted, but there be a limit of $10,000 00 for a development permit fee CARRIED The rate established by council for sewer and water hookups to unserviced lots in the hamlets of Wimborne, Huxley and WATER AND Swalwell was discussed. Mr Jeffery read a letter from SEWER John Hamm of Swalwell protesting the flat rate of $800 00 HOOKUPS It was suggested a sliding scale might be used instead of a flat rate Mr Boake moved policy 9 -5 be amended to incorporate a CHANGE sliding scale as follows IN SERVICE TO POLICY 0 to 40 feet - rate is $12.00 per foot the Provincial ASB conference in Calgary and further moved o to over 40 feet the rate will be $10 00 per foot In Service Training course and the Provincial Conference CARRIED with a minimum charge of $400.00. CARRIED Mr. Cunningham and Mr Wesseling left the meeting at this time Mr Jeffery noted Mr Thomas and Mr Sommerville wish to attend the AAAF In Service Training scheduled for November 29th and 30th, December 1st and 2nd in Calgary AS B They also wish permission to attend the 1994 Provincial ASB CONFERENCE Conference scheduled for January 24th, 25th and 26 in AND Calgary Region Two is hosting the conference and they IN SERVICE will be assisting with the conference TRAINING Mrs. Lowen moved all councillors be authorized to attend P RT the Provincial ASB conference in Calgary and further moved G�'j Mr Thomas and Mr Sommerville be authorized to attend the In Service Training course and the Provincial Conference CARRIED The proposal to up -grade the Three Hills Arena was again discussed THREE HILLS Mr Vickery moved the M.D. agree to negotiate with the Town ARENA of Three Hills regarding funding the proposed up- grading of the Three Hills Arena on the following basis- The M D would contribute 22% of the non grantable portion of monies required, after all grants and donations received have been deducted, to a maximum of $100,000 00, with the money to be raised by a special levy against the Three Hills Recreation Area only, on condition the Town of Three Hills agrees to fund 78% of the up- grading costs, CARRIED Mr. Haskell entered the meeting at this time The road committee report was reviewed and various items discussed ROAD COMM REPORT pe c 16 1 r C. C t rc 1G'i lY it 1 �� `C . :j 1� ;�� S 1�P� cftY�i�mr�. G T CCI. v.1 a.,1c� bc' ci-t .era s. �1 i 71 C C �-- \'� "s��1 �. t:_ PIZ �� ,a-r. rC-C ,, *Z:5 e � � vv �'JAA e �� 40 C7 U t�� COUNCIL MEETING SEPTEMBER 28th, 1993 It was agreed the Edgar Riep project scheduled for reconstruction on the 1994 program would be tied in with that portion of the road previously reconstructed The request to improve a dirt road in Division 7 sufficient to allow the farmers to haul their grain out was discussed Mr. Wagstaff moved a buggy and grader, and a cat if necessary, be used for a maximum of 2 days, to improve this road and any necessary culverts be installed CARRIED The request from W Ottosen to have a culvert installed in his private driveway was discussed Mr Ottosen feels the drainage problem he is having was caused by M D road construction Mr Wagstaff moved a culvert be installed CARRIED There was discussion about the site located by Mr Wagstaff for use as a gravel stock pile site The road committee inspected the location and recommended a site to the west V j-1 61"') 3 The request from Alex Swanson to wAmim an M D road through a slough area was discussed The project would take about 1 day, the culvert would have to be extended and the fence would have to be removed and replaced It was noted widening the road will not solve the drainage problem 124.4 c.dv Mr Wagstaff moved the Public Works Superintendent be 13U'A authorized to put what ever type of gravel he deems aJvs.4 6 appropriate on this road to help tighten up the base t`'r of the road CARRIED Various other projects inspected by the Road Committee, including the Dennis McRae project and the Betty Hoppins North road project as well as the road West of 6- 34 -25 -4 (Jim Meers north) were discussed. Mr Hoff moved approval of the road committee report CARRIED Mr. Haskell left the meeting at this time Mr Jeffery read a letter from the Town of Trochu They have suggested conditions for allowing M.D. residents to make use of their rubble pit Mr Wagstaff moved the M D draft up an agreement for consideration by council at the next meeting. CARRIED Mr. Jeffery is to check with the Administrator of the Town to determine how much land is available at this site and how long it will be before purchase of another site is necessary Mr Boake moved the M P C meet with the residents of Huxley on Tuesday, October 26th, 1993 at 7:00 P.M. 7 APPROVAL ROAD COMM REPORT TOWN OF TROCHU RUBBLE PIT MEET WITH HUXLEY RESIDENTS 41e x Gd,4 fr�" N Ni [m] 0 s COUNCIL MEETING SEPTEMBER 28th, 1993 CARRIED The proposal to expand the Wimborne Community Center site was discussed Mr Boake moved Mr Vickery and Mr Jeffery be authorized to negotiate with Gordon Whatley for purchase of the additional land and a report be brought back to council at a later date CARRIED Mr Wagstaff moved council go in camera at this time CARRIED Mr Jeffery and Mrs Wilkinson left the meeting Time 4 15 P M Mrs. Lowen moved council meeting resume the in- camera session having been completed CARRIED Mr Jeffery returned to the meeting Time 4.30 P M Mrs Lowen moved to accept the report regarding the incident which occured at Keivers Lake, the attendant be asked how long Rick Marz is banned from the park and Rick Marz be advised accordingly CARRIED Mr Vickery moved this meeting do now adjourn CARRIED Time 4 30 P M --- - - - - - -- - - - - - -- Ree e 0 Munk 1 I 'nistrator EXPANSION WIMBORNE COMMUNITY CENTER SITE _ SC.' IN CAMERA KEIVERS LAKE REPORT ADJOURN �Jgl E JOHN C JEFFERY REPORT covering period September 14th to September 28th, 1993 REPORT Balance Forward $289 29 1. Approved electrical course in Calgary on October 28th, 1993 for Keith Smith and Earl McRae Cost $60 00 each Time - 5 30 P M. to 10 30 P M Allowed them to use M D. truck as employees on their own time after 5 00 P M 2. Met with Main Street Business Group They formed a committee to look at planting flowers or shrubs around the base of the light standards and hanging flower baskets on the standards Discussed cost and feasiblity, etc Advised group I felt M D would co- operate as long as the cost was not prohibitive 3. Budget committee met September 21st Cut all provincial grants by 50% and planned for no tax increase on revenue side. On Expense side allowed for 1994 road program including Buffalo Jump Project 1st review would leave surplus of $493,600 forcast with NO CAPITAL EXPENSES INCLUDED 4 Gave two maps to Alberta Traffic Supply re township and range sign project $21.40 BALANCE FORWARD $310 69 CORRESPONDENCE. 1 Brochure re Interstate Batteries Commercial Electrical Clinic. 2 News Highlights 3. Recycling Review - August newsletter 4 Federal Election 93 Information from Federation of Canadian Municipalities 5 Letter from Roper Environmental Engineering Inc looking for work 6. Information re- Managing Negativity in Workplace Seminar 7 Big Country Recreation Update 8 Drumheller Solid Waste Minutes - August 19th meeting 9 A G T. plans for buried cable in Acme area 10 Mayors Reeve Breakfast Meeting - September 20th, 1993 11 Received $274.00 fines 12. Carbon Recreation Board minutes - July 12th, 1993 13 AAMD & C Executive Meeting Highlights 14 Letter from E J Powell Consultant Services 15 Financial Statements - Sunnyslope Community Association 1991 and 1992 DEVELOPMENT PERMITS. 1. Rod Malaka - Mobile Home N W 23- 29 -25 -4 $40,000 2. Barbara Elliott - Mobile Home Lots 11 to 17 Block 5 Swalwell $48,000. 3 Robert Vetter - Shop N E 27- 31 -26 -4 - $20,000 4 Reg Wiebe - Calving Barn - N.E 12- 30 -25 -4 $10,000 5 Bert Toews - Hog Barn Addition - S W 13- 30 -25 -4 $60,000 6 Austin Cottier - Mobile Home Lots 1 to 3 in Block 3 Swalwell $40,000 7 Laurie Whitehead - livestock shed - SE 18- 31 -22 -4 $15,000 8. Wayne Dresser - Shop - S.E 19- 28 -22 -4 - $20,000 9. Dale Downey - barn for horses - N E 27- 29 -25 -4 - $31,500 1 a �i w O q V M �Ql a--) M oil UTSTANDING CHEQUES AsAr August 31 ig,93 f!kOLL CHEQUES GENERAL CHEQUES 6764 GENERAL CI- IL.Ql11:S REEVE TOTAL OUTSTANDING PAYROLL CHEQUES S S 1642 69 TOTAL OUTSTANDING GENERAL CHEQUES S 103 203 20 TOTAL $ -W OUTSTANDING LOANS $ CASH ON HAND DEPOSITED $ 289,309 30 SUBMITTED TO COUNCIL THIS 14th DAY OF September 19 93 �'�" MUN ADMIN AMOUNT CK 0 AMOUNT CK 0 AMOUNT 6764 $ 1642 69 18299 $ 500 00 18314 350 00 18431 60 49 18432 304 57 18433 93 79 18455 27 50 18472 773.83 18482 81 78 18484 45 00 18487 75 00 18489 252 23 18490 3 21 18505 303 67 18506 19 26 18518 29.90 18526 222 81 18529 7 50 18542 23,237 73 18549 10,336 00 18557 105 00 REEVE TOTAL OUTSTANDING PAYROLL CHEQUES S S 1642 69 TOTAL OUTSTANDING GENERAL CHEQUES S 103 203 20 TOTAL $ -W OUTSTANDING LOANS $ CASH ON HAND DEPOSITED $ 289,309 30 SUBMITTED TO COUNCIL THIS 14th DAY OF September 19 93 �'�" MUN ADMIN