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HomeMy WebLinkAbout1993-07-22 Council Minutes• C7 EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 The Executive Committee of Richard A. Marz and Otto Hoff met on Thursday, July 22nd, 1993, at the M D of Kneehill office in Three Hills, commencing at 9.00 A M John C Jeffery was present and Mrs Jean Wilkinson was present and recorded the minutes Miles Maerz and Vernon Haskell wre also present for a portion of the meeting SR 836 Base Course. Miles Maerz discussed with the Executive Committee the problems he is experiencing with getting the gravelling done If his trucks are taken to base course SR 836 the rest of the M D roads will suffer The gravelling is behind because of weather, doing dust control and paving Also has one less truck than last year The M D roads need gravel badly due to the wet weather this year He suggested using T -18 and T -25, when it is not required by the main crew, plus two hired trucks to haul the gravel for the base course for SR 836 This would leave him with the regular gravel truck fleet to get the M D roads gravelled Four trucks should be sufficient to haul the base course as it will be a short haul Also once the road gravelling has been finished, the hired trucks could be laid of f and some of the gravel f leet used to complete the base course haul He also agreed if T -25 was needed to haul main crew equipment for a day, one truck could be taken from the gravel fleet to help with the base course on SR 836. (F e Executive Committee recommended acceptance of the recommendation from Miles Maerz and further recommended if necessary a this d��rM private truck be hired ;�, le d Mr. Maerz left the meeting at this time 2 Need to Hire Tractor for SR 836 Project. Mr. Hasekll noted the crew will need a bigger tractor to pull the disc on the SR 836 project The Deutz tractor does not have sufficient horse power to pull it and it will likely be necessary to use the disc due to the wet weather Executive Committee recommend Mr Haskell be authorized to hire a tractor to pull the disc on the SR 836 project at a rate no more than 10% less than government rate for a tractor with a rating sufficient for the fob, and if possible he should give preference to farmers in the area, but he is to get the most economical rate possible. 3 Public Reserves /Cash in Lieu of Reserves - Subdivisions Council had discussed in February the concept of taking public reserves or cash in lieu of public reserves where possible on subdivisions In order to take cash in lieu of reserves it is necessary for the applicant to obtain and submit an appraisal with his subdivision application 1 v-� �q N EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 Only 2 subdivisions done in 1992 would have allowed for taking reserves or cash in lieu Executive Committee recommend the M D take 5% of the value of the parcel being subdivided in lieu of reserves where possible c �3 4 Need to Purchase Graders in 1994 Policy regarding ordering graders in July for delivery the next year was discussed The entire grader operation was discussed Should the grader operators be going home on days when they cannot work due to rain and working longer hours and weekends at regular rates when the weather is good Should the grader divisions be revised, another grading area created, and the M D either purchase another grader or hire another contract grader Are the existing grading divisions too large - is there too many miles? ke }' ,CA Executive Committee recommend the M.D. consider creating another cowl,"Al grading division, with same to be in place starting January of 1994, and either purchase a new grader or hire another contract grader ✓ ✓✓ MQT`� 5 Request for Permission to Install Road Approach 4- 3- 32 -22 -4 Gulf Canada Resources wish to install a road approach to gain C,C —re access to a well on 4- 3- 32 -22 -4 The land has the paved continuation of SR 583 on the south and SR 836 on the west c'� I QA.� Permission to install a road approach on either road must come from council Executive Committee recommend the company be granted permission to install a road approach to access on to SR 583, providing sight distance requirements can be met 6 AAMD & C - Study on Accident Analysis of Ice Control Operations AAMD & C forwarded a copy of the recent study carried out by Marquette University entitled - Accident Analysis of Ice Control Operations The study discusses the impacts of winter maintenance efforts, particularly related to the use of salt as a de -icing agent Executive Committee recommend to accept and file as information /�' as all councillors have been given a copy of the report t/ 7 Budget Comparison Report - July 14th, 1993 A budget comparison report indicates a estimated deficit of $72,397 00 at December 31st Executive Committee recommend each councillor be given a copy of e the report and same be accepted as information 1 ® 8 Alberta Round Table on Environment and Economy Report K i F i C 0 0 EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 The Committee has forwarded a copy of their new report which builds on the vision and principles put forwarded by the committee in their first report The report provides a concise list of 13 recommendations, dealing with key areas where there is potential for leverage - decision making, legislative change, market forces, education, government operations and implementation of sustainable development indicators Executive Committee recommend to accept and file as information 9 Must Program Council had expressed concern about the regulations under the Management of UnderGround Storage Tanks Program Other municipalities have been contacted and the following comments were provided Starland - no concerns Rockyview - good program, concerned about liability if something is not done, if they reacted would like to be a low profile Red Deer - pulling some underground tanks and going to overhead Council not too concerned Feel program had to come and actually quite in favour Wheatland - not very concerned - feel possibly should have government assistance if there are problems Have registered their tanks May go above ground for future installations Feel program may have gone overboard, but also feel something is required Executive Committee recommend to accept and file the report information 10 Town of Three Hills - Transfer Site Land I ee as m N UT f S re Ram k Stu ss The Town of Three Hills is willing to sell the M.D. the transfer site land for the sum of $1 00 as long as the M D assumes all legal and survey costs and accepts the land in its present condition Executive committee recommend the M D accept the offer, proceed with the necessary survey and subdivision and if possible the site be turned over to Alberta Environment ke Note* City of Drumheller Ray Romanetz called - he will put this/ request on the agenda for the next Drumheller and District Solid Waste Meeting to see if Alta Environment would take title to this property 11 Three Hills Seed Cleaning Plant - Upgrading Grant Alberta Agriculture advised the Three Hills Seed Plant their grant in the sum of $21,914 93 has been proceessed and a cheque should be received shortly Executive Committee recommend to accept and file as information 12 AAMD & C - AUMA and Alta Environment - Seminars 3 • 0 EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 AAMD & C advises the association along with AUMA and Alberta Environment are putting on information sessions regarding the new Environmental Enhancement and Protection Act Copy of agenda and registration forms enclosed Cost is $15.00 per person Executive Committee recommend R A Marz (or Otto Hoff, if RAM unable to attend) John Jeffery and Alex Cunningham be registered to attend the session in Calgary on August 25th 13 Report - 1991 Population by Township AAMD & C forwarded a breakdown of population by township and range as prepared by Statistic Canada A breakdown of the M D of Kneehill population was prepared by Mr Jeffery along with a map showing the township population The breakdown indicates the actual population is only 4656 not 4712 which is the figure presently being used by the M D and the Province This means a loss from 4996 to 4656 or 340 people Definitely time for the M D to conduct their own census in 1994 Executive Committee recommend each councillor review the map,.-And report as time permits 14 Mr and Mrs Alf Ellis - Letter of Concern Mr and Mrs Alf Ellis of Three Hills have concern about creating a feedlot on Highway Hills Do not believe it will be an asset area Executive Committee recommend to accept and fi V �o c��1Rs written expressing 21 north of Three to the town or the le as information. �-t 15 Alberta Environment - High streamflow advis Alberta Environment has issued a high streamflow advisory for the Red Deer River upstream from Red Deer and other rivers near Sundre and Cochrane Should not affect our area.�..ci Executive Committee recommend to accept and file as information IZ 16 Tainsh Howard - Dennis Fyten - Restrictive Covenant - N E o- in -Id -d In 1975 the M D closed a forced road diversion in N E 9- 30-24 -4 and turned the land over to Mr Fyten However the cancelled road diversion is under a separate title. The M.D filed a restrictive covenant against the land which indicates the land cannot be sold without selling the cancelled road diversion to the same party Mr Fyten through his solicitor has requested the caveat be removed Executive Committee recommends the restrictive covenant caveat 1eVvr' not be removed unless Mr Fyten is prepared to consolidate the sen} two titles by means of a plan of survey 4 yjl"*'� v EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 17 M.D. Secondary Road Construction Priority In September of 1992 council established the following as its secondary road construction, base couse and paving priority 'In 1996 road construction priority will be completion of SR 836 from SR 575 south to #9 and the M D base course and paving priority in 1997 would be SR 836 south from SR 575 to Highway 9 " Due to the change in the re- alignment of SR 836 this motion is no longer relevant (3,J Executive Committee recommend this secondary road priority' a�V `sPj motion be cancelled. _PcOe � rcrw- yv-c m o 18. Robert Cranston - 1993 Salary In January of 1993 Council had agreed to review Mr. Cranston's salary in July of 1993 His salary was set at $31,500 00 at that time and was to be increased to $32,500 00 if council approved the increase His position as Base Course and Prep Crew foreman was established on a trial basis until June 30th, 1993 - see motion November 23rd, 1992. Executive Committee recommend Mr Cranston's salary not be cxdv,se� increased in light of the previous motion not to create any more ✓ permanent positions and the need for council to hold the line on expenses 19 Expenditure Comparison by Percentage Report Mr Jeffery prepared a report which compares expenditures of certain other municipal districts and counties with the M D of Kneehill The comparison is by percentage and is rated from 1 being the highest to 6 being the lowest c� owe Executive Committee recommend each councillor be given a copy of sled the report for their information 20 Crossroads Gas Co -Op - SE 20- 32 -26 -4 The Crossroads Gas Co -Op have submitted a utility right of way easement for signature by the M D The co -op wishes to install a gas line across the south end of the S.E. and S.W. of 20- 32 -26 -4 ( Schmautz Pit Land) The easement as submitted is a blanket easement and the area where the line will be installed is not surveyed Executive Committee recommend the M.D. sign the easement only after same has been amended to include an indication that the line may only be installed within a strip of land 40 feet wide arnen� _r immediately to the north of the south boundary of they half section V A ce} 21 Water and Sewer Line Hookups in Hamlet - Fee for Same At the July 12th council meeting council passed a policy to establish a $800 00 fee for installation of water and sewer lines to any unserviced property in a hamlet 5 n EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 After review of the proposal it was suggested this policy should be amended to include the statement the $800 00 fee would cover installation of a service line a distance not exceeding 80 feet There are some areas that do not have a main sewer or water line close to them and $800 00 would not cover the cost of running the main line or a service line to these unserviced property The policy as amended would read as follows. The M D of Kneehill installed water and sewer lines in the hamlets of Wimborne, Huxley and Swalwell and charges frontage tax to cover the cost of provision and on going maintenance of the said lines If a request is received from the owner of an unserv.iced property in one of these hamlets , and the property can be serviced by installing a service line a distance not exceeding 80 feet, upon payment of a flat rate of $800 00, the M D will arrange for installation of the service line(s) to the property line The owner will be repsonsible for having the lines installed from property line into the residence at his own cost '0���� Executive Committee recommends the policy as amended be approved. �6°'- � G,v_\c� rSPd 22 Rob Moore - Three Hills Mobile Home Licence Fee Mr Moore lives in a mobile home on Pt N W 6- 32 -23 -4 His mobile home licence fee for 1993 is $252.59. Mr Moore has advised the office he will be removing his mobile from the site around the 1st of August To date he has not paid his 1993 licence fee He would like the licence fee for the months of August to December cancelled Executive committee recommend the sum portion of the 1993 licence fee for N W 6- 32 -23 -4 - be cancelled once licence fee owing to the end of July. ��re of $105.25 representing a„„�1\ Account Number 162 - Pt. cUn «� Mr Moore has paid the 23. Town of Trochu - Golf Course - Request for Gravel Raymond Frere has requested the M D donate 70 yards of screenings to the Trochu Golf Course from the Torrington Pit The material is required for their cart paths cease r Executive Committee recommend the M D not donate the gravel o �° Fri the Golf Course. kQ- 24 Letter from R W Brown, Acme re Township & Range Signs Mr Ralph W Brown has written indicating the M D should not be r expending the money for the township and range signs He suggested although the idea is good in this time of economic ;� a restraints the money should not be used for this purpose 0 U EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 25 Council Minutes - July 12th, 1993 Lisa Executive Committee reviewed the July 12th minutes and agreed on w 11 what should be deleted prior to publiciation Se n�- -F U 1 26 Enhanced Police Service /ByLaw Enforcement Officer These two items were briefly reviewed. ine �a -r b Executive Committee recommend the information obtained be Fjf2- -4 referred to the Committee of R A Marz and Robert E Boake fqr {-\ to review and their recommendation to council ��n5 27 Request for Gravel - Hazelwood Road WSW 10- 32 -24 -4 The grader operator for Division 4 requested two loads of screenings for this road The road is not developed, but an oil company goes past the residence up to their access road and during wet weather drags mud onto the M D road Executive Committee recommend first time gravel be approved fo 3J cx this road from the south boundary of the quarter north to /e oil road access by 28 Letter from Litwiniuk and Company re Township and Range Sign Bid Litwiniuk & Company have forwarded a letter to Brownlee Fryett expressing concern about the fact that L & M Signs Ltd were not afforded the opportunity of providing a 5% discount for provision of the township and range signs Brownlee Fryett have discussed the issue with the association and will be responding to this letter Executive Committee recommend to accept and file as informatio/ 29 Town of Three Hills Annexation The Local Authorities board will be holding a public hearing with regard to the proposal from the Town of Three Hills to annex a portion of the S E 6- 32 -23 -4 not presently within the town boundaries Area contains 25 67 acres more or less The public hearing will be held Wednesday, August 11th, 1993 at 2 45 P M in Red Deer The M D had not expressed any objection to the proposal Executive Committee recommend to accept and file as information 7 P-11" 1�1 • C EXECUTIVE COMMITTEE REPORT JULY 22nd, 1993 30. Town of Three Hills - Sidewalk in front M.D. Office The Town of Three Hills has agreed to rebate the M D the sum of $1769 07 for the sidewalk installed by the M D and since ripped up by the town as part of the main street beautification program They will then charge the M D the same frontage as levied against other properties - $5461 88 in total Executive Committee recommend to accept and file as information 31 Policy 13 -15 - Road Bans Policy 13 -15 regarding road bans was reviewed Motion at last meeting removed the 90% permanent ban from certain roads Policy presently indicates as follows. All road in the M D have a 100% load limit with the following exceptions 1. During spring ban time when council may set an appropriate ban for any road 2. Linden Road from SR 806 West - 90% 3. Linden Home Road - 90% 4 Allingham SR 806 West to M D boundary 90% 5 P B I North - 90% 6 Mobil Plant Road - 75% 7 Keivers lake Access Road - 75% Executive Committee recommend Policy 13 -15 be amended to read as follows. All roads in the M D have a 100% load limit with the following exceptions 1 During spring ban time when council may set an appropriate ban for any road 2. Keivers Lake Access Road - maximum of 75% 3 Mobil Plant Road - maximum of 75% 4 Airport Access Road - maximum of 75% The Executive Committee meeting then adjourned - Time 12 30 P M r� s Jean Wilkinso Assistant .istrator e4 6,0 hJ fW) � f