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HomeMy WebLinkAbout1993-08-10 Council Minutes• C AGENDA COUNCIL MEETING AUGUST 10th, 1993 1 Approval of Agenda 2 Approval of Minutes Correction required see page 8 3 Approval of Accounts 4 J C Jeffery Report 5 Executive Committee 6. Bank Reconciliation Statement July, 1993 APPOINTMENTS: 2.00 P M Vernon Haskell 3.00 P.M. Dennis Young - Alta Traffic Supply - See #25 3 30 P M Lawrence Hogg Dam Washout - See #26 4.00 P M Three Hills Arena Committee - See #30 PRIORITY ITEMS 6a Three Hills Waste Transfer Site Agreement 6b P W S Evaluation TABLED ITEMS• 7. Bank Reconciliation Statement - June, 1993 8 Outdoor Festival By -law and Outdoor Concert By -Law 9 Recommendation from M P C re- road widening 10. Review M D Training Policy 7 -2 -a 11 Executive Committee report - July 22nd, 1993 12 Report re. Wimborne Cemetery Expansion - Transfer 13 Coin Dispenser for water at Huxley 14 Acme Grader Shop - R E Boake report 15. Don Westersund Road GENERAL ITEMS. 16 Response from Atlantis Employees re: letter 17. Review write off clause for M D agreement TRANSPORTATION ITEMS. 18. P -7 Robert Gundlach Accident - Report 19 1994 -96 Road Program - Report 2 miles Div 1 20 Low Level Crossing WNW 16- 30 -25 -4 - Report R E Boake 21 Guard Rails - ESE 13- 32 -26 -4 - Report Bud Haskell 22 ?Price for 16 Wheel Jeep - Report Bud Haskell 23 Carranga north of P B I. - Report Jim Hanger 24 S Varga Culvert - Levels - Report from Torchinsky 25 Meeting with Dennis Young, Alta Traffic Supply 26. Meeting with Lawrence Hogg - re Dam Washout 27. Three Hills Transfer Box - no bids rec'd 28 Dale Merkel Approach and Driveway problem SR 837 UTILITY OFFICER ITEMS: nil 1 r-_--3 LIM E, AGENDA COUNCIL MEETING AUGUST 10th, 1993 PLANNING ITEMS: 29 Review Third Reading - Designation Frank Davidson Lan S E 20- 31 -21 -4; A S B PARKS /RECREATION 30. Meeting with Committee re Three Hills Arena LATE ITEMS• 31. Report re Linden Rubble Pit Problem sides caving in Muchka 32 Request for Dust Contr 33 Request from Doug & Gayle Parker - Cancellation of 1993 taxes DISCUSSION ITEMS. ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING - nil 01 C7 171t� I-]* COUNCIL MEETING AUGUST 10th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office Three Hills, Alberta, on Tuesday, August 10th, 1993, commencing at 9.00 A M The following were present for the meeting: Reeve: Richard A Marz Councillors• Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M. Vickery (after 9.05 A.M ) Glen Wagstaff (after 9 05 A M ) Division Four Division One Division Two Division Three Division Five Division Six Division Seven Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order Requests were made to add the following item to the agenda. 17a Keiver's Lake Park 28a Art Meding Culvert 28b Linden Home Road - Dust control Mr. Hoff moved approval of the agenda with addition of the above noted items CARRIED PRESENT ADD TO AGENDA APPROVAL OF AGENDA Mr Marz noted there is a correction required on page 8 of CORRECTION the July 27th council minutes The comment regarding AND APPROVAL improving the secondary roads should read - "It was MINUTES suggested putting shoulders and side slopes on some of the Mr. Boake moved approval of the July 27th council meeting minutes subject to the above noted correction CARRIED Mr Hanger moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of R A Marz, Otto Hoff, Glen Wagstaff and himself CARRIED Mr Jeffery's report was reviewed and discussed, including THREE HILLS SEED PLANT the request from the Three Hills Seed Plant for help in ASSISTANCE unloading some new equipment at the plant Mr Boake moved the M D not charge the Three Hills Seed Plant for use of the M D fork lift to unload the new v gravity machine CARRIED Mr Wagstaff moved approval of Mr Jeffery's report CARRIED 1 APPROVAL J C JEFFERY ORT a i } J �d J i t 3 Adpok 3 1 j COUNCIL MEETING AUGUST 10th, 1993 The evaluation of the public works superintendent's position and the performance of Mr Haskell in that position during his probation period was discussed at length It was suggested that all requests involving public works should be directed through the Public Works Superintendent The grader operators particularly should get their direction from the Superintendent, not from councillors The written evaluation given to Mr Haskell following a personal interview with him by Reeve Marz and Deputy Reeve Otto Hoff was reviewed Mr Haskell had been requested to review the evaluation, respond to any of the comments and concerns he felt were not correct, and sign an acknowledgement of receipt of the evaluation. Mrs Wilkinson noted to date this had not been done. Comments were made as follows There is a lack of experience in his position and lack of experience on the part of the three new councillors Some decision regarding capital were made which may not have been totally researched Should give him more time to learn the fob He must learn to delegate authority. He must only deal with the actual motions passed by council not with directions and or comments made to him by individuals. M D must do as good a job as possible for the least amount of dollars or the public will react It was noted Mr Haskell had met individually with six of the seven councillors to discuss this matter He felt he was not getting accurate and clear direction from council He had also had a meeting with all the foremen to discuss their evaluation of his performance The entire situation was discussed at length, including his ability as a traxscavator operator and as Utility Foreman and whether he was capable of continuing with the position of public works superintendent Mr Boake moved Mr. Haskell be retained in the position of public works superintendent, and further moved Mr Haskell be requested to acknowledge receipt of the comments and concerns raised by council in the written evaluation of his performance dated July 28th, 1993, and his comments regarding the evaluation be obtained and filed with the evaluation No vote was taken on the motion at this time The council meeting recessed for a 10 minute coffee break 2 PUBLIC WORKS SUPERINTENDENT P(ISTTTnN a I�, i [7t N COUNCIL MEETING AUGUST 10th, 1993 The meeting reconvened and there was discussion regarding the Three Hills Transfer site and the meeting held with a committee from the Town of Three Hills on June 3rd The Town wish to change the agreement and make some major changes to the agreement including charging for disposition of rubble. It is their intention to have an attendant who would be capable of running the cat in order to cover their waste disposal site as well as manning the rest of the site Mr. Haskell entered the meeting at this time - 10 30 A M It was suggested the M D might negotiate a flat rate with the town for disposal of rubble and other material at their site instead of having to charge individual ratepayers as the M D does not presently charge individual ratepayers for garbage disposal It was also suggested that one attendant could not properly look after the site if he was expected to cover the town's disposal site every day and do other jobs as well as being at the gate to direct people to the proper locations The Town has agreed to transfer to the M D the transfer box and chemical disposal site area. Mr Vickery moved the committee of Mr Boake, Mrs Lowen and Mr Jeffery meet again with the Town of Three Hills to discuss the above noted items CARRIED There was discussion with Mr Haskell with regard to his position as public works superintendent. Mr Haskell noted he did not agree with all the comments and concerns raised by council during this evaluation Some of the problems perhaps came from the incident with the gravel crew, but he still felt he was right and things are running better now He did not feel he was running to the Administrator to have him make decisions for him or do his fob There were alot of things he did not know when he took the job and he was seeking advice Council was aware he would need time to learn the job He was given direction and instructions by the former superintendent during the 3 months prior to his retirement, but it now appears council was not happy with the methods he was using It is difficult to know what council want It was suggested to Mr Haskell there will be big changes coming for the municipality over the next year or so and council, the superintendent as well as the entire organization must be prepared to accept these changes and the possible repercussions that will come from these changes It was also noted this is a time of uncertainty and he must be able to advise the employees about the direction of council and to cope with the uncertainity about some decisions which are made It was suggested he may have a valid point that he was only getting information from Mr Jeffery and not asking 3 THREE HILLS TRANSFER SI �— k1 P W S POSITION L �E u C COUNCIL MEETING AUGUST 10th, 1993 him to make decisions for him However he must ensure he does make his own decisions Mr Haskell noted he was not given information about the times when he the administrator to make decisions indicated he must have time to learn willing to give it a good try but the to council specific details or aas supposedly asking for him He again the position, he was final decision is up Council agreed it is still a learning experience Mr Haskell left the meeting at this time - 11 15 A M. Mr Marz requested a recorded vote on the motion made earlier by Councillor Boake in connection with the position of public works superintendent Vote was taken as follows* In Favour* R M Vickery, Otto Hoff, Robert E Boake, Glen Wagstaff, James Hanger, Marylea Lowen Opposed* R.A Marz MOTION WAS DECLARED CARRIED The June bank reconciliation and cash flow statement was reviewed Mr. Vickery moved approval of the June, 1993 bank reconciliation statement CARRIED The July 22nd executive committee report was discussed Portions of the report were dealt with at the last meeting but -the report was not finally approved Item #3 regarding the issue of taking public reserves on some subdivisions was discussed The Executive Committee had recommended taking 5% cash in lieu of reserves Mr Hanger moved this matter be tabled and the issue be discussed at a meeting when a representative from Palliser Regional Planning Commission is present CARRIED Item #9 regarding the MUST program - Management of Underground storage tanks - was discussed Mr. Marz felt there should be some concern expressed to the Province P W S POSITION BANK STATEMENT EXEC COMM JULY 22/93 OPPAPT PUBLIC RESERVES FOR SUBDIVISIONS C regarding these restrictive regulations MUST PROGRAM Mr Wagstaff moved Mr Marz be authorized to raise this .issue at the Executive level of the Central Association of Municipal Districts and Counties CARRIED item #18 - Robert Cranston's rate of pay was noted Council had previously agreed to review same in July this year. Executive Committee recommended his salary not be increased at this time 4 R CRANSTON SALARY C.2 u�� 1SCE3 COUNCIL MEETING AUGUST 10th, 1993 Mr. Vickery moved approval of the July 22nd executive committee report with the exception of those items ✓ previously dealt with by motions CARRIED The meeting recessed for dinner between 12.00 Noon and 1:00 DINNER P.M There was discussion regarding the proposed by -law to provide for licensing and regulation of concerts within the M D. of Kneehill The by -law was drafted using the by -law MUSIC passed by the County of Stettler recently CONCERT BY LAW Mr Vickery moved a copy of the proposed by -law be sent to the local R C M P detachment for their review and the f -e-� k r detachment head be requested to meet with Executive committee to provide any input they feel may be necessary,/ before the by -law is considered further by council CARRIED Mr Marz read a letter received today from the Minister of Transportation The Province can not at this time commit to providing funding for gravel crushing and stockpiling gravel for the base course on the remainder of SR 836 Mr Hoff moved to accept and file as information CARRIED The recommendation from the M D municipal planning commission regarding taking road widening on subdivisions was discussed as well as Policy 5 -8 which deals with conditions for subdivisions Mr Vickery moved to accept and file the recommendaton and no change be made to policy 5 -8 CARRIED The August 5th executive committee report was then reviewed and various items discussed Mr Vickery moved he be excused from discussion and voting on item #11 on this report - Ben Schmidt sewage lagoon - due to a family involvement. CARRIED Mr Vickery left the meeting at this time - 1.25 P M Mr Wagstaff noted Mr. Schmidt had agreed to allow the trenching to be done, but he wants culverts put in and gravel put in the trench to help the water to drain away from that area He would need 50 to 70 feet of culvert and likely used culverts would be satisfactory. There was further discussion about this request Mr. Wagstaff moved if the M D has a used culvert which suitable, it be provided by the M D for this project MOTION WAS LOST ® Mr Vickery returned to the meeting at this time 5 SR 836 BASE COURSE GRAVEL FOR 1994 ell 2 vs� ROAD WIDENING ON SUBDIVISIONS POLICY 5 -8 EXEC COMM BEN SCHMIDT LAGOON ��l f may.e ra N C1 COUNCIL MEETING AUGUST 10th, 1993 The remainder of the Executive Committee report was reviewed and it was agreed Item # 14 - the meeting held recently with the divisional grader operators - should be discussed with Mr Haskell later today Mr Wagstaff moved approval of the Executive Committee report with the exception of Item #14 - the meeting held with the divisional grader operators. CARRIED APPROVAL i A REPORT EXCEPT DIV GRADER MEETING There was discussion regarding the M D policy 7 -2 -a - in service training Three office staff members wish to continue and or start up- grading their skills by taking courses offered through the University of Alberta local POLICY government studies program. RE_TIN.SERVICE There was discussion about the number in the office who presently have their certificates, the cost which is incurred by the M D. and whether there is a need for that number of office staff to take these courses Mr Vickery moved Jennifer Deek be allowed to take her Senior Fellows and Laurie Brosseau be allowed to complete her Local Government Certificate Program and Lisa Paget be advised she may start the Local Government program if she wishes, but the cost will be at her own expense, and this decision will be reviewed at such time as Mrs. Deek and Mrs Brosseau complete their training CARRIED Mrs Wilkinson advised council of the status of the transfer of land from Gordon Whatley to the M D. for expansion of the Wimborne Cemetery. To date Mr Whatley had not provided the M D with his duplicate title and it is not possible to register the survey plan and the transfer until same is made available. Mr Vickery noted he has discussed the matter with Mr Whatley on several occasions The office will continue to try to contact him and obtain the title Mr Vickery moved to accept the report as information CARRIED Mr Haskell entered the meeting at this time - 2 00 P M Mr Marz advised Mr Hasekll he was given the public works superintendent's position and extended congratulations to him. Mr Vickery discussed with council the meeting held on August 5th with the divisional grader operators The grader operators' biggest concern was that they should not be pulled from their divisions to do other work They should be allowed to do their job There was discussion about the difference in hours between the contract grader and the divisional operators' hours Mr. Marz noted they discussed how they could get more grading hours in and make up for days lost due to rain They looked at working Saturday at regular rates, working longer hours during the regular work week, or running a double shift - bringing in a part time operator to work a later shift of about 5 hours a day 0 3e r,r.tse�*1 CC, P__L e rr . fib, e r G WHATLEY WIMBORNE CEMETERY EXPANSION P W S POSITION DIV GRADER OPERATOR MEETING P, /'�_ N N LJ r U COUNCIL MEETING AUGUST 10th, 1993 Working longer hours would involve over time which would add to the costs Any change to the present system likely would not go into effect until next year Discussed with the operators that they should help out in another area if conditions in their own area would not allow them to work Also discussed the idea that the operator should go home on a rainy day and work a Saturday to make up those hours Also they could help out with other jobs if given the work to do Mr. Boake was advised Mr Friederich expressed concern about approaches in his area which are installed by the landowners without culverts and the problem with rocks in the ditches Division 1 operator advised the committee that his area was too spread out and he was not able to cover it of f iciently due to the many coulees and dead end roads The operators and Mr Haskell reviewed the blading areas and proposed changes to same The Executive Committee recommended that all councillors review the proposed changes to the areas, as well as Mr. Jeffery, and the matter be discussed again by council at a later meeting The operators agreed they would try to work together when working on major traffic roads which cross divisional boundaries. Mrs Lowen moved all councillors reviewed the proposed map and discuss same with their divisional operator and this matter be discussed again at the next meeting of council J CARRIED Mr Marz left the meeting at this time to take a telephone call. Time 2.30 P M Mr Haskell reviewed his report with council There was discussion about the Fisher Davidson road Mr Haskell felt the surface of this road is not as smooth as it should P W S be, but that is not the fault of the supplier of the REPORT product and can be corrected by blading the road at a later — date. The road is good as far as dust control is concerned Mr Hoff noted the Grainger Road which had SB 90 FISHER applied is potholing out due to high traffic levels and DAVIDSON perhaps should be bladed soon ETC Mr. Haskell noted the Viewpoint Road is standing up DUST CONTROL PROGRAM reasonably well Cost for SB 90 for dust control may be up to $20,000 a mile Extending the product out to the edge of the road increased the cost The meeting recessed for a coffee break and reconvened at 2.50 P M Mr Marz returned to the meeting Mrs Wilkinson reviewed the letter received from Brownlee Fryett regarding the township and range sign bids. TOWNSHIP Dennis Young from Alberta Traffic Supply entered the AND RANGE meeting and discussed with council the problem his company SIGN ALTA TRAFFIC SUPPLY P, ^ n U' n v L COUNCIL MEETING AUGUST 10th, 1993 has encountered. They are unable to supply the bracket which council had chosen. The company which makes this particular bracket has a patent on it, and is now in receivership They are not prepared to release the patent, therefore it is not possible for anyone to supply this particular bracket. Alberta Traffic Supply are prepared to use an alternate one which is very similiar to the one which council have decided on It is cast alumimum This bracket is more expensive, but there would be no increase in the bid price quoted for the project There was discussion and council reviewed two other types of brackets Mr Young noted the signs are in the process of being made, the posts are in place and it will take about 2 to 3 weeks to have the signs in place, given reasonable weather conditions once counci has decided on an alternate bracket. He also noted his company would offer a one year warranty for the bracket This is the usual one year manufacturer's warranty. Also his company would certainly do their best to ensure the M.D. is satisfied with the project including the different bracket Mr Young left the meeting - Time 3.15 P.M. There was discussion abut the cast alumimum bracket - it may not be as strong as the cast iron galvanized bracket, would it rust and leach rust down on to the signs, would salt affect the bracket, is easier to strip threads on this type of bracket Mr. Boake moved if Alberta Traffic Supply cannot come up with another bracket which is comparable to the one selected by council (with the slide in grove) the M D will accept the cast alumimum bracket CARRIED Mr Young returned to the meeting and was advised of council's decision He noted his company is looking in the possibility of having a bracket forged for them and if that is possible they will supply a cast iron brcket, but if not, they use supply the cast alumimum bracket Again noted they will do their best to satisfy any concerns and ensure the project is completed to satisfaction of the M D Mr Young left the meeting at this time Mr Haskell noted he had discussed the complaint raised by Dale Merkel regarding his approach and driveway off SR 837 with Torchi.nsky Consulting Colin Stroeder advised the DALE approach into Merkels and another 3 approaches need work MERKEL and this should be covered by the contractor's performance APPROACH bond SR 837 Mrs. Lowen moved Alberta Transportation be requested to ensure the contractor corrects any problems with the approaches as required under his performance bond. CARRIED 8 L i N 111 C COUNCIL MEETING AUGUST 10th, 1993 Mr. Lawrence Hogg entered the meeting at this time - 3.35 P M He discussed at length his concerns about the dam on his property which apparently was washed out after the M D opened up a culvert on a road NNW 3- 35 -24 -4 He indicated he had contacted a solicitor and there is legal grounds for his request for compensation The 2 foot culvert was plugged by beaver and was opened up and allowed to run with no restrictions The resulting rush of water washed out his dam The dam was constructed about 30 years ago and there is a spillway, but it could not accommodate the heavy flow of water If the M D is not prepared to open a culvert on a slow controlled basis, then the M D will be liable for damages It will take about 5 hours with a cat to repair the damage at an approximate cost of $500 00 The dam was constructed to provide water for cattle The land cannot be used now, but not a big problem this year as the charge centers are still holding water, but the dam is required in dry years It was suggested the same situation could arise again next year if the beaver again plug the culvert He indicated if the dam is fixed, he would sign off any further responsibility for the M D Mr Hogg noted there is about 4 feet of water in the bottom of the dam and they did pile some rocks in there He also suggested the M D should extend the culvert out into the waterway or put a barricade around the end of the culvert to stop the beaver from plugging it off again It was never a problem before because the beaver were downstream from the dam and culvert, but this year they moved upstream. He indicated to council it is the responsibility of the M D to determine what is downstream from a culvert and ensure no damage will be done before the water is released. He also indicated he would not be changing his mind as to which way he will deal with this issue He also advised council the Trochu fire department is starting to work on plans for the new fire truck which is to be purchased in 1994 He wished to know which member of council or what committee should be involved in these discussions It was agreed the department should involve Councillor Boake in their discussions He was thanked for coming and he left the meeting -4.05 P M Mrs Wilkinson reviewed several letters which have been received by the M D in connection with the proposal to up -grade the existing Three Hills Arena A delegation entered the meeting at this time to discuss this issue with council. Bruce Sommerville acted as spokesperson for the delegation He reviewed what has happened to date Bearden Engineering estimated costs for up- grading would be $900,000 plus an additional cost of $150,000. to add an extension on for the multi purpose use No final plans or cost estimates have been prepared Minor Hockey paid for the costs for having a proposed floor plan prepared. Various community groups are prepared to make 1 L HOGG DAM WASHOUT THREE HILLS ARENA UP GRADING PROJECT r' �II .< \01_\12 � co �� G N 1��' COUNCIL MEETING AUGUST 10th, 1993 donations towards the project and the Province of Alberta under the Facility Improvement Grant Program may also contribute money The Three Hills Agricultural Society will contribute $10,000 towards the project if the M D and the Town are financially nvolved It was suggested^ the group will have to be able to sell their idea to the public at large before any council could be involved in providing financing for such a project in these economic times There was discussion about what use will be made of the planned expansion and whether the library could be accommodated in the building It appears the Library Board require too much space and the library likely could not be accommodated in the proposed expansion which may be a multi level building -e- -Wa s ado - d"4_-t� n allatrt4lgow ale determine a fair share of the costs applicable to M D residentsl' Would any cost sharing been borne by the Three Hills Recreation Area only or by the entire M D? What is a fair share for rural people to pay towards an urban recreational facility The establishment of the Trochu Recreation Area by plesi.bicte and how the funds the M D contributed towards the Three Hills Swimming Pool were raised was also reviewed It was noted to date the Town of Three Hills has not committed any financing for this project The delegation was advised the Town and the Province should be committed to the project before the M D. would be able to become involved The estimated cost is $1,050,000 may get about $200,000 in grants and donations, which leaves a shortfall of about $800,000 which could be further reduced by using volunteer labour Mr Sommerville noted they hoped to get started on the project by next April. However they can not go any further until there is some committment by the municipalities and the province to fund the project He noted the estimated cost for drafting the plans is $30,000 Without funding committments nothing more can be done `l by Qrc-je C�IG �c'Z � q rL✓ The delegation was advised^ the M D would discuss the matter further, but there must be support from the rural people to fund the project It was suggested a committee from the M D could meet with the Town of Three Hills and discuss the matter further The delegation left the meeting. Time 5 10 P M Mr Boake moved this meeting continue until 5.30 P M CARRIED UNANIMOUSLY 17i ery r ase i-Me The request from Mr Lawrence Hogg for compensation for damage to his dam was discussed. DAL HOGG /� M Mrs Lowen moved Mr Hogg be advised Council is not;' r scn� prepared to change its previous decision CARRIED V/ The expansion and up- grading of the Three Hill Arena was discussed THREE HILLS HILLS Mr Boake moved R A. Marz and James Hanger, with himself as ARENA an alternate, be appointed as a committee to meet with the _z_C_z` TIZ.) 3 L? 10 C: 0 D COUNCIL MEETING AUGUST 10th, 1993 Town of Three Hills to see what their plans are for this project CARRIED The Linden Home Road dust control project was discussed It was approved for one mile of dust control Mr Boake would like to put it on 1 1/2 miles of the road Mr Boake moved dust control be applied to 1 1/2 miles f the Linden Home Road with the cost for same not to ex q ed $5000 00 CARRIED It was noted 3/4 inch gravel would have to be put on half a mile of this road before putting on the dust control product The approach into Allen Toews' property was discussed Mr Haskell noted he had discussed the issue again with Mr Toews and reviewed what Mr Toews wants the M D. to do Mr Vickery moved the M.D take out the south approa4 available, construct the spread a load of gravel on agreeable to this solution advise Mr Toews the M.D will -h, spread out whatever dirt is laneway to the residence and the approach on condition he is CARRIED Mr Haskell noted it will require about 250 feet of guard rail for the road ESE 13- 32 -26 -4 Used material is quite cheap, but if it is badly bent up cannot be used There is some at the shop which is in reasonable shape Used material would cost about $250 00, posts would cost about $250 00 and labour would be about $1000 00 New material for this project would cost about $1500 00 Mr Hanger moved the M D spend up to $1500 00 to put up guard rails on this road with the work to be done as time permits CARRIED Mr Hanger moved this meeting do now adjourn. CARRIED Time 5.35 P M Ree e 11 n =� dmini tr or LINDEN HOME ROAD DUST CONTROL 13U 6ivtced yf\f rr6 ALLEN TOEWS APPROACH GUARD RAILS ESE 13- 32 -26 -4 ADJOURN N Ln JOHN C JEFFERY REPORT COVERING PERIOD JULY 27th to AUGUST 10th, 1993 REPORT: Balance Forward $246 49 1 Alta Transportation - Roy Herman - called - 823 - 1733,1 They will continue to take up to 5000 cubic yards of pit run from the Garson Pit They will take it up near the pipeline which will not bother our crushing or reclamation operations. 2 Authorized Keith Smith to move piece of equipment i for the Three Hills Seed Plant - using M D fork lift Co Tob as per Policy 13 -14 -a Charge will be government rate 7 Also advised Bud Haskell of this decision BALANCE FORWARD $246 49 CORRESPONDENCE 1. Received $499 38 - grant in lieu of taxes from Province of Alberta - Public Works - Bleriot Ferry 2 Alta Roofing Contractors Association inspected roof of M D building Reinspection indicates the roofing membrance and related flashings are in an acceptable condition. Report given to Alex Cunningham for the file 3 Letter from Management and Technical Services of Calgary offering their services for accredited inspection services as required under the new Provincial Safety Code B -36 4 Brochure from Alta Recreation re Annual Conference and General Meeting October 14 -16 in Banff 5 Chretien Report - July, 1993 6 City of Drumheller forwarded their 1992 recreation financial statement 7 Reports - Alta Advisory Council on Women's Issues April 1, 1991 to March 31, 1992 and April 1, 1992 to March 31,1993. 8 Letter from Town of Trochu - indicating they have arranged insurance on P -8 with loss payable to M D until grader is paid for 9 Canadian Red Cross - information re- basic boating and aquatic safety knowledge 10 Card of Thanks from Ellen Frombach and family 11. AAMD & C New Highlights 12 Town of Trochu - 1992 recreational statement 13 Notice from Town of Three Hills re Home Occupation Permit granted - Lot 5 Block 2 520 - 12th Avenue N 14. Letter from Institute of Public Administration of Canada re: Alta Lieutenant Governor's Award of Excellence in Public Administration 15. Guide to Western Canadian Museums book available 16 AAMD & C requested information re- M D maps - information submitted to them July 23rd, 1993 - re: cost, size, etc 17 AAMD & C forwarded provincial budget announcement highlights copy given to each councillor 18 AAMD & C forwarded letter re. tendering contracts and need to include statement re, AAMD & C discount 19 AAMD & C News Highlights DEVELOPMENT PERMITS- 1 George & Sherry Friesen - single wide mobile S W 3 -32 -24 $46,000 1