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HomeMy WebLinkAbout1993-07-12 Council Minutesa IM C 0 t 7 AGENDA COUNCIL MEETING JULY 12th, 1993 1 Approval of Agenda 2 Approval of Minutes 3 Approval of Accounts 4 J. C. Jeffery Report 5. Executive Committee APPOINTMENTS. 10.30 A M Vernon Haskell 1:30 P.M Public Hearing Ian Hazel - See Item # 38 2.00 P M. Louise Feltham - See Item # 23 3:00 P M Ann Wilton - See Item # 37 3:00 P M Craig Davies PRPC - See Item # 37 3.30 P.M Town of Three Hills - See Item # 39 PRIORITY ITEMS. 6. SR 836 Base Course Project 7 P -8 Motor Grader 8 Road Access - Andrews /Lowen 9 Divisional Grading 10 Lawrence Hogg - Dam Washout TABLED ITEMS: 11 Division 7 Operator - Hours of Work 12. Outdoor Festival By -law and Outdoor Concert By -Law 13 Request for Water Hookup in Huxley - Commercial Operation 14 Czar Resources - Texas Gate by -law 15 Town of Three Hills Waste Disposal Site 16. Enhanced RCMP Service 17. By -law Enforcement Officer 18. Request from Arlin Strohschein for tax cancellation 19. Dawn Sumner - water and sewer service - Huxley 20. Request for gravel - Hazelwood Road GENERAL ITEMS. 21. Letter from Litwiniuk & Co re: township and range sign tender - L & M. Signs Ltd 22 Notice of Annexation - Town of Three Hills 23 Meeting with M P Louise Feltham 24 Bids for transfer boxes 25. Report - Three Hills Airport J TRANSPORTATION ITEMS• 26. Report from Bud Haskell, P W.S. Huxley Streets Report 27 Road Tour Report 28. Report re- Keyano College 29 Discuss fuel tank - Leo Brietzke 30 Low Level Crossing - WNW 16- 30 -25 -4 31 Ben Schmidt Lagoon 32. Request for Brushing Caragana - P B I North railway crossing 33. Request for backsloping - Vic. Leischner 1 r r � � b 1 AGENDA COUNCIL MEETING JULY 12th, 1993 UTILITY OFFICER ITEMS. 34 Review Wimborne requests - Street lights, etc. 35 Swalwell meeting report • PLANNING ITEMS: 36 Review request from M P C re- road widening on subdivisions 37 Meeting with Ann Wilton re proposed subdivision, road allowance, etc. 38 Public Hearing - Ian Hazel Redesignation SW 29- 32 -25 -4 39. Meeting with Town of Three Hills Committee A S B PARKS: LATE ITEMS 40. Letter from Town of Three Hills - Sidewalk DISCUSSION ITEMS: ADJOURNMENT • DEVELOPMENT APPEAL BOARD MEETING• 41. Request for time extension - Horseshoe Canyon Golf Course Development Permit 2 0 0 is COUNCIL MEETING JULY 12th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M.D Office Three Hills, Alberta, on Monday, July 12th, 1993 commencing at 9 07 A M The following were present for the meeting - Reeve. Richard A. Marz (after 9 25 A M ) Division Four Councillors. Marylea Lowen Otto Hoff Robert E. Boake James M Hanger Richard M Vickery Glen Wagstaff Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jennifer Deak, Assistant Accountant, was present and recorded the minutes Mr. Hoff, acting as chairperson, called the meeting to order Mr Vickery moved approval of the agenda CARRIED Mr Boake noted that the June third paragraph should read 'The the 'SR837' and also on page 4, read ' for the 10 miles from not 'Highway 9' as recorded. PRESENT AGENDA APPROVAL 22, 1993 minutes page 2, SR 836 was discussed' not CORRECTION TO the fourth motion, should JUNE 22/93 SR575 north to Highway 27' MINUTES Mr. Boake moved approval of the June 22nd, 1993 council meeting minutes with the above noted corrections APPROVAL OF CARRIED MI NUTES Mr Hanger moved approval of the accounts presented for payment today, subject to further review by the finance committee of Richard A Marz, Otto Hoff, Richard M Vickery APPROVAL and Marylea Lowen CARRIED ACCOUNTS Mr Jeffery's report was reviewed and various items discussed. Mr Boake reported on Item #5, ditch cleaning on Chester Ratzlaff property. In order to drain water away from the Linden Home Road, there would have to be a two feet cut going east, not west, and that he had obtained permission from Terry Esau to go through the field Mr Jeffery reported that some of the items stolen last month from the shop had been recovered He also reported that Keyano College had visited the M D job sites and were impressed with the professional job we were doing They also recommended the one mile of road by Dale Hecktor's farm be made 28 feet wide Mr Jeffery noted that Mr Marz had advised him that Mr Ralph Beeton had replaced his own fence on the Golf Course Road. Mr Marz entered the meeting - time 9.25 A M 1 J C JEFFERY REPORT 6_1 C7 r: COUNCIL MEETING JULY 12th, 1993 Mr Wagstaff moved the meeting adjourn in order to hold a development appeal board meeting. CARRIED Council reconvened at 9 30 A M Mr Boake moved to approve John C Jeffery report CARRIED The Executive Committee report was reviewed and the following items discussed. - Item #8, Building Inspections Mr Jeffery reported that since the M D no longer has a building permit by -law all building permit applications must go through the provincial office in Red Deer and they will be issuing a list of accredited inspectors Mr Marz reported that Mr Main had told him Mr Ralph Beeton and Mr Lawrence Braconnier had put up the fence on Mr. Beeton's property abutting the Three Hills Golf Course Road after the road was upgraded It was noted that on the original land agreements, the former divisional councillor had prepared and signed with the landowner, it was difficult to ascertain if the M D or the landowner was responsible for replacing the fence Mr Vickery recommended that a release type clause be added to the land, backsloping /borrow pit agreements Mr. Vickery proposed that upon completion of a road project the divisional councillor could meet with the landowner, address any problems and have the release form signed Mr Marz suggested that instead of the councillor, the public works superintendent should have the release form signed Mr Vickery moved that a release /write off clause be added to agreements made with landowners whose property will be affected by road construction. No vote was taken on this motion Mr Marz moved to table this item until the next meeting to allow each councillor time to consider the proposal. CARRIED Mr. Marz moved that the road committee visit Mr Ralph Beeton to discuss the fencing policy CARRIED Mr Hoff reported on item #7 on the Executive Committee report, Palliser Regional Planning funding reduction He noted the provincial grants to the planning commission were cut and that Palliser received seven percent less funding and other areas up to twenty percent Mr Jeffery showed the councillors a computer draft of the mission statement A vote was taken and the majority of the councillors approved the draft Item #18, Dan Hagel - Backs loping /Borrow Pit agreement S.W 34- 30 -24 -W4 (old #21 highway) was discussed The agreement made with Mr Hagel exceeds the M D policy The corrals, which were build about twenty years ago, are situated too close to the road Special terms include the corrals to be removed and replaced, with proper set backs, by the M D Mrs Lowen moved that the M D replace the corrals, with proper set backs, using salvage material from the old corrals, were applicable 2 APPROVAL J C JEFFERY REPORT EXECUTIVE COMM REPORT R BEETON FENCE CoPf /0 ,f 7a /Y7e�c,��oeM) P R P C FUNDING M D MISSION STATEMENT Axm.e+ -7; 4e D HAGEL B /SLOPING A/G Copy 4A4151_1 A 4At-,2,, �4� C 0 COUNCIL MEETING JULY 12th, 1993 CARRIED Item #20, lead hand rate - Doug Knapp was discussed next The 1993 Employee Contract has eliminated one of the two lead hand positions. Mr Earl McRae and Mr Doug Knapp were both receiving lead hand rates A lead hand earns an extra $0.25 /hr Mr Vickery reported that he had spoken with Mr Knapp about this change Mr Knapp had noted the cost for a lead hand at 2,000 hours per year totals $500 00 A discussion followed on the need to have a title to do a job It was agreed that Mr Knapp is an excellent employee who does a good job which includes the provincial truck inspections Mr Marz moved that only one lead hand be appointed, as per 1993 Employee contract CARRIED Mr Vickery moved that Mr. Earl McRae remain a lead hand and that Mr Doug Knapp's rate not be increased nor reduced and he keep the $.25 /hr lead hand rate but that this $0.25 /hr be designated as a merit increase. CARRIED Mr Boake moved to accept the Executive Committee report CARRIED Council took a brief coffee break from 10:15 A M until 10 30 A M and when the meeting continued Mr Marz took over as chairperson Mr Wagstaff was not present until 10:32 A M Mr Jeffery read a letter from Mr Peter Trynchy, Minister of Transportation and Utilities, confirming the province's commitment for funding, in the amount of $1,000,000 00, for a double seal base course project on the 16 2 kilometre section of Secondary 836, from the junction of SR 575 to the junction of SR 27 An agreement will be prepared for this project Mr Bud Haskell, public works superintendent, entered the meeting - time 1030 A M Mr Haskell gave his report (copy attached) He reported that the main crew is currently moving to the Orkney Viewpoint The project there should take four days to complete and then the crew will start on SR836 project LEAD HAND ,--o,y �,� �u %o7ia9.� / 4Q D KNAPP RATE copy 1.-4&WZr + PAgAmd- F,,-, APPROVAL OF EXEC COMM SR836 FUNDING Mr Vickery moved that a letter of thanks, for the SR836 ,_'�77r�7 funding, be sent to Mr Peter Trynchy, Minister of Transportation and Utilities, with copies to Torchinsky Consulting and the public works superintendent CARRIED The sale of P -8 grader to the town of Trochu was discussed Mr. Marz noted that on June 2, 1993 a motion was made and a commitment made to the town of Trochu to sell them P -8 Based on information received from Mr Phil Frere, who was not acting on behalf of the town s council and also the SR836 funding announcement another motion was made on June 22, 1992 to rescind the original motion and keep the grader for M D. use on the SR836 project, a project which would need two graders 3 SALE P -8 TO TROCHU • 0 C? L� COUNCIL MEETING JULY 12th, 1993 Mr Vickery moved to rescind the June 22, 1993 motion concerning the sale of the P -8 grader to the town of Trochu and that the June 2, 1993 motion to sell the grader to the town be valid CARRIED Mr. Vickery noted that the M.D does not have the personnel to replace a divisional grader operator when he is on holidays He observed that under the terms of the contract grader in Division 5, should an interruption of work occur, a replacement must be arranged immediately This gives Division 5 an advantage over the other divisions in the municipality The servicing of P -8, once the town purchases it, was discussed Concerns discussed included the priority to be given for this service, the possibility of tying up a bay at the shop until the service work on this grader could be done; the rate to charge the town for the work. Heavy equipment service rates at various local establishments were reviewed Mr. Haskell was requested to obtain a price for servicing P -8 from Mr Keith Smith, the M D shop foreman Mr Haskell left the meeting Mr Jeffery next read a letter from the Harold Loney law office re. Lawrence Hogg dam washout Mr. Hogg is seeking compensation to repair the dam and estimates costs will be $500 00 When the M.D employees cleaned out a culvert at Mr Don Maxwell's the resulting rush of water destroyed a dam on Mr. Hogg's property. Mr Hogg felt that if the M D had cleared the culvert in stages, over a period of days, his dam would not have been washed out Mr. Haskell re- entered the meeting Mr Haskell confirmed the situation with the dam washout and noted that it was a beaver problem that had caused the debris in the culvert It was noted that it would be impossible to know if any dams were downstream to culverts and also how well the dam was built in the first place It was generally agreed that the municipality should not accept responsibility nor incur any legal fees to respond to this demand for compensation. Mr. Marz moved that a "without prejudice" letter be sent to Mr Hogg advising him that it is the municipality's responsibility to keep the culverts open to their full extent, the M D of Kneehill will not accept responsibility for any damage that may occur as a result of cleaning out culverts; the water in this situation took a natural water course; the municipality has no way of knowing what is downstream CARRIED Mr Haskell then reported that the shop foreman, Mr Keith Smith, had estimated shop rates to service P -8 would be between $60.00 - $65 00 per hour. Mr. Hanger moved that a rate of $60.00 per hour for labour plus parts, at cost, be set for servicing P -8 for the town of Trochu and that a recommendation be made to the town that they seek an alternate source for servicing because their grader will be considered a second priority to be serviced at the discretion of the shop foreman 4 SALE P -8 TO TROCHU SERVICE A/G P -8 L HOGG DAM WASHniff P -8 SERVICE RATE TO TOWN OF TROCHU I""', COUNCIL MEETING JULY 12th, 1993 CARRIED Mr Jeffery read a letter he had prepared outlining Mrs Helen Lowen's offer to sell land for an access road through Pt W 1/2 14- 29 -21 -W4 Mrs. Lowen is asking $20,000,000.00 for approximately 118 12 acres and wants the M D to pay ® all G S T , realty , legal and any other costs involved with this transaction It was unanimously agreed that this offer would not be accepted Mr Jeffery then reviewed the letter Mike Welsh, the M.D legal counsel, had written concerning this matter and the procedure for expropriation and noted total possible costs to undertake this process could reach $21,000 00 Costs are based on time, appraisals, assessments and land value It was also noted that Mr Andrews, who had requested this access road, did have an alternate access into his property without going across Mrs Lowen's land Mr Hanger moved to write a letter to Mrs. Helen Lowen rejecting her offer, write a letter to Mike Welsh advising him that the M D does not wish to pursue this matter and not to commence expropriation proceedings Also, that the divisional councillor, Mrs Marylea Lowen, along with the Reeve, Mr Marz, meet with Mr Andrews to discuss this matter informing him of details of the negotiations and • possible costs to acquire this land CARRIED :1 Item #6 on the public works superintendent's report, divisional blading, was discussed Mr Wagstaff has suggested that the grader operators only make a double pass when they blade the roads This would save time and allow the operators to get caught up with their road maintenance since the inclement weather had put them behind schedule A discussion followed on the possibility of hiring part time grader operators, on an 'on call basis', for when the grader men are on holidays, having eight divisions in the municipality instead of seven, road maintenance problems and ratepayer concerns about roads, grass on roads and widening roads Mr Marz noted that the 1993 budget has no provisions for the expenditure to hire part time grader operators and Mr. Jeffery's budget comparison report, as at June 30, 1993, has predicted a deficit in excess of $21,000 00 Mr Jeffery clarified this report and noted it was only a guess, a pessimistic guess, at this point Revenues and expenditures were both understated and a more accurate report would be available as the year progressed I and actual revenue and expenditures were realized. Mr. Wagstaff moved that in order to maintain the roads, the public works superintendent be authorized to hire, at his discretion and only when necessary, part time grader operators to replace the divisional grader operators when they are on holidays. CARRIED The need to crush more gravel for the SR836 project was discussed Mr Haskell noted that this gravel would be crushed at the Garson Pit Mr Marz recommended that the M D negotiate early with the province and try to obtain a commitment for the crushing and stockpiling of the remainder of the gravel needed to complete the SR836 road project 5 LOWEN /ANDREW! ACCESS ROAD W 1/2 14 -29 PUBLIC WORKS' SUPERINTENDENT REPORT HIRING PART TIME GRADER OP flll�l �01 11 1�q 0 COUNCIL MEETING JULY 12th, 1993 Mr Boake moved that Mr Vickery's earlier motion to write a letter to thank the Minister of Transportation and Utilities for the SR 836 funding include a request for a SR836 GRAVEL commitment from the province for the 1994 crushing and REQU I REMENTS stockpiling requirements to complete the SR836 project CARRIED Mr. Haskell reviewed the costs to apply dust control for one mile on the Linden Home Road beside the nursing home and school. The price quote from ARM for LS2000 is $3,520 00 /mi magnesium chloride - $3,200 00 /mi plus G S T Mr Reed, from ARM has recommended the product be applied in two applications General Chemical has quoted liquid calcium chloride at $2,505.60/mi plus G S T Mr Boake moved that magnesium chloride be applied, in two applications, for on mile on the Linden Home Road at a cost not to exceed $3,200 00 plus G S T CARRIED Mr Haskell recommended that hot mix be used for repairing the Huxley streets It was reported that the crack filling crew had an accident with their vehicle on June 28, 1993 at the junction of Highway #21 and SR 575 It was noted that, on the M D vehicle, the trailer lights were not plugged in the trailer The truck had recently been exchanged and a different truck was hooked up to the trailer It was recommended that all drivers should be instructed to check that all their equipment is working before driving M D. equipment The R C M P did not come out to the accident scene It was estimated that about $3,000 00 of damage was made on the other car It was decided to wait for the police and insurance reports on this accident before determining if further action will be required Mr Vickery moved to excuse himself from discussions and voting on the next item due to family involvement CARRIED Mr Vickery left the meeting - time 11 30 A M Mr Haskell informed the councillors that he had taken level readings at the Ben Schmidt lagoon, located in S W 10- 34- 24 -W4. There is a 1 73 metre drop from the culvert to the fence line east of the lagoon Mr Haskell recommended the hi -hoe be used make a trench to allow the water to drain away from the lagoon Mr Wagstaff moved that a letter be written to Mr Schmidt advising him the M D is willing to dig a trench so that the water drains away from his lagoon but only on the condition Mr. Schmidt agrees to this work and also agrees that the M D will have no further responsibility for the drainage ditch on his property CARRIED Mr Vickery re- entered the meeting - time 11.35 A M Mr Hoff moved that five loads of hot mix be used to repair the streets of Huxley at a price not to exceed $4,000 00 CARRIED 2 DUST CONTROL LINDEN HOME D CRACK FILLIN� CREW ACCIDEN BEN SCHMIDT LAGOON �7�� 6 5 �)7 HOT MIX TO REPAIR HUXLE STREETS fjl"� 1� N N COUNCIL MEETING JULY 12th, 1993 It was suggested that the 1994 budget include monies for chipping Huxley Streets Mr. Wagstaff moved that all road bans be removed and roads be 100% legal axle weight with the exception of Keivers Lake Road, Airport Road and Mobil Plant Road which are to ROAD BANS remain at 75% legal axle weight CARRIED Mr. Marz recommended that roundup be used to control the grass at the side of the Keivers Lake Road. Mr. Vickery moved that, in an effort to control roadside grass, Roundup be applied, where necessary, to roadsides abutting any paved roads and roads that have been treated with SP90 CARRIED Mr Haskell reported on the SP90 dust control project that Dwayne Sands, of Sands Dust Control, is doing on the Fisher Davis and Grainger Roads The Fisher Davis Road had 5,166 yards of screenings put on it Dwayne Sands wants to put a little more oil with it, mix it up and roll it out again to get a smoother job It was noted that 3/4" gravel was used on the Grainger Road and at the recommendation of Dwayne Sands, screenings were used on the Fisher Davis Road ROUNDUP ON Rnmw i npc Mr Marz moved that all monies be withheld from Sands Dust Control until the road committee is satisfied with the dust SP90 DUST control job done on the Fisher Davis Road and the south CONTROL PROJECT side of the Grainger Road CARRIED Mr Haskell reported that to drain the slough at Alex Swanson's a 1 1/2 metre deep ditch would have to be dug for a length of 200 metres The slough needs to be drained as it is causing road damage Concerns were raised at the size of the ditch, particularly since it was adjacent to the road Mr Wagstaff moved that, before proceeding any further, the Agricultural Fieldman, Mr Art Thomas, check with P.F.R A and Water Resources to determine if they will ALEX SWANSON intervene in this matter to help solve this problem SLOUGH PROBLEM CARRIED Mr Haskell also reported that we will need approximately forty three additional township and range signs for the two correction lines in the municipality Alberta Traffic Supply has quoted a price of $5,500 00 for these signs We will be using the same sign system as the County of Red Deer, which uses the County of Strathcona system Mr Boake moved that the additional signs for the correction lines be purchased at a cost not to exceed $5,500 00 CARRIED The meeting recessed for lunch from 12 00 noon until 1.05 P.M. Mr. Marz took over the chair when the meeting continued He thanked the council and staff for the flowers during his recent hospital stay 7 ADDITIONAL TWSP & RGE SIGNS AT CORRECTION L NE L01 COUNCIL MEETING JULY 12th, 1993 Mr Haskell reviewed the bids for the line painting A budget was set for $30,000.00 for this project Three companies submitted bids Bids included prices for centre line only and both centre and edge line The lowest bid received was from Triple A Striping at $315.00 per kilometre for centre and edge and $122 00 for centre line only A lengthy discussion followed on the time span for line painting and which type of road and what type of striping would be required Mr. Hanger moved to table this item until the next meeting MOTION WAS LOST Mr Jeffery read a letter from Keyano College They had visited our job site and were very impressed with our road construction operations They have offered to run a course in base paving and recommend to include finish grader work to help with the long term road maintenance Course costs are approximately $4,000 00 per week which include instructor wages, travel, accommodations and course supplies. The course can cover operating, safety and service Mr Boake moved that Keyano College be authorized to put on a week base course operating only course (not including safety and service) and try to work in grading if time permits NO VOTE TAKEN Mr Boake moved to table this item so that the scheduled Public Hearing could be held CARRIED Mr Haskell left the meeting - time 1.35 P M Mrs Lowen moved the council meeting reconvene, the public hearing having been completed CARRIED Time 1.57 P M Mr Wagstaff moved first reading to by -law number 1286, this being the by -law to redesignate part S W 29- 32 -25 -W4 from "AC" - Agriculture Conservation District to "A" Agriculture District in order to accommodate a meat processing operation, which is considered an industrial use Industrial uses are listed as a discretionary use in the "A" - Agricultural District. CARRIED Mr. Hanger moved second reading to this by -law CARRIED Mrs Lowen moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Vickery moved third reading to this by -law CARRIED The discussion resumed on line painting Mr. Vickery moved to accept the tender from Triple A Striping and Seal Coating Services at a cost of $315 00 per kilometre for centre and edge line painting and $122 00 per 1 KEYANO COLLEGE BASE COURSE TRAINING 4U4 tv -Ile r„ W ,, LINE PAINTING TENDER 11 COUNCIL MEETING JULY 12th, 1993 kilometre for centre line only painting and that heavy coat surfaced roads only be painted, at the recommendation of the public works superintendent, with total costs not to exceed $20,000 00 CARRIED The Division #7 grader operator hours of work were discussed Mr Jeffery noted that a motion had been made on May 25th, 1993 to allow Mr. Robert Gundlach, the Division #7 grader operator, to work a twelve hour day, four day week under the terms and conditions of the overtime agreement, for a two month trial basis This motion was tabled until the June 8th, 1993 meeting where it was again tabled until the next meeting This agenda item was again tabled at the June 22, 1993 meeting Mr Vickery moved to amend the May 25th, 1993 motion regarding the operating hours of Mr Robert Gundlach, Division #7 grader operator and that the amendment be that the trial basis be for one month only instead of two A vote was held on the amendment to this motion. CARRIED A vote was held on the original May 25th, 1993 motion, which was 'Mr Wagstaff moved Robert Gundlach be allowed to work a twelve hour day, four day week, under the terms and conditions of the overtime agreement, on a trial basis for two months starting June 1, 1993' CARRIED Mr Wagstaff reported that Mr Larry Bevell, the U G G. operator in Huxley has requested a separate water hook up for his exclusive use only This separate line will be used for his sprayer and could be set up at the pumphouse Mr Bevell is willing to pay the costs for this line Mr. Wagstaff moved that the development officer, Mr Alex Cunningham, obtain cost estimates to install a line dedicated to Mr Bevell and that if a line is installed exclusively for Mr. Bevell's commercial business, the line be a metered line with Mr Bevell paying all the installation costs and water use costs, at the same rate as the other residents of Huxley CARRIED Mrs Louise Feltham, M P Wild Rose constituency, entered the meeting - time 2.25 P M Mr Marz introduced the council members to Mrs Feltham and welcomed her to the meeting Mrs. Feltham gave a short presentation on the economy of Canada and its future directions, addressing both the federal and provincial deficits. She noted the new prime minister wants to eradicate the deficit in five years. To accomplish this cuts will have to be made in all areas and new agreements made with the provinces regarding transfer payments The deficit is currently 4 5% of total worth and while this is a concern it is not an unmanageable amount because of the recession the G.S T has not achieved its goals; it did not break even but rather resulted in a billion dollar shortfall Mrs Feltham reported that the W7 D I V 7 GRADER OP HnliRC L BEVELL REQUEST FOR DEDICATED WATER LINE IN HUXLEY L. FELTHAM PRESENTATION 11 is :7 COUNCIL MEETING JULY 12th, 1993 Free Trade Agreement (N.A.F T A ) has proven a great benefit to Alberta with exports from Alberta increasing 52% The government's priorities will be to try and get people back to work and to help small business Mrs. Feltham then reviewed the New Horizon Program for seniors She noted that the government had implemented a means test for seniors to qualify for some of the benefits, the pension clawback was one such example Mrs Feltham concluded her address by noting the government's mandate is to cut back and not to spend it's way out of the recession Council then reviewed the following items with Mrs Feltham - Gun control - It was generally felt that the Firearms Acquisition Certificate was a good thing but some discretion and common sense should be used in implementing these regulations, particularly for the rural population Gun control should be taken from the criminal code and placed under provincial legislation This could allow for regulations for specific areas For example, more lenient rules for gun handling in rural areas and more stringent regulations in urban areas. - Young Offenders Act - It was generally felt that judges needed more training, juvenile ages should be lowered from 18 to 16 years and from 12 to 10 years because youth to -day are exposed to more, need a co- ordination of provincial and federal services - Federal Pensions - A major concern was that of elected officials drawing pensions before retirement age Mrs Feltham noted that these pensions have employee /employer matched contributions and should be administered privately. - Western Grain Stabilization - Concerns were expressed that the Canadian Wheat Board, a crown corporation, had not notified farmer members of how they had accounted and calculated for payments and subsequently how they had determined that overpayments had been made on their part and were now requesting repayments from farmers Mrs Feltham assured Council she would look into this situation and advise Council Mr Marz thanked Mrs Feltham for attending the meeting and discussing mutual concerns with council. Mrs Feltham left the meeting - time 3 45 P M A short recess was held from 3.45 P M. until 4 05 P M When the meeting reconvened Mr Jeffery read a letter from Dawn Sumner who is requesting an extension of water and sewer services to the property she recently purchased in Huxley This is the old Robinson store, Lot 21, Block 3, Plan 6680, AP Huxley Mr Cunningham entered the meeting 4 08 P M Mr Cunningham noted that when the water and sewer lines were .installed in Huxley, in 1975 and 1981 respectively, no hookups were made to this property as it was vacant at the time and there seemed no potential for habitation in the premises The community of Huxley paid for their water and sewer services through frontage charges levied on the property taxes and monthly water and sewer billings Mr Cunningham noted that in order to connect sewer and water to Ms Sumner's property line about 80 feet of trenching 10 MEETING WITH L. FELTHAM D SUMNER REQUEST FOR UTILITY H00 HUXLEY I ti n P COUNCIL MEETING JULY 12th, 1993 will be needed at a cost of approximately $10 00 /ft for a total of approximately $800 00 Mr Hanger moved that a policy be established for charging for new water and sewer hook up in all M D hamlets and that this charge be set at $800.00 for service to the property line only and also that this charge be the responsibility of the taxpayer and paid by the taxpayer prior to hook up Also, that Ms Sumner be advised, by letter, of this new policy CARRIED Mr Cunningham left the meeting - time 4 20 P M. A delegate from the town of Three Hills then entered the meeting (time 4.20 P M.) This delegation included Mayor Bob Robertson, Councillors Myrna Bauman, Bill Chapman, Roy Butler, Lawrence Bauer and town administrator Jack Ramsden Mr Marz welcomed the delegation to Council Mr. Ramsden informed council that the town had been approached for a funding commitment by a committee which had formed to revamp and modernize the hockey arena The town council felt that before any commitment could be made for this project the matter should be discussed the the M D. of Kneehill The original arena was built twenty six years ago and the dressing rooms were the old 1950 ones and just added to the arena The proposed project is estimated at $1,000,000 00 and would include an addition to the hockey ice (5' wide and 15' longer) to bring it to official size, new ice floor, new dressing rooms and a joint lobby between the hockey arena and the curling club Also, under review is an addition that could be used by the library or gymnastics club Mr. Ramsden reported that this year juvenile hockey members totalled 188 people, of which. 95 were town residents 50 5% 81 M D residents 43 0% 12 other municipalities 6 4% Mr Ramsden also noted that the reserves the town had would be insufficient for this project and some financing would have to be obtained. Mrs. Bauman, a town councillor, noted she had some major concerns about this project. Firstly, she felt that, in these times of budget restraints, the town could not afford monies for recreational facilities and secondly, she was in favour of interested parties forming a society and having community involvement to raise monies and then perhaps the town backing this society's debenture for the balance of the funds needed for the renovations Mr Ramsden noted that the Elks were hoping to raise some monies for this project Mr Vickery noted that there were several arenas in the municipality that were not being used to capacity and had the town not considered a joint use of arenas with Torrington or Trochu? Mr Marz questioned whether hockey would remain popular He also added that he was in favour of the concept to get the community involved in this venture He felt it was very important to get volunteers as the end result would be more consideration and respect for the project Mr Ramsden concluded his presentation by requesting the M D of Kneehill council to consider this project; if the 11 WATER & SEWEI HOOKUP POLIC` MEETING WITH THE TOWN OF THREE HILLS PROPOSED ARENA RFNn\ /ATI ONS IN LM El COUNCIL MEETING JULY 12th, 1993 municipality is willing to fund a portion of it and if so how much. He suggested another meeting could be arranged at a later date for further discussions Mr Marz invited the committee involved with this project to request an audience with council to discuss this project. Mr Marz thanked the town for their presentation The town delegation then left the meeting - time 4.55 P M A further discussion followed on the proposed town of Three Hills arena upgrading It was noted that the municipality would not gain any economic benefits from this project but Three Hills definitely would reap an economic spin off It was generally agreed to encourage fund raising for this project. Mrs Lowen moved the meeting do now adjourn CARRIED Time 5.00 P M Reeve 12 Adm+'nistrat6 ADJOURNMENT a C:' JOHN C JEFFERY REPORT COVERING PERIOD JUNE 22nd to JULY 12th, 1993 REPORT* Balance Forward $203 69 1 R C M P - Advised Doug Knapp to pick up 10 tires in Strathmore (R.0 M P Jim Wong) and 6 tires in Calgary (R M M P Ed. Turco Also tried to identify other stolen articles and return them as well. 2. Executive Committee recommend the South Carbon road be shaped up with grader at 28 feet, packed with sheepfoots and haul in 1 1/2 inch from Marshman stock pile site See if this process will work and if it does the road could be taken off the road program This process works well in Wetaskiwin 3. Gave 4 M D maps to Donna from Alberta Transportation 24th June - Cost $10 70 each $ 42 80 4 R A Marz reported he has found out Beeton originally replaced his own fence - N E 23- 31 -24 -4 5 Lonnie advised must clean ditch and or rebuild driveway on private property - Chester Ratslaff - in order to drain water away from the Linden Home road project. Same was approved by Otto Hoff, Glen Wagstaff, R E Boake, Marylea Lowe, Jim Hanger and Richard Vickery 6 Power pole knocked over by M D employee July 8th, 1993 Report on file - employee terminated BALANCE FORWARD $246 49 CORRESPONDENCE: 1 R C M P report re: recovery of stolen property 2. Information re 1994 Alberta Conference on Tourism - March 13 to 16th, 1994 in Edmonton 3 Between Friends - Newsletter - Friends of Science Alta Foundation 4. Letter frm Peter Trynchy - advise that 50% advance on 1993 Road Grant has been deposited to M.D. account - $221,304 5 Letter from Alta. Transportation - Rob Penny new regional director for the Red Deer Region - effective July 1st, 1993 D. J. Bussard is retiring June 30th, 1993 6 Newsletter - Breaking down the Barriers 7. Newsletter - Milner Fenerty 8 Receipt - D. & M Fencing - Lions Campground fencing $1740 9 Minutes - Drumheller & District Solid Waste meetings 10 Three Hills School Division Minutes - June 23/93 11 Brochure re Alta Local Opportunity Bonds 12. 1992/93 Annual Report - Seniors Advisory Council for Alta. 13 Letter of Thanks - National Archives for donation of M D map. DEVELOPMENT PERMITS 1 Buffalo Jump Canyon Ranch - Camp Ground S.W.31- 34 -21 -4 $10,000 2 Ken Ward - Dugouts SE 15 & NW 11 in 29 -24 -4 $2000. 3. Edward Wilkinson - Home Occupation auto body restoration shop Pt SW 34- 32 -25 -4 - No cost - using existing shop 4 Richard Faulter - 2nd residence - Pt NE 13- 29 -21 -4 $60,000 5 Dawn Sumner - Home Occupation Bed and Breakfast - Lots 19 & 20 Block 3 Plan 6680 A P No cost - using existing building 6 Paul Phibbs - Feed Lot - Pt N E 19- 32 -23 -4 7 Wayne Klassen - Residence - N E 12- 31 -26 -4 - $50,000 1 7 APO C60�4 N Council Report July 12, 1993 ,/- ,10, , ) 1 Main Crew is now working on the Church Road and have run into more trouble, will have to dig out more mud with hoe and haul in drier dirt South mile on the Home Road has been gravelled 2 Huxley streets need approximately 5 trailer loads of hot mix then chips 3. Gravel requirements for 1993 winter weeks. Yardage Hauling Time Paulson Arthurville Wimborne 3 -Hills West .G way 21 & 27 j Grainger �t Correct Line �,-� Marshman u x 1 e y ?71 Watts 3000 3000 3000 2500 12,000 5000 5000 10,000 7500 7500 58,000 yd3 5 days 5 days 4 days 3 1/2 days 20 days 7 1/2 days 7 1/2 days 15 days 7 1/2 days 7 1/2 days 82 1/2 days Miles and myself think this amount of gravel should be moved in 82 5 days with single shifts 4 Dust control from ARM - 1 mile of L S 2000 - $3520 00, 1 mile of Magnesium Chloride - $3200 00 Lorne Reed suggested we do it in 2 applications - half now then other half later on Price would be $1650 00 each time plus G S T General Chemical - suppliers of Liquid Calcium Chloride + $2505 60 plus G S T per mile. 5 Our crack filling crew had an accident on Monday, June 28, 1993 at Jct of #21 & 575. They were making a left turn onto #575 when a car went to pass on the left hand side Trailer lights were not plugged in on our trailer. No injuries 6. Glen Wagstaff suggested that we go back to blading our roads with only a double pass for the present time, while they are in such bad shape Rick, Bob and Marylea thought this would be okay Trying to widen with the long grass is taking to much time 2�1 N C7 L 7. Ben Schmidt drainage problem - There is a 1 73 meter drop from the culvert to the fence line east of the lagoon I think a bit of cleaning with the hi -hoe would let the water drain better 8. I checked the carragana sight problem north of P B I near the railroad tracks and found a hedge coming from the east. However it stops about 50 - 60 feet from the shoulder of the road. It does cause a sight problem when you are travelling north. 9. Road bans on light surface roads should be lifted I think as we are starting to chip the Hastie Road and we would like to haul full loads I think the roads have firmed up by now 10. I gave Linden Contractors permission to use our 16 wheel jeep to move his loader from the pit to Three Hills 11. Fisher Davis road has had 5166 yards of screening put on it Dwayne Sands feels we should put a little more oil with it and mix it up and roll it out again to try to get a smoother job 12 Linden Contractors have crushed 30,830 yards at the Esau pit, and 4000 chips Now they are going to finish crushing out the roadway to 1 1/211. This coarser gravel may work better on north end of Home road and Church road for a base 13 In order to drain the slough at Alex Swanson's we would have to dig a ditch approximately limeter deep for approximately 200 meters Replace culvert in approach and replace cement culvert through road. 14 P -10 will be broke down for several days The tanden is broke, will have to be taken apart and sent to Calgary for machine work 15 Alberta Traffic Supply will put up the additional signs (43) for approximately $5500 00 i 's i /C /. --Z,; z, /, ; .4 11 m T w r Nxs r cr �g /-;I", ,a / �: j, �:: /cis �•Li.' /N / i Li C- C•c. /cw - %L -C .•r ZO aj /-;I", ,a / �: j, �:: /cis �•Li.' /N / i Li C- C•c. /cw - %L -C .•r