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HomeMy WebLinkAbout1993-05-06 Council MinutesI D� N • EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 The Executive Committee of Otto Hoff and Marylea Lowen met on Thursday, May 6th, 1993, at the M D of Kneehill office in Three Hills, commencing at 9 00 A M John C Jeffery was present and Mrs. Jean Wilkinson was present and recorded the minutes. The following items were reviewed 1 Draft Policy - Councillor, A S.B. Ratepayer Members and Employees Convention, Seminar, etc Reimbursement Policy 3 -4 was re- drafted by the office and same was reviewed by the Executive committee The policy now outlines in detail what the M D will reimburse a councillor, a ratepayer member or an employee for when attending conventions, etc Executive committee recommend the policy be adopted and a copy of the policy be given to each councillor for their information 2 Final Grading Costinq for 1992 Mr Jeffery reviewed the final costing figures for the graders for 1992 and the comparison with 1991 figures The average cost per hour for the 2 years is $63.17 per hour Mr. Jeffery also noted he will now start doing an analysis of the gravel crew and the main crews \e Executive Committee recommend to accept and file as information and a copy of the costing figures be provided to all councillors 3 Letter from M P Louise Feltham Mrs Feltham advised she would be pleased to meet with council this summer to discuss any issue Sew Executive Committee recommend to accept and file as information. rAY 4. Christmas Holidays Christmas falls this year on Saturday and New Year's will be on Saturday as well. Employees should be advised to ensure they have sufficient holidays available if the M.D will be shut down over Christmas Executive Committee recommend the M.D shut down from 12.00 Noon Friday, December 24th, and re -open on Monday, January 3rd, 1994 Employees would require only 2 1/2 days of holidays during this period, December 29th and 30th as the balance of the days would be taken in lieu of statutory holidays which fall on Saturday and Sunday 5 Canada Fitweek 1 )6�1 w \\ G� V \raS i J i. L" N • LJ EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Canada Fitweek Executive Committee have forwarded information about Fitness Week - May 28th to June 6th, 1993. Executive Committee recommend to accept and file as information ,\e� 6 Road Damage The R C.M.P were advised about the road by SandermansI which was damaged by a truck R C M P advise they are unable to do anything about this incident Executive Committee to accept and file as informationaec+ �3-3a as 7. Sign Vandalism - near Keiver's Lake Mr Kennedy advised two stop signs, 1 road ban sign, 1 gravel ends sign and 1 large Keivers Lake Recreation sign were missing One sign post was found at Keivers Lake campground Cost for damage was $707 03 The incident was reported to the R.0 M P and pictures were taken,\P�? Executive Committee recommend to accept and file as information. 8 Gravel Crew - Theft of Tools, etc The gravel crew shack was broken into on the weekend and tools and oil was stolen. Incident was reported to the R C M P Tools will be replaced and loss reported to Insurance Company Executive Committee recommend to accept and file as information 9 AAMD & C fence, backsloping compensation survey AAMD & C conducted a survey as to what various jurisdications pay for fencing, backsloping, borrow pit and crop damage .4W Executive Committee recommend to accept and file as information 10 Alberta Occupational Health and Safety - Presentation A representative from the Occupational Health and Safety Department would put on a presentation any time for council and or employees. Executive Committee recommend to accept and file as information and the Safety Committee consider the idea of having a presentation for the employees at some later date 11 April 27th Council Minutes Executive committee reviewed and agreed upon what should be deleted from the minutes before same are published 12 Louise Feltham, M.P. Letter re Federal Restraint Measures 2 ///1111� 11 N • EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Mrs Feltham advises the Minister of Finance has meet twice with the Federation of Canadain Municipalities to discuss restraint measures She forwarded a copy of the news release I Executive committee recommend to accept and file as information 13 Town of Three Hills - Knock About Kneehill Booth Judy Parry, Tourism Co- Ordinator for the Town of Three Hills has forwarded an account for $93 00 Council had previously agreed to contribute up to $180.00 towards the cost of the booth to be set up at the TIAALTA Trade Show in Banff A tour company based in Banff discussed possible agriculture tours in this area for their Japanese clients Executive Committee recommend to accept and file as information 14 Concern about Fence - SW 3- 28 -21-4 Mrs. Jeannie Skytt advised the office the renter of the SW 3- 28 -21 -4 is installing a fence only 3 or 4 foot off the surface of the road Inspection by Paul Ehmann confirmed this is correct However the road curves and is actually constructed on private property The Hutterian Brethren own the entire 160 acres. Executive Committee recommend the M.D enter into negotiations -� with the landowner to acquire the land necessary for the road Mrs Lowen agreed she would discuss the matter further with Mrs Skytt. 15 Richard Rowbottom - Approach SR 575 Richard Rowbottom had applied for a subdivision of the N E 19 -29 -21 He created an 80 acre parcel - being the west 80 acres of the quarter Due to weather conditions he had requested permission from council to delay installation of the approach into the west 80 acres from SR 575 but wanted to complete the subdivision. He was given until May 1st, 1993 to install the approach but this has not been done Subdivision was completed. Farm Credit has taken over his land and is advertising the west 80 acres and other lands for sale Farm Credit called indicating there is no approach to the west 80 acres. Was advised under the circumstances Council would have to review the matter to see if they would still allow installation of an approach off the secondary road. (,p Executive Committee recommend the agreement with Mr Rowbottom c be cancelled as he had not complied with the terms arranged and n any purchaser of the land would have to discuss provision of access with council 16 Town of Trochu - St Ann Ranch Road The Town of Trochu has written indicating a committee of their council would be prepared to meet with a committee of the M D. 3 f N Ll E EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 council to discuss general concerns about road maintenance in various areas adjacent to the town boundaries Executive Committee recommend the road committee arrange to meet with the Town of Trochu committee _o 17 City of Drumheller - Parliamentary Procedure Workshop The City of Drumheller is hosting a workshop on Parliamentary Procedure and the How To's of Running a Meeting Will be held in the Drumheller Civic Center on May 20th from 4.00 P M. to 7 30 P M Registration fee is $5.00 Executive Committee recommend any councillor attend this ��W workshop if they so wish and a copy of the letter be given to ,em-r- all councillors 18 Letter M D of Starland The Reeve of the M D of Starland has written thanking the M D for attending their anniversary celebration and for the plaque Executive Committee recommend to accept and file�`�� 19. Torchinsky Engineering Ltd - Cost Estimate Torchinksy has forwarded a single seal coat cost estimate for SR 837 and SR 838 The information has been faxed to Andy Brown at Alta. Transportation Executive Committee recommend to accept and file at this time 20 Wayne Stankievech - Gravel from M D Road Mr Jeffery discussed this matter with Mr Stankievech Apparently Mr Stankievech took his tractor out and filled a hole in the road with his front end loader He had silage, etc. in the bucket so did not want to dump it on the road Had about two 5 gallon pails of gravel in the bucket which he dumped on his driveway k Executive committee recommend to accept and file as information 21 Don Herman - Complaints Don Herman discussed with the office some concerns they had They required gravel on an M D road going north and west adjacent to 36- 28 -21 -4 They were also concerned that the crew removing snow fence not take more than one truck on their land and make only a single pass Also indicated they had a concern about the grader operator - the crown of some of the roads is all dirt - there is no gravel left on the roads after he grades Most of these concerns have been dealt with now Executive Committee recommend to accept and file as information 4 Gf f r L R t f F I Dq li� Dq N EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 22 Countv of Red Deer - Road Bans Mr Jeffery discussed with the county enforcement officer how their road ban exemptions are dealt with Council is only involved in making policy If their gravel roads are banned 75% they will allow an exemption to 90% as long as the product being transported is going more than 50 miles If less than 50 miles involved no exemption is granted Also if the road will not stand the extra weight no exemption is granted Executive Committee recommend to accept and file as information 23 Problems in Division 1 Mrs Lowen had prepared a list of problems she had been advised about in Division 1 Mr Haskell and the grader operator had been given a copy of the list. Most of the problems have been dealt with at this time Executive committee recommend to accept and file as information 24 Request to Move Culvert -.S W 11- 31 -22 -4 Jacobsen �' Don Ashton on behalf of Carmen Jacobsen had requested the M D. provide a culvert for a new approach on their acreage They wish to move the house approach further south to get it further away from the residence An inspection indicated if approach moved south there would not be sufficient sight distance to the north T%14 Executive Committee recommend the approach not be moved due to lack of sight distance 25 Clifford Baumqardt - Water Account - $166 91 Mr Baumgardt sold his house in 1990 Left a water account owing of $102 37 This has increased because of penalties to Pe1r,` r $166.91. New owners of the property will not pay Gam' .(' cr Executive committee recommend the account of $166 91 plus additional penalties, if any, be cancelled 26 April 13th and 19th Council Minutes Executive Committee reviewed the minutes and agreed on what should be deleted before publication 27. AAMD & C Position on Health Reform AAMD & C has adopted a final draft of this paper and forwarded same to the Minister of Health for her consideration Final position paper is largely the same as original draft paper circulated previously +% Executive committee recommend to accept and file. 5 N EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 28 Letter from Arnold Malone, M P Crowfoot Mr Malone has sent a letter regarding closuer of the Red Deer Canadian Immigration Center Explained the reasons for closure and how the system will work Executive Committee recommend to accept and file as information 29. Letter from John Gogo, Chairman Select Committee on Parliamentary Reform Mr Gogo is Chairman on this committee. Aim to to make Legislative Assemby more responsive to the needs and values of the citizens of Alberta He invites suggestions and ideas from Albertans on this issue Suggest send in written submissions. Executive Committee recommend to accept and file as information 30 AAMD & C Committee Working on Parliamentary Reform AAMD & C has established a committee to bring recommendations to the provincial committee on legislative reform Requesting comments from any member of the assocation Executive Committee recommend to accept and file as information 31 Three Hills Main Street Committee The committee appointed to discuss with the Council of the Town the main street improvement program has forwarded copies of the results of the two surveys they conducted with the owners of businesses on main street. d Executive Committee recommend to accent and file as information 32 AAMD & C Fire Survey Results AAMD & C forwarded the results of the survey undertaken with regard to what various areas charge for fire calls 18 Counties charge something, 10 do not charge, 1 did not respond and 1 does not provide fire protection 6 M D charge something, 13 do not charge, 4 did not respond Rate varies from flat charge of $350. to hourly charges from $60 00 up to $550 00 per hour depending on many things such as type of equipment, time involved, which department responded, etc Executive Committee recommend to accept and file as information and a copy of the survey be given to each councillor 33 National Raise the Flag Day 6 I 1�9 C� C7 EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 The Kinsmen and Kinette Clubs of Canada are organizing the second annual national Raise the Flag Day Executive Committee recommend to accept and file as information Y 34 Copies of Letters from Town of Three Hills A letter has been sent to Ralph Klein advising their letter of April 2nd was in error in quoting a section of the Municipal Government Act instead of the Municipal Taxation Act A letter has been sent to R C M P asking them to provide the Three Hills Detachment with approved road side screeing devices for detection of alcohol. Executive Committee recommend to accept and file as information 35 Town of Three Hills Kneehill Funscape Place Mats Town of Three Hills Economic Development Officer will be having more place mats printed using the Funscape map which was prepared last year Cost to have M D advertisement on the mats on both runs would be $428 00 and an advertisement on only one run would be $267 50. In previous run the M D did not have an advertisement .q I Executive Committee recommend the M D not place an I J advertisement on the map 36. Government News Release - Welfare Reform The Minister has announced a three year plan for mayor reform of the welfare system Executive committee recommend to accept and file as information and any councillor who wishes may obtain a copy of the news release 37 Minister Responsible for Forests, Parks and Wildlife Letter The Minister has forwarded a letter regarding the Special Places 2000 - Alberta Natural Heritage program Wish to see completion of a network of special landscapes by the turn of the century Special Places will complete Alberta's pround legacy of provincial parks, wilderness areas, ecological reserves, natural areas and other sites specifically designated to protect their natural values Minister is requesting anyone to forward their views on any areas which should be designated. Executive committee recommend to accept as information and if -`fed any councillor has an area which should be considered they should advise the office accordingly 38 Minister of Alberta Environmental Protection re- Special Places 7 jJ1A" r� C7 n U CJ EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Minister of Environmental Protection has forwarded same information about the Special Places 2000 Program also Executive Committee recommend to accept and file as information 39 Alberta Municipal Health and Safety Assocation Brochure The association is sponsoring safety basics program and safety committee program seminars Cost $75 00 each One will be held in Red Deer May 18th Executive Committee recommend to accept and file as information at this time 40 Alberta Sport Council - Invitation to Bid for 1996 Winter Games Alberta Sport Council has forwarded an invitation for the M D to host the 1996 Alberta Winter Games Executive Committee recommend to accept and file as information 41 Kevin Haller Celebrity Tournament M D. invited to participate in the tournament by sponsoring a hole - cost $300 00, sponsoring a celebrity player $100 00 minimum, or by donating an auction .item or some prizes Proceeds will go to Stars (' \e4 Executive Committee recommend to accept and file as information 42 Outdoor Festival By -Law - County of Stettler Executive Committee reviewed the by -law passed by the County of Stettler It will require some minor revisions, but appears to cover most concerns. Executive Committee recommend the by -law be revised as necessary and the draft by -law be brought to council at a later meeting 43. Trochu Fire Agreement The agreement with the Town of Trochu was re- drafted by the office. Any reference to construction of a new fire hall was deleted and a statement added to the agreement to indicate this would be subject to negotiations with the town at a later date Agreement was changed to read the M D and the Town would share the net cost of utilities and insurance for the building after deduction of any rent received by the town from the museum Town must now carry accident and life insurance coverage on the volunteers through Jubilee - not the M D M D must continue to carry Workers Compensation coverage as well as the towns must carry coverage. 0 N